CITY COUNCIL

Eva Galambos, Mayor

John Paulson – District 1

Dianne Fries – District 2
Chip Collins – District 3
Ashley Jenkins – District 4
Tibby DeJulio – District 5
Karen Meinzen McEnerny – District 6

Tuesday, April 6, 2010 Regular Meeting 6:00 PM

A) INVOCATION – Pastor Henry Bush, Sharon Community UMC

B) CALL TO ORDER – Mayor Eva Galambos

C) ROLL CALL AND GENERAL ANNOUNCEMENTS

D) PLEDGE OF ALLEGIANCE – Mayor Eva Galambos

(Agenda Item No. 10-070)

E) APPROVAL OF MEETING AGENDA (add or remove items from agenda)

F) CONSENT AGENDA

(Agenda Item No. 10-071)

1. Meeting Minutes:
a. March 16, 2010 Regular Meeting
b. March 16, 2010 Work Session
c. September 28, 2009 Special Called Meeting
d. October 16, 2009 7:30 am Special Called Meeting
e. October 16, 2009 6:00 pm Special Called Meeting
(Michael Casey, City Clerk)

(Agenda Item No. 10-072)

2. Extension of the Land Disturbance Permit for the Atlanta Grand Bohemian Hotel Project
(LDP2007-00031)
(Nancy Leathers, Director of Community Development)

(Agenda Item No. 10-073)

3. Sidewalk Policy Revision
(Tom Black, Director of Public Works)

G) PRESENTATIONS

1. Proclamation for Georgia Cities Week

Page 1 of 3

Morgan Falls Office Park

7840 Roswell Road, Building 500
Sandy Springs, GA 30350
SANDY SPRINGS CITY COUNCIL MEETING AGENDA APRIL 6, 2010

H) PUBLIC HEARINGS

Alcoholic Beverage License

(Agenda Item No. 10-074)

1. 11351 - Approval of Alcoholic Beverage License Application for Foxy’s Sports Bar & Chop
House at 8540 Roswell Rd, Suite 100, Sandy Springs, GA 30350. Applicant is Jennifer
Benefield for Consumption on Premises of Wine, Malt Beverage & Distilled Spirits.
(Presented by Director of Operations, Wayne Wright)

(Invitation for Public Comment)

(Agenda Item No. 10-075)

2. 11471- Approval of Alcoholic Beverage License Application for John’s Sports Bar & Grill at
7285 Roswell Rd, Sandy Springs, GA 30328. Applicant is Jalal Noorani for Consumption on
Premises of Wine, Malt Beverage & Distilled Spirits.
(Presented by Director of Operations, Wayne Wright)

(Invitation for Public Comment)

(Agenda Item No. 10-076)

3. 11536- Approval of Alcoholic Beverage License Application for Three Sheets, LLC at 6017
Sandy Springs Circle, Sandy Springs, GA 30328. Applicant is Jonathan Akly for
Consumption on Premises of Wine, Malt Beverage & Distilled Spirits.
(Presented by Director of Operations, Wayne Wright)

(Invitation for Public Comment)

(Agenda Item No. 10-077)

4. 11613- Approval of Alcoholic Beverage License Application for Tower News and Market at
795 Hammond Dr. NE Cu2 Sandy Springs, GA 30328. Applicant is Bruce McIntosh for
Retail Package Wine and Malt Beverage.
(Presented by Director of Operations, Wayne Wright)

(Invitation for Public Comment)

Economic Development

(Agenda Item No. 10-078)

5. Application for Department of Community Affairs Opportunity Zone Program
(Presented by Community Development Block Grant Manager, Vann McNeill)

(Invitation for Public Comment)

I) UNFINISHED BUSINESS (none at this time)

J) NEW BUSINESS

Page 2 of 3

Morgan Falls Office Park

7840 Roswell Road, Building 500
Sandy Springs, GA 30350
SANDY SPRINGS CITY COUNCIL MEETING AGENDA APRIL 6, 2010

(Agenda Item No. 10-079)

1. An Ordinance to Amend Chapter 2, Article I, Section 2-2 of the Code of the City of Sandy
Springs to allow Approval of Variances for Capital Improvement Projects (CIP) undertaken
by the City or its Designee by the Sandy Springs City Council
(Presented by Director of Community Development, Nancy Leathers)

(Agenda Item No. 10-080)

2. A Resolution Recognizing the Creation of the Sandy Springs Police Benevolent Fund, Inc.
(Presented by City Attorney, Wendell Willard)

(Agenda Item No. 10-081)

3. Consideration of Approval of the 2010 Capital Paving Phase II Contract
(Presented by Director of Public Works, Tom Black)

(Agenda Item No. 10-082)

4. Consideration of Approval of a Contract to Construct the Sandy Springs Circle and
Hammond Drive Pedestrian Enhancements Project, Phase 1 (T-0006), Subject to Validation
and Approval by the Legal and Finance Departments
(Presented by Director of Public Works, Tom Black)

(Agenda Item No. 10-083)

5. Authorization to Reallocate General Fund Dollars to Supplement 9-1-1 Fee Revenue
(Presented by Assistant City Manager, Noah Reiter)

K) REPORTS AND PRESENTATIONS

a) Mayor and Council Reports

b) Staff Reports

L) PUBLIC COMMENT

M) EXECUTIVE SESSION (none at this time)

(Agenda Item No. 10-084)

N) ADJOURNMENT

Page 3 of 3

Morgan Falls Office Park

7840 Roswell Road, Building 500
Sandy Springs, GA 30350
TO: John McDonough, City Manager

FROM: Thomas Black, Public Works Director

DATE: March 30, 2010, for Submission onto the Agenda of the April 6, 2010, City Council
Meeting

ITEM: Sidewalk Policy Revision

Public Works Department’s Recommendation:

Staff recommends that the Mayor and City Council consider revising the Sidewalk Master
Policy, originally adopted February 12, 2008. The revision is to include the Neighborhood
Access Program.

