MacKenzie E-Day Email 2014-368 - Res

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From:
To:
Date:
Subject:
aMcGregor, Marniea <Marnie.McGregor@vancouver.ca>

aBallem, Pennya <Penny.Ballem@vancouver.ca>
11/15/2014 7:00:36 PM
Current Draft Messages on Poll Closing Times/Potential Extensions
s.13(1)
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From: aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

To: votekendenike@gmail.com
votesophiawoo@gmail.com
Date: 11/15/2014 7:48:59 AM
Election Signage Offence - Signage Within 100 Metres of Marpole Groove Elementary
Subject:
School
Attention: Ken Denike and Sophia Woo:
I have received a report from the Presiding Election Officer at Marpole Groove Elementary
School that you have election signs posted less than 100 metres of the voting place. This is an
election office under section 125 of the Vancouver Charter.
The signage must be removed immediately.
Thank you for your immediate attention to this matter.
Janice MacKenzie
|
Office of the City Clerk |
t. 604a871a6146
FOI File# 2014-368
City Clerk a Chief Election Officer

City of Vancouver
janice.mackenzie@vancouver.ca
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To: votekendenike@gmail.com
votesophiawoo@gmail.com
Date: 11/15/2014 7:53:31 AM
Subject: Election Signage Offence - Signage Within 100 Metres of Trafalgar Elementary
Attention: Ken Denike and Sophia Woo:

I have received a report from the Presiding Election Officer at Trafalgar Elementary School
that you have election signs posted less than 100 metres of the voting place. This is an election
office under section 125 of the Vancouver Charter.
The signage must be removed immediately.
Thank you for your immediate attention to this matter.
Janice MacKenzie
|
Office of the City Clerk |
t. 604a871a6146
FOI File# 2014-368
City Clerk a Chief Election Officer

City of Vancouver
janice.mackenzie@vancouver.ca
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From:
To:
Date:
Subject:
aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

aHealy, Tadhga <Tadhg.Healy@vancouver.ca>
11/15/2014 11:58:41 AM
FW: city map error - voting location
Tadhg can you look at? When I key in 2145 West 8th ave as my location awhich is also the
address of the voting location), the marker shows St. Augustine School as being 0.2 km away).
Vision is saying they think the marker is on the church rather than the school.
Janice
Froma Stepan Vdovine [mailto:stepan.vdovine@votevision.ca]
Senta Saturdaya November 15a 2014 11:10 AM
Toa MacKenziea Janice
Subjecta city map error - voting location
Janicea
St Augustines School is listed at the wrong address and at the wrong place on the map. Its placed over St
Augustines Church instead. The school is actually block south and 1 blocks west.
Stepan
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From: aConnell, Franciea <francie.connell@vancouver.ca>

To: aBallem, Pennya <Penny.Ballem@vancouver.ca>
Date: 11/15/2014 7:26:51 PM
Subject: FW: Current Draft Messages on Poll Closing Times/Potential Extensions
s.13(1)
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To: aCC Elections Office - DLa <CCElecOffDL@vancouver.ca>
Date: 11/15/2014 12:14:53 PM
FW: Elections BC Important Information for Local Elections Candidates on November
Subject:
15
ayi
Froma Financea Electoral EBC:EX [mailto:electoral.finance@elections.bc.ca]
Senta Fridaya November 14a 2014 3:21 PM
Subjecta Elections BC Important Information for Local Elections Candidates on November 15
Good afternoon,
Please be advised the following information was emailed earlier today to all candidates, elector organizations and their
financial agents. Please refer any questions to Elections aC by phone at 1-855-952-0280 (toll-free) or by email at
electoral.finance@elections.bc.ca.
This email is being sent to candidates, elector organizations and their financial agents to advise what type of campaigning
is allowed under the Local Elections Campaign Financing act on General Voting Day, November 15, 2014.
On General Voting Day, candidates and elector organizations cannot:
sponsor newspaper, television or radio advertising

sponsor new election advertising
change their existing advertising on the Internet, including tweets and Facebook messages
use social media including transmitting messages about getting out to vote
use automated dialers ae.g., robo-calls)
Candidate and elector organizations are allowed to solicit votes on General Voting Day in the following ways:
live person-to-person telephone calls

door-to-door canvassing
handing out brochures
placing election signs or posters
mainstreeting and sign-and-wave
However, these activities must not take place within 100 metres of a voting place.
If you have any questions, contact Elections aC by phone at 1-855-952-0280 (toll-free) or by email at
electoral.finance@elections.bc.ca
Kind Regards,
Louise Sawdon
Manager, Local Elections Campaign Financing
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To: aCC Elections Office - DLa <CCElecOffDL@vancouver.ca>
Date: 11/15/2014 7:43:51 PM
FW: Information Bulletin: City of Vancouver Municipal Election Voting Location Hour
Subject:
Extensions
fyi
Froma City of Vancouver Communications Office
Senta Saturdaya November 15a 2014 7:41 PM
Subjecta Information Bulletin: City of Vancouver Municipal Election Voting Location Hour Extensions
City of Vancouver
Information Bulletin
November 15a 2014
Voting hours extended at 4 out of 117 voting locations
The 2014 Municipal Election in the City of Vancouver has had a very significant turnout in voters. We have
received a number of questions in regard to the closing of polls. The Vancouver Charter and the City Election
By-law governs these procedures.
The Vancouver Charter provides that at the close of polls a8pm) everyone that is in line either inside or
outside the voting station will be permitted to vote. The poll will close when the last person has voted, no
matter how long that takes.
The Chief Election Officer reviews all polls to assess whether there has been any adjournment ainterruption)
of voting. In four voting stations today where there was a very heavy turnout, there was a short period of
time during which voters had to wait for ballots to be restocked. The Chief Election Officer has authority to
extend the voting period if there has been an adjournment of proceedings at any voting place.
In this situation, the short adjournment will be associated with a delayed closure of 4 out of 117 polls to
compensate for the adjournment.
As a result the Chief Election Officer has directed that Killarney Community Centre will remain open a
further 15 minutes to 8:15 pm, Britannia Community Centre and Oakridge Centre voting stations will remain
open a further 30 minutes to 8:30pm, and Hastings Elementary Community School will remain open a further
45 minutes to 8:45 pm.
This will delay the communication of early unofficial results as counting of ballots cannot occur until all the
polls close.
-30Media contact:
Corporate Communications
604.871.6336
media@vancouver.ca
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From: aMcGregor, Marniea <Marnie.McGregor@vancouver.ca>

