BPI - I Exercises

MM
SD
FI
Sales and
Distribution
Financial
Accounting
CO
Materials
PP Mgmt.
SM
R/3
Production
Planning
Service
Mgmt.
QM
Quality
Mgmt.
Controlling
PM
Plant Maintenance
HR
AM
Fixed Assets
Mgmt.
EC
Client / Server
Integrated
Business
Solution
Human
Resources
PS
WF
Enterprise
Controlling
Project
System
Workflow
IS
Industry
Solutions
Business Process Integration I

Version 2.1 January 2005
The Rushmore Group, LLC
Exercises
(Version 2.1 Release January 2005)
Version 2.1 January 2005
BUSINESS PROCESS INTEGRATION I (BPI I)

Unit 2: Customer Order Management Business Cycle Including
Procurement Process for Replenishment of Goods
Purpose of Unit
The purpose of Unit 2 is to demonstrate the Customer Order Management Business Cycle
beginning with a quotation and ending with recording final payment received from the customer.
This process will include the procurement cycle as you will need to procure the items for sale.
Version 2.1 Release January 2005
Page 3

Exercise 1: Logging on to the SAP System
Enter the following:
Select server name provided by the course lead
Click on
Client number provided by course lead
User ID (e.g., User-100) provided by course

lead
Password (e.g., init) provided by course lead
Select EN as the language
(Enter)
Once you have pressed enter, the system will prompt you to change your password the first time you log
on to the system.
Page 4

The following pop-up screen will appear.
Enter your new password

Repeat your new password
Select
(Enter)
This will log you onto the system. The following page is a screen shot of the SAP Easy Access Menu you
should see if you have been successful.
If you can not get logged on to the system, please notify the course instructor.
Page 5

This is the SAP Easy Access Menu. It is from here that most all of your exercises will begin.
Page 6

Exercise 2: Create Vendor Master
Navigation
Menu Path
Logistics Materials management Purchasing Master data

Vendor Central Create
Trans Code
Leave vendor field blank
Company code: C999
Purchasing organization: P999
Account Group: KRED
Reference
Click on the More Fields

Jurisdict. Code =
Communication
Language =
Company Code: C999
Purch. Organization: P999
_ _ _(Your Student Number)

57069
Vermillion
US
SD
button on the Street Address section to find the field for jurisdiction code.
SD0000000
English
(Enter)
Page forward past views that do not contain relevant information
N/A
(Enter)
Payment transactions
Your Name _ _ _
Control
Vendor: 100001
(Enter)
Name
Enter the vendors name
Search term
Search term =
Address
Postal code =
City =
Country =
Region =
Note:
N/A
(Enter)
Page 7

Accounting Information Accounting
Rec. Account =
(Enter)
Payment Transactions Accounting

Payment term =
Select
0001
Check double inv.
(Enter)
Correspondence Accounting
300999
N/A
(Enter)
Purchasing data
Order Currency =
Terms of payment =
(Enter)
(Save)
USD
0001
Record the Vendor Number: _______________
(Exit) To return to SAP Easy Access Menu
Record the system message:

Message
Page 8

Exercise 3: Create Material Master
Navigation
Menu Path
Logistics Materials management Material master Material

Create (special) Trading goods
Trans Code
Enter the following information:
Defaults Industry sectors
Select: Retail
Check Hide industry sector
(Enter)
Default Views
Select the views:
Basic data 1
Sales: Sales Org. Data 1, Sales: Sales Org. Data 2
Sales: General/Plant Data
Purchasing
MRP 1, MRP 2, MRP 3
General Plant Data/Storage 1
Accounting 1
Make sure these are checked
(Enter)
Default Organization levels

Select:
Company code:
Plant:
Copy from
C999
P999
C999
P999
Sales org:
S999
S999
Distribution channel:
RE
RE
Make sure this is checked
(Enter)
Material
Change Number:
Copy from Material:
Page 9
SPEN_ _ _
Leave Blank
SPEN999
(Enter)
Basic data 1 TAB

