You are on page 1of 9

Kevin Power Solutions Ltd.

Finance
End user Manual

By

43/A, Road No. 12, M.L.A. Colony, Banjara Hills, Hyderabad 500034, INDIA
Tel: +91 40 4455 9999, Fax: +91 40 4455 9900, Website: www.vcentric.com

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

1. POSTING OF A DOCUMENT
Business Process Description Overview
Every document consists of a document header and two or more line items. The document header
contains information that is valid for the whole document, such as the document date and the
document number. The line items only contain information on the particular item in question, for
instance an account number and amount. Whether any additional information is present depends
on the business transaction involved.

Input-Required Fields

Field Value /Comments

Document date
Document type
Company code
Posting date
Currency
Account
Amount

Date of the document to be entered


Defaults to SA
Enter appropriate code
Defaults to system date
Defaults from company code currency
Valid G/L Master Record number
Enter desired amount

Output - Results
Document is posted

Last changed on: 6-Dec-15


Version: Final

Comments
System generated document number based on
the range assigned to the Document Type.

SAP ECC 6.0

Work Instruction
Page: 2 of 9

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

PROCEDURAL STEPS
1.1 Access transaction by:
T-code
Menu Path

F-02
Accounting Financial Accounting General Ledger Posting
General Posting

1.2 On the screen Enter GL Account Posting: Header Data, enter the information
in the fields as specified in the table below:

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

Work Instruction
Page: 3 of 9

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

Release:
Status:

FI MODULE LEAD

Field Name

FINANCE

Description

ECC 6.00 EHP5

R/O/C

User Action and Values


NOTE: The document date
is the date on which the
original document was
issued
Accept default of SA for G/L
Document Posting
This field can have a value
defaulted in from the User
Parameters settings.
Default is system date

Document Date

Date of the document

Type

Document type

Company Code

Company code of the first G/L


account

Posting Date

Posting date of the document which


will determine the period it posts to

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

Work Instruction
Page: 4 of 9

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

Currency/rate

Currency that the amounts will be


entered into the system under

Reference

Field allocated to any extra numeric


or name identifiers.

Doc. Header
text
Post Key

Text that may be entered to apply to


the entire document via the header
Key that will determine the type of
account to be posted to and whether
it is a debit or credit
G/L account number to post the first
line of the invoice to
The G/L indicator determines how to
handle special postings

The transaction type controls various


system activities when business
transactions are posted.

Account
Special G/L
Trans type

1.3 Select the Enter

R
R
O

Enter either the local


currency or another
currency defined in your
system
Can be used to contain
external document reference
numbers. This is helpful as
an additional document
search criterion, and can be
used in correspondence
printing.
Enter if necessary
Enter key to identify this line
properly and to post to the
correct side of the account
Enter the G/L account to be
posted to
Use system supplied or
customized indicators if
necessary
Enter if appropriate

icon to proceed

1.4 Enter the information in the fields as specified in the table below:

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

Work Instruction
Page: 5 of 9

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

Amount in Doc
Currency
Post Key
Account
Special G/L
Trans type
New co code

Release:
Status:

FI MODULE LEAD

Field Name

FINANCE

Description
The amount for the account entered
on the previous screen
Key that will determine the type of
account to be posted to and whether
it is a debit or credit
G/L account number to post the
subsequent lines of the invoice to
The G/L indicator determines how to
handle special postings
The transaction type controls various
system activities when business
transactions are posted.
Enter the company code that this line
will post to

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

ECC 6.00 EHP5

R/O/C

User Action and Values

Enter proper amount

Enter key to identify this line


properly and to post to the
correct side of the account
Enter the G/L account to be
posted to
Use system supplied or
customized indicators if
necessary
Enter if appropriate

R
O
O
O

Enter if you desire intercompany posting

Work Instruction
Page: 6 of 9

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

Note: There are many other fields which are to be used according to
configuration rules, account dependencies, specific posting transactions, and
company procedures.
Select the Enter icon to proceed to enter more lines until the debits equal
the credits. When satisfied with your entry, proceed as described below.

1.5 Simulating the Posting


Select \Document\Simulate on Menu bar. This step will create automatically
generated document lines and allow you to view them before posting and to verify
your entries. You can drill down by double-clicking existing lines to change them or
continue to enter more lines for this document at the bottom of the screen as
described above.

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

Work Instruction
Page: 7 of 9

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

Last changed on: 6-Dec-15


Version: Final

FI MODULE LEAD

FINANCE
Release:
Status:

SAP ECC 6.0

ECC 6.00 EHP5

Work Instruction
Page: 8 of 9

Kevin Power
Solutions Ltd.
File Name:
Responsibility:

FI MODULE LEAD

FINANCE
Release:
Status:

ECC 6.00 EHP5

1.6 To save the data, select the Save


icon or select \Document\Post.
A system generated message will appear on the screen.

******************End of the Process*******************

Last changed on: 6-Dec-15


Version: Final

SAP ECC 6.0

Work Instruction
Page: 9 of 9