Public Records Act - Request Log

Date
Received

10 day
Determination
Deadline

File ID

Description

Departments

Response
Letter

Date Provided

Notes

Community
Development

Email

1/12/2015

Forwarded to Lustro, Merry

Westerlin emailed documents,
forwarded to requester on
1/12/15

Fees

1/5/2015

1/15/2015

15-01

Any and all building permits,

inspection records and code
enforcement records for property
address: 4180 Mission Blvd.,
Montclair

1/2/2014

1/12/2014

15-02

Human Services Recreation Building

(remodel) contract information

Public Works

Fax

1/7/2015

Steve Stanton faxed form back

1/2/2014

1/12/2014

15-03

Workshop 12/07/09 and 05/02/11

minutes/audio and presentations

Police Department

Email

1/7/2015

deMoet provided presentations, I

provided agendas and audio
minutes

1/8/2015

1/18/2015

15-04

permits regarding "solar" or

"photovoltaic" from Jan 2012 to Dec
2014.

Community
Development

Email

1/12/2015

Merry provided

Public Works

Email

2/4/2015

Forwarded to Mike Hudson on

1/20/15
Request to extend 1/27 to 2/12

Administrative
Services

Email

1/27/2015

Sent Ricoh purchase and

maintenance agreements

Finance

Email

2/5/2015

Emailed to Parker on 1/27

follow-up email 2/3, he's sending
once he hears back from Hudson
2/5-Don emailed requester

mailed 2/9

Emailed to Steve Jackson on 1/29

Casandra sent docs down;
emailed Ms. Kennah 2/3, waiting
for response
2/4/2015-Call received from
$ 18.51
person sending check, requesting
documents be mailed
2/9 - Received check for $18.51,
mailed docs

2/17/2015

Emailed to Steve Lustro and Scott

Sherwood on 2/5
Response received from FD and
CD - no records

1/20/2015

2/12/2015
(extension
requested)

15-05

1/20/2015

1/30/2015

15-06

1/27/2015

2/6/2015

15-07

1/29/2015

2/5/2015

2/8/2015

2/15/2015

Records at intersection of Monte

Vista Ave and San Jose Street
-Intersection Improvement Plan
-Intersection As-Built Plan
-Traffic Signal Timing
-Traffic Signal Maint Records 1/110/6/2012
Lease/purchase/rental agreement
for copy machine contract with
maintenance contract

vendor check information (uncashed

checks)

15-08

Fire department records relating to

enviromental concerns: chemical
use/storage, HazMat responses,
USTs/ASTs, inspections, violations,
etc. for addresses: 9303-9407
Central Avenue, Montclair 91763.

15-09

Open/outstanding building and fire

code violations for 10632 Monte
Vista Avenue, Montclair

Fire

Fire/C. Dev

Email

Email

Public Records Act - Request Log

Date
Received

10 day
Determination
Deadline

2/9/2015

2/19/2015

2/17/2015

2/26/15
14-day extension
3/12/15

File ID

Description

2 Emails
(free and
paid)

Date Provided

Notes

Fees

2/10 and
2/18/2015

deMoet received at PD; Captain

Avels processing request
2/10 - sent contracts/agenda
reports; requested payment of
$16.50 for 165 scanned pages
2/17 - Received payment,
processing receipt, will email
2/18 - sent remaining records

See Letter (long list of PD shooting

range info)

15-11

City
See Letter (towing company and PD
Email 2/26
Clerk/PD/CD/Busines
impound lot)
req. ext.
s License

3/17/2015

Requested extension 2/26/15 to

3/12
-Sent to Diane to review 3/2/15
-Records made available for
pickup on 3/17

PD/Public
Works/Commnity
Development

Email

3/3/2015

Only Hudson had records;

responded same day

Public Works

Email

3/11/2015

Code
Enforcement/Comm
Dev.