Change Name of Material from Stick Pen 999 to Stick Pen _ _ _
(Enter)
Sales: Sales Org. Data 1 TAB
Information will be defaulted into the correct fields with the exception of the pricing data. To input the
pricing data:
Select
In the Screen: Create pricing conditions (PR00) Scale

Scale quantity:
1
Amount:
2.00
(Save)

Message
Page 10

Exercise 4: Create Customer Master
Navigation
Menu Path
Logistics Sales and distribution Master data Business partners

Customer Create Complete
Trans Code
Account group: Sold-to party
Customer: (Leave blank)
Company code: C999
Sales organization: S999
Distribution channel: RE
Division: 01
Customer: 1
Company code: C999
Sales organization: S999
Distribution channel: RE
Reference division: 01
(Enter)
You will create the following customer:

Address TAB:
Name
Name:
Search term
Search Term:
Address
Postal Code:
City:
Country:
Region:
Transportation zone
Customer _ _ _
___
57069
Vermillion
US
SD
0000000001
Page 11
Select
(More fields) button located on the right side of the screen in the address area.
Jurisdict. code
SD0000000
Communication
Language:
Select
English
(Financial Accounting)
Account Management TAB:

Rec. Account:
Sort key:
110999
001
Payment transactions TAB:
Terms of payment:
0001
Select
Sales TAB:
Sales order
Currency:
Pricing/statistics
Cust. Pric. Proc.:
Cust. Stats. Grp:
Shipping TAB:
Shipping
Delivery priority:
Order Combination:
Shipping Conditions:
Delivering Plant:
Partial deliveries
Max.part.deliveries:
Billing Document TAB:
Delivery and payment terms
Incoterms:
Payment terms:
Accounting
Account Assign Group:
Accounting
Tax Classification:
o UTX2
o UTX3
o UTXJ
USD
1
1
02
Selected
01
P999
3
FOB, Origin Shipping Dock

0001
01
0
0
0
(Save)
Record Customer Number ________________________

Message
Page 12

Exercise 5: Create Customer Quotation
Navigation
Menu Path
Logistics Sales and distribution Sales Quotation Create
Trans Code
Quotation type:
Sales Organization:
Division:
QT
S999
RE
01
(Enter)
The Item Overview screen of the quotation appears.

Quotation:
Leave blank (system assigns number)
Sold-to party:
Number from Creating a Customer
Ship-to party:
Leave blank
PO number:
Any number or text
Valid to date:
Date = one month ahead of todays date
Material:
SPEN_ _ _
Order quantity:
150
(Enter)
(Save)
Record Quotation Number: __________________

Message
Page 13

Exercise 6: Create Sales Order with Reference to a Quotation
Navigation
Menu Path
Logistics Sales and distribution Sales Order Create
Trans Code
Order type:
Sales Organization:
Division:
Click on the
Enter the number of the quotation created in the previous exercise. Note that the system defaults to
the Offer Tab. This is the same as the quotation.
OR
S999
RE
01
button.
Select
The system copies the details of the quotation into the Sales order.
Select the option that gives you a complete delivery on the proposed date.
Enter Purch. Order no.:

PO Date:
Delivering plant
(Enter) Enter through any warnings
Verify details of:

Field Name
Net value
Enter any number or text.

Todays date
P999
Value
$
(Save)
Record Order Number _______________________________

Message
Page 14

Exercise 7: Check Stock Status
Navigation
Menu Path
Logistics Materials management Inventory management

Environment Stock Stock overview
Trans Code
Material:
Plant:
Display version:
SPEN_ _ _
P999
1
(Execute)
In the column Unrestricted use the current inventory is displayed
Double click on Unrestricted Use. (A pop-up window is displayed showing the details of the inventory
by stock type at the plant.)
Check the sales orders quantity (Sales orders) stock type
Now check the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each material:
Stock Type
Unrestricted
Material
Storage Location
Use
Sales Orders
SPEN _ _ _
Page 15
Scheduled for
Delivery

Exercise 8: Run Material Requirements Planning Single Item, Single Level
Navigation
Menu Path
Logistics Materials Management Materials Requirements Planning (MRP)

MRP Planning Single-Item, Single-Level Planning
Trans Code
Enter material number:

Enter plant:
Processing key:
Create pur. req.:
Deliv. schedule:
Create MRP list:
Planning mode:
Scheduling:
Select
(Enter)
A warning message appears - please check input parameters
SPEN_ _ _
P999
NETCH
2
3
1
1
1
Display results before they are saved
(Enter) again to confirm and check the warning message

Review the MRP list
(Save)

Message
Page 16

Exercise 9: Convert Purchase Requisition to Purchase Order
Navigation
Menu Path
Logistics Materials Management Materials Requirements Planning (MRP)

MRP Evaluations Stock/Requirements List
Trans Code
Material:
Plant:
SPEN_ _ _
P999
(Enter)
Double click on the purchase req to be converted.
Click on the
Enter Purchasing Organization

Purchasing Group
Company Code
Enter Vendor
button
P999
999
C999
(From the Vendor you created 100???)
(Enter)
Single Click on Open Requisitions line in the left window
Then Select
Enter a Net Price:

Increase the PO quantity to:
(Adopt)
1.25
1000
(Enter)
Record the amount of the purchase order $__________________
(Save)
Page 17
Record the new purchase order number._____________________
Select the
(Refresh) button to refresh the Stock/Reqmts List
Notice the MRP elements change from the old PurReq to display the new POitem.

Message
Page 18

Exercise 10: Create Goods Receipt
Navigation
Menu Path

Goods movement Goods receipt For purchase order
GR for Purchase Order
Trans Code
Enter your PO #
4500000???
(Execute)
Ensure each line item OK is checked
Enter storage location
10
Notice that the quantity from the PO defaults as the quantity to receive.
Select
or
(Save)

Message
Page 19

Exercise 11: Create Invoice Receipt from Vendor
Navigation
Menu Path
Logistics Materials management Logistics Invoice verification

Document entry Enter invoice
Trans Code
Document Date:
Check your Company Code:
Enter Currency:
PO number:
(Enter today's Date)

C999
USD
(Enter your purchase order number 4500000???)
(Enter)
Enter amount:
Enter amount from invoice
Tax code:
XI
(Enter)
Use the
button to see if the postings are correct.
(Post)

Message
Page 20

Exercise 12: Post Payment to Vendor
Navigation
Menu Path
Accounting Financial accounting Accounts payable

Document entry Outgoing payment Post
Trans Code
Document date:
Today
Bank data:
Account:
100999
Amount:
Enter the amount of the outgoing payment from invoice
Text:
Invoice Number or other text
Open item selection:
Account:
Enter your Vendor # (Created in Exercise 2)
All other settings remain unchanged.
Select
Review the balance.

Double click on your gross amount from the Invoice Receipt unit Not assigned is $0.00 (if
necessary)
(Save)

Message
Page 21

Exercise 13: Create Delivery Note for Sales Order
Navigation
Menu Path
Logistics Sales and distribution Shipping and Transportation

Outbound Delivery Create Single Document With reference to Sales
Order
Trans Code
Shipping point:
S999
Selection date:
Enter a date 7 days from today
Order:
Enter the order number of the sales order created earlier
(Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
Click on the line item 10
(Details)
(Back)
Picking Tab:
Verify system selected:
(Enter)
(Save)
Plant/Sloc: = P999 / 10 for each item

Message
Page 22

Navigation
Menu Path

Trans Code
Material:
Plant:
Display version:
SPEN_ _ _
P999
1
(Execute)
Double click on the line with your Plants stock. (A pop-up window is displayed showing the details of
the inventory by stock type at the plant.)
Stock Type
Unrestricted
Material
Storage Location
Use
Sales Orders
SPEN _ _ _
Page 23
Scheduled for
Delivery

Exercise 15: Picking Materials on Delivery Note
Navigation
Menu Path

Outbound Delivery Change Single Document
Trans Code
Enter the delivery note number from the previous exercise.

(Enter)
The material delivery quantity is proposed.
Enter Pick quantity to match the proposed delivery quantity
Verify that the storage location is for inventory
(Save)

Message
Page 24

Exercise 16: Post Goods Issue
Navigation
Menu Path

Trans Code
Enter the delivery note number.
Select
The system returns a message indicating change to the delivery note.