aConnell, Franciea <francie.connell@vancouver.ca>
aPabillano, Jhenifera <Jhenifer.Pabillano@vancouver.ca>
aAdcock, Jessiea <Jessie.Adcock@vancouver.ca>
aPostma, Tobina <Tobin.Postma@vancouver.ca>
Date: 11/15/2014 7:42:44 PM
Subject: FW: Information Bulletin: City of Vancouver Municipal Election Voting Location Hour Extensions
aedia information bulletin sent out and tweets going out momentarily.
We will be notifying all local and national media outlet bureaus about the results timing delay.
Froma City of Vancouver Communications Office
Toa City of Vancouver Communications Office
Subjecta Information Bulletin: City of Vancouver Municipal Election Voting Location Hour Extensions
City of Vancouver
November 15a 2014
The 2014 Municipal Election in the City of Vancouver has had a very significant turnout in voters. We have received
a number of questions in regard to the closing of polls. The Vancouver Charter and the City Election By-law governs
these procedures.
The Vancouver Charter provides that at the close of polls a8pm) everyone that is in line either inside or outside the
voting station will be permitted to vote. The poll will close when the last person has voted, no matter how long
that takes.
The Chief Election Officer reviews all polls to assess whether there has been any adjournment ainterruption) of
voting. In four voting stations today where there was a very heavy turnout, there was a short period of time during
which voters had to wait for ballots to be restocked. The Chief Election Officer has authority to extend the voting
period if there has been an adjournment of proceedings at any voting place.
As a result the Chief Election Officer has directed that Killarney Community Centre will remain open a further 15
minutes to 8:15 pm, Britannia Community Centre and Oakridge Centre voting stations will remain open a further 30
minutes to 8:30pm, and Hastings Elementary Community School will remain open a further 45 minutes to 8:45 pm.
This will delay the communication of early unofficial results as counting of ballots cannot occur until all the polls
close.
-30Media contact:
604.871.6336
media@vancouver.ca
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aStewart, Wendya <Wendy.Stewart@vancouver.ca>
aHagiwara, Rosemarya <rosemary.hagiwara@vancouver.ca>
Date: 11/15/2014 6:31:26 PM
Subject: FW: Interview at 8 p.m. tonight with CBC Vancouver
Do we have a current message about polling stations closing at 8 pm but allowing lines to clear and people in the middle
of voting submit their ballots.
We will let them know that the aEO isnt available for interviews tonight.
Thanks.
Froma Jesara Sinclair [mailto:jesara.sinclair@cbc.ca]
Toa Media
Subjecta Interview at 8 p.m. tonight with CBC Vancouver
Hello,
Iam working on tonightas election special with CBC Radio. Is there any indication that polls may stay open later
than 8 p.m.?
Would there be someone able to speak form the city (either a spokesperson or Chief Electoral Officer Janice
MacKenzie), who would be able to join us right at 8 p.m. to start things off?
Thank you,
Jesara
aesara Sinclair
CBC Vancouver
o. (604) 662-6924
t. @JesaraSinclair
e. jesara.sinclair@cbc.ca
w. www.cbc.ca/bc
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To: aMcGregor, Marniea <Marnie.McGregor@vancouver.ca>
Date: 11/15/2014 2:00:01 PM
Subject: FW: Killarney Pens
Do we need some messaging? We have a few slow places and can redirect but voter turnout is
high and people should expect line ups particularly midaday.
J
Froma s.22(1)
Senta Wednesdaya November 12a 2014 3:40 PM
Toa Hagiwaraa Rosemary; MacKenziea Janice
Subjecta Killarney Pens
Hi there
The scrutineer in Killarney is advising me the line ups in are pretty long and she has heard some
voters are leaving due to the delays from lack of pens.
Is this in the cue for a solution?
aa
Thanks
s.22(1)
Please consider the environment before printing this e-mail.
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Dear Ms. MacKenzie:
Thank you for your correspondence regarding the omission of three voting areas in the Vancouver
Quilchena electoral district (commonly referred to as the Musqueam Lands) from the Voters List
provided by Elections BC to the City of Vancouver.
I appreciate being kept informed of the City of Vancouvers actions to ensure the integrity of the
election process. As you are aware, local governments are responsible for administering local
government elections, this includes deciding by bylaw whether or not to use and adapt the
provincial list of voters as the basis for the local governments register of resident electors. Further,
as Chief Election Officer you have the discretion do all other things necessary to ensure that the
election is conducted in accordance with the legislation.
According to your correspondence, once you became aware of the omissions from the list of
registered electors, you took immediate and necessary steps to ensure that all affected electors
were added to the supplemental electors list and to ensure the individual unable to vote due to
the omission would be able to vote on Saturday, November 15, 2014.
I appreciate your quick response to rectify the situation. As a result of your actions, the election
should proceed with the inclusion of these electors without impacting the integrity or validity of the
election. As the election is proceeding appropriately, I have no further direction to provide at this
time.
Sincerely,
Coralee Oakes
Minister of Community, Sport and Cultural Development
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Thank you for your correspondence regarding the omission of three voting areas in the Vancouver
Quilchena electoral district (commonly referred to as the Musqueam Lands) from the Voters List
provided by Elections BC to the City of Vancouver.
I appreciate being kept informed of the City of Vancouvers actions to ensure the integrity of the
election process. As you are aware, local governments are responsible for administering local
government elections, this includes deciding by bylaw whether or not to use and adapt the
provincial list of voters as the basis for the local governments register of resident electors. Further,
as Chief Election Officer you have the discretion do all other things necessary to ensure that the
election is conducted in accordance with the legislation.
According to your correspondence, once you became aware of the omissions from the list of
registered electors, you took immediate and necessary steps to ensure that all affected electors
were added to the supplemental electors list and to ensure the individual unable to vote due to
the omission would be able to vote on Saturday, November 15, 2014.
I appreciate your quick response to rectify the situation. As a result of your actions, the election
should proceed with the inclusion of these electors without impacting the integrity or validity of the
election. As the election is proceeding appropriately, I have no further direction to provide at this
time.
Sincerely,
Coralee Oakes
Minister of Community, Sport and Cultural Development
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To: aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>
Date: 11/15/2014 3:51:57 PM
Subject: FW: no ballots left at Britannia tweet
Can you confirm that more ballots are being delivered to aritannia asap?
Thanks.
Froma Pabillanoa Jhenifer
Toa Postmaa Tobin; McGregora Marnie
Subjecta no ballots left at Britannia tweet
http://twitter.com/DataDrew/status/533768775955267584
ahenifer Pabillano | Social Media Strategist
Corporate Communications | City of Vancouver
ta 604a871a6335 ca s.15(1)(l)
jheniferapabillano@vancouveraca
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From:
To:
Date:
Subject:

