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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING

SERVICES PRIVATE LIMITED

SOUVIK SARKAR

A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

CERTIFICATE

This is to certify that the project report titled A study on Aphusys, an Integrated
HR Management tool and Orgvey, an Organization Survey tool by Husys
Consulting Services Private Limited is a bona fide work carried out by Souvik
Sarkar, Roll no 14S649 under my guidance for partial fulfilment of Post Graduate
Diploma in Management.

Signature:
Name of guide: Mr. G R Reddy
Date:

SOUVIK SARKAR

A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

ACKWOLEDGEMENT

I take this opportunity to thank Husys Consulting Service Private Limited, for entrusting me this
project as a part of summer internship. The eight weeks of summer project helped me gain lots of
knowledge and insights about the industry.
I thank my guide Mr G R Reddy, Founder and Chief Facilitator, Husys Consulting Services Private Limted
whose crisp instructions helped me in understanding the requirements properly .Despite his busy
schedule, he took out time to guide us through the project.

I also thank Mr Hemanth Maskikar, Business Development, Husys Consulting Services Private Limited,
Hyderabad and Ms. Sally Kollian, Lead HR, Husys Consulting Services Private Limited, Hyderabad and
withal other employees for their valuable inputs.
Finally I would like to thank Mr. Sridhar Telidevara, MIP chair and MIP team of T.A Pai Management
Institute for providing me with the opportunity for this summer internship.

SOUVIK SARKAR

A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

EXECUTIVE SUMMARY
HUSYS is a HR Function Management Company focusing on building HR Departments for Startups, Small & Medium businesses. The organizations main aim is to streamline the change
companies go through during their growth phase addressing key HR challenges in a customized
way. Husys strives for the client Business Excellence. It is a very young organization with 27 years
of average age with more than 300 years of collective experience. Their effort is to enhance the
capabilities of businesses in utilizing the most important Human Resource. We have been serving
more than 15 different Industries with an ability to bring cross-Industry best practices for
business success.
Presently Husys is launching 2 online products i.e. ApHusys and Orgvey. ApHusys is a Human
Resource Management System developed by Husys Consulting Service Pvt. Limited to manage
and maintain HR operations across different industry specific domains. It is a complete online
solution focusing on key HR areas such as defining organizational hierarchy, attendance
management, Payroll process and administration, Employee Data Management, Complete
Employee Self-service etc. On the other hand, Orgvey is an employee engagement survey tool
which helps organizations conducting employee engagement survey based on 5 key areas which
are Conditions, Contributions, Relations, Opportunities and strategic content. The company also
planned to help organizations come up with a solution based on the survey result.
The objective of the project was to launch these two products successfully. The whole project
was broadly divided into 3 phases. In first phase, a detailed competitor analysis was carried out
focusing on current HR management systems present in the market with an emphasis on their
offerings. Also based on Key HR functionalities, a study was carried out to identify specific HR
management products serving in those domains. In the second phase a survey was carried out to
understand the small and medium enterprises attitude towards HR management software. A
questionnaire was sent to CEOs and HR managers in number of small and medium enterprises
and based on their response an analysis was carried out. In the third phase, detailed workflows
of both the tools were created in order to have a better understanding and also to prepare sales
pitch. Based on these workflows, brochures and presentations were created for these two
products.

SOUVIK SARKAR

A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

TABLE OF CONTENTS
1. Introduction 6
1.1. About Husys.. 6
1.2. About ApHusys... 6
1.3. About Orgvey..... 9
2. Management Problem 11
3. Research Objective 11
4. Limitations.. 11
5. Competitor Analysis. 12
5.1. HR management suites based on functionality.. 12
5.2. ApHusys Comparison with Domestic HR management suites.. 22
5.3. E-Commerce Platforms for Human Resource Management System 26
5.3.1. B2B portal/Directory 26
5.3.2. Sell via online e-commerce store 29
6. Exploratory Research. 30
6.1. Questionnaire Design 30
6.2. Questionnaire 30
7. Analysis... 37
7.1. HR management System Analysis.. 37
7.2. Integration with 3rd party Services.. 42
7.2.1. Usage of recruitment portal... 42
7.2.2. Usage of medical insurance system. 42
7.2.3. Usage of training and development tool. 43
7.2.4. Usage of psychometric tool.. 43
8. Understanding the Business flow. 44
8.1. Business flow for Aphusys.. 44
8.1.1. Configuration according to Organizations need 45
8.1.2. Leave Management 46
8.1.3. Helpdesk management 46
8.1.4. Reports management.. 47
8.1.5. Payroll management. 48
8.1.6. Homescreen 49
8.1.7. Administrative Rights.. 50
8.2. Business flow for Orgvey 50
8.2.1. Managing Company.. 53
8.2.2. Managing Survey. 54
8.2.3. Report Generation. 55
9. Conclusion.. 56

SOUVIK SARKAR

A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

1. INTRODUCTION:
1.1.

About Husys:

Husys, a Human Resource Management Company which has been in the industry for more than
13 years now, with offices located in the major metropolitans across India. Husys has served
400+ mandated client engagement across 15 industry segments.
Husys offers its expertise in the areas of HR Function Management, Training and
Development, Payroll / AMS, HRIS and HR Consulting Advisory Services in the areas of Culture,
Talent and Capability building activities. Husys aims to ensure that business processes are run
optimally while building and managing people related initiatives.
Key to both of the services is their proprietary Organized to Deliver (OTD) framework, where
they have an Associate Consultant with professional qualification in the subject area deployed
at the client office to define, implement and manage all front-end deliverables. The onsite team
is supported with an Anchor Consultant and Practice Area Specialists and the overall delivery
management is done by a Delivery Head. Where needed the team also draws on the expertise of
the Leadership team for all aspects of design of programs.
Besides these they are also launching two online products. These are Aphusys, an online HR
function management tool and Orgvey, an online employee engagement survey tool.