Message
Page 25

Navigation
Menu Path

Trans Code
Material:
Plant:
Display version:
SPEN_ _ _
P999
1
(Execute)
Double click on the line with your Plants stock. (A pop-up window is displayed showing the details of
the inventory by stock type at the plant.)
Stock Type
Unrestricted
Material
Storage Location
Use
Sales Orders
SPEN _ _ _
Page 26
Scheduled for
Delivery

Exercise 18: Bill Customer
Navigation
Menu Path
Logistics Sales and distribution Billing Billing document Create
Trans Code
The system will default the last delivery document created.
(Execute)
The system displays the customer and the materials on the delivery with total values to be billed.
Record the total amount billed to the customer: $____________________

(Save)
The billing document number is displayed at the bottom of the screen.

Message
Page 27

Exercise 19: Post Receipt of Customer Payment
Navigation
Menu Path
Accounting Financial accounting Accounts receivable

Document entry Incoming payment
Trans Code
Document date:
Company code:
Currency/rate:
Bank data:
Account:
Amount:
Open item selection
Account:
Todays date
C999
USD
100999
Enter the amount of the payment (from sales order)
Enter Your customer # (Created in Exercise 4)
Select
Double-click on the USD Gross amounts until black and the not assigned amount = 0.00
(Save)
Record the document number for this posting ________________

Message
Page 28

Exercise 20: Document Flow
Navigation
Menu Path
Logistics Sales and distribution Sales Order Display
Trans Code
Enter your order number.

Select Menu:
Environment Display Document flow
The system displays a list of documents associated with the order.
Click on the line of the GD goods issue: delvy 49000.###
Select
Select
to view the account postings for this goods movement.
(Back) to the overview screen

It can be seen from the document flow that:
1. The entire document flow is shown.
2. There are no open documents.

3. The business cycle is complete.
Note: You can view the document flow from the Sales Order, Delivery or Billing screens.
Click on the line of the Standard Order #
Select the
The document flow can be seen in greater detail.
Click on the line of the Outbound Delivery #
Select the
The Document Header Status can be viewed
Unit 3:
Page 29

Unit 3:
Purpose of Unit
The purpose of Unit 3 is to establish the Organizational Structure and some Rules for Financial
Accounting (FI). Once the various organizational elements are defined they will need to be
assigned. This unit will establish the core structure necessary to conduct financial transactions
within the system.
Page 30

Exercise 21: Create Company Code
Purpose of Exercise
The purpose of this exercise is to define a company code. A company code represents a legal
organizational entity and a separate accounting unit in Financial Accounting (FI). This organizations
element is often referred to as a balanced set of books. The company code is the level at which all
accounting transactions are captured.
Navigation
Menu Path
Tools Customizing IMG Edit project

Enterprise structure Definition Financial accounting
Edit, copy, delete, check company code
Trans Code
Double click on Edit Company Code
Click on the
Company code =
Company name =
City =
Cntry =
Curr. =
Language =
Select
button.
C_ _ _ (where _ _ _ is your student number)
(Your Name) Pen Inc. (e.g., John Pen Inc.)
Vermillion
US
USD
EN
(Address)
Name
Title =
Name =
Search Term
Search term =
Address
Street =
Postal code =
City =
Country key =
Region =
(More fields)
Jurisdict. Code =
(Enter)
(Save)
(Enter)
Company
(Your Name) Pen Inc. (e.g., John Pen Inc.)
_ _ _ (Your student number)
123 Forest Avenue
57069
Vermillion
US
SD
SD0000000

Message
Page 31

Exercise 22: Copy Chart of Accounts
Purpose of Exercise
The purpose of this exercise is to copy an existing Chart of Accounts into your own Chart of
Accounts. This is necessary due to the complicated process of establishing the linkages necessary
to create your own retained earnings account. A Chart of Accounts (CPEN) was established as the
basis for your Chart of Accounts CPEN contains only a retained earnings account with all the
linkages already established.
Navigation
Menu Path