Background:

Based on discussions from the March 2, 2010 City Council meeting regarding the proposal for a
sidewalk to serve the Riverside Neighborhood, staff has developed a proposed policy revision.
In the March 2 discussions, City Council identified a desire for a program that allows quick
response to pedestrian access issues from residential neighborhoods to pedestrian
destinations. Sidewalk segments of this type may take an unacceptably long time to prioritize
within the Sidewalk Program due to their short length and disconnected nature. The proposed
Neighborhood Access Program provides a separately funded annual budget allotment to be
spent for small scale sidewalk projects on a first-come first-served basis

Discussion:

The Neighborhood Access Program addition to the Master Sidewalk Policy would allow an
annual budget allotment for small scale sidewalk projects that serve direct neighborhood access
to various pedestrian destinations. These may be small, disconnected segments that would
normally score within the prioritization of the overall Sidewalk Program. Projects would have to
meet the following criteria to be eligible for funding under this program:

• Projects have a maximum total cost of $50,000.

• Projects must be located on streets with a functional classification of collector or higher.
• Projects must connect a neighborhood to clear pedestrian destination, such as parks,
schools, playgrounds, community centers/pools, activity centers, retail development,
sports facilities, transit facilities, libraries, etc.
• No compensation will be given for right of way or easements of any kind. All required
right of way and easements must be donated for a project to be eligible to use these
funds.
• The proposed sidewalk project must form a contiguous segment from either an
intersection or the end of existing sidewalk facility to another intersection, end of a
sidewalk facility, or pedestrian destination. No parcels may be omitted from contiguous
segments. Any omissions will make the project ineligible for funding.
 • Projects will be initiated by written request from the community to the Director of Public
Works. Priority will be given on a first-come first-serve basis with the date of letter
received arbitrating.

Once the Director of Public Works deems that a proposed project meets all required criteria for
the program, the project request will be sent to the City Manager for final approval and funding
allotment.

Alternatives:

The Council can decide not to take action on this matter at this time and continue to address all
requested sidewalk projects within the FY 11 Sidewalk Program.

Financial Impact:

The proposed initial allotment for the Neighborhood Access Program is $100,000 and would be
budgeted to FY 10. This amount would come from the capital contingency fund.

Attachments:

1. Sidewalk Master Policy

Sidewalk Master Policy
Originally Adopted - February 12, 2008
Amended April 6, 2010

Sidewalks provide serve a number of functions including: encouraging people to

make more use of the most basic form of transportation – walking; providing non-
vehicular mobility options; recreation space for walking and jogging; and informal
meeting places for neighbors. They also improve pedestrian safety throughout
the City.

The sidewalk policy has three major components: a comprehensive sidewalk

plan as part of the capital improvement program (CIP), developer requirements,
and a neighborhood sidewalk program. Sidewalks constructed as part of the CIP
follow the Sidewalk Master Plan and focus on overall mobility needs. Developers
install sidewalks or provide funding as required by the City’s development
regulations and impact fee ordinance. The neighborhood sidewalk program is a
way to partner with the neighborhoods to provide primarily recreational and
amenity features to local residential streets.

The main goals of this policy are to improve:

• Safety
• Pedestrian mobility
• School connectivity
• Recreation and park connectivity
• Transit access
• Multiple land use connectivity

CIP Sidewalk Program

Sidewalks installed with the City’s capital improvement funds follow a prioritized
master plan that is part of the overall Comprehensive Transportation Plan (CTP).
The master plan outlines a desired future network of sidewalks and pedestrian
connections that improve safety and mobility throughout the City. The master
plan network includes roadways of a functional classification of collector and
higher, all City and PCID zoning overlay districts, and areas within a walkable
radius of pedestrian destinations such as transit, schools, and parks.

The master plan network is prioritized on the basis of how many different criteria
a particular road meets. For example, a road that was a collector in the proximity
of a school, park, and transit station would take priority over a local road only in
proximity to a park. The master plan network map and the various criteria maps
used in its development can be found in the CTP document.

Construction of master plan network sidewalks will be handled as normal CIP

projects, to be programmed and managed in the City’s CIP work program. The
primary funding sources for these projects are City CIP funds and impact fees.
Individual projects may qualify for match funding from such sources as LCI funds,
federal TE funds, State programs, and CDBG funds. Any matching funding will
have specific criteria and restrictions that must be met for eligibility.

Developer Requirements
All developers are required to install sidewalk along all roadway frontages of their
properties as part of any land disturbance or building permit. Building permits that
are issued for renovation or accessory structures are excluded from this
requirement. Any building permit issued for renovation in the City’s zoning
overlay district that meets the threshold amount specified in the zoning ordinance
will be required to install sidewalk along all property frontages.