1.2.

About ApHusys:

ApHusys is a simple to use Human Resource Management Software which is aimed at small and medium
enterprises. Following are its key features.

Defining Functional, Bands, Grades, Levels, Role maps, Organization Chart

Build organization wide skill repository

Facility to define company specific role maps

Attendance Register (Location Wise)

Payroll process and administration

Employee Data Management

Fully configurable Application ( All business work flows are configurable not hardcoded )
SOUVIK SARKAR

A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

Complete Employee Self service

Comprehensive and day to day reports for tracking

Build on SAAS model, reducing upfront costs, pay as you go model and no CAPEX at all

The tool is entirely based on internet architecture which results in no deployment cost at all.

No code on the client

Scalability

Minimal training

Low deployment costs

How it works:

Homescreen gives access to all functionalities

Functionalities are divided into 5 major tabs

Home

HRIS

Admin

BeMore

JobHireJob

One time configuration to manage entire HR workflow

After configuration access can be maintained by Admin to give user specific functionalities

Automates the entire process.

SOUVIK SARKAR

A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

Employee lifecycle management by ApHusys:

Set up employee
master data

Employee joining

Employee details set


up

Desginations
Bands
Grade
Levels
Skills
Qualification

Salary
CCA
City
Compensation
Allowances
Reimbursemen
t
Deduction
Tax

Checklist items &


submission

Salary structure

Employee Selfservice

Transactions

Salary
Management
Leave
Management
Attendance
Performance
Appraisal

Report generation

Employee details
modification

Employee
settlement

Exit checklist &


submission

Employee exit

SOUVIK SARKAR

A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

1.3.

About Orgvey:

Orgvey is an employee engagement survey tool developed by Husys Consulting Service to help
organizations carry out employee engagement survey easily. He tool helps organizations in identifying key
problem areas with respect to employee satisfaction.
Following are its key features:

Customization of survey
Define - organizational hierarchy for better measurement
Comprehensive Reporting
Compare Results
Conduct Pen & Paper Survey if required
Guidance on Expert Analysis
Absolute Data Privacy

Husys also plans to give consultancy on overcoming the key problem areas based on the survey.

SOUVIK SARKAR

A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

How it works:

Create Company

Define structure
hierarchy

Add employees

Define surveys

Manage
questionnaire

Manage weightage
& parametrs

Add private survey


data

Track and manage


survey

Send survey to users

View public/private
survey reports

View completeness

View bounced
reports

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

2. Management Problem:
Husys Consulting Services Pvt. Limited is presently launching two new products which are ApHusys, an
HR Management tool and Orgvey, an Organization Survey tool. But since it cater to only small and
medium enterprises, the scope of these tools are not well defined. Also the present perception of these
organizations towards these tools needs to be understood.
Also since there are a number of prevalent tolls available for HR management a thorough competitor
analysis needs to be made to understand the scope and market potential of these tools. Apart from
being an HR management tool, the current management objective is to use ApHusys as a platform
where ApHusys can be associated with other online management products as per clients requirement.
As a result, there is a need for understanding the current e-commerce platforms for HR Management
systems.
The third problem is the proper understanding and documentation of the workflows of ApHusys and
Orgvey so that sales presentations and brochures can be made accordingly. So in depth analysis of these
two tools are required to understand the workflow.

3. Research Objective:

Detailed competitor analysis for HR management system.


Analysis of HR e-commerce platform.
Understanding the consumer behavior towards HR management system and organization
survey tool
Understanding the workflows of ApHusys and Orgvey to prepare sales presentation and
brochures.

4. Limitations:

Since there was no existing documentation for these project, everything was to be prepared
from scratch.
To understand the consumer behavior the questionnaire was sent to the CEOs of different
organization but due to shortage of time and reluctance of organizations to fill up the survey
only 14 responses were recorded.

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

5. Competitor Analysis:
Competitor analysis was done in two steps. First key HR functional areas were identified for which there
are existing HR management tools. Then all those companies were listed out to have a better
understanding. In the next step domestic HR management products were compared with ApHusys based
on functionalities. Given below are the results.

5.1. HR management suites based on functionality:

Functions
HRIS

Description
It merges HRM as a
discipline and in
particular its basic HR
activities
and
processes with the
information
technology
field
mostly
for
administrative
purposes

IS
Implementation
(Y/N)
Y

Systems present

System Description

BambooHR Software

BambooHR is an online HR
software service for small and
medium-sized businesses

Ascentis

Ascentis is a fully integrated


human resources software suite,
which includes applications that
span the employee life cycle,
including
recruiting,
performance reviews, as well as
personnel tracking and benefits
administration

Sage HRMS (formerly


Sage Abra)
Psychometric

Field concerned with


the
theory
and
technique
of
psychological
measurement

CITAS

Sage is a great fit for companies


seeking a full-featured HRMS for
small to mid-sized businesses.
This well-known system includes
CoreHR, Payroll, Competency
Management,
Time
and
Attendance, and a host of other
applications
CITAS (Classical Item and Test
Analysis Spreadsheet) is a free
Excel workbook designed to
provide scoring and statistical
analysis

