Professional Documents
Culture Documents
Substantive Audit Procedures to confirm the existence and validity at the transaction level
Internal Control Compliance Review
Risk Assessment Procedures
The audit procedures primarily consisted of document review in the light of financial information
available from the financial system.
Trial Balance and ledgers of the relevant accounts for the period of audit were obtained from the
financial information system. Ledger population of each account was analyzed. It was then verified
through the review of the supporting documents provided by the Branch in hard form. Furthermore
these documents are reviewed to determine the level of control compliance with the existing SBP
policies and procedures.
Issues
1)
Internal Control
2)
a)
Observations
Branch Manager is responsible for the overall
performance of the branch; He must keep an eye
on the performance and make sure whether
performance is according to set standards or not.
The loose control is observed during the inspection
regarding branch operations.
Response
BARNCH
MANAGER
OBSERVING
ALL
THE
OPERATION IN BRANCH.
ALL
THE
COMPUTER
OPERATION AND MANUAL
ARE
UNDER
THE
OBSERVATION OF BRANCH
MANAGR.
CHECKING
KEENLY
EVERY
WORK
WITHIN BRANCH.
DUE TO BURDON OF WORK
NO PROPER ATTENTION
WAS GIVEN TO THAT AREA.
NOW ALL RECORD ARE
KEEPING IN PROPER WAY
AND SAFELY NOW.
Leave
Applications
Record
LEAVE
RECORD
FROM
JUNAUARY 2015 WAS NOT
PREPARE . NOW LEAVE
RECORD OF ALL STAFF IS
MAINTAIN. AND ONWARD
WILL BE CAREFULL.
c)
Missing
Signature
Authorized
officer
vouchers
MANAGER
SIGN
WAS
MISSING DUE TO A LOT OF
WORK. NOW ALL PAST
SIGN
MISSING
ON
VOUCHERS ARE AFFIXED.
d)
SOME
OF
CLIENT
SIGNATURE ARE MISSED
DUE TO A LOT OF CLIENT
AT ONE TIME. NOW ARE
CAREFULL ABOUT THAT.
Signature
Missing
of
Manager/Teller
officer on Inter
Branch vouchers
f)
Identity
Policy
g)
Cash
During the audit instances were observed that
Paid/Received
stamp was not affixed on vouchers. The detail of
Stamp
not such instances is given in Annexure D.
affixed
h)
Selection
wrong head
VOUCHER
POSTED
BY
MISTAKE
NOW
GIVING
PROPER ATTENTION TO IT.
of
i)
Original
seen There are instances in which the relevant staff has
stamp missing
failed to affix the original seen stamp on the
retained identification documents of the customer
hence violation of the F.E Circular 04 of 2013 issued
by SBP. The detail of such instances is given in
Annexure E.
j)
Vouchers/Suppor
ting of vouchers
missing from the
record
SOME
OF
VOUCHERS
SUPPORRTING
VOUCHERS
ARE MISS PLACE WRONGLY
ARE CORRECTED NOW. ONE
OR TWO OF SUUPPORTING
ARE REQUIRED FROM HEAD
OOFCE AS MINTIONED.
k)
HR/Personal files The personal files of some staff were not found in DOCUMENT OF ZUBAIR
of Staff
the branch which is on the payroll and their name TAHIR, MUHAMMAD DAUD,
is also on the attendance register.
MUBBASHIR
HSSAIN
IS
REQUIRED FROM HEAD
OOFICE
ALONG
WITH
APPOINTMENT
LATTER.
AND ONLY DOCUMENT OF
l)
m)
Signature
on Instances were observed where the signature of
CNIC
is the customer was mismatched with the copy of
mismatched with CNIC provided with the purchase invoices.
Signature
on
voucher
n)
Signature
of
Dealer
Missing
on Dealer Deal
Vouchers
o)
04OJ350
Processing officer
signature missing
POSTED
WRONGLY
ON
JUST TWO OR THREE
VOUCHERES. AND NOW
VERY CAREFULL ABOUT
THAT.
SOMETIME CUSTOMER
CANNOT DO THE SIGN
MATCHING TO HIS CNIC
EVEN BY TRYING TWO
THREE TIMES. DUE TO OLD
SIGNATURE.
SIGNATURE OF DEALER
MISSING DUE TO RUSH OF
CUSTOMER. ARE CLEAR
NOW
AND
WILL
BE
CAREFULL ONWARD.
RAE
MISS
DUE
TO
SOMETIME A LOT OF
WORK. AND NOW DID ALL
THE MISSING SIGNATURE.
Cashier
Signature
During audit it was observed that cashier signature ARE MISSED DUE TO
missing on sale voucher.
MISSCARE. NOW GINING
PROPER ATTENTION ON
Date
Voucher No
Observation
EVERY VOUCHER.
18/11/1
4
q)
r)
Difference in Bill
During audit it was observed where there is
amount
and difference between the bill amount and voucher
Voucher amount
amount.
Wrong
affixed
Date
Vouch
er
18/10/1
4
04CH301
6
Actual
Amoun
t
816
Invoice
Amount
148
6
A/C
Head
DIFFERENCE CAUSED OF
NOT PROVIEDING BILL BY
HOTEL. BRING THE BILL OF
THAT DATE FROM THE
HOTEL AND MADE IT
CORRECT.
Entertainment
s)
04CS9252
Head Office
Correspondence
File
Voucher No
04DD1222
Observation
During the period under review it was observed ONE OR TWO LATTER ARE
that the letters issued from Head Office were not MISPLACE. NOW THE FILE
placed in the relevant Head Office Correspondence IS COMPLETE AND UP TO
file.
DATE.
Dual
vault
Control
FULL
v)
w)
x)
Anti-Money
Laundering
04OJ349
General Observations
Salary register was not maintained for the month of Jan and Feb 2015
Syed Amir Abbas signature were missing on salary register (Bonus Eid ul Azha)
Cutting on daily cash & FC Closing inventory sheet did not bear the initial of authorized person
Guards attendance register was not properly maintained
Cashier signature missing on Key Register
Zubair , Waqar and Mubashir s salary sheet was missing.
RESPONSE
ALL THE REGISTERS
STAFF ATTENDANCE, GUARD ATTENDANCE, KEY REGISTER & DAILY
CASH & FC CLOSING ALL ARE NOW COPLETE UP TO DATE. ALL
SIGNATUER ARE COMPELETED ON ALL REGISTER ACCORDING TO
REQUIRMENT.