Email

3/25/2015

Finance

Email

3/16/2015
(possibly
continued)

Parker responded with audit

docs, informed budgets only in
hard copy, request for
authorization to copy/scan and
email/mail

3/3/2015

3/13/2015

15-12

3/5/2015

3/15/2015

15-13

Underground record maps for

specified locations (maps provided)

3/20/2015

Response
Letter

15-10

Traffic signal timing reports, charts,

etc, and as-built plans for the
intersection of Central Avenue and
Palo Verde Street on November 14,
2012

3/10/2015

Departments

15-14

All properties with code violations:

owner name, contact info, address if
different than prop, reason for code
violation, penalty amt, time of
violation
MONTCLAIR Budgets FY2008,FY2009,FY2010
MONTCLAIR Annual Financial
Reports FY2008,FY2009,FY2010,FY2011,FY
2012,FY2013,FY2014

Police/City Clerk

Forwarded to Hudson 3/5

Wrong addy, Hudson re-doing
3/9
Completed 3/11
Forwarded to Lustro on 3/10
Gabe was out for surgery;
informed requester wait time
3/25 provided records
(redacted names/contact/fees)

3/16/2015

3/26/2015

15-15

3/18/2015

3/28/2015

15-16

Police Department Audio Recording

of conversation between Mr.
Martinez and Officer Goble.

Police

U.S. Mail

3/19/2015

Forwarded to Police Department

Requested response via U.S. Mail
C. Wolfe replied via mail, no
records

3/23/2015

4/2/2015

15-17

PD Records of Police
Violence/Shootings

Police

U.S. Mail

3/23/2015

Forwarded to PD 3/23
C. Wolfe responding via U.S. Mail,
no records

3/24/2015

4/3/2015

15-18

permits regarding "solar" or

"photovoltaic" from Jan 2012 to Dec
2014.

Community
Development

Email

3/24/2015

Forwarded to Lustro
Responded same day with excel
file

5/5/2015

Requested extension on 4/7 to

4/21. 4/21 notified records
available. 5/4 notified cost of
records.
-Sent to Diane to review 4/7
-Sent email/notification letter
4/21, records will be made avail

3/25/2015

4/4/2015

15-19 Info on Ed Starr contracts (see letter)

Personnel

Email/Mail

Public Records Act - Request Log

Date
Received

10 day
Determination
Deadline

File ID

Description

Departments

Response
Letter

Date Provided

Notes

4/13/2015

4/23/2015

15-20

Info about
demographics/income/housing

Community
Development, Finance,
other agencies

U.S. Mail

4/16/2015

Mailed letter with info from

Lustro, Don, and Randy

4/20/2015

4/30/2015

15-21

Taxi Cab permits

Business License

Email

4/20/2015

4/23/2015

5/3/2015

15-22

Accidents and tickets and why a

blind corner - Palo Verde/Central
Avenue

Public Works/PD

Phone/in
person

5/7/2015

4/23/2015

5/3/2015

15-23

Retrofit roof permit 2003-2015:

10165 Marion Ave, Montclair

Comm. Dev

Phone/in
person

4/23/2015

City Clerk

Email

5/4/2015

Personnel

5/15/2015

4/27/2015

5/7/2015

5/6/2015

5/16/2015

5/12/2015

5/14/2015

5/14/2015

(1) ordinance text and (2) sample

ballot contents, including impartial
analysis and arguments pro and con,
15-24 associated with each of the following
Montclair ballot measures: Measure
R 1988; D 1998; M 1998; G 2000; F
2004
Info on Ed Starr
15-25
payment/leave/reimbursement

15-26

Pacific Truck and Auto Towing

Payment Info

Finance

5/21/15 #1

6/10/2015

5/24/2015

15-27

REVIEW: 1-cost info for MPD station

2-specs for station design
3-land, grading, solar, landscaping
costs

Public Works

Telephoned

5/26/2015

5/24/2015

Agreements related to Stingray

Products and Harris Corporation;
Agreements for surveillance
15-28 equipment or data collection tools or
analysis programs that requires
confidential info about function or
use of product