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

HR Outsourcing
Recruitment
portals

Employee
Insurance

Process
of
subcontracting
human
resources functions to
an external supplier
A recruitment portal,
also known as a career
portal, is a modern
name for an online job
board that helps
applicants find jobs
and aids employers in
their quest to locate
ideal candidates.
Employee Insurance
manages all details
regarding employee
insurance and can also
be
extended
to
individuals who are
unable
to
work
because of illness or
who are caring for a
young child or a
seriously ill family
member.

jMetrik

jMetrik is free and open source


software for conducting a
comprehensive
psychometric
analysis

Iteman

Iteman is a commercial program


specifically designed for classical
test analysis, producing rich text
(RTF) reports with graphics,
narratives, and embedded tables

Lertap

Lertap
(Laboratory
of
Educational
Research
Test
Analysis
Program)
is
a
comprehensive
software
package for classical test analysis
developed for use with Microsoft
Excel

Monster.com

Online job portal

Careerbuilder

Online job portal

naukri.com

Online job portal

EbixEnterprise

EbixEnterprise combines policy


administration,
claims
processing, group and individual
billing, rating and underwriting,
and accounting applications,
medical management, hour
banking, and portals for
consumers,
providers,
employers, brokers, and health
plans

N
Y

Zywave
Payroll
Management

The administration of
the financial record of
employees' salaries,
wages, bonuses, net
pay, and deductions .

Easy-Commission

Insurance broker software


Easy-Commission is an easy to
use
sales
commission
application. It can calculate sales
commissions in a simple and easy
manner

SOUVIK SARKAR

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

Patriot PAY

It provides Online Payroll,tax


calculations and direct deposit
and is fully customizable.

QuickBooks

Online software that manages


payroll across all platforms

Clearcompany HRM

Full service integrated Payroll


coverage with Employee Time
Management, Calculating Taxes,
Accounting & Enterprise System
Integration & Unlimited Custom
Reporting
Applicant Tracking, Onboarding,
Social Goals and Performance
Software

iCIMS Talent Platform

iCIMS Onboard automates the


transition of new recruits from
candidates to productive new
hires

The
Manager

Screen out under-qualified


applicants
with
pass/fail
questions,
create
custom
prescreening
questions
by
position, keep track of applicants
through
custom
workflows/pipelines,
automatically merge duplicate
applicants, and compare/sort
applicants with our intuitive
table-based tools

Simple X Payroll
Recruitment
Process

Joining Formalities

Management
of
overall recruitment
for an organization

Joning
formalities
takes care of all HR
related
activities
concerned with the
joining
of
new
employees

Applicant

CareerPlug

CareerPlug
provides
talent
management
tools
from
applicant tracking and paperless
onboarding to performance
reviews and goal tracking

Clearcompany HRM

Applicant Tracking, Onboarding,


Social Goals and Performance
Software

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

Employee Personal
File Maintenance

Employee
Personal
File
Maintenance
refers
to
the
maintenance
of
employee master data
which includes the
management
of
employee data such
as
contact
information,
cost
involved and share of
compound costs

Kronos
Ready

Workforce

OrangeHRM
Source

Open

Statutory
Compliance

Management
of
onboarding of new
employees

Management
operation
compliance
existing laws

of
in
with

OrangeHRM Open Source is a


free HR management system
that offers a wealth of modules
to suit the needs of your business

iCIMS Talent Platform

BambooHR is an online HR
software service for small and
medium-sized businesses
iCIMS Onboard automates the
transition of new recruits from
candidates to productive new
hires

The
Manager

Screen out under-qualified


applicants
with
pass/fail
questions,
create
custom
prescreening
questions
by
position, keep track of applicants
through
custom
workflows/pipelines,
automatically merge duplicate
applicants, and compare/sort
applicants with our intuitive
table-based tools

BambooHR Software
Confirmation
Formalities

Kronos Workforce Ready is the


cloud-based
workforce
management solution that
allows todays small and midsize
businesses to gain a competitive
advantage by fully automating
the necessary and often laborintensive business processes
with
consistent,
real-time
employee data.

Applicant

CareerPlug

CareerPlug
provides
talent
management
tools
from
applicant tracking and paperless
onboarding to performance
reviews and goal tracking

ADP

ADP rovides solution for


businesses staying focused on
their
core
competencies,

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

while
remaining
compliant.

freeHR

Management of Compliance
activities, Labour laws, Statutory
& Compliance Audit, Liasioning
feeHR performs all necessary
Human Resource functions from
any device, including phones &
tablets

NaturalHR

Natural HR performs all the basic


human resources functions like
employee contact information to
emergency contacts through to
tracking time off, training,
performance and more

ALP
Training
And
Development

Training
and
developmentis
the
process of planned
programs
and
procedures
undertaken for the
improvement
of
employee's
performance in terms
of his attitude, skills,
knowledge
and
behavior

TribeHR

A1 eHR is a unified system that


provides a single system-ofrecord
for
employees.
Embedded analytics, manager
and employee self-service and a
user experience
It combines the best of HR
information management with
innovative social features like
peer and public recognition,
shared goals and values, an
interactive corporate news feed,
and an engaging social interface
that employees love

OrangeHRM
Source

OrangeHRM Open Source is a


free HR management system
that offers a wealth of modules
to suit the needs of your business

A1eHR
Performance
Appraisal

Employee Relation

A
performance
appraisal
is
a
systematic
and
periodic process that
assesses an individual
employee's
job
performance
and
productivity
in
relation to certain preestablished
criteria
and
organizational
objectives

An
employee
relationship
management (ERM)
system
is
an
information system

legally

Open

EmpXTrack

EmpXtrack is a Global HR
software product on the Cloud
that helps manage the entire
employee lifecycle

Laborsoft

LaborSoft software provides


customizable modules that cover
all employee and labor relations
needs

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

that supports the


relationship between
a company and its
employees.