Development projects with roadway frontages that are not on the master plan
network can pay in lieu of installing the required sidewalk on those frontages.
The payment will be based on a per linear foot amount that is determined by the
Director of Public Works. This amount will be evaluated on an annual basis to
reflect current construction costs. In cases of hardship, where it would not be
safe or advisable to construct sidewalk, the Director of Public Works can approve
payment in lieu for any development project. All funds collected as payment in
lieu will be deposited in a unique account to be used solely to fund CIP sidewalk
projects.

Sidewalks and streetscapes are project improvements for individual

developments along their property frontages. This includes curb, gutter, and
pedestrian signalization upgrades. As project improvements, work along the
property frontage does not qualify for any impact fee credits. Additional work on
off-site improvements may qualify and will be approved on a case-by-case basis
by the Director’s of Public Works and Community Development. Standards and
construction specifications for all work done in the right of way can be found in
the City’s development regulations.

Pedestrian Access Program

The City Council identified a need for a program that allows quick response to
pedestrian access issues from residential neighborhoods to pedestrian
destinations. Sidewalk segments of this type may take an unacceptably long time
to prioritize within the capital sidewalk construction program funding mechanism
due to their short length and disconnected nature. Therefore, the Neighborhood
Access Program provides a separately funded annual budget allotment to be
spent for small scale sidewalk projects on a first-come first-served basis. Projects
must meet the following criteria to qualify for this program:

• Projects have a maximum total cost of $50,000.

• Projects must be located on streets with a functional classification of
collector or higher.
 • Projects must connect a neighborhood to clear pedestrian destination,
such as parks, schools, playgrounds, community centers/pools, activity
centers, retail development, sports facilities, transit facilities, libraries, etc.
• No compensation will be given for right of way or easements of any kind.
All required right of way and easements must be donated for a project to
be eligible to use these funds.
• The proposed sidewalk project must form a contiguous segment from
either an intersection or the end of existing sidewalk facility to another
intersection, end of a sidewalk facility, or pedestrian destination. No
parcels may be omitted from contiguous segments. Any omissions will
make the project ineligible for funding.
• Projects will be initiated by written request from the community to the
Director of Public Works. Priority will be given on a first-come first-serve
basis with the date of letter received arbitrating.

Once Director of Public Works deems that a proposed project meets all required
criteria for the program, the project request will be sent to the City Manager for
final approval and funding allotment.

Neighborhood Sidewalk Program

The most immediate and significant mobility and safety concerns are addressed
in the sidewalk master plan as part of the City’s CTP. The planned network does
not, however, address all desires for sidewalks within local neighborhood streets.
Many of these sidewalks serve more recreational needs and act as neighborhood
amenities.

The Neighborhood Sidewalk Program addressed the community desire for these
pedestrian facilities by allowing them a way to participate in requesting and
funding projects for their neighborhood. The program is funded separately from
the CIP, with neighborhoods sharing the in cost and showing further community
support in the form of a petition process.

Neighborhood Sidewalk Request Process

1. A Homeowners’ Association, neighborhood group, or individual may

request to have sidewalks installed in their neighborhood

2. The neighborhood must show support for proposed solution by submitting

a petition to the Public Works for verification

3. Once the petition is verified, Public Works staff will submit the request and
petition to the City Manager for direction
 4. Public Works will make a field review of the area, document findings, and
develop a conceptual cost estimate for the request

5. A score will be developed for the request and the Public Works staff will
develop a recommendation for the City Manager

6. The sidewalk is included on the list of neighborhood sidewalk projects and

placed in order based upon the site score

7. If directed by the City Manager, Public Works staff will develop a final
project design and cost which will be presented to the neighborhood in a
neighborhood information meeting

8. Once the neighborhood can provide the matching funding, the final design
and cost will be presented to the Mayor and City Council for consideration
of approval and funding

9. Upon City Council approval, the sidewalk project will be implemented at

the direction of the City Manager

Neighborhood Petitions

The City of Sandy Springs requires that there be wide support from the
community for implementing sidewalks in its neighborhoods. All of the impacted
property owners on the street where the sidewalk is being requested should be
contacted and given an opportunity to sign this petition, indicating their opinion
concerning the installation of the sidewalk. Any abstention or indication other
than a “yes” will be considered a “no.”

A spouse’s signature will not be acceptable if he/she is not the legal owner. If
both husband and wife are joint legal owners, both signatures are required. A
“Mr. and Mrs.” signature is not acceptable. All owners must sign individually,
including owners of undeveloped lots. Renting tenants are not an acceptable
substitute for the legal homeowner. The percentages will be calculated, based on
individual lots where the owners sign affirmatively, divided by the total number of
lots in the neighborhood. Each lot counts as only one lot regardless of the
number of owners signing. At least 65% of the homeowners in the impacted area
must vote in favor of installing the sidewalk, before the petition will be accepted.
Where a neighborhood has a homeowners’ association or other legal mechanism
allowing a group less than the previously stated required percentages to
represent their position on matters such as these, this mechanism may replace
the petition process as approved by the City Manager after consultation with the
City Attorney.

The completed petition must be returned to Public Works where it will be verified
against tax records and land lot maps to ensure that it meets all requirements.
The petition will be presented to the City Manager for action. Public Works and
the City Manager reserve the right to set a reasonable expiration date on petition
signatures.

