Symbols and Status Text in Authorization

Maintenance
You can edit the display elements using icons in the hierarchy level and in the toolbar.
The current status of the organizational units and authorizations is shown in the status (header) line and
at the various levels of the tree structure with red, yellow and green traffic lights.
Authorization fields are maintained
Authorization fields not completely maintained
Organizational levels are not maintained. Choose Org. levels to maintain the
organizational levels.
Specify a global value for this role for each field representing an organizational level. If, for
example, the organizational level PLANTSappears in several authorizations, you only
need to maintain the plant values once on the Organizational levels screen.
You can display a list of all existing organizational levels using Transaction SUPO.

You should also check the values of the authorization fields marked with a green traffic
light.
Choose Open, Modified or Maintained to display open, changed or modified authorizations, respectively.
The status line shows the status of the authorization profile: Unchanged, Saved, Changed or Generated.
Authorization field value maintenance functions:
Click on the maintenance symbol to maintain an authorization field value. You can also
double-click on an authorization field value or click on an empty field.
Maintain the values in the dialog box.
*

You can setup general authorization by clicking on the asterisk in front of an

authorization field name, or choosing a pushbutton in the input window.

The following icons are also displayed where appropriate:

Deactivate an authorization or authorization object.
Inactive authorizations are ignored when profiles are generated.
Reactivate inactive authorizations.
You can display other symbols with Utilities Settings:

Display transactions which use this object.

Summary of authorizations. You can summarize identical authorization field contents of an
authorization object by choosing Utilities Summarize auths.
Copy authorizations.
Delete field contents.
You can also show the technical names of the authorization objects and activate security checks,
under Settings.
The authorization status text displays their maintenance status. The status of a field, authorization, object,
object class or the role is indicated as follows:
Standard

All field values in the subordinate levels of the hierarchy are unchanged from the SAP
defaults.

Maintained

In the subordinate levels of the hierarchy there is at least one field that was delivered
empty by SAP and which you have later filled with a value.

Changed:

You have changed the SAP default value of at least one field in the subordinate levels
of the hierarchy. The status also changes toChanged if you change an organizational
level which was previously set globally (unless you make the change in
the Maintainorganizational levels dialog box.

Manual:

You have entered at least one authorization, template or profile in the hierarchy below
with the

function

Old:

The comparison found that all field values in the subordinate levels of the hierarchy
are still current and that no new authorizations have been added.

New

The comparison found that at least one new authorization has been added to the
subordinate levels of the hierarchy. If you now choose New, all new authorizations in

the subordinate levels are expanded.

Adding Authorizations
The standard toolbar contains two pushbuttons to insert authorizations:
Enter single authorizations. Select via object classes. Click on the symbol
authorizations. Choose the pushbutton Insert selected.

to copy

Manual entry of authorization objects. Enter the technical names of the authorization
objects which are to be put in the role. You can use possible entries help.
When you enter authorizations with Edit Enter authorization, you can also:
o
o
o

Add full authorization (add all authorizations for an authorization object)

Add authorizations from a profile
Copying Authorizations From SAP Templates