aVan Fraassen, Barbaraa <Barbara.VanFraassen@vancouver.ca>
11/15/2014 9:16:52 AM
FW: Privacy of Nomination Papers
Candidate is Lena Ling redact David Lui and Rosa Oudts contact info as soon as you are ablea
J
Froma Campaign [mailto:mslenaling@gmail.com]
Subjecta Re: Privacy of Nomination Papers
and could you also redact David Liu's contact info as well? Thanks.
Lena
Sent from my iPhone
On Nov 15, 2014, at 8:12 aM, "MacKenzie, Janice" <janice.mackenzie@vancouver.ca> wrote:
Please provide me with the nominators name and we can redact contact infoa
Subjecta Privacy of Nomination Papers
Hi Janice,
I was wondering if you know how long the nomination papers will be posted online on the city's website. I have a
nominator who is concerned about having all of her personal information posted online in the manner that it is with
the nomination documents being so accessible to the public. any information about when these might be taken
down it if there is a way to protect this person's privacy would be much appreciated. Thanks.
Lena
Sent from my iPhone
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From:
To:
Date:
Subject:

aVan Fraassen, Barbaraa <Barbara.VanFraassen@vancouver.ca>
11/15/2014 12:23:10 PM
FW: Privacy of Nomination Papers
Please add to your list for Monday.

Hi Janice,
Sorry, I have another one. Jessica Gilmore. These individuals are teachers and do not want children/parents to have access to
their personal contact information. Thank you.
Lena
Sent from my iPhone
We will remove the contact info for both nominators as soon as we are able alikely not until
Monday).
Janice
and could you also redact David Liu's contact info as well? Thanks.
Lena
Sent from my iPhone
Please provide me with the nominators name and we can redact contact info.
Subjecta Privacy of Nomination Papers
Hi Janice,
I was wondering if you know how long the nomination papers will be posted online on the city's website. I have a
nominator who is concerned about having all of her personal information posted online in the manner that it is with
the nomination documents being so accessible to the public. any information about when these might be taken
down it if there is a way to protect this person's privacy would be much appreciated. Thanks.
Lena
Sent from my iPhone
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Date: 11/15/2014 2:30:59 PM
Subject: FW: Problem at polling station
Can you investigate and provide any updates?
Thanks.
-----Original Message----From: Farrah Merali [mailto:farrah.merali@cbc.ca]
Sent: Saturday, November 15, 2014 2:30 PM
To: Media
Subject: Problem at polling station
Hi there,
We are hearing reports there was a problem with the electronic machine at the polling station at
Brittania secondary.
Can you confirm whether this happened and that the machine is now up and running again?
Thanks,
Farrah
Sent from my iPhone
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Date: 11/15/2014 2:53:17 PM
Subject: FW: Some discussion of not needing ID to vote in election
FYI- do we have a suggested response?
Toa McGregora Marnie
Subjecta Some discussion of not needing ID to vote in election
Vancouver aoard of Trade director Rob Mackay-Dunn and a 980 reporter are flagging the fact that you dont need ID to
vote.
https://twitter.com/robmackaydunn/status/533751765242363904

ta 604a871a6335 ca s.15(1)(l)
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Date: 11/15/2014 11:22:55 PM
Subject: FW: Thank you tweet from citizen
Election office staff take a bow!
Froma Adcocka Jessie
Toa Pabillanoa Jhenifer; McGregora Marnie; Postmaa Tobin
Cca Healya Tadhg; Potvina Becky
Subjecta RE: Thank you tweet from citizen
Thanks Jhen that is nice

Jessie adcock
Chief Digital Officer
City of Vancouver
453 West 12th Avenue, Vancouver, BC V5Y 1V4
Office: 604.871.6868 Mobile: s.15(1)(l)
CONFIDENTIALITY NOTICE: This message and any accompanying documents contain confidential information
intended for a specific individual and purpose. This message is private and protected by law. If you are not the intended
recipient, you are hereby notified that any disclosure, copying or distribution, or the taking of any action based on the
contents of this information, is strictly prohibited.
Toa McGregora Marnie; Postmaa Tobin
Cca Healya Tadhg; Adcocka Jessie; Potvina Becky
Subjecta Thank you tweet from citizen
Well this was nice.