Report Generation

Exit Formalities

Skill Repository

Use of an application
which allows users to
create reports by
choosing
the
information to be
included,
and
presenting it in the
desired format

Exit
formalities
consists
of
exit
interview which is a
survey
conducted
with an individual who
is separating from an
organization
or
relationship follwed
by
other
official
processes.
Listing of abilities,
capacities,
qualifications,
and
career goals of the
employees to identify
suitable candidates
for
internal
recruitment
or
promotions.

ActiveStrategy, Inc.

ActiveStrategy Enterprise gives


control over entire strategy
management
framework,
including Balanced Scorecards,
dashboards,
performance
measures, objectives, initiatives

freeHR

feeHR performs all necessary


Human Resource functions from
any device, including phones &
tablets

iceHRM

IceHrm allows companies to


centralize confidential employee
information and define access
permissions
to
authorized
personnel to ensure that
employee information is both
secure and accessible.

SimpleHRM

SimpleHRM provides many


features
like
Employee
Information, Leave, Travel,
Benefits, Expense Management
etc.

exitPro

ExitPro manages the entire


separation
process
by
automating
your
internal
workflow

exactllyHRMS

exactllyHRMS
provides
organized tracking and instant
access to critical employee data

skills-base

It assesses and records the skill


and interest levels of all staff

Employee
Talent
Repository
(by
International
Software
Systems
Inc.)

The Employee Talent Repository


is a Data Repository Tool which
coordinates of recruitment and
performance
measurement
activities and provides deep
insight into a specific employee
talent

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

Salary
Administration

Taxation

Arrear Calculation

Terminal benefit

Salary administration
sets
wages
and
salaries
for
employees. The wage
and
salary
administration may
use a variety of
factors, including the
company budget and
the amount that
competitors pay, in
making its decisions.

Mangament of tax
related payments and
transactions

Management
of
overdue in payment

Terminal benefits are


final entitlements of
an employee upon
termination of an
employment contract

intuit Quickbase

intuit Quickbase maintains a list


of every resource in an
organozation
including
experience and capabilities

Sage HRMS (formerly


Sage Abra)

Sage
HRMS
is
a
fully
customizable HR management
tool

Bulwark Systems

HR Power automates entire HR


process with complete security

Easypay.web

EasyPAY.web
manages
requirements
relating
to
accounting and management of
employees Payroll

Sage HRMS (formerly


Sage Abra)

Sage
HRMS
is
a
fully
customizable HR management
tool

Bulwark Systems

HR Power automates entire HR


process with complete security

Easypay.web

EasyPAY.web
manages
requirements
relating
to
accounting and management of
employees Payroll

Sage HRMS (formerly


Sage Abra)

Sage
HRMS
is
a
fully
customizable HR management
tool

Bulwark Systems - HR
Power

HR Power automates entire HR


process with complete security

Easypay.web

EasyPAY.web
manages
requirements
relating
to
accounting and management of
employees Payroll

SimpleHRM

SimpleHRM provides many


features
like
Employee
Information, Leave, Travel,
Benefits, Expense Management
etc.

Exitpro

ExitPro manages the entire


separation
process
by
automating
your
internal
workflow

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

Reimbursement
and benefit

Employee Loan

Manages employee
reimbursement and
benefits plans.

This module enables


you to define and
manage
employee
loan policies and their
entitlement based on
different parameters

Y
Myofficehub

myofficehub large suite of


integrated business software
applications.

Interplx

InterplX is one of the leading


online expense management
solutions

Concur

Concur provides full visibility into


spend and the ability to ensure
policy and regulatory compliance

SysforeHRMS

SysforeHRMS
offers
fully
integrated functionality enabling
HR and Payroll departments to
simplify their daily tasks

NaturalHR

Orange Human ResourcePayroll


software is web based software
allows organization to generate
pay slips and salary register,
based on the attendance of the
employees taking care of leaves,
overtime, allowances, loans,
advance, bonus, encashment
and other standard deductions
like Provident Funds, E.S.I.C, P.T,
Income Tax, LWF NHIF, NSSF,
PAYE, LST( for international
Payroll) etc.
Basic human resources functions
like
employee
contact
information
to
emergency
contacts through to tracking
time off, training, performance

SimpleHRM

It provides many features like


Employee
information
management, Leave, Travel,
Benefits, Expense Management

Loans Management
System
(Orange
Technolab (P) limited)
Travel
management

The
Travel
Management System
offers
the
most
comprehensive
solution to streamline
business processes for
high-volume travel.

timeoffmanager
Leave management

Leave management
provides the tools to
build flexible plan
definitions to support

Y
OrangeHRM
Source

Open

It keeps track of employees


vacations and also manages
them.
OrangeHRM Open Source is a
free HR management system
that offers a wealth of modules
to suit the needs of your business

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

the various ways


organizations define
time-off policies.