Financial accounting General ledger accounting G/L accounts
Master Records G/L accounts Creation and Processing Alternative
methods Copy G/L accounts Copy Chart of Accounts
Trans Code
(Deselect all) options
Select only
Accts in chart/accts
(Enter)
Chart of accounts
C_ _ _
Chart of accounts name
Chart of Accounts Pen Inc_ _ _
Reference Chart of accounts
CPEN
(Enter)
(Copy)
(where _ _ _ is your student number)
to acknowledge the print request

Message
Page 32

Exercise 23: Define Retained Earnings Account
Purpose of Exercise
The purpose of this exercise is to designate an account as the retained earnings account in financial
accounting. The retained earnings account is tied to a variety of accounts and is used in closing the
fiscal year. At the end of a fiscal year, the system carries forward the balance of the P&L account to
the retained earnings account.
Navigation
Menu Path:

Master Records Preparations Define Retained Earnings Account
Transaction
Code:
Chart of Accounts
(Enter)
P&L statmt
Account
RE
330000
C_ _ _
(Save)

Message
Page 33

Exercise 24: Create Account Groups
Purpose of Exercise
The account group is a classifying feature within the G/L account master records. The account
group is a required entry.
The account group determines the fields for the entry screens if you create or change a master
record in the company code. In the account group a number range interval is defined to which
accounts can be assigned. Field statuses for each account group control the behavior of the fields
when you are creating a general ledger account such as whether or not the field is required,
suppressed, optional, or display only.
Navigation
Menu Path

Master Records Preparations Define Account Groups
Trans Code
Enter your company code
C_ _ _
(Enter)
Select
C_ _ _, Group BS Balance Sheet Accounts
100000 399999
Position Cursor on Account Control

(Choose)
Account Control
Currency
Tax category
Reconciliation account
Exchange rate difference key
Account managed in ext. system
Only balances in local crcy
Alternative account number
Inflation key
Tolerance group
(NEXT)
Account management
Line Item Management
Open item management
Sort key
Authorization group
Administrator (Accounting Clerk)
Suppress
Req. entry
Opt. entry
X
X
Display
X
X
X
X
X
X
X
Suppress
Req. entry
Opt. entry
X
X
X
Display
X
X
Page 34
(Next)
Document entry
Reconcil.acct ready for input
Field status group
Post automatically only
Supplement automatic postings
Suppress
X
Req. entry
Opt. entry
Display
X
X
X
(Save)
C_ _ _, Group PL Profit & Loss Accounts
Select
400000 999999
(Choose)
Account Control
Suppress
Req. entry
Currency
Inflation key
Tolerance group
Suppress
Req. entry

Opt. entry
Display
X
X
Sort key
Authorization group
(Next)
Document entry
Suppress
Req. entry
Display

Opt. entry
Field status group
Display
Tax category
(Next)
Account management
Opt. entry
X
X
(Save)
Page 35

Reconciliation Accounts
Chrt/accts
Acct Group
Name
From acct
To account
(Enter)
(Save)
Select
C_ _ _
RA
Reconciliation Accounts
110000
310000
C_ _ _, Group RA - Reconciliation Accounts 110000 310000
(Choose)
Account Control
Currency
Tax category
Inflation key
Tolerance group
Suppress
Req. entry
Opt. entry
X
Display
X
X
X
X
X
X
X
X
(Next)
Account management
Suppress
Req. entry
Sort key
Opt. entry
X
Display
Authorization group
(Next)
Document entry
Suppress
Req. entry
X
(Save)
(Back)
(Back)
Display
Field status group
Opt. entry
Page 36

Exercise 25: Create Field Status Variant
Purpose of Exercise
A field status variant groups together several field status groups. You assign a field status variant to
each company code.
The field status group specifies which fields are ready for input, which fields must be filled or which
fields are suppressed when entering documents. Specifying which fields are required, suppressed,
optional, or display only when using the various general ledger accounts. A field status group is
assigned to a general ledger account when it is created.
Navigation
Menu Path

Financial accounting Financial accounting global settings Document
Line item Controls Maintain field status variants
Trans Code
(New entries)
Field Status Variant:
(Save)
Select
Double click
V_ _ _
Field Options for (your student number)
V_ _ _
Field status groups
ZBSA
ZGRI
ZEXP
ZREV
ZRCN
Balance sheet accounts