Neighborhood Cost Share

All installation costs for the neighborhood sidewalk project will be shared
between the City and the neighborhood, with the City providing 75% and the
neighborhood providing 25%. Installation costs include but are not limited to:
establishment of a level shoulder, reconstruction of driveways, construction of the
sidewalk, sign and pavement marking modifications, and landscaping. Mail box
relocation, if required by the final design, will be a homeowner responsibility. For
sidewalk projects, the neighborhood will assist the City in obtaining the
necessary easements or right-of-ways to facilitate the construction project.

Sidewalk Request Scoring

Sidewalk requests will be scored on the following criteria. These criteria will be
used to score sidewalks to determine a priority for implementation of the
neighborhood requests.

Safety: Any potential or demonstrated pedestrian safety hazard, such as crash

history, topography, roadway alignment, street lighting, speeds, or nearby land
uses, will increase the justification for a project.

School Connectivity: Walking becomes an alternative form of transportation

when located near a private or public school. Therefore, this will increase the
justification for a project.

Recreation and Park Connectivity: Sidewalk projects located within ¼ mile of a

COSS park, green space or neighborhood park and providing connectivity to a
green space or a park will increase the justification for a project.

Transit Connectivity: Based on multi-modal studies, people will typically

consider utilizing an alternate mode if within ¼ mile of a transit option; therefore
the proximity of a request to a bus stop or rail station will increase the justification
for a project.

Multiple Land Use Connectivity: Requests for projects that promote pedestrian
connectivity between land uses, such as links between residential, commercial,
and office use will increase the justification for a project; the shorter the distance
between uses, the better it serves the transportation system as people are more
likely to choose walking for trips under ¼ mile.

Current Pedestrian Use: Requests for locations that show defined “desire lines”
will increase the justification for a project.
Adjacent Roadway Volumes: Requests on roads that have Average Daily
Traffic (ADT) volumes of greater than 400 will increase the justification for a
project.

Constructability: Existing shoulder and curb and gutter conditions will have an
impact on the project cost and feasibility. Good condition curb and gutter and
flat, unobstructed shoulder conditions will increase the justification for a project.

Age of Request: Every 12-month period that the project remains on the priority
list will increase the justification for a project.
Whereas, City government is the closest to most citizens, and the one with the most direct
daily impact upon its residents, and

Whereas, City government is administered for and by its citizens, and is dependent upon
public commitment to and understanding of its many responsibilities, and

Whereas, City government officials and employees share the responsibility to pass along
their understanding of public services and their benefits, and

Whereas, Georgia Cities Week is a very important time to recognize the important role
played by city government in our lives; and

Whereas, this week offers an important opportunity to spread the work to all the citizens of
Georgia that they can shape and influence this branch of government which is
closest to the people, and

Whereas, the Georgia Municipal Association and its member cities have joined together to
teach students and other citizens about municipal government through a variety
of different projects and information, and

Whereas, Georgia Cities Week offers an important opportunity to convey to all the citizens
of Georgia that they can shape and influence government through their civic
involvement.

Now, therefore, we the Mayor and Council of the City of Sandy Springs hereby proclaim the
week of April 18-24, 2010 as “Georgia Cities Week” and encourage all citizens, City government
officials and employees to do everything possible to ensure that this week is recognized and
celebrated accordingly.

Given under my hand and the Seal of the City of Sandy Springs, Georgia, on this 6th day of April,
2010.

Eva Galambos
Mayor
To: John F. McDonough, City Manager

From: Steve Rapson, Assistant City Manager

Date: March 18, 2010 for Submission onto the April 6, 2010 City Council Meeting

Agenda Item: 11351- Approval of Alcoholic Beverage License Application for Foxy’s Sports
Bar & Chop House at 8540 Roswell Rd, Suite 100, Sandy Springs, GA 30350.
Applicant is Jennifer Benefield for Consumption on Premises of Wine, Malt
Beverage & Distilled Spirits.

CMO (City Manager’s Office) Recommendation:

Approve the application for Consumption of Wine, Malt Beverage & Distilled Spirits, for Foxy’s
Sports Bar & Chop House at 8540 Roswell Rd, Suite 100, Sandy Springs, GA 30350.

Background:
Applicant submitted a completed application on November 04, 2009. Required advertising for
the application will be accomplished in the legal organ of the City on March 26th and April 2nd,
applicant has passed the background investigation. This applicant has applied for and received
their Temporary Alcoholic Beverage License on March 11, 2010.

Discussion:
New Application
Staff has reviewed this application and recommends approval.

Alternatives:
None

Financial Impact:
Revenue - $6,830.00

Concurrent Review:
Wayne Wright, Director of Operation Services
To: John F. McDonough, City Manager

From: Steve Rapson, Assistant City Manager

Date: March 3, 2010 for Submission onto the April 6, 2010 City Council Meeting

Agenda Item: 11471- Approval of Alcoholic Beverage License Application for John’s Sports Bar
& Grill at 7285 Roswell Rd, Sandy Springs, GA 30328. Applicant is Jalal
Noorani for Consumption on Premises of Wine, Malt Beverage & Distilled
Spirits.

CMO (City Manager’s Office) Recommendation:

Approve the application for Consumption of Wine, Malt Beverage & Distilled Spirits, for John’s
Sports Bar & Grill at 7285 Roswell Rd, Sandy Springs, GA 30328.