Attendance

Positive approach to
absenteeism which
applies principles of
behavior modification
to achieve improved
attendance at work.

NaturalHR

Basic human resources functions


like
employee
contact
information
to
emergency
contacts through to tracking
time off, training, performance

Zoho People

Tracks
employees'
time,
attendance,
absenteeism,
holidays

Sage HRMS (formerly


Sage Abra)

Fully
customizable
HR
management solution for small
and midsized businesses

OrangeHRM
Source

OrangeHRM Open Source is a


free HR management system
that offers a wealth of modules
to suit the needs of your business

Open

Engica

EmpXtrack is a Global HR
software product on the Cloud
that helps manage the entire
employee lifecycle
Q4 provides powerful, effective
control for Risk Assessments,
Permits, Certificates, Isolations,
Job Hazard Analysis and other
safety procedures

Permit
Administration
System (PAS)

In it is embedded a world's best


practice process to administer
permits to work and plant
isolations including lockout and
tagout management.

eVision - PermitVision

Permit Vision makes the


transition from the old hard-copy
method of Permit-To-Work to a
new digital solution.

Daybreak
Software

Comprehensive EAP software


with report generation capability

EmpXTrack
Work Permitting
Immigration Visa
Program

Employee
assistance referral

A work permit is
generally a legal
authorization from a
country's government
which allows a noncitizen to take a job
within that country.

EAPs are intended to


help employees deal
with
personal
problems that might
adversely impact their
job
performance,
health, and well-being

EAP

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SERVICES PRIVATE LIMITED

Policy
Development

Legal Issues

Human
resource
policies are systems of
codified
decisions,
established by an
organization,
to
support
administrative
personnel functions,
performance
management,
employee relations
and resource planning

Management
of
employment
laws,
including employment
discrimination (such
as protected class,
disparate
impact,
disparate treatment,
retaliation); military
leave;
drug-free
workplace
legal
issues;
workplace
violenc

Sharepoint,Insperity

Development and creation done


through sharepoint

Bizmanualz Onpolicy

Bizmanualz has been at the


forefront of deploying business
best practices delivering Policies,
Procedures and Forms; quality
systems implementation; and
strategic marketing services to
help business owners achieve
the growth and expansion they
envision

Cezanne OnDemand

Cezanne OnDemand helps


record and manage the statutory
information that are required to
keep

ACCESS
SOLUTIONS

Capture and centralise all CPD


information, makes appraisals
easy to manage

HR

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SERVICES PRIVATE LIMITED

5.2. ApHusys Comparison with Domestic HR management suites:


HRIS SOFTWARE

FEATUR
ES

HR
MANT
RA

Type of
SaaS
Model
HomePa
Yes
ge
Escalatio
Yes
ns
Yes
Certificat (ISO
ions
27001:
2005)
Organiza
tion
Yes
Structur
e
MIS
Report
Yes
Generati
on
HRIS
Employe
e
Databas Yes
e
Manage
ment
Compete
ncy
Mapping
Payroll &
Salary
Yes
Manage
ment
Attenda
Yes
nce

Pay
Care
&
acco
rd eHR

Effectiv
Atten
e Staff
d
(Full
HRM
Edn.)

SaaS SaaS

SaaS

Huma
NET

Adren
alin

Min
erva
HR
Suit
e

SaaS

SaaS

SaaS

HR Align

SaaS

Ze
dAx
ApHus
is
ys (2.0)
H
RI
S
Sa
SaaS
aS

Yes
Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes
(& HR
Yes
Polici
es)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Ye
s

Yes

Yes

Yes

Ye
s

Yes

Yes

Ye
s

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

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SERVICES PRIVATE LIMITED

Manage
ment
Leave
Manage
ment
Inductio
n
Manage
ment
Opinion
polls and
Surveys
Online
Tests
Psychom
etric
Tests
Exit
Manage
ment
and F & F
Settleme
nt
Shifts
Manage
ment
Project
Manage
ment
Help
Desk
(Workflo
w
Admn.)
Claim
and
Reimbur
sement
Manage
ment
Knowled
ge
Manage
ment
(Discussi
on
Boards)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Ye
s

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes
Yes
(&
Griev
ance)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes
(&
Librar
y)

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SERVICES PRIVATE LIMITED

Recruitm
ent
Manage
ment

Time
Sheet
Manage
ment
Travel
and
Expense
Manage
ment
Asset
Manage
ment
Income
Tax
Manage
ment
Statutor
y
Complia
nces
PF,
Gratuity
and
Superan
nuation
Manage
ment
Bonus,
Loan and
Advance
s
Manage
ment
Confirm
ation
and
Perform
ance
Manage
ment

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Ye
s

YES

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes
(only
PF)

Yes

Yes
(Loan
&
Advan
ces)

Yes

Yes

Yes

Yes

Yes

Yes

Yes
(Includ
ing
Manpo Yes
wer
Planni
ng)

Yes

Yes

Yes

Yes

Yes
(360
Ye
Degree
s
Feedback)

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SERVICES PRIVATE LIMITED

with
Successi
on
Planning
Training
Manage
ment
Security
Features
(Data
Manage
ment)
Industria
l
Relation
s
Machine
ry
ESOP
Health &
Safety
Tracking
Query
Search
Date
Triggers
(Birthda
y Etc.)
Mobile
Version
FAQs

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Ye
s

Yes

Yes

Yes

Yes
Yes
Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes
Motiva
tional
Thoug
hts

