You are on page 1of 19

CHAPTER ONE

PROJECT DESCRIPTION
1.1 Project Title
Database Management System for the ALR Corporation
1.2 Type of Project
Accounting Transaction for Payroll through Database System
1.3 Project Proponents
The ALR Corporation is the proponent of the project.
1.4 Number of Beneficiaries
The number of employees would benefit the project would be 113
employees of the corporation.
1.5 Project Locale
The location of the ALR Corporation is at 117 Ae Rodriguez Avenue MayIba, Teresa, Rizal.
1.6 Budget Requirements
The estimated amount of implementing this project would be Three Million
Five Hundred Thousand Pesos (PHP 3,500,000.00). This is for the purchasing of
equipment and software, payments to the project personnel, and the other
expenses to be incurred during the project implementation.

CHAPTER TWO
PROJECT PLANNING
2.1 Background of the Study
ALR Corporation is a construction firm. The corporation maks contract in
making private houses, like condiminium and houses, and also the public roads
made by the DPWH and public schools. The corporations responsibility is to
make the project orderly and gracefully. The corporation makes sure it was based
on program of the works, like the materials that the customer wants and needs,
the laborers skills and the target working days to finish the project.
2.2 Statement of the Problem
The following are the common problems of the corporation:

The acces on the data for payroll needed.

The sharing of the data of payroll that required by their boss.

The time consumed on recording data in payroll.

The redundancy of the recorded data in payroll.

2.3 Objectives
The following are the objectives of the project:

Improved the data access of payroll information.

Improved the sharing of data in payroll.


2

Better data integration of payroll records.

Minimized the data inconsistency of payroll records.


2.3.1 Company Organizational Chart
Andrew L. Ruiz
President

Jennifer Collado
Secretary

Bernabe Balagtas
Treasurer

Salavador Pitaldo
Project Engineer

Figure 1: Organizational Chart of the ALR Corporation


The ALR Corporation composed of the president and its secretary,
treasurer, and project engineer.
2.3.2 Company Function
The corporation makes contract in doing houses, commercial
buildings, schools, and roads. They are also allocating all the materials
needed in the project.

2.4 Existing Business Transaction


The following our the existing business transaction of the company:
1. The corporation makes contract in making different projects.
2. The employee budgets the materials needed.
3. The employee records every transactions.
4. The employee allocates the materials needed.
5. The laborer mentors the workers.
6. The laborer provides electricity on the project.
7. The laborers and employees make sure everything is on time.
8. The corporation must satisfy the preferrence of the customer.
2.5 Importance of the Study
The importance of the study is to propose a database to the corporation,
Database will help the corporation with their recordings of data, to minimize their
time in accessing of file and recording of data, and the redundancy of
informations.

2.6 Project Organization and Staffing


The following are the personnel needed in the project and its
responsibilities:
Database administrator - He is responsible for the performance, integrity and
security of a database.
Database designer - He works in information technology to design and
implement databases for the collection, protection and analysis of data.
System Operator He is responsible for operating systems at utility companies,
non-utility generators, controls and regulates flow of electricity through
transmission lines to industrial plants.
Database Analyst - He responsible to maintain data storage and access by
designing physical databases.

