INSTRUCTIONS FOR HEADER

Company name
2. Doc. No :

1. Title :
Process Owner (s) :

4.

(Designation, Dept.)

Approved by :

5.

6.

JCI Reference :

3. Review Date :
Revision Date :

7.

(Designation, Dept.)

8.

Date of 1st Issue :

Revision No. :

9.

1. Title: (Document Title)

2. Doc. No.:
XX XXX XX
Document Level:
(Annex A)

Department
(Annex A)

Document Number:
PM & WI:
Departments self
issue
HAP: QMD to
issue

e.g. PM QMD 01
3. Review Date: N/A
Since all documents are being reset this year, and are treated as new documents.

4. Process Owner: (Designation and department of document writer)

NO NAMES should be included.

5. Approved by: (Designation and department of document writer)

NO NAMES should be included.

6. JCI Reference: Leave blank

QMD to insert JCI references

7. Revision Date: N/A

Since all documents are being reset this year, and are treated as new documents.

8. Date of 1st Issue: 1 Sep 2009

Standard date, since all documents are being reset this year.

9. Revision No.: 00
Since all documents are being reset this year, and are treated as new documents.

Last Updated 4 Aug 2009

INSTRUCTIONS FOR FORMAT

Level 2

Level 3

1. PURPOSE

1. OBJECTIVE

2. SCOPE

2. SCOPE

3. DEFINITION

3. DEFINITION

4. PROCEDURE (FLOW CHART)

4. WORK INSTRUCTION

5. REFERENCE
List all references mentioned within
the document (including references
internal AND external to IMH)

5. REFERENCE
List all references mentioned within
the document (including references
internal AND external to IMH)

NOTE: DO NOT STATE DOCUMENT

CODES, use title only

6. RECORDS
List all records mentioned within the
document.
NOTE: Should enclose all details of
records listed (Recommended to use a
table if there are a lot of data)
Additional information can be in chart
form i.e. title, retention period, location,
disposal method

7. SPECIAL INSTRUCTION
For extra information needed to
clarify the flowchart, ONLY WHERE
NECESSARY
8. ANNEX
For items that will be appended

Last Updated 4 Aug 2009

NOTE: DO NOT STATE DOCUMENT

CODES, use title only

6. FORMS
For all forms referenced (internal
AND external to IMH)
7. RECORDS
List all records mentioned within the
document.
NOTE: Should enclose all details of
records listed (Recommended to use a
table if there are a lot of data)
Additional information can be in chart
form i.e. title, retention period, location,
disposal method

8. ANNEX
For items that will be appended

ANNEX A
Document Code Convention

XX-YYY-ZZ where ZZ refers to running numbers from 01 to 99

Level

Type

Abbreviation (XX)

1
2
3
4

Management Manual
Hospital Administrative Procedure
Procedure Manual
Work Instructions

MM
HAP
PM
WI

No
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.

Department (YYY)
Allied Health Services
BGMP Planning Services
Call Centre
Community Psychiatric Nursing Services
Community Psychology
Corporate Communication
Corporate Development
Dental Clinic
Dept. of Medical Affairs
Dept. of Nursing Admin
Dietetic & Catering Services
Disease Outbreak Task Force
Emergency Planning Unit
Emergency Services
Estate Management Services
Facilities Development Services
Facilities Planning & Development
Finance
Department of Human Resource (consists of Human Resource
Management & Learning and Development)
Infection Control
Information Management
Laboratory
Material Management
Medical Records Office
Medical Social Work
NAMS (Previously CAMP)
Occupational Therapy
Pharmacy
Physiotherapy
Psychology

Last Updated 4 Aug 2009

Abbreviations
AHS
BPS
CAL
CPN
CPD
CCD
CDD
DEN
DMA
DNA
DCS
DOT
EPU
ESD
EMS
FDS
FPD
FIN
DHR
IFC
IMD
LAB
MMD
MRO
MSW
NAM
OTD
PHA
PHY
PSC

No
31.
32.
33.
34.
35.
36.

Department (YYY)
Quality Management
Research
Sayang Wellness Centre
Specialist Outpatient Clinic

Abbreviations
QMD
RSH
SWC
SOC
XRY

Deleted Departments

No
1.
2.
3.
4.
5.

Department (YYY)

Abbreviations

Behavioral Medicine Clinic

Environmental, Occupational Health and Safety
Forensic (or under Medical Affairs??)
National Mental Health Services
Projects e.g., Partnership

BMC
EHS
FOR
NMH
PRJ

Last Updated 4 Aug 2009