Police Department

Letter

5/19/2015

5/22/2015

Fees

Compiled election info, emailed

all documents

Transferred to attorney
Response letter sent 5/16

forwarded to Don 4/20

Forwarded to Hudson and
deMoet on 4/23, C. Wolfe called
requestor and clarified info, then
said she would send records to
me 4/23, 5/4 have not seen
records. 5/4 emailed Christine
about whereabouts.
Forwarded to Lustro on 4/23;
requested 48 hour response
(Tuesday at noon)
4/23 Laura @ planning will call
him and take care of it

Forwarded to deMoet and Parker on 5/12

5/12 - Trudy sent emails
5/18 - Capt Avels said no more found;
waiting for Parker response
5/19 Parker said to send letter with 2
week extension
5/21 sent letter with 2-3wk time estimate
6/9 emailed with payment options
6/10 burned to CD for him to pay for
Parker - 5/14 gave me a one-page total
cost ledger. Requester will need to state if
he wants more and see Piotrowski.
Hudson said records transferred to PD
after project completion; emailed deMoet
5/14
5/18 - Avels said cannot release full plans
for security purposes; the developer is
sending specs for exterior and costs
5/20 - Called and left a message for Mr.
Trozpek to make an appointment to
inspect
5/26 - came in, got copies of email and
exhibit A of 99-71. Requested more info
5/27 - Avels called, will give tour on 6/1.

Forwarded to Mike deMoet on

5/14
5/18 - no records or information
related to this item

$ 14.26

Public Records Act - Request Log

Date
Received

10 day
Determination
Deadline

File ID

Description

Departments

Response
Letter

Date Provided

Notes

6/4/2015

6/14/2015

15-29

4620 Holt Ave - records re:

environmental concerns including
USTs, ASTs, and hazardous materials
generation or disposal

Community
Development

Email

6/16/2015

Forwarded to
Mike/Steve/Mayhew on 6/4
Re-sent on 6/10 and also to
Merry, Nicole, and Scott

6/9/2015

6/19/2015

15-30

building permits/licenses for

5623 Arrow Hwy
8940 N Benson Ave #G
5629 Arrow Hwy

Community
Development/
Business License

Email

6/16/2015

6/26/2015

15-31

Benson Ave Block Wall Replacement

Project documents

Public Works

Email

6/17/2015

6/27/2015

15-32

Helen Avenue dig request

Public Works

Email

7/7/2015

7/17/2015

15-33

PD SWAT records

Police

Email

7/7/2015

7/20/2015

7/30/2015

15-34

Council Answers

City Clerk

Yes

7/30/2015

7/30/2015

8/9/2015

15-36

8/10/2015

8/20/2015

15-37

6/9 emailed to Merry/Randy

6/10 emailed Mr. Buquet, records
ready, awaiting payment
docs in Temp folder in PRR 2015
6/10 - Mr. Buquet added a third
$
property request; consolidating
requests
forwarded new request to
Merry/Randy
6/15-check rec'd, files emailed

2.10

Forwarded to Hudson 6/16

Stanton responded with records
6/16
Forwarded to Hudson/Jim Diaz
None to provide
6/17
No records responsive
6/16/2015

Forwarded to deMoet on 7/7

immediately responded no SWAT
records, directed to Chino

7/30/2015

Sent information with

Notification of Inaccuracies in
recall petitions

5.60

Personnel, City
Attorney, PD

Yes

letter for $5.60

due
mailed 8/4

Personnel sent letter on 10/24/13

informing if such records exist they will be
mailed by 10/31
Note: Gary Letter sent on 11/20/13
informing that records ID'd & avail.
7/20/15 rec'd letter requesting production
of documents (never paid in 2013)
Gary looking for letter; mailed response on
7/30 notifying need more time and will
contact when ready
8/4 sent letter telling to pay $5.60 for 56
pages

offsite records management storage

documents

Finance

Email

8/3/2015

8/3/15 emailed last 4 invoices

for Certified Records
Management

disconnected sewer, trash, water

addresses/owners

Finance

Email

8/11/2015

Forwarded to Don Parker 8/11

15-35 All gov't tort claims, complaints filed

resubm against police officers for civil rights
itting violations in last 4 years; documents
13-14
showing legal fees paid for cases