natashia_ann 11:08pm via Twitter for android
Thank you @CityofVancouver for making the voting process super easy and convenient for me in East Van. Your staff
were incredible.
http://twitter.com/natashia_ann/status/533879236847620096
ta 604a871a6335 ca s.15(1)(l)
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To: aStewart, Wendya <Wendy.Stewart@vancouver.ca>
Date: 11/15/2014 2:59:55 PM
Subject: FW: Vancouver election
ayi
Froma Jim Robson s. 22(1)
Subjecta Vancouver election
I am concerned about the information provided to voters in today's election. Unfortunately it seems that political parties
have taken over the election process and it has become difficult to learn the merits of individual candidates.
When I voted at the Aquatic Centre today, I enquired about who to speak to about a civic mail out that was received
yesterday that indicated three voting locations at considerable distance from the one noted on the voting registration. It
did not indicate that these were the only sites where we were to vote but, read quickly, could be confusing and possible
discourage an older or handicapped person from voting. My enquiry was brushed off with "I didn't get one of those. You
should consider yourself lucky!" The same with the " I Voted stickers" so people" wouldn't vote more than once".
This has been a contentious election. It is important that people have faith in the system. We have already reported a
extra person who was registered at our address. Official information should be clear, concise and impossible to
misinterpret. Let the participants provide the helpful hints and cute stickers...This is what our system of government is
based on and shouldn't be muddled with cute stuff!
s. 22(1)
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To: aSchreder, Sophiea <Sophie.Schreder@vancouver.ca>
Date: 11/15/2014 12:49:02 PM
Subject: FW: wait times - polling stations
Fyi lets discussa
Subjecta wait times - polling stations
Hi Janice,
We are concerned that a number of polling stations are experiencing extending delays as people line up to vote.
Our scrutineers report wait times of up to 40 minutes aStrathcona, West End) at some locations where other
locations appear to be underutilized aWosk Centre).
I am concerned that voters will be discouraged to vote if arrangements are not made to reassign staff and
reduce wait times.
Stepan
Stepan Vdovine
Executive Director, Vision Vancouver
604.345.1429
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Thin wall between databases of incumbent party and City Hall: In more than one case, we
know that the incumbent party has aharvesteda data from petitions to contact citizens. The
public has no assurance that personal data did not end up into the database of the
incumbent party. Likewise, the public has no way of knowing about about the separation of
data between some contractors, such as the firm Vision Critical (which provides aTalk
Vancouvera public survey/consultation services online under contract with the City of
Vancouver), and the incumbent party.
Voting without being required to show identification - In some instances, people have been
permitted to vote without showing identification.
Candidate videos: Despite original plans to host candidate videos, the City abruptly cancelled
the plans. If you analyze the situation, it is another of many examples that produce a bias in
the election, favouring incumbents and the larger parties with the biggest budgets.
Candidate promotion/advertising on election day: We have heard reports that suggest
banned activities have been occurring today.
These are just some of the concerns that have come to our attention. We would like to correspond
with you after the election to address these in further detail.
Sincerely,
Randy Helten
Coordinator, CityHallatch Media Foundation
s.22(1)
Cell 604-512-9059
--
***********
citizenYVR@gmail.com
CityHallWatch.ca . Tools for engagement in Vancouver City decisions. Creating our future.
MetroVanWatch.ca. Our dream: A socially, environmentally, agriculturally sustainable Metro

Vancouver region.
BC Election Campaign Finance Reform Network: Get the big money out of civic and provincial
politicsa
***********
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Dear Rj -It's Election Day, and polls opened a few hours ago. Have you voted yet?
We're in a close race with the NPA, and every vote counts. You've been a member of this
campaign, knocking on doors, calling supporters, and putting up signs. You've helped Vision
connect with thousands of Vancouverites, talking about the issues and getting people engaged in
the election.
You've helped us while we campaigned in a close race with the NPA, and now we need you to do
one last thing: vote.
There are close to 120 voting stations in Vancouver. You can vote at any of them. Click here to
see which one is closest to you.
Today's the day we've been working towards. Let's re-elect Gregor and the Vision team.
Please, make sure you vote today.
Thanks,
Stepan Vdovine
Executive Director
Vision Vancouver
http://www.votevision.ca/
-=-=Vision Vancouver Canada
This email was sent to s.22(1)
. To stop receiving emails, click here.
You can also keep up with Vision Vancouver on Twitter or Facebook.
-=-=Created with NationBuilder, the essential toolkit for leaders.
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-You received this message because you are subscribed to the Google Groups aOneCity
Vancouvera group.
To unsubscribe from this group and stop receiving emails from it, send an email to
OneCityVancouver+unsubscribe@googlegroups.com.
For more options, visit https://groups.google.com/d/optout.
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Dear s.22(1)
--
It's Election Day, and polls opened a few hours ago. Have you voted yet?
We're in a close race with the NPA, and every vote counts. You've been a member of this campaign, knocking on
doors, calling supporters, and putting up signs. You've helped Vision connect with thousands of Vancouverites,
talking about the issues and getting people engaged in the election.
You've helped us while we campaigned in a close race with the NPA, and now we need you to do one last thing:
vote.
There are close to 120 voting stations in Vancouver. You can vote at any of them. Click here to see which one is
closest to you.
Thanks,
Stepan Vdovine
Executive Director
Vision Vancouver
This email was sent to [ ] To stop receiving emails, click here.
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aCity of Vancouver Communications Officea

<CityofVancouver.CommunicationsOffice@vancouver.ca>
Date: 11/15/2014 7:41:10 PM
Information Bulletin: City of Vancouver Municipal Election Voting Location Hour
Subject:
Extensions
From:
City of Vancouver
November 15a 2014
The 2014 Municipal Election in the City of Vancouver has had a very significant turnout in voters. We have
received a number of questions in regard to the closing of polls. The Vancouver Charter and the City Election
By-law governs these procedures.
The Vancouver Charter provides that at the close of polls a8pm) everyone that is in line either inside or
outside the voting station will be permitted to vote. The poll will close when the last person has voted, no
matter how long that takes.
The Chief Election Officer reviews all polls to assess whether there has been any adjournment ainterruption)
of voting. In four voting stations today where there was a very heavy turnout, there was a short period of
time during which voters had to wait for ballots to be restocked. The Chief Election Officer has authority to
extend the voting period if there has been an adjournment of proceedings at any voting place.
As a result the Chief Election Officer has directed that Killarney Community Centre will remain open a
further 15 minutes to 8:15 pm, Britannia Community Centre and Oakridge Centre voting stations will remain
open a further 30 minutes to 8:30pm, and Hastings Elementary Community School will remain open a further
45 minutes to 8:45 pm.
This will delay the communication of early unofficial results as counting of ballots cannot occur until all the
polls close.
-30Media contact:
604.871.6336
media@vancouver.ca
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aCity of Vancouver Communications Officea