CHAPTER THREE
Project Design
3.1 ER Diagram

3.2 List of tables/data Dictionary


TABLE 1: Employee's Information
Field name

Field Type

Description

(PK)Employee ID

Auto number

The Employee ID

Last Name

Text

Last name of the


Employee

First Name

Text

First name of the


employee

Middle Name

Text

Middle name of
the employee

Age

Number

Age of the
employee

Birthday

Date/Time

Date of birth of
the employee

Address

Text

Address of the
employee

Postal Code

Number

Postal of the
Employee's
address

Home Phone

Number

Contact number
of the employee

TABLE 2: Job History


Field name

Field Type

Description

(PK)Employee ID

Auto number

The employee ID

Date

Date/Time

Date started

(PK)Title ID

Number

Title ID of the
employee

Pay

Currency

Salary of the
employee

Field Name

Field Type

Description

(PK)Title ID

Auto number

Title ID of the
employee

Title

Text

Position of the
employee

Level

Number

Level of the
employee

Job Description

Text

Job Definition of
the employee

Low pay

Currency

Salary of the
employee

High pay

Currency

Salary of the
employee

TABLE 3: Job Title

TABLE 4: Working Hour


Field Name

Field Type

Description

(PK)Employee ID

Auto number

The employee ID

Title

Text

Position of the
Employee

Time In

Date/Time

Time started of
the employee

Time Out

Date/Time

Time ended of
the employee

Minutes Late

Date/Time

Time late of the


employee

Under Time

Date/Time

Deduction paid to
normal working
hours

Over Time

Date/Time

Additional paid to
normal working
hours

Pay per Hour

Currency

Salary of the
employee per
hour

TABLE 5: Working Day


Field Name

Field Type

Description

(PK)Employee ID

Auto number

The Employee ID

Title

Text

Position of the
employee

Day In

Date/Time

Number of days
in

Day Out

Date/Time

Number of days
out

Day Late

Date/Time

Number of days
late

10

TABLE 6: Salary Deduction


Field Name

Field Type

Description

(PK)Employee ID

Auto number

The Employee ID

(PK)Title ID

Number

Title ID of the
employee

Title

Text

Position of the
employee

SSS Payable

Currency

Deduction to the
salary

PhilHealth Payable

Currency

Deduction to the
salary

HDMF contribution Payable

Currency

Deduction to the
salary

Tax Withheld

Currency

Deduction to the
salary

11

TABLE 7: Time Sheet


Field Name

Field Type

Description

(PK)Employee ID

Auto number

The Employee ID

(PK)Payroll ID

Number

Payroll ID of the
employee

WeekStartDate

Date/Time

Date of the week started

WeekEndDate

Date/Time

Date of the week ended

WeeklyHours

Date/Time

Hours per week

12

TABLE 8: Payroll Rate


Field Name

Field Type

Description

(PK)Employee ID

Auto number

The Employee ID

(PK)Payroll ID

Number

Payroll ID of the
Employee

Last Name

Text

Last name of the


employee

First Name

Text

First name of the


employee

Middle Name

Text

Middle name of the


employee

Hours

Number

Time work of the


employee

Rate

Currency

Minimum rate of the


employee

Pay

Currency

Salary of the employee

PayDate

Date/Time

Date to pay the employe

13

TABLE 9: Employee Pay


Field Name

Field Type

Description

(PK)Employee ID

Auto number

The Employee ID

(PK)Payroll ID

Number

Payroll ID of the
employee

Gross pay

Currency

The total regular wages

Net pay

Currency

Net amount paid

Field Name

Field Type

Description

(PK)Employee ID

Auto number

The Employee ID

(PK)Payroll ID

Number

Payroll ID of the
employee

(PK)Title ID

Number

Title ID of the employee

Title

Text

Position of the employee

Last Name

Text

Last name of the


employee

First Name

Text

First name of the


employee

Salary

Currency

Amount paid to the


employee

TABLE 10: Monthly Salary

14

CHAPTER FOUR
PROJECT IMPLEMENTATION
4.1 Project Work Plan
The implementation of the Database System in the Company has many
advantages; however, before implementing database systems over the traditional
file processing system,it will first undergo into different stages to fully implement
the system application. The following below are the schedule in implementing the
system.
TABLE 11: WEEKLY IMPLEMENTATION SCHEDULE
Activity

February
1st

2nd

March
3rd

4th

1st

2nd

3rd

4th

Functional Specification /
Analysis & Design
Installation
System configuration /
System build
Implementation
System Integration
Suppliers
Management

Project

User Acceptance testing


support
Training of Personnel

15

4.2 Detailed Budget Requirement


A. DATABASE SOFTWARE
Functional Specification / Analysis & Design

350,000

Installation

560,000

System configuration / System build

220,000

Implementation

400,000

System Integration

450,000

Suppliers Project Management

340,000

User Acceptance testing support

180,000

B. PERSONNEL
Database Administrator

75,000

Database Designer

80,000

System Operator

80,000

Database Analyst

65,000

C. MISCELLANEOUS
Reorganizing the data

80,000

Compressing data files

150,000

Updating index statistics

145,000

Checks of the data and data pages


Backing up the database
Setting up log shipping

70,000
200,000
55,000

16

4.3 Risk Management Plan/Maintenance Plan


The Company should consider other important factors of any Database
implementation to prevent system error and to have accurate and available
system. The following below are account as Risk Management / Maintenance
Plan to help the system more convenient to use.

Training new personnel.


When an organization plans to adopt a database system, it may
need to recruit or hire a specialized data administration group, which can
coordinate with different user groups for designing views, establishing
recovery procedures, fine tuning data structures to meet the organization
requirements. Hiring such professionals is expensive.

Explicit backup and recovery.


A shared corporate database must be accurate and available at all
times. Therefore, a system using online updating requires explicit backup
and recovery procedures.

System failure.
When a computer system containing the database fails, all users
have to wait until the system is functional again. Moreover, if DBMS or
application program fails a permanent damage may occur to the database.

17

Application software.
This is all the computer software that causes a computer to perform
useful tasks beyond the running of the database.

Additional software.
In implementing the new database there are additional application
that is needed to be establish to support the database system.

18

CHAPTER FIVE
CONCLUSION AND RECOMMENDATION
5.1 Conclusion
The ALR Corporation has a lot of employees that will be needed an easy
process for its payroll. The proposal of database software to the company would
help them to minimize the time consuming on recording datas, not just the
making of payrolls, but also the other day-to-day transaction of the company. It
would be lessen the redundancy of the recorded data. It would have an easy
access and sharing of datas to the high official of the company. The information
on the records would not have multiple entries.
5.2 Recommendation
The proposal of this database would benefit the ALR Corporation for the
easy access, recording and sharing of datas. This proposal would benefit the
company with an easy access and less time consuming on recording datas, and
avoid redundancy of records. The database would need update every year for
the maintenance of the software to maintain the features of it and add extra
features for more consistency of the recording of data for payrolls.

19

You might also like