7/20/2015

6/15/2015

Fees

Public Records Act - Request Log

Date
Received

10 day
Determination
Deadline

File ID

Description

Departments

Response
Letter

Date Provided

Notes

9/1/2015

9/11/2015

15-38

list of all vehicles towed by pacific for

MPD from 10.15.10 to 8.1.11 and
8.1.11 through current

Police

Email

retracted

Forwarded to deMoet 9/3

Avels spoke with requestor on
phone 9/3, requestor retracted
request

15-39

Residential code enforcement

violations from 9/1/14-8/31/15

Code
Enforcement/Comm
Dev.

9/18/2015

Forwarded to Lustro 9/9

Follow-up with Lustro on 9/17
(need response by Monday,
Lustro gone at ICSC)
Gabe responded 9/17

Code
Enforcement/Police
Dept

PD-Letter
CE-Email

9/17 and 9/30

Sent to deMoet and Lustro on

9/17; Christine Wolfe (PD)
responded with no PD report
exists; Gabe Fondario (CE)
provided one incident report,
which I emailed on 9/30

Engineering

Email

9/30/2015

Forwarded to Steve Stanton 9/30

(Hudson on vacation until 10/11)

$ 11.58

9/9/2015

9/19/2015

Email

Fees

9/16/2015

9/26/2015

15-40

July 15, 2015 code

enforcement/police department
incident report at 4944 and 4936
Carleton Street

9/28/2015

10/8/2015

15-41

Copies of bid bonds/bid security for

all contractors that bid on "Traffic
Signal Improvement Project" on June
25, 2015

Engineering

Email

10/20/2015

Fwd to M. Hudson on 10/12

10/13 Marissa provided docs to
me; Diane checking if they need
redactions
emailed 10/19 about cost

Personnel/PD

Charleston

Fwd to G. Charleston on 10/12

no records subject to disclosure

Community
Development

Email

10/14/2015

Forwarded to Lustro 10/13

emailed back 10/14 - 4 PC A.R.s
and permits

City Clerk

In-Person/
Email

10/15/2015

Came in person to inspect,

requested copies emailed

Community
Development

Email

10/21/2015

Fwd to Lustro 10/20

10/12/2015

10/22/2015

15-42

Information related to Monte Vista

Avenue Grade Separation at Union
Pacific Boulevard Project;
communications between City and
contractors/owners of 10825 MV
Ave

10/12/2015

10/22/2015

15-43

Communications related to
complaints about City Manager
Edward Starr

10/13/2015

10/23/2015

10/15/2015

10/25/2015

10/20/2015

10/30/2015

Building permits for all

warehouses/logistics centers
approved in the city since 2005
Staff reports for all
15-44
warehouses/logistics centers
approved in the city since 2005
maps maintained by the city showing
warehouse/logistics centers in the
City
Proof of Publication for notices of
15-45
intention for recall; form 410 for
recall committee
9778 Bolton Ave building permits
15-46
and certificate of occupancy

Public Records Act - Request Log

Date
Received

10 day
Determination
Deadline

File ID

12/7/2015

12/17/2015

15-47

12/14/2015

12/24/2015

15-48

Description
4084 E. Mission Blvd: records re:
under/above ground storage tanks,
haz mat records, permits, spils, or
violations
Open residential Code Enforcement
violations

Departments

Response
Letter

Date Provided

Community Dev/Fire

Email

12/15/2015

Code Enforcement

Email

12/21/2015

Notes
Fwd to Lustro and
Jackson/Segalla 12/7
Emailed no records; directed to
SBC
Fwd to Lustro 12/14
Hargett responded 12/21

Fees