Addition
al
Features

Yes

Greeti
ng
Cards
Video
Tutoria
l

Yes
Custo
mer
Learnin
Video and
g and
Tutor Vend
Develo
ial
or
pment
detail
s
Integr SPOC
ated
Secur withi
ity
n
Soluti comp
on
any
Docu
ment

Job
Struct
ure

Emplo
yee
Engag
ement

Yes

Retrieve
Archive Files

Embedded
Practices

Best

HR

Sample
Templates
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SERVICES PRIVATE LIMITED

Temp
lates

Setup
Wizard
s

Recen
t
News
&
Articl
es

Auto
Reminders/
Alerts
Transaction
Management
HR Budget
HR Scorecard
HR Audit
Balanced
Scorecard

5.3. E-Commerce Platforms for Human Resource Management System:


Apart from that a study was carried out to select suitable e-commerce Platform to carry out transactions.
Given below are the excerpts.
There are two distinct ways to sell an integrated human resource management system like ApHusys. One
is to sell via an existing B2B portal and the other option is to create an online e-commerce store for the
product using e-commerce platforms.

5.3.1. B2B portal/Directory:


B2B portals are online marketplace that provide a platform for buyers and sellers to conduct business. It
also facilitates buyers and sellers by providing information about the product and helping in online
transactions.
The main advantages of B2B portals are

Accessibility
Time saving
More options for buyers and sellers
Brand creation
Business without travel
Both buyer and seller power

The three most prominent B2B marketplaces in India are


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SERVICES PRIVATE LIMITED

1. Indiamart.com
2. Alibaba.com
3. Tradeindia.com

1. Indiamart.com :
Indiamart is the leading B2B marketplace that serves over 700,000 sellers and 50 million unique visitors
every month. Its online catalog contains more than 200,000 active products. Indiamart has a separate
section for HR related products. It has over 60% market share in Indias online marketplace.
Few of the companies from Hyderabad that are currently selling their HR management system through
Indiamart are ASR Infotech, Spark Software Solutions, Soft Labs, Webadda Technologies and Knowledge
Base Technologies.
Indiamart helps a suppliers and buyers by providing 3 business enquiries:

Source : http://www.slideshare.net/
They also attract buyers by advertising in television, newspapers, magazine, search engines and also
through trade shows.
Modes of payment:

Online payment through debit/credit card and netbanking


Online bill payment through Debit/Credit Card, Electronic Checks and Paypal.

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SERVICES PRIVATE LIMITED

2. Alibaba
Alibaba Group Holding Limited (NYSE: BABA) is a Chinese e-commerce company that provides consumerto-consumer, business-to-consumer and business-to-business sales services via web portals. It has a
Indian wing (http://india.alibaba.com/) which serves as a B2B portal. Alibaba.com is the companys B2B
arm: a marketplace for businesses to sell a wide variety of wholesale goods to other businesses. A wide
variety of products in 40 industry categories are exchanged businesses can purchase agricultural items,
furniture, fashion accessories, electronics, and even a Boeing 737.
Modes of payment:

TT (Bank Transfer)
Letter of Credit
Western union
Paypal
Escrow

3. Tradeindia.com
TradeIndia is an online Business to Business (B2B) portal for small businesses based in India and around
the globe. The portal provides information about Indian and global sellers and buyers with over 1,200
product categories and sub-categories.
Trade India has unparalleled huge collection of company profiles and catalog product under 1,538
different categories and sub categories which is optimized in major search engines and receive 25.5
million hits on an average per month.

Modes of payment:

Online payment
TT (Bank payment)
Letter of credit
Advance payment

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SERVICES PRIVATE LIMITED

5.3.2 Sell via online e-commerce store:


For SMEs another viable option is to sell product through online e-commerce store using e-commerce
platforms. The 3 most important e-commerce platforms are:
1. Shopify
2. Bigcommerce
3. Magneto Go

Shopify features:

Ideal for selling first time product


Unlimited promotion space
Transaction fee (Add Credit Card Processing Fee + 2% for Shopify for standard Plans)
Plans start from $29/month

Bigcommerce features:

Most number of features available


No transaction fee
Mobile app support
Plans start from $24.95/month

Magneto Go features:

Less expensive with number of features


International sales support
Integration with payment gateways and shipping
Plans start from $15/month.

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6. Exploratory Research
6.1. Questionnaire Design:
With the objectives and discussion with external guide, a preliminary questionnaire was made and
administered to the respondents. Based on their responses, changes were made to the questionnaire
and final questionnaire was then administered. While making questionnaire, few things were kept in
mind.

The questionnaire was targeted at CEOs and HR managers of small and medium enterprises and
as a result formal mail was sent to companies asking for their response.
Since there was no motivation from the companies to fill this survey, an additional offer was
also made that free HR Management tool was to be provided on successful filling of these
survey for the companies currently not having any HRIS. For the companies already having HRIS,
free ESS module was to be provided for free for up to 50 employees.
The questionnaire was designed differently for companies already having an HRIS and
companies not having an HRIS.
The survey has both questions with scales and textboxes to have a better understanding of
companys attitude towards HR management system.
Google form was created with the questionnaire and was distributed through email, official
Facebook and LinkedIn pages of Husys Consulting Pvt. Limited.

