www.cloud.niit-tech.

com

Document Management System Ensures Secure, Easy and Faster retrieval of documents

Lower turnaround time for addressing account related queries

Significant reduction in the usually un-recognized cost by increasing efficiency and productivity
Significant reduction in costs and risks associated with storage, loss, fire misplacement and biological degradation

Secure, easy and faster retrieval of information anywhere, anytime

Enables digitization of paper documents through its in-built scanning capabilities and OCR features

Cloud

Industry Overview

DMSEasy Solution offering

In global organizations, contextual and appropriate

The NIIT Technologies Document Management solution DMSEasy -

communication is the key to customer acquisition and

provides a uniform platform to computerize business information,

retention. There is an increasing need to produce high

manage creation, distribution and archival of all controlled documents.

volumes

DMSEasy can perform the following functions:

of

targeted,

personalized

and

relevant

communication low cost and high quality output - that

meets customer expectations for quality, document integrity

Document Digitization DMSEasy provides scanning facility as part

and process controls. Document Management System

of the solution. If any document needs to be converted to an electronic

(DMS), as a business enabler, has evolved rapidly during

format, then the document is scanned and converted to an image to

recent times attracting considerable attention as a trend for

be stored on the system. The document names are generated

cloud and SaaS adoption. Organizations are looking at

automatically however, they can be re-named. The electronic

improving the efficiency of their document management

documents created are stored using proper indexing mechanism to

processes by simplifying existing systems and making them

facilitate faster document retrieval.

more effective for their business objectives.

An effective Document Management solution scans,

Partner with NIIT Technologies to align your IT goals with your business objectives

archives and captures information from unstructured

A leading IT solutions organization | 21 locations and 16 countries | 8000 professionals | Level 5 of SEI-CMMi, ver1.2
ISO 27001 certified | Level 5 of People CMM Framework

form. DMSEasy is an easy to use Document Management

Americas

Europe

Singapore

NIIT Technologies Ltd.

Corporate Heights (Tapasya)
Plot No. 5, EFGH, Sector 126
Noida-Greater Noida Expressway
Noida 201301, U.P., India
Ph: + 91 120 7119100
Fax: + 91 120 7119150

NIIT Technologies Inc.,

1050 Crown Pointe Parkway
5th Floor, Atlanta, GA 30338, USA
Ph: +1 770 551 9494
Toll Free: +1 888 454 NIIT
Fax: +1 770 551 9229

NIIT Technologies Limited

2nd Floor, 47 Mark Lane
London - EC3R 7QQ, U.K.
Ph: +44 20 70020700
Fax: +44 20 70020701

NIIT Technologies Pte. Limited

31 Kaki Bukit Road 3
#05-13 Techlink
Singapore 417818
Ph: +65 68488300
Fax: +65 68488322

Write to us at marketing@niit-tech.com

www.niit-tech.com

solution that facilitates digitization and categorization of the

documents for easy storage and fast retrieval.

A_121_211013

India

documents and converts to reliable and easily retrievable

Image Enhancement Sometimes while converting the

Key Features

document to an electronic format, we need to improve the

Documents Acquisition and Digitization, Document Searches,

quality of the document image. The DMSEasy solution

Document Viewing, Information Management, Metadata,

simplifies the time - consuming processes of image cleanup

Access

Control

Business Benefits

and

Security

Document,

Provides a uniform, centralized and electronic method of

document management and control.

Annotation*, Audit Trails, Version Control*, Backup & Disaster

enhance the image quality such as Skew Removal,

Recovery**, Enterprise-class Scalability and Availability**,

adapt to changing business environments. We deliver

comprehensive end-to-end software solutions and services
across a range of areas, including application development

Document

through automated work steps. It provides various methods to

Speckle-Removal, Black Border removal, Noise Reduction etc.

We are committed to helping our customers prepare for and

Process Automation - Provides a paperless office

and management, managed services, cloud computing and

environment; streamlining and automating paper based

business process outsourcing.

processes.

Retention & Disposal**.

Sharing and Collaboration Seamless information sharing

* Features available in plus edition.

Here are some of the reasons why you should choose our

Image Editing, Annotations and Versioning The solution

** Features available in Enterprise edition, all features of plus edition are available

within the enterprise and with partners, vendors and

services:

enable users to append, delete and swap pages in the document.

in Enterprise edition.

customers.

Customer-centric: At NIIT Technologies, we believe in

Users can rotate, cut and crop documents; highlight text and
insert sticky notes on the document. It also enable users to

documents related to the client. Lower turnaround time for

maintain multiple versions of a single document.

Import

Digitization

Annotate

increasing efficiency and productivity.

in a central repository with desired access privileges.

Search &
Retrieval

Index

Document Metadata/Attributes The solution facilitates

Version
Control

storage of additional information that describe documents;

making it easier for the user to classify and retrieve them.

Document Retrieval, OCR While searching, users can

DMSEasy

Store

Minimum System Recommended

copy of the document, if required.

CLIENT

Active

Directory

authentication

to

prevent

unauthorized access. Access rights over documents and

folders facilitates wide and controlled access of documents
across the enterprise. It also saves effort and cost involved in
paper management and physical storage.

and

restore

capabilities.

Periodic

backup

(Daily/Weekly/monthly) of user data can be scheduled on a

secondary device.

as documents are stored in electronic media.

capital costs. With our services, you get the best returns on

SERVER

SCANNER

SERVER

SPECIFICATIONS

Operating

OS- Windows

System

2003 or 2008

Windows

R2 server,

Engine MS

FlatBed/ ADF, ADF

XP/ Vista /

Dedicated

SQL Express

Speed Min. 25

Windows 7,

multiple-core

2005 or

ppm, TWAIN

Pentium 4

CPU required,

MySQL 5.1

Compliance, OS

or higher

8 GB + RAM

4 GB + RAM

Database

Scanner Type

Compatibility

processor, 1

dedicated to

Windows XP/Vista

GB+ RAM

SQL Server

/Windows 7

Rich experience: NIIT Technologies has a proven track

record with 220+ clients across 16 countries.

SME

folders, sub-folders, sub-sub-folders.

DATABASE

your investment and high efficiencies in resource utilization.

anytime.

focus:

With

NIIT

Technologies

services,

small

organizations no longer need to worry about scale and

affordability. Our solutions are flexible and adaptable enough to
address the unique challenges faced by small organizations
within the current business landscape.

Why Partner with NIIT Technologies?

NIIT Technologies is a leading IT solutions organization,

Adherence to global standards: NIIT Technologies adheres

servicing clients in North America, Europe, Asia and Australia.

to global standards of software development processes,

We

including SEI CMMi level 5, ISO 27001 and ISO 20000.

offer

services

in

Application

Development

and

Maintenance, Enterprise Solutions including Cloud, Managed

Services and Business Process Outsourcing to enterprise in
the

Backup and Restore The solution comes with in-built data

backup

means of optimizing your investment and reducing up-front

feature of repository management that allows creation of

creation, etc.). Printing facility is also provided to create a hard

and Password stored in encrypted format, the solution also

storage, loss, fire misplacement and biological degradation

Enables categorization of documents through its in-built

specific attributes/metadata (e.g. Title, Author, Date of

access controls and user privileges. Apart from secure User ID

curve, always. We help you leverage cloud computing as a

scanning capabilities and OCR features.

indexing mechanism. Documents can be searched based on

Security Security is achieved by implementing multi-level

Significant reduction in costs and risks associated with

Enables digitization of paper documents through its in-built

quickly identify and locate documents with the help of a proper

Cloud expertise: Our initiatives in the cloud, mobile and

analytics space mean that we can help you stay ahead of the

Secure, easy and faster retrieval of information anywhere,

Tag
Metadata

customers perform at the highest levels. We create sustainable

value for both customers and shareholders.

addressing account related queries.

Significant reduction in the usually un-recognized cost by

Document Storage and Archival All documents are stored

supports

delivering exceptional quality services and helping our

Immediate access to all correspondence records and

Financial

Services,

Travel

&

Transportation,

Manufacturing/Distribution, and Government sectors. With our

Service Mission to deliver New Ideas More Value, we aim at
providing service excellence to our clients through our
capability and expertise in the domain area.

Image Enhancement Sometimes while converting the

Key Features

document to an electronic format, we need to improve the

Documents Acquisition and Digitization, Document Searches,

quality of the document image. The DMSEasy solution

Document Viewing, Information Management, Metadata,

simplifies the time - consuming processes of image cleanup

Access

Control

Business Benefits

and

Security

Document,

Provides a uniform, centralized and electronic method of

document management and control.

Annotation*, Audit Trails, Version Control*, Backup & Disaster

enhance the image quality such as Skew Removal,

Recovery**, Enterprise-class Scalability and Availability**,

adapt to changing business environments. We deliver

comprehensive end-to-end software solutions and services
across a range of areas, including application development

Document

through automated work steps. It provides various methods to

Speckle-Removal, Black Border removal, Noise Reduction etc.

We are committed to helping our customers prepare for and

Process Automation - Provides a paperless office

and management, managed services, cloud computing and

environment; streamlining and automating paper based

business process outsourcing.

processes.

Retention & Disposal**.

Sharing and Collaboration Seamless information sharing

* Features available in plus edition.

Here are some of the reasons why you should choose our

Image Editing, Annotations and Versioning The solution

** Features available in Enterprise edition, all features of plus edition are available

within the enterprise and with partners, vendors and

services:

enable users to append, delete and swap pages in the document.

in Enterprise edition.

customers.

Customer-centric: At NIIT Technologies, we believe in

Users can rotate, cut and crop documents; highlight text and
insert sticky notes on the document. It also enable users to

documents related to the client. Lower turnaround time for

maintain multiple versions of a single document.

Import

Digitization

Annotate

increasing efficiency and productivity.

in a central repository with desired access privileges.

Search &
Retrieval

Index

Document Metadata/Attributes The solution facilitates

Version
Control

storage of additional information that describe documents;

making it easier for the user to classify and retrieve them.

Document Retrieval, OCR While searching, users can

DMSEasy

Store

Minimum System Recommended

copy of the document, if required.

CLIENT

Active

Directory

authentication

to

prevent

unauthorized access. Access rights over documents and

folders facilitates wide and controlled access of documents
across the enterprise. It also saves effort and cost involved in
paper management and physical storage.

and

restore

capabilities.

Periodic

backup

(Daily/Weekly/monthly) of user data can be scheduled on a

secondary device.

as documents are stored in electronic media.

capital costs. With our services, you get the best returns on

SERVER

SCANNER

SERVER

SPECIFICATIONS

Operating

OS- Windows

System

2003 or 2008

Windows

R2 server,

Engine MS

FlatBed/ ADF, ADF

XP/ Vista /

Dedicated

SQL Express

Speed Min. 25

Windows 7,

multiple-core

2005 or

ppm, TWAIN

Pentium 4

CPU required,

MySQL 5.1

Compliance, OS

or higher

8 GB + RAM

4 GB + RAM

Database

Scanner Type

Compatibility

processor, 1

dedicated to

Windows XP/Vista

GB+ RAM

SQL Server

/Windows 7

Rich experience: NIIT Technologies has a proven track

record with 220+ clients across 16 countries.

SME

folders, sub-folders, sub-sub-folders.

DATABASE

your investment and high efficiencies in resource utilization.

anytime.

focus:

With

NIIT

Technologies

services,

small

organizations no longer need to worry about scale and

affordability. Our solutions are flexible and adaptable enough to
address the unique challenges faced by small organizations
within the current business landscape.

Why Partner with NIIT Technologies?

NIIT Technologies is a leading IT solutions organization,

Adherence to global standards: NIIT Technologies adheres

servicing clients in North America, Europe, Asia and Australia.

to global standards of software development processes,

We

including SEI CMMi level 5, ISO 27001 and ISO 20000.

offer

services

in

Application

Development

and

Maintenance, Enterprise Solutions including Cloud, Managed

Services and Business Process Outsourcing to enterprise in
the

Backup and Restore The solution comes with in-built data

backup

means of optimizing your investment and reducing up-front

feature of repository management that allows creation of

creation, etc.). Printing facility is also provided to create a hard

and Password stored in encrypted format, the solution also

storage, loss, fire misplacement and biological degradation

Enables categorization of documents through its in-built

specific attributes/metadata (e.g. Title, Author, Date of

access controls and user privileges. Apart from secure User ID

curve, always. We help you leverage cloud computing as a

scanning capabilities and OCR features.

indexing mechanism. Documents can be searched based on

Security Security is achieved by implementing multi-level

Significant reduction in costs and risks associated with

Enables digitization of paper documents through its in-built

quickly identify and locate documents with the help of a proper

Cloud expertise: Our initiatives in the cloud, mobile and

analytics space mean that we can help you stay ahead of the

Secure, easy and faster retrieval of information anywhere,

Tag
Metadata

customers perform at the highest levels. We create sustainable

value for both customers and shareholders.

addressing account related queries.

Significant reduction in the usually un-recognized cost by

Document Storage and Archival All documents are stored

supports

delivering exceptional quality services and helping our

Immediate access to all correspondence records and

Financial

Services,

Travel

&

Transportation,

Manufacturing/Distribution, and Government sectors. With our

Service Mission to deliver New Ideas More Value, we aim at
providing service excellence to our clients through our
capability and expertise in the domain area.

www.cloud.niit-tech.com

Document Management System Ensures Secure, Easy and Faster retrieval of documents

Lower turnaround time for addressing account related queries

Significant reduction in the usually un-recognized cost by increasing efficiency and productivity
Significant reduction in costs and risks associated with storage, loss, fire misplacement and biological degradation

Secure, easy and faster retrieval of information anywhere, anytime

Enables digitization of paper documents through its in-built scanning capabilities and OCR features

Cloud

Industry Overview

DMSEasy Solution offering

In global organizations, contextual and appropriate

The NIIT Technologies Document Management solution DMSEasy -

communication is the key to customer acquisition and

provides a uniform platform to computerize business information,

retention. There is an increasing need to produce high

manage creation, distribution and archival of all controlled documents.

volumes

DMSEasy can perform the following functions:

of

targeted,

personalized

and

relevant

communication low cost and high quality output - that

meets customer expectations for quality, document integrity

Document Digitization DMSEasy provides scanning facility as part

and process controls. Document Management System

of the solution. If any document needs to be converted to an electronic

(DMS), as a business enabler, has evolved rapidly during

format, then the document is scanned and converted to an image to

recent times attracting considerable attention as a trend for

be stored on the system. The document names are generated

cloud and SaaS adoption. Organizations are looking at

automatically however, they can be re-named. The electronic

improving the efficiency of their document management

documents created are stored using proper indexing mechanism to

processes by simplifying existing systems and making them

facilitate faster document retrieval.

more effective for their business objectives.

An effective Document Management solution scans,

Partner with NIIT Technologies to align your IT goals with your business objectives

archives and captures information from unstructured

A leading IT solutions organization | 21 locations and 16 countries | 8000 professionals | Level 5 of SEI-CMMi, ver1.2
ISO 27001 certified | Level 5 of People CMM Framework

form. DMSEasy is an easy to use Document Management

Americas

Europe

Singapore

NIIT Technologies Ltd.

Corporate Heights (Tapasya)
Plot No. 5, EFGH, Sector 126
Noida-Greater Noida Expressway
Noida 201301, U.P., India
Ph: + 91 120 7119100
Fax: + 91 120 7119150

NIIT Technologies Inc.,

1050 Crown Pointe Parkway
5th Floor, Atlanta, GA 30338, USA
Ph: +1 770 551 9494
Toll Free: +1 888 454 NIIT
Fax: +1 770 551 9229

NIIT Technologies Limited

2nd Floor, 47 Mark Lane
London - EC3R 7QQ, U.K.
Ph: +44 20 70020700
Fax: +44 20 70020701

NIIT Technologies Pte. Limited

31 Kaki Bukit Road 3
#05-13 Techlink
Singapore 417818
Ph: +65 68488300
Fax: +65 68488322

Write to us at marketing@niit-tech.com

www.niit-tech.com

solution that facilitates digitization and categorization of the

documents for easy storage and fast retrieval.

A_121_211013

India

documents and converts to reliable and easily retrievable