<CityofVancouver.CommunicationsOffice@vancouver.ca>
Date: 11/15/2014 3:03:16 PM
Information Bulletin: City of Vancouver Municipal Election Voting Opportunities
Subject:
November 15 2014
From:
City of Vancouver
November 15a 2014
Voting locations across Vancouver today open until 8 p.m.
Voting is open today at nearly 120 locations across Vancouvera including community and cultural centresa
churchesa the Vancouver Art Gallerya Oakridge and International Village Malls. These voting locations will be
open from 8:00am to 8:00pm and are accessiblea close to transita and have parking available to provide
maximum convenience for voters.
If there is a line-upa voters can find other nearby voting locations either by going to the Citys website or
calling 3-1-1.The City Elections Office is reassigning staff throughout the day from quieter voting locations
to ones with higher demand.
With more voting opportunities than ever beforea and the introduction of new digital toolsa more people are
casting their votea and helping to shape Vancouvers future.
To find out more about the 2014 Vancouver Municipal Election visit vancouver.ca/votea or call 3-1-1.
-30Media contact:
604.871.6336
media@vancouver.ca
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From:
To:
Date:
Subject:
aHeaney, Siobhiana <siobhian.heaney@vancouver.ca>

11/15/2014 9:05:38 PM
Polls Declard Closed
The CEO has declared polls officially closed and we can begin publishing results.
S
Sent from Blackberry
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From:
To:
Date:
Subject:

11/15/2014 12:42:07 PM
RE: city map error - voting location
Hi Janice,
This issue has now been resolved. It was an error on aataFixs side which we have had them remedy.
Thanks
Tadhg
Froma Healya Tadhg

Cca Adcocka Jessie; McGregora Marnie
Subjecta RE: city map error - voting location
Janice
We have isolated the error to the information on aataFixs side.
I have received contact details for our aatafix contact and will get in touch with him now to see what we can do
Standby,
Tadhg
Froma MacKenziea Janice
Toa Healya Tadhg
Subjecta FW: city map error - voting location
Tadhg can you look at? When I key in 2145 West 8th ave as my location awhich is also the address of the voting location), the
marker shows St. Augustine School as being 0.2 km away). Vision is saying they think the marker is on the church rather than the
school.
Janice
Janicea
St Augustines School is listed at the wrong address and at the wrong place on the map. Its placed over St Augustines Church instead. The school is
actually block south and 1 blocks west.
Stepan
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T o : aHealy, Tadhga <Tadhg.Healy@vancouver.ca>
Date: 11/15/2014 12:44:06 PM
Subject: RE: city map error - voting location
Excellent speedy response!
Froma Healya Tadhg
Hi Janice,
This issue has now been resolved. It was an error on aataFixs side which we have had them remedy.
Thanks
Tadhg
Froma Healya Tadhg

Janice
We have isolated the error to the information on aataFixs side.
I have received contact details for our aatafix contact and will get in touch with him now to see what we can do
Standby,
Tadhg
Toa Healya Tadhg
Subjecta FW: city map error - voting location
Tadhg can you look at? When I key in 2145 West 8th ave as my location awhich is also the address of the voting location), the marker shows St.
Augustine School as being 0.2 km away). Vision is saying they think the marker is on the church rather than the school.
Janice
Janicea
St Augustines School is listed at the wrong address and at the wrong place on the map. Its placed over St Augustines Church instead. The school is actually
block south and 1 blocks west.
Stepan
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From:
To:
Date:
Subject:

11/15/2014 10:18:46 AM
RE: City's Website
s. 13(1)
Froma Healy, Tadhg

Senta Saturday, November 15, 2014 10:15 AM
Toa MacKenzie, Janice
Subjecta RE: Cityas Website
s. 13(1)
Froma MacKenzie, Janice

Senta Saturday, November 15, 2014 10:06 AM
Toa Healy, Tadhg
Subjecta Fwd: Cityas Website
Fyi
Begin forwarded message:
From: aStepan Vdovinea <stepan.vdovine@gmail.com>
Subject: Cityas Website
Janice
Just heads up that the mobile version of the city's website says that voting is on tomorrow. See screenshot
below.
[cid:EB8071C5-FA9D-485A-8F93-FAC92C5F44D2]
STEPAN VDOVINE
Deputy Campaign Director | Executive Director
Vision Vancouver
604.345.1429<tel:604.345.1429> (mobile)
stepan.vdovine@votevision.ca<mailto:stepan.vdovine@votevision.ca> (email)
votevision.ca<http://votevision.ca>
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aConnell, Franciea <francie.connell@vancouver.ca>
Date: 11/15/2014 7:02:44 PM
Subject: RE: Current Draft Messages on Poll Closing Times/Potential Extensions
s. 13(1)
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s. 13(1)
From: McGregora Marnie

Sent: Saturdaya November 15a 2014 07:00 PM
To: Ballema Penny
Cc: Connella Francie; MacKenziea Janice
Subject: Current Draft Messages on Poll Closing Times/Potential Extensions
s. 13(1)
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s. 13(1)

To: Ballema Penny
s. 13(1)
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From: aConnell, Franciea <francie.connell@vancouver.ca>

Date: 11/15/2014 7:32:31 PM
s. 13(1)

