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TREX based DMS search

Document Management

A PLM Consulting Solution

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TREX based DMS search


Many customers are using the SAP Document Management System (DMS) in order to store
their daily business data in a central SAP ERP system. To provide fast and precision search
possibilities, SAP PLM Consulting integrated the TREX technology into the central search
components of SAP DMS.
TREX enabled search components

F4 Value Help CV01(SAP Standard object, no separate / new value help needed!)

Transaction CV04N (Enhanced with Business Add Ins)

EasyDM Search Functionality (Enhanced with Business Add Ins)

TREX based DMS search

Transaction CV04N
specific
fast (using TREX instead of database search)
full text and attribute search at the same time!

F4 Value Help
one-field-search / Quick Search
optional restrictions because auf

additional input fields


access TREX-powered search from
everywhere!

Functionality (1/3)
Searchable data

Main DMS attributes (e.g. document number, status or descriptions)

Long texts

Classification Data

Originals (e.g. full text search on PDF, Excel or Word documents)

Customer-specific content (e.g. append fields of DRAW, own tables, )

By including a customer specific authority concept into the data model, the immediate
verification of read permissions during the search process is also possible.

Functionality (2/3)
Different packages of this Consulting
Solution are available. It is
recommended to include the Main
Attributes. All the other features are
depending on the customer needs.

Authority
Concept

Long text
Main
Attributes
(DRAW)

Customer
specific
Content

KPRO
Originals

Classification

Functionality (3/3)
With the help of this consulting solutions
there are also new ways to perform a SAP
DMS search query. For example a customer
specific Webservice can be used to connect
third party tools to a SAP ERP system.

F4 Value
Help

Webservice

RFC

CV04N

TREXbased
DMS
Search
Customer
specific Uis
(WebDynpro,
SAP GUI)

Enterpreise
Search

Easy DM

Your Advantages

Additional search criteria like last version, last released version or customer specific attributes

Fast response times using the transaction CV04N

Fast response times in Easy DM

Fast response times using the F4 Value Help

The opportunity to connect the SAP DMS immediately to an Enterprise Search

Increasing the system performance by reducing database utilization (complex join queries)

The opportunity to create a One-Field-Search in SAP GUI (e.g. as a customer transaction)

New TREX search features like Fuzzy Search, Wildcard Search or Linguistic Search

TREX based DMS search

Our Service

An implementation-ready Solution

Implementation of the Solution

Documentation of the Solution

6 Months of Bugfixing

Optional Online Scoping Session and/or Presentation at Customer

Techical Requirements

TREX 7.1

ERP 6.0

By The Way:
We also provide the new search
technology for other PLM Business
Objects like Material or
Equipment!
Even non-SAP objects can be
included in order to search in a thirdparty system as well!

TREX based DMS search


Easy and fast way to search documents in SAP GUI

The PLM consulting solution TREX based DMS search speeds up search request for documents
in classic SAP GUI (documents search CV04N) .
Business Challenges

You need to speed up the process of finding documents by various


search & complex criteria.

Availability, Technical Details


Available for ECC 6.00
Delivered via Consulting
Service

Key Features

Accelerated search for Main DMS attributes (e.g. document number,


status or descriptions, Long texts)
Classification Data
Originals (e.g. full text search on PDF, Excel or Word documents)
Customer-specific content (e.g. append fields of DRAW, own
tables, )

Related Services
DMS Approval Workflow
ACM Reporting
ACM Downport to SAP GUI

Links
SAP Note: 1332745
SAP Service No.: 50110859,
Enhancement Svcs for PLM
Contact:
plmservices@sap.com
http://service.sap.com/public/
plm-services

Business Benefits

Additional search criteria like last version, last released version or


customer specific

attributes
Fast response times using the transaction CV04N, Easy DM
The opportunity to create a One-Field-Search in SAP GUI (e.g. as a
customer transaction)
New TREX search features like Fuzzy Search, Wildcard Search
or Linguistic Search
2015 SAP SE or an SAP affiliate company. All rights reserved.

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Contact Information
PLM Services
SAP Product Lifecycle
Management Consulting
SAP Deutschland SE & Co. KG
Hasso Plattner Ring 7
69190 Walldorf, Germany
plmservices@sap.com

2015 SAP SE or an SAP affiliate company. All rights reserved.

2015 SAP SE or an SAP affiliate company.


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