Background:
Applicant submitted a completed application on December 22, 2009. Required advertising for
the application will be accomplished in the legal organ of the City on March 26th and April 2nd,
applicant has passed the background investigation. This applicant has applied for and received
their Temporary Alcoholic Beverage License on February 17, 2010.

Discussion:
New Application
Staff has reviewed this application and recommends approval.

Alternatives:
None

Financial Impact:
Revenue - $6,830.00

Concurrent Review:
Wayne Wright, Director of Operation Services
To: John F. McDonough, City Manager

From: Steve Rapson, Assistant City Manager

Date: March 18, 2010 for Submission onto the April 6, 2010 City Council Meeting

Agenda Item: 11536- Approval of Alcoholic Beverage License Application for Three Sheets,
LLC at 6017 Sandy Springs Circle, Sandy Springs, GA 30328. Applicant is
Jonathan Akly for Consumption on Premises of Wine, Malt Beverage & Distilled
Spirits.

CMO (City Manager’s Office) Recommendation:

Approve the application for Consumption of Wine, Malt Beverage & Distilled Spirits, for Three
Sheets, LLC at 6017 Sandy Springs Circle, Sandy Springs, GA 30328.

Background:
Applicant submitted a completed application on January 14, 2010. Required advertising for the
application will be accomplished in the legal organ of the City on March 26th and April 2nd,
applicant has passed the background investigation. This applicant has applied for and received
their Temporary Alcoholic Beverage License on March 15, 2010.

Discussion:
New Application
Staff has reviewed this application and recommends approval.

Alternatives:
None

Financial Impact:
Revenue - $6,830.00

Concurrent Review:
Wayne Wright, Director of Operation Services
To: John F. McDonough, City Manager

From: Amy Davis, Assistant City Manager

Date: March 19, 2010 for Submission onto the April 6, 2010 City Council Meeting

Agenda Item: 11613- Approval of Alcoholic Beverage License Application for Tower News and
Market at 795 Hammond Dr. NE Cu2 Sandy Springs, GA 30328. Applicant is
Bruce McIntosh for Retail Package Wine and Malt Beverage.

CMO (City Manager’s Office) Recommendation:

Approve the application for Retail Package Wine and Malt Beverage for Tower News and
Market at 795 Hammond Dr. NE Cu2 Sandy Springs, GA 30328.

Background:
Applicant submitted a completed application on March 9, 2010. Required advertising for the
application will be accomplished in the legal organ of the City on March 26th and April 2nd
applicant has passed the background investigation. This applicant has applied for and received
their Temporary Alcoholic Beverage License on March 19, 2010.

Discussion:
New Application
Staff has reviewed this application and recommends approval.

Alternatives:
None

Financial Impact:
Revenue - $2,330.00

Concurrent Review:
Wayne Wright, Director of Operations
ARTICLE I. IN GENERAL

Sec. 2-1. Open records policy.

The Open Records Policy, as adopted and amended by the city, is adopted by reference as if fully
set forth herein.
(Ord. No. 2006-01-03, 1-3-2006; Ord. No. 2006-02-15, 2-7-2006)

Sec. 2-2 Variances for City or City Sponsored Projects.

For variances on any city projects whether part of the Capital Improvement Project (CIP) plan,
work conducted on city property by the city or its designee, or any other City or City sponsored
projects, any request shall be considered solely by the City Council. Any such application shall
otherwise follow all notice and hearing criteria required by the relevant code section.

 
To: Honorable Mayor and City Council Members

From: Wendell K. Willard

Date: For Submission onto the April 6, 2010 City Council Meeting Agenda

Agenda Item: A Resolution Recognizing the Creation of the Sandy Springs Police
Benevolent Fund, Inc.

City Attorney’s Recommendation:

The City Attorney’s Office recommends that the City Council approve the attached resolution.

Background and Discussion:

The Chief of Police and others are forming a nonprofit corporation pursuant to the Georgia
Nonprofit Corporation Code to help provide assistance to members of the Sandy Springs Police
Department (“SSPD”) and their families in times of hardship. The name of the nonprofit
corporation is the Sandy Springs Police Benevolent Fund, Inc. (“Fund”). The Fund has been
incorporated and bylaws drafted and will soon hold its organizational meeting. The initial
members of the Board will be selected by the Chief of Police and the Board will be self-
perpetuating. The Board will set criteria for the award of financial assistance to ensure that
monies in the Fund are awarded in a fair and consistent manner.

The stated purpose of the Fund is to operate exclusively for charitable purposes, more
specifically:

A. to foster and enhance the quality of life for the members of the SSPD;

B. to provide financial assistance to participants in the Fund and their families who
are in need due to unforeseen circumstances or crisis, in accordance with the
provisions of these Bylaws and criteria established by the Board;

C. to do all things necessary and convenient, not inconsistent with law, to further the
activities and affairs of the Fund; and

D. to engage in any lawful act or activity for which an organization may be organized
under the Georgia Nonprofit Corporation Code.

Individuals participating in the Fund and entitled to benefits are all full-time employees of the
SSPD, all part-time employees of the SSPD, all reserve officers of the SSPD and all SSPD
volunteers who maintain a minimum average of four (4) hours in volunteer time per month.
When a member of the SSPD is no longer working for the SSPD, he or she is no longer eligible
to benefit from the Fund.
Monies in the Fund will come from donations, and the City will not provide any monies for the
Fund.