Toa Ballema Penny; McGregora Marnie
Cca Connella Francie
Subjecta RE: Current Draft Messages on Poll Closing Times/Potential Extensions
Im good with the language but Killarney is now admitting that they were without ballots for less than 10 minutesa I
I will phone the PEO immediatelya
s. 13(1)
Janice
Froma Ballema Penny
Cca Connella Francie; MacKenziea Janice
Subjecta Re: Current Draft Messages on Poll Closing Times/Potential Extensions
s. 13(1)

To: Ballema Penny
s. 13(1)
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To: aConnell, Franciea <francie.connell@vancouver.ca>
Date: 11/15/2014 7:33:23 PM
s. 13(1)
Froma McGregora Marnie

Toa Connella Francie; Ballema Penny; MacKenziea Janice
Subjecta RE: Current Draft Messages on Poll Closing Times/Potential Extensions
s. 13(1)
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s. 13(1)
Froma Connella Francie

Toa Ballema Penny; McGregora Marnie; MacKenziea Janice
Subjecta FW: Current Draft Messages on Poll Closing Times/Potential Extensions
s. 13(1)
Froma Ballema Penny

Cca Connella Francie; MacKenziea Janice
Subjecta Re: Current Draft Messages on Poll Closing Times/Potential Extensions
s. 13(1)

To: Ballema Penny
s. 13(1)
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s. 13(1)
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From: aHealy, Tadhga <Tadhg.Healy@vancouver.ca>

To: aAdcock, Jessiea <Jessie.Adcock@vancouver.ca>
aWickham, Lindsaya <Lindsay.Wickham@vancouver.ca>
aEnright, Dannya <danny.enright@vancouver.ca>
Date: 11/15/2014 2:56:51 PM
Subject: Re: Draft Info Bulletin
Fine with me
Sent from my alackaerry 10 smartphone on the Rogers network.
Toa McGregora Marnie; MacKenziea Janice; Stewarta Wendy; Healya Tadhg; Postmaa Tobin; Pabillanoa Jhenifer; Wickhama Lindsay; Enrighta Danny
Subjecta RE: Draft Info Bulletin
Looks good to me Marnie.

Jessie adcock
City of Vancouver
Office: 604.871.6868 Mobile: s.15(1)(l)
CONFIDENTIALITY NOTICE: This message and any accompanying documents contain confidential information intended for a specific individual and purpose. This
message is private and protected by law. If you are not the intended recipient, you are hereby notified that any disclosure, copying or distribution, or the taking of any
action based on the contents of this information, is strictly prohibited.
Toa MacKenziea Janice; Stewarta Wendy; Adcocka Jessie; Healya Tadhg; Postmaa Tobin; Pabillanoa Jhenifer; Wickhama Lindsay; Enrighta Danny
Subjecta Draft Info Bulletin
Importancea High
The CMO just called and asked that we send out an information bulletin asap to media to send the same message that we are sending out on twitter about avoiding
line-ups and going to other nearby voting locations. Can I just have a quick fact-check from folks so I can get this out asap?
Thanks,
Marnie
City of Vancouver
November 15a 2014
Voting is open today at nearly 120 locations across Vancouvera including community and cultural centresa churchesa the Vancouver Art Gallerya Oakridge
and International Village Malls. These voting locations will be open from 8:00am to 8:00pm and are accessiblea close to transita and have parking available
to provide maximum convenience for voters.
If there is a line-upa voters can find other nearby voting locations either by going to the Citys website or calling 3-1-1. The City Elections Office is
reassigning staff throughout the day from quieter voting locations to ones with higher demand.
With more voting opportunities than ever beforea and the introduction of new digital toolsa more people are casting their votea and helping to shape
Vancouvers future.
-30Media contact:
604.871.6336
media@vancouver.ca
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To: aHealy, Tadhga <Tadhg.Healy@vancouver.ca>
aWickham, Lindsaya <Lindsay.Wickham@vancouver.ca>
aEnright, Dannya <danny.enright@vancouver.ca>
Date: 11/15/2014 3:01:40 PM
Subject: RE: Draft Info Bulletin
Good by me.
Froma Healya Tadhg
Toa Adcocka Jessie; McGregora Marnie; MacKenziea Janice; Stewarta Wendy; Postmaa Tobin; Pabillanoa Jhenifer; Wickhama Lindsay; Enrighta Danny
Subjecta Re: Draft Info Bulletin
Fine with me
Sent from my alackaerry 10 smartphone on the Rogers network.
Toa McGregora Marnie; MacKenziea Janice; Stewarta Wendy; Healya Tadhg; Postmaa Tobin; Pabillanoa Jhenifer; Wickhama Lindsay; Enrighta Danny
Subjecta RE: Draft Info Bulletin
Looks good to me Marnie.