Material Management GR / IR accounts
Expense accounts
Revenue accounts
Reconciliation accounts
(Save)
Select
Position Cursor on General Data
ZBSA, General balance sheet accounts
(Choose)
General Data
Assignment number
Text
Invoice Reference
Hedging
Collective Invoice
Reference specification 1/2
Reference specification 3
Inflation Index
Suppress
Req. entry
Opt. entry
X
X
X
X
X
X
X
X
View fields statuses (Do not change only review)
(Back)
Page 37

Exercise 26: Assign Company Code to Field Status Variant
Purpose of Exercise
The purpose of this exercise is to assign your company code to the field status variant you just
created. By doing this you will allow your company code to use the field status variant and the
groups that you created within the variant.
Navigation
Menu Path

Line item Controls Assign Company code to field status variants
Trans Code
Click on the line with your Company code

Fld stat. var.
C_ _ _
V_ _ _
(Save)

Message
Page 38

Exercise 27: Assign Company Code to Chart of Accounts
Purpose of Exercise
The purpose of this exercise is to assign your company code to your chart of accounts. A company
code can have only one chart of accounts. A chart of accounts can have more that one company
code.
If you have several legal entities within your enterprise, it would make sense to have all of the
entities use the same chart of accounts. This would facilitate the creation of consolidated financial
statements.
Navigation
Menu Path

Master Records Preparations Assign Company Code to Chart of
Accounts
Trans Code
Select your company code C_ _ _

Chart of Accounts
C_ _ _
(Save)

Message
Page 39

Exercise 28: Assign Company Code to Fiscal Year Variant
Purpose of Exercise
The purpose of this exercise is to assign your company code to a fiscal year variant. A fiscal year variant is
used to define the following:
how many posting periods a fiscal year has
how many special periods you need
how the system is to determine the posting periods when posting
When defining your fiscal year, you have the several options:
Your fiscal year is the calendar year
Your fiscal year is not the same as the calendar year and is not year-dependent
Your fiscal year is not the same as the calendar year and is year-dependent
Navigation
Menu Path

Financial accounting Financial accounting global settings Fiscal year
Assign company code to a fiscal year variant
Trans Code

Fiscal year variant field
C_ _ _
K1 (Calendar year, 1 spec. period)
(Save)

Message
Please notify your instructor if you encounter problems in saving your entry due to the table
locking mechanism.
Page 40

Exercise 29: Create Credit Control Area
Purpose of Exercise
The purpose of this exercise is to create an organizational structure that is used to specify and
control the credit limits for customers.
A credit control area can include one or more company codes. Including more than one company
code in an enterprise allows for the control of a customers credit across all company codes
assigned to that credit control area. It is not possible to assign a company code to more than one
credit control area. The credit limits must be specified in the same currency for all company codes
in a credit control area.
Navigation
Menu Path

Enterprise structure Definition Financial accounting
Define credit control area
Trans Code
Click on the
Credit control area =
C_ _ _
Currency =
USD
button.
(Back)
Description =
Pen Inc. Credit Control Dept._ _ _
(Save)

Message
Page 41

Exercise 30: Assign Company Code to Credit Control Area
Purpose of Exercise
This Exercise has you assign your company code to the credit control area you created to manage
your customers credit limits.
Navigation
Menu Path

Enterprise structure Assignment Financial Accounting
Assign company code to credit control area
Trans Code

CCAr field
C_ _ _
C_ _ _
(Save)

Message
Page 42

Exercise 31: Assign Permitted Credit Control Areas to Company Code
Purpose of Exercise
In this activity you can enter additional credit control areas which are allowed for each company
code, in addition to this default credit control area.
The control area assigned to the company code only acts as a default value and is used, for
example, for crediting commitments in the case of non-assignable incoming payments from
customers. Otherwise, with every payment, the credit amount is deducted in the control area in
which it was also added (as previously).
Navigation
Menu Path

Financial Accounting Account Receivable and Accounts Payable
Credit Management Credit Control Account