The Fund would appreciate the City’s recognition and support of the Fund, as it bears the City’s
name and is at least indirectly related to the function of the SSPD.

Attachment:

Resolution

2
 RESOLUTION NO: 2010-__-__

STATE OF GEORGIA
CITY OF SANDY SPRINGS

A RESOLUTION RECOGNIZING THE CREATION OF THE

SANDY SPRINGS POLICE BENEVOLENT FUND, INC.

WHEREAS, the Mayor and City Council of the City of Sandy Springs (“City”) recognize
the invaluable services of the members of the Sandy Springs Police Department (“SSPD”) to the
City; and

WHEREAS, the Mayor and City Council recognize that from time to time members of the
SSPD may find themselves in personal hardship and in need of financial assistance; and

WHEREAS, the Chief of Police of the SSPD and others have decided to form the
“Sandy Springs Police Benevolent Fund, Inc.” (“Fund”), pursuant to the Georgia Nonprofit
Corporation Code, and have developed and agreed to policies and procedures that relate to the
establishment of the Fund; and

WHEREAS, the Fund will receive contributions for the general purpose of providing
financial assistance to members of the SSPD and their families in times of need, making
charitable donations and providing for other matters consistent with Georgia law and the Fund’s
Articles of Incorporation and Bylaws; and

WHEREAS, the Mayor and City Council understand that the City will not contribute to
the Fund financially and desire to support the efforts and mission of the Fund;

NOW THEREFORE BE IT HEREBY RESOLVED AS FOLLOWS:

1. That the Mayor and City Council recognize and support the creation of the Sandy
Springs Police Benevolent Fund, Inc. and its stated purpose; and

2. That the City will not contribute to the Fund.

APPROVED AND ADOPTED this _________ day of ________________, 2010.

Approved:

___________________________________
Eva Galambos, Mayor

Attest:

__________________________________
Michael Casey, City Clerk

(SEAL)
TO: John McDonough, City Manager

FROM: Tom Black, Public Works Director

DATE: March 30, 2010, for Submission onto the Agenda of the April 6, 2010, City Council
Meeting

ITEM: Consideration of Approval of the 2010 Capital Paving Phase II Contract

Public Works Department’s Recommendation:

Public Works staff recommends that the Mayor and City Council approve the 2010 Capital
Paving Phase II Contract. Staff from the Public Works Department presented a list of streets in
January for approval. The list was comprised of streets the for which the City was holding
money for future resurfacing as well as the add alternate streets from the 2010 Capital Paving
Phase I It is further recommended that the City Manager be authorized to add additional streets
to the resurfacing program as funds allow. The additional streets will be recommended by the
Public Works Department, using the City Council guidance and the current IMS study. Finally, a
Material Testing contract will provide a higher level of quality assurance for the 2010 Capital
Paving Program Contract.

Background:

As part of the Pavement Management Program, the 2010 Capital Paving Phase II Contract is
for the repaving of the identified streets in the City of Sandy Springs. This contract will provide
the ability to perform all of the subsurface, resurfacing, striping, and related work on approved
streets. The 2009 Capital Paving continued to address the highest priority collector and arterial
roads within the City. The 2010 Capital Paving Phase II continues this program at this time to
ensure that the remaining high priority collectors and arterials are addressed so they do not
deteriorate to a condition where they need reconstruction. This repaving will save time, money
and traffic delay for the citizens of Sandy Springs. The Material Testing will provide a higher
level of quality assurance for the 2010 Capital Paving Program Contract and insure consistent
material quality through an independent reviewing authority.

Discussion:

The City held the Pre-Bid Conference for the 2010 Capital Paving Phase II on March 9, 2010.
Three bids were received on March 17, 2010. The bids received are shown below in
alphabetical order:

• Blount Construction: $1,001,998.00

• C.W. Matthews Contracting Co., Inc.: $ 964,669.10
• ER Snell Contracting: $1,124,999.25
The proposals were evaluated by Ron Adderley (Field Services Manager) and Lynn Taylor
(Purchasing Manager). The evaluation focused specifically on the companies’ paving
experience, past performance, quality of past work, and bid price.

Based on our review and analysis, we recommend that the City award the 2010 Capital Paving
Phase II Contract to C.W. Matthews Contracting Co., Inc. in the amount of $964,669.10.

The following identifies each street that will be repaved as part of the 2010 Capital Paving:

Capital Paving Phase 2 Streets

Road Beginning End

Grogan’s Ferry
Ison Road Roswell Road Road
Spalding Stables
Subdivision All Streets
Long Island
Long Island Way Mt. Paran Road Drive
Powers Ferry Road Northside Drive City Limits
Peachtree-Dunwoody City Limits
Windsor Parkway Road
Sandy Springs
Hammond Drive Mt. Vernon Highway Circle
Northland Drive Windsor Parkway GA 400 Bridge

Public works has researched the potential cost of material testing associated with resurfacing
streets and recommends a budget allowance of $20,000 for the 2010 Capital Paving Program
Contract.

Alternatives:

Should the Mayor and City Council not approve the contract and the City will not be able to
move forward with the Sandy Springs Pavement Maintenance Program for the streets approved
by the City Council.