Jessie adcock
City of Vancouver
Office: 604.871.6868 Mobile: s.15(1)(l)
CONFIDENTIALITY NOTICE: This message and any accompanying documents contain confidential information intended for a specific individual and purpose. This message is private and
protected by law. If you are not the intended recipient, you are hereby notified that any disclosure, copying or distribution, or the taking of any action based on the contents of this information,
is strictly prohibited.
Toa MacKenziea Janice; Stewarta Wendy; Adcocka Jessie; Healya Tadhg; Postmaa Tobin; Pabillanoa Jhenifer; Wickhama Lindsay; Enrighta Danny
Subjecta Draft Info Bulletin
Importancea High
The CMO just called and asked that we send out an information bulletin asap to media to send the same message that we are sending out on twitter about avoiding
line-ups and going to other nearby voting locations. Can I just have a quick fact-check from folks so I can get this out asap?
Thanks,
Marnie
City of Vancouver
November 15a 2014
Voting is open today at nearly 120 locations across Vancouvera including community and cultural centresa churchesa the Vancouver Art Gallerya Oakridge and
International Village Malls. These voting locations will be open from 8:00am to 8:00pm and are accessiblea close to transita and have parking available to provide
If there is a line-upa voters can find other nearby voting locations either by going to the Citys website or calling 3-1-1. The City Elections Office is reassigning staff
throughout the day from quieter voting locations to ones with higher demand.
With more voting opportunities than ever beforea and the introduction of new digital toolsa more people are casting their votea and helping to shape Vancouvers
future.
-30Media contact:
604.871.6336
media@vancouver.ca
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The CMO just called and asked that we send out an information bulletin asap to media to send the same message that
we are sending out on twitter about avoiding line-ups and going to other nearby voting locations. Can I just have a quick
fact-check from folks so I can get this out asap?
Thanks,
Marnie
City of Vancouver
November 15a 2014
Voting is open today at nearly 120 locations across Vancouvera including community and cultural centresa
churchesa the Vancouver Art Gallerya Oakridge and International Village Malls. These voting locations will be
open from 8:00am to 8:00pm and are accessiblea close to transita and have parking available to provide
If there is a line-upa voters can find other nearby voting locations either by going to the Citys website or
calling 3-1-1. The City Elections Office is reassigning staff throughout the day from quieter voting locations
to ones with higher demand.
With more voting opportunities than ever beforea and the introduction of new digital toolsa more people are
casting their votea and helping to shape Vancouvers future.
-30Media contact:
604.871.6336
media@vancouver.ca
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Dear s.22(1)
--
It's Election Day, and polls opened a few hours ago. Have you voted yet?
We're in a close race with the NPA, and every vote counts. You've been a member of this campaign, knocking on
doors, calling supporters, and putting up signs. You've helped Vision connect with thousands of Vancouverites,
talking about the issues and getting people engaged in the election.
You've helped us while we campaigned in a close race with the NPA, and now we need you to do one last thing:
vote.
There are close to 120 voting stations in Vancouver. You can vote at any of them. Click here to see which one is
closest to you.
Thanks,
Stepan Vdovine
Executive Director
Vision Vancouver
This email was sent to [ ] To stop receiving emails, click here.
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T o : aStewart, Wendya <Wendy.Stewart@vancouver.ca>
Date: 11/15/2014 11:00:19 AM
S u b j e c t : RE: media request
Great thanks.
Froma Stewarta Wendy
Toa McGregora Marnie; MacKenziea Janice
Subjecta Re: media request
Looks good. I'm not sure about supplier but he will know because the UBC guy knows.
W
Toa Stewarta Wendy; MacKenziea Janice
Subjecta RE: media request
s. 13(1)

Toa Stewarta Wendy; MacKenziea Janice
Subjecta RE: media request
Can I attribute the response to Janice? Otherwise he will quote me. I am just sending a statement- no interest in having a phone conversation with him.
Froma Stewarta Wendy
Toa MacKenziea Janice; Postmaa Tobin; McGregora Marnie
Subjecta Re: media request
I've forwarded this to the media email.

s. 13(1)
W
Froma Robert Mackina Jr.
Toa MacKenziea Janice; Postmaa Tobin; Stewarta Wendy
Subjecta media request
Good morning,
I have been contacted by voters who have concerns about the addresses of the three-closest recommended voting stations listed on their voter information cards.
The voters live in apartments and they say the proximities are calculated by the city using their unit number, not the street address of the building they call home. If the street
address of the building was properly used, the voting cards would show voting stations that are closer than the ones that appear. There is an apparent incorrect use of the
unit number to calculate proximity.
Was this a mistake or intentional? Is this connected to the contractor aprinter or database) or Canada Post?
Can you please comment on this as soon as possible?
Sincerely,
Bob Mackin
Vancouver Courier
604-982-9130
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From: aRobert Mackin, Jr.a <bob.mackin@me.com>

Date: 11/15/2014 7:17:46 PM
Subject: Re: media request
Can you comment on the ballot scarcity at Oakridge, Britannia and other voting stations? How many ballots were printed? What was done
to remedy the situation? Are there any extensions beyond the 8 pm deadline being pondered?
What is the status of voting machines? Have there been any problems? I know that there were some failures and malfunctions in 2011.
Bob Mackin
Vancouver Courier
604-724-5604
Sent from my iPad
On Nov 15, 2014, at 11:25 AM, McGregor, Marnie <Marnie.McGregor@vancouver.ca> wrote:
Response from Janice MacKenzie, City of Vancouver Chief Election Officer:
a concern about the City of Vancouver Voter Location Card addresses was brought to the my attention yesterday. To date we have only had
two enquiries about this.
The Voting Location Cards were prepared with a supplier that provides Voter Information cards for municipalities across the country, including
Vancouver. These cards were prepared using City voting locations, residential building addresses and Canada Post postal codes to determine
voting locations near the residential address on the card - the word near was used on purpose recognizing that in some instances, there may
be some locations closer to the address.
The City has provided voters with multiple opportunities to find the most convenient voting location for them on Saturday November 15 - the
website, the Voter Guide, the Voter Information card and by calling
3-1-1.
On Election Day today, November 15, 2014, there is extensive geographic coverage of the entire city with nearly 120 voting places, including at
community and cultural centres, churches, the Vancouver art Gallery, Oakridge and International Village Malls. We have seen tremendous
pick-up with people taking advantage of the additional advance voting opportunities, as well as use of the election planner tool on the Citys
website.
Froma Robert Mackina Jr. <bob.mackin@me.com>
Toa MacKenziea Janice; Postmaa Tobin; Stewarta Wendy
Subjecta media request
Good morning,
I have been contacted by voters who have concerns about the addresses of the three-closest recommended voting stations listed on their voter
information cards.
The voters live in apartments and they say the proximities are calculated by the city using their unit number, not the street address of the building they
call home. If the street address of the building was properly used, the voting cards would show voting stations that are closer than the ones that
appear. There is an apparent incorrect use of the unit number to calculate proximity.
Was this a mistake or intentional? Is this connected to the contractor aprinter or database) or Canada Post?
Can you please comment on this as soon as possible?
Sincerely,
Bob Mackin
Vancouver Courier
604-982-9130
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Date: 11/15/2014 3:58:04 PM
Subject: RE: no ballots left at Britannia tweet
Yes the ballots should be there by nowa

Toa MacKenziea Janice; Stewarta Wendy
Cca Pabillanoa Jhenifer; Postmaa Tobin
Subjecta FW: no ballots left at Britannia tweet
Importancea High
Thanks.
ta 604a871a6335 ca s.15(1)(l)
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Date: 11/15/2014 3:58:31 PM
Subject: RE: no ballots left at Britannia tweet
Excellent thanks for the quick update Janice.
Toa McGregora Marnie; Stewarta Wendy
Subjecta RE: no ballots left at Britannia tweet
Yes the ballots should be there by nowa

Toa MacKenziea Janice; Stewarta Wendy
Subjecta FW: no ballots left at Britannia tweet
Importancea High
Thanks.
ta 604a871a6335 ca s.15(1)(l)
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Date: 11/15/2014 2:57:02 PM
Subject: RE: Problem at polling station
It was a simple matter of a ballot being jammed. When that happens the election official pulls the
tabulator slightly forward to enable the ballot to drop in the ballot box and then puts the tabulator
back in place. The ballot can become jammed because of the way the ballot was inserted into the
tabulator (e.g. pushed in fast or entered on an angle, etc).
J
-----Original Message----From: McGregor, Marnie
To: MacKenzie, Janice; Stewart, Wendy
Thanks.
To: Media
Hi there,
Thanks,
Farrah
Sent from my iPhone
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Date: 11/15/2014 3:01:45 PM
Thanks so it is fixed now?
-----Original Message----From: MacKenzie, Janice
To: McGregor, Marnie; Stewart, Wendy
It was a simple matter of a ballot being jammed. When that happens the election official pulls the
tabulator slightly forward to enable the ballot to drop in the ballot box and then puts the tabulator
back in place. The ballot can become jammed because of the way the ballot was inserted into the
tabulator (e.g. pushed in fast or entered on an angle, etc).
J
-----Original Message----From: McGregor, Marnie
To: MacKenzie, Janice; Stewart, Wendy
Thanks.
To: Media
Hi there,
Thanks,
Farrah
Sent from my iPhone
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From:
To:
Date:
Subject:

aStepan Vdovinea <stepan.vdovine@gmail.com>
11/15/2014 11:06:16 AM
RE: sign violations - Strathcona
Thank youa Ill let them knowa

Froma Stepan Vdovine [mailto:stepan.vdovine@gmail.com]
Subjecta sign violations - Strathcona
Janice,
Reporting sign violations around Strathcona Community Centre voting location. There are dozens of signs along
the perimeter of the voting locations that belong to COPE, Green Party and One City candidates.
STEPAN VDOVINE
Deputy Campaign Director | Executive Director
Vision Vancouver
604.345.1429 amobile)
stepan.vdovine@votevision.ca aemail)
votevision.ca
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Date: 11/15/2014 2:59:20 PM
Subject: RE: Some discussion of not needing ID to vote in election
If a person is on the voters list then they are registered to vote. Under the Vancouver Chartera
id is not required for those on the voters list. Howevera before receiving the ballota the elector
must make a declaration that they are who they say they are and that they have not voted in
the election thus far.
J
Toa MacKenziea Janice; Stewarta Wendy; Hagiwaraa Rosemary
Cca Pabillanoa Jhenifer; Wickhama Lindsay
Subjecta FW: Some discussion of not needing ID to vote in election
FYI- do we have a suggested response?

Subjecta Some discussion of not needing ID to vote in election
Vancouver aoard of Trade director Rob Mackay-Dunn and a 980 reporter are flagging the fact that you dont need ID to
vote.
https://twitter.com/robmackaydunn/status/533751765242363904

t. 604.871.6335 c. s.15(1)(l)
jhenifer.pabillano@vancouver.ca
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From: aEDAY Coordinatora <eday@candidatecloud.com>

To: aHagiwara, Rosemarya <rosemary.hagiwara@vancouver.ca>
Date: 11/15/2014 6:23:18 PM
Subject: URGENT: Extended Voting
Janice and Rosemary:
Our understanding is that numerous polling places have been intermittently running out of ballots and,
as a result, voting has been delayed. We understand that in some instances there have been periods
of up to an hour with no ballots on hand at voting locations.
In light of the delay for voting, could you please confirm that voting will be open at affected locations past 8:00pm, provided that people are in line?
Please confirm ASAP, as my legal team is standing by to initiate more formal correspondence.
Thank you,
Gavin Dew - NPA

604 417 6339
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MacKenzie E-Day Email 2014-368 - Res

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aMcGregor, Marniea <Marnie.McGregor@vancouver.ca>

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From: aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

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City Clerk a Chief Election Officer

From: aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

Attention: Ken Denike and Sophia Woo:

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City Clerk a Chief Election Officer

aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

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From: aConnell, Franciea <francie.connell@vancouver.ca>

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From: aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

sponsor newspaper, television or radio advertising

live person-to-person telephone calls

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From: aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

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From: aMcGregor, Marniea <Marnie.McGregor@vancouver.ca>

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From: aMcGregor, Marniea <Marnie.McGregor@vancouver.ca>

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From: aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

Please consider the environment before printing this e-mail.

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Dear Ms. MacKenzie:

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From: aMcGregor, Marniea <Marnie.McGregor@vancouver.ca>

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aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

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aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

Please add to your list for Monday.

From: aMcGregor, Marniea <Marnie.McGregor@vancouver.ca>

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From: aMcGregor, Marniea <Marnie.McGregor@vancouver.ca>

ahenifer Pabillano | Social Media Strategist

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From: aMcGregor, Marniea <Marnie.McGregor@vancouver.ca>

Thanks Jhen that is nice

Well this was nice.

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From: aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

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From: aMacKenzie, Janicea <janice.mackenzie@vancouver.ca>

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MetroVanWatch.ca. Our dream: A socially, environmentally, agriculturally sustainable Metro

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