6.2. The questionnaire:


Initial part of the questionnaire was same for both type of companies. It was designed to get the
company details so that they can be pursued later.
Survey on Integrated HR Information Management System
Husys is a one-stop solution provider for all Human Resources related challenges of today's
organizations. We provide service products/solutions for SMEs that are customized, cost & time
effective for businesses across domains. We are in the process of identifying possible needs of an
organization regarding HR Information Management System.
As a result, we are conducting this survey to identify the key factors for a successful and effective HR
Information Management System.
Thank you in advance for taking time out of your busy schedule to fill this survey.

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Disclaimer: Your responses are voluntary and will be confidential. Responses will not be identified by
individual. All responses will be compiled together and analyzed as a group.

* Required

1. What is the name of your organization? *

2. What is your name? *

3. What is your e-mail ID? *

4. What is your contact number? *

5. What is your present role in the organization?

6. What is the location of your Organization? *

7. What is the total employee strength in your organization (Approximately)? *

8. Do you have a HR Information Management System currently implemented in your organization? *


Yes
No

Based on the response given in question No. 8 the respondent was directed to their respective
questionnaire.

For companies not having an HRIS:


How do you prefer implementing HR Information Management System?
On Premises
Cloud base
o

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According to you what are the most essential features in an HR Information Management System? *
You can select multiple options according to your choice
Employee Master database
Defining Functional, Bands, Grades, Levels, Role maps, Organization Chart
Leave management
Attendance
Payroll management
Reimbursement
Employee Loan
Terminal benefit management
Training and development management
Appraisal and performance management
Recruitment support
Employee Satisfaction Survey
Travel management
Other:
If you plan on buying an HR Information Management System, rate these factors in terms of influencing
your purchase decision: *

Strongly
Disagree

Disagree

Neither
Agree nor
Disagree

Agree

Strongly
Agree

Cost
Functionality
Ease of
implementation
Configurability
Customization
Ease of
payment
Support system
Integration
with existing
HRIS
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SERVICES PRIVATE LIMITED

How do you prefer buying an HR Information Management System?


Direct Interaction
B2B portals (Indiamart, Alibaba etc.)
Company specific online store
Other:
Do you wish to have any specific services over and above the ones mentioned above to be included in you
HR Information Management System?

When do you plan on buying an HR Information Management System?


Next 3 months
Next 6 months
1 year
Next 2-5 years
Never
Are you presently using any recruitment portal in your organisation? *
Yes
No
If yes, which recruitment portal have you subscribed for?
Monster.com
Naukri.com
Other:
What kind of medical insurance system do you use for your company? *
External System
ESIS
What kind of training and development program do you have for your company? *
Online courses
Classroom Courses
Other:

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Are you presently using any psychometric tools? *


Yes
No

If yes, what kind of psychometric tool do you use?


Online
Offline

For Companies already having HRIS in place the questionnaire has the following questions:
How did you implement HR Information Management System in your organization? *
On Premises
Cloud Based
According to you what are the most essential features in an HR Information Management System? *
You can select multiple options according to your choice
Employee Master database
Defining Functional, Bands, Grades, Levels, Role maps, Organization Chart
Leave management
Attendance
Payroll management
Reimbursement
Employee Loan
Terminal benefit management
Training and development management
Appraisal and performance management
Recruitment support
Employee Satisfaction Survey
Travel management
Other:

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Rate these factors in accordance to how they influenced your purchase decision when you bought HRIS for
your organization: *

Strongly
Disagree

Disagree

Neither
Agree nor
Disagree

Agree

Strongly
Agree

Cost
Functionality
Ease of
implementation
Configurability
Customization
Ease of
payment
Support system
Integration
with existing
HRIS
How did you buy your HR Information Management System?
Direct Interaction
B2B portals (Indiamart, Alibaba etc.)
Company specific online store
Other:
Are you presently using any recruitment portal in your organisation? *
Yes
No
If yes, which recruitment portal have you subscribed for?
Monster.com
Naukri.com
Other:
What kind of medical insurance system do you use for your company? *
External system
ESIS

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What kind of training and development program do you have for your company?
Online courses
Classroom Courses
Other:
Are you presently using any psychometric tools? *
Yes
No
If yes, what kind of psychometric tool do you use?
Online
Offline

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7. Analysis:
7.1. HR management System Analysis:
First job was to find out how many of organizations actually use HR information system in their
operations. According to the survey, following are the results.

Yes
No

So it can be seen that majority of the organizations are already using HR information system in their
operations and hence they will be willing to implement HRIS in their organization.

Since our product was an online tool it was necessary to find how many organizations preferred cloud
based tool was on premises tool.

Cloud Based
Online
Since HR management system is slowly evolving and most of the forms surveyed were IT-based form
they preferred to use on premises tool. However, cloud based system also has a significant market
share.

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Next step was to understand the consumer behavior towards the most important features in a cloud
based HR management system. Given below are the results for the organizations already having an
HRIS.

Given below are the response for organizations not having an HRIS.

According to the data received, Employee aster Database and Attendance management system seems
to be the most sought after functionalities. Also leave management and recruitment support were also
preferred. Since Husys Consulting was planning to provide some features of this system for free, the
combination of these functionalities if provided for free would attract more customers.
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To understand how the consumer buying behavior is affected by different factors, few factors were
taken into considerations. These were

Cost

Functionality

Ease of implementation

Configurability

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Customization

Ease of payment

Support system

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SERVICES PRIVATE LIMITED

Integration with existing HRIS

According to the result, cost, functionality, ease of implementation, support system and integration
plays a major role while buying HR management system. So all these factors should be taken care of
while launching a new HRIS.