Financial Impact:

The City will be responsible for all work associated with the resurfacing of each street. The
projected expense for this resurfacing work is $964,669.10. Any additional funds left from FY
2010 Capital Budget can be used for any additional LARP award and needed intermediate
maintenance. The potential financial impact for material testing is $20,000. The Public Works
Department will oversee the contract through its completion.

Attachments:

1. Resolution
 RESOLUTION NO.

STATE OF GEORGIA
COUNTY OF FULTON

RESOLUTION TO ADOPT AND APPROVE THE 2010 CAPITAL PAVING PHASE II AND
AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACT DOCUMENTS FOR THE CITY OF
SANDY SPRINGS, FULTON COUNTY, GEORGIA

WHEREAS, it is necessary, from time to time, to establish policies, procedures and guidelines consistent with
the administration of a municipal government consistent with the US Constitution, Federal Statutes, alignment
with Federal, Georgia’s State Constitution, and the Charter for the City of Sandy Springs and

WHEREAS, the Department of Public Works, in response to the guidance provided by the City Manager, has
received bids for the 2010 Capital Paving Phase II list of streets approved by the Mayor and City Council; and

WHEREAS, upon adoption of this Resolution, staff will incorporate the maintenance of the resurfaced roads into
the City’s pavement management program to effectuate the management of Department of Public Works policy;
and

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
SANDY SPRINGS, GEORGIA
Have reviewed and approved the award of the 2010 Capital Paving Phase II Contract to CW Matthews
Construction, Inc. The Council also approves the ability to add additional streets to this contract at the discretion
of the City Manager within the budgeted amount for this fiscal year.

The financial impact to the City of Sandy Springs for the approval of Contract Bid No. 10-317 is the expense of
the resurfacing and preparatory work associated with the resurfacing of each street. The projected expense for
this work is $964,669.10. A budget allowance for material testing associated with 2010 Capital Paving contract
T-3000 is $20,000.

RESOLVED this the 6th day of April 2010.

Approved:

____________________________
Eva Galambos, Mayor
Attest:
_____________________________
Michael D. Casey, City Clerk
(Seal)
TO: John McDonough, City Manager

FROM: Thomas Black, Public Works Director

DATE: March 30, 2010, for Submission onto the Agenda of the April 6, 2010, City Council
Meeting

ITEM: Consideration of Approval of a contract to construct the Sandy Springs Circle and
Hammond Drive Pedestrian Enhancements Project, Phase 1 (T-0006) Subject to
Validation and Approval by the Legal and Finance Departments

Public Works Department’s Recommendation:

Bids were received on March 25, 2010 for the construction of Sandy Springs Circle and
Hammond Drive Pedestrian Enhancements Project, Phase 1 (T-0006). Bids were requested for
streetscape improvements along Sandy Springs Circle and Hammond Drive. The results were:

Company Total
1. Tri-Scapes $383,265.00
2. Artistic Concrete $452,841.90
3. Woodwind $457,577.50
4. Tople $472,345.50
5. Johnson Landscape $483,503.80
6. Shaheed $493,672.50
7. JJE $503,947.12
8. JHC Corp $632,337.50
9. Urey $679,826.74
10. Desmear $724,001.00

Based upon bids and review of Contractor provided references, staff recommends award to Tri-
Scapes for $383,265.00.

Background:

This project includes construction of streetscape improvements and driveway connections along
Sandy Springs Circle and Hammond Drive.

Discussion:

The project will utilize American Recovery and Reinvestment Act (ARRA) funds for the
construction of this project. Upon approval of the bid, a bid summary will be prepared and
issued to the Georgia Department of Transportation (GDOT) for approval.
Alternatives:

The City can choose not to accept the bids and re-bid the project or forfeit the ARRA funding for
construction.

Financial Impact:

None at this time as ARRA funds will cover 100% of the construction costs.

Attachment:

1. Resolution
 RESOLUTION NO.

STATE OF GEORGIA
COUNTY OF FULTON

A RESOLUTION TO APPROVE A CONTRACT WITH TRI-SCAPES FOR CONSTRUCTION OF

THE SANDY SPRINGS CIRCLE AND HAMMOND DRIVE PEDESTRIAN ENHANCEMENTS
PROJECT, PHASE 1 (T-0006) AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE
THE CONTRACT.

WHEREAS, it is necessary, from time to time, to establish policies, procedures and guidelines consistent with
the administration of a municipal government consistent with the US Constitution, Federal Statutes, alignment
with Federal, Georgia’s State Constitution, and the Charter for the City of Sandy Springs and

WHEREAS, the Department of Public Works, in response to the guidance provided by the City Manager, has
received a bid from Tri-Scapes for the construction of the Sandy Springs Circle and Hammond Drive
Pedestrian Enhancements Project, Phase 1 (T-0006), Sandy Springs, Fulton County, Georgia, and

WHEREAS, upon adoption of this Resolution, City Sandy Springs Public Works Department staff will
manage all applicable phases of the construction contract.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY
OF SANDY SPRINGS, GEORGIA
That the City of Sandy Springs City Council and the Mayor authorize the City Manager to execute a contract
with the selected contractor, Tri-Scapes, for the construction of the Sandy Springs Circle and Hammond Drive
Pedestrian Enhancements Project, Phase 1 (T-0006), Sandy Springs, Fulton County, Georgia.

RESOLVED this the 6th day of April 2010.

Approved:

____________________________
Eva Galambos, Mayor
Attest:

_____________________________
Michael D. Casey, City Clerk
(Seal)
TO: John McDonough, City Manager

FROM: Noah Reiter, Assistant City Manager

DATE: March 30, 2010, for Submission onto the Agenda of the April 6, 2010, City Council
Meeting

ITEM: Authorization to Reallocate General Fund Dollars to Supplement 9-1-1 Fee Revenue

City Manager’s Office (CMO) Recommendation:

The CMO recommends that the Council authorize the City Manager to utilize unanticipated
property tax revenue for the purposes of covering Sandy Springs’ portion of the funding shortfall
of the Chattahoochee River 9-1-1 Authority (ChatComm).

Background:
The City Councils of Sandy Springs and Johns Creek both passed resolutions establishing the
Joint Public Safety and Judicial Facilities Authority for the Cities of Sandy Springs, Georgia and
Johns Creek, Georgia d/b/a Chattahoochee River 9-1-1 Authority (“ChatComm”) to provide for
emergency 9-1-1 call processing and dispatch for their respective communities. After nearly
two years of analysis, planning, and implementation, ChatComm became operational on the
night of August 31, 2009. In just the first seven months of operation, ChatComm has already
streamlined the process for fielding emergency calls and dispatching public safety resources to
calls for service. This has resulted in dramatically improved police, fire, and emergency medical
services response times.

In July of 2008, during the feasibility study and implementation of ChatComm, projections were
made concerning the revenue that each City could anticipate receiving on a monthly and annual
basis from telephone 9-1-1 surcharges. The projections relied on information provided by as
many of the telephone providers as were willing to participate and were based on the best
information available at the time. The estimates suggested that the Cities would be in a position
to operate ChatComm without general fund subsidization and still have a surplus of revenue
that could be used to repay original loans made by the two Cities, as well as fund future
enhancements to the center.

Now that ChatComm is operational and the Cities have received six months’ of revenue, it is
evident that actual revenue will fall short of the initial projections, perhaps by as much as 35%.
This revenue shortfall will leave ChatComm with an unanticipated need for financial support. It
is estimated that this will be in the amount of approximately $1.3 million during the first 12
months of operation (ending August 31, 2010). This is the total additional cost incurred by the
two Cities, which have agreed to prorate the cost based upon call volume and revenue
contributed. This results in an obligation of 65% for Sandy Springs and 35% for Johns Creek.

Discussion:
The attached information includes a Resolution to be considered by the City Council.
Alternatives:
Elect not to supplement the ChatComm budget, which would likely result in a reduction in
personnel and compromised service.

Financial Impact:
The Sandy Springs portion of the shortfall is expected to be $900,000 or less in FY10.

Attachments:

I. Resolution to Amend the Budget and Authorize the City Manager to Expend Surplus
Revenue Necessary to Maintain Service Levels at ChatComm
 RESOLUTION NO: 2010-__-__

STATE OF GEORGIA

CITY OF SANDY SPRINGS

A RESOLUTION REGARDING THE FUNDING FOR BUDGET

SHORTFALLS OF THE JOINT PUBLIC SAFETY AND JUDICIAL
FACILITIES AUTHORITY FOR THE CITIES OF SANDY SPRINGS,
GEORGIA AND JOHNS CREEK, GEORGIA

WHEREAS, the Cities of Sandy Springs, Georgia and Johns Creek, Georgia (hereinafter
the “Cities”) sponsored the formation of the Joint Public Safety and Judicial Facilities Authority
for the Cities of Sandy Springs, Georgia and Johns Creek, Georgia d/b/a Chattahoochee River 9-
1-1 Authority (hereinafter the “Authority”) to provide for emergency 9-1-1 call processing and
dispatch services for their respective jurisdictions; and

WHEREAS, the Authority became operational on August 31, 2009 and has provided
improved service resulting in markedly reduced public safety response times; and

WHEREAS, in the formation of the Authority, the Cities relied upon certain revenue
projections for the collection of 9-1-1 telephone fees derived from an independent analysis of the
fee structure and implementation of the fee in the jurisdictions; and

WHEREAS, the Cities’ combined actual revenues collected by the Authority are
anticipated to fall short of projections by 35%; and

WHEREAS, based upon such revenue shortfalls it is anticipated that the Authority will
require additional funding from the Cities in order meet its financial obligations; and

WHEREAS, the City has realized additional property tax revenue within the FY10
budget which can be utilized to cover Sandy Springs’ proportional share of the anticipated
shortfall of funding for the Authority; and

WHEREAS, the City Manager is seeking authorization from the Mayor and Council to
amend the City of Sandy Springs’ budget to reallocate the aforementioned funds to authorize
their use to cover the anticipated shortfall of funding for the Authority; and

WHEREAS, the Mayor and City Council desire to authorize the requested budget
amendment; and
 NOW, THEREFORE, BE IT HEREBY RESOLVED AS FOLLOWS:

1. That the City of Sandy Springs’ budget is hereby amended as follows:

Increase 100-1511-311-10.01 Property Taxes $900,000.00

Increase 100-3810-572-00.00 Payment to E911 $900,000.00

APPROVED AND ADOPTED this _________ day of ________________, 2010.

Approved:

___________________________________
Eva Galambos, Mayor

Attest:

__________________________________
Michael Casey, City Clerk

(SEAL)