To understand how customers bought their HRIS, a survey was carried out and given below are the
result.

For all the potential buyers given below are the result on how they would like to buy an HRIS.

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Both these responses strongly establishes the fact that organizations prefer to buy HRIS only after direct
interaction and hence the need to prepare a strong sales presentation is highly required rather than
selling it via existing e-commerce platforms.

7.2. Integration with 3rd party Services:


Since Husys also plans to use ApHusys as a platform to integrate with other 3rd party service providers,
few other services like recruitment support, medical insurance, training and development and
psychometric tools were also analyzed to investigate the feasibility of collaboration. Given below are the
results.

7.2.1. Usage of recruitment portal

This clearly shows that integration with job portals like Naukri.com would be beneficial for
better client satisfaction.

7.2.2. Usage of medical insurance system


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This shows that most organizations prefer outside expertise for medical insurance and thereby
not dependent on any internal support system.

7.2.3. Usage of training and development tool

This shows that classroom courses are most preferred by organizations and hence a system to
manage this online courses would be beneficial.

7.2.4. Usage of psychometric tool

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Among the organizations that use psychometric tool, majority prefers to use an online tool and
hence integrating ApHusys with any online psychometric tool would be beneficial.

8. Understanding the Business flow:


8.1. Business flow for Aphusys:
As a part of the project, the end to end business process flow was needed to be captured for ApHusys.
In order to do so first of all the key functional areas were identified.
For an HRIS tool the key business areas were
i.
ii.
iii.
iv.

Leave
Helpdesk
Reports
Payroll

Also there was a need to configure each of these functionalities to configure and customize according to
an organizations need. Apart from that other functionalities include
i.
ii.

Time Approval
Time Sheet

Given below are the process flows for each of these functionalities.

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8.1.1. Configuration according to Organizations need:

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SERVICES PRIVATE LIMITED

Configuration

Company Info

Company Set
Up

Employee

Letter Master

Statutory

Leave &
Attendance

Basic Info

Location

Employee
Master

Salary Structure

WeekOff

Bank master

Verticals

Checklist Items

CCA

Holiday

Statutory Info

Functions

Checklist
Submission

City Compensation

Holiday Location

Leave
encashment

Designations

Assign
Allowances

Shift Master

Operational

Bands

Reimbursement

Attendance

Grade Ref

Deduction

Leave Year

Levels

PTAX

Pay period

Skills

Statutory

Company logo

TDS Master

Tax Slab

Role Map

Qualifications

Oraganization
Structure

8.1.2. Leave Management:

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Leave Configuration

Leave request

Leave Approval

Calculate leave
balance

Generate/Verify
Payslip

Generate leave card

Monthly
Yearly
Customized

8.1.3. Helpdesk management:


Helpdesk

Employee Letters

Issued Letters

Payslip

Declaration

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

8.1.4. Reports management:


Reports

Statutory Reports

Company Reports

Form 3A

Company Info &


Bank Master

Form 5

Statutory
Information

Form 6A

Company Set Up

Form 10

Joining Formalities
Checklist

Form 12A

Birthday List

ESIC challan

Employee checklist

Combined challan

Marriage
Anniversary

Reconciliation
report

Emergency contact
list

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

8.1.5. Payroll management:

Employee
Leave and
Attendance
TDS

Configuration

Payroll management

Stop Salary

Generate

Payroll

Pay Summary

Payroll

Paysheet

Reimbursement

Reimbursement

F&F

F&F

Master

Monthly

Payroll Reports

Salary Register

TDS Computation

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

8.1.6. Homescreen:
Apart from these functionalities also Homescreen of the tool needs to be configured to access all the
necessary functionalities.

Home
screen

HRIS

Corporate
news

HR news

Deliberation

Leave

Helpdesk

Report

Payroll

Configuratio
n

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

8.1.7. Administrative Rights:


In the end, Administrative rights should be provided to control the access the different levels of
organizational hierarchy.

Admin

Change Password

Manage resources

Manage Roles

Manage Users

8.2. Business flow for Orgvey:


The basic business flow of Orgvey can be summarized with the diagram given beow:

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

Customize
the Survey

Define organizational
hierarchy for better
measurement

Conduct
Survey

Conduct
Survey

Guidance
on
Expert
Analysis

Absolute Data
Privacy

Comprehensive
Reporting

Compare
Results

Conduct Pen & Paper


Survey if required

However the operational flow can be broadly divided into 3 parts which are

Managing Company
Managing Survey
Report Generation

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

8.2.1. Managing Company:

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

8.2.2. Managing Survey:

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

8.2.4. Report Generation:

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A STUDY ON APHUSYS, AN INTEGRATED HR MANAGEMENT TOOL AND ORGVEY, AN ORGANIZATION SURVEY TOOL BY HUSYS CONSULTING
SERVICES PRIVATE LIMITED

9. Conclusion
Through the project it was strongly established that even small and medium enterprises require HR
management system to run their day to day HR operations. As a result, a simple tool like ApHusys would
be very effective. Furthermore, since the organizations require a comprehensive employee engagement
survey, the Orgvey tool can fill up this void.
To ensure effectiveness of these two products, effective online support is required. This should be
accompanied by sales presentation with detailed understanding of business process flow and interaction
with small and medium enterprises.
To achieve these, business presentation and brochures were prepared for both ApHusys and Orgvey. In
addition to it, online advertising was carried out through Google Ad words. This will help Husys to
effectively promote their products and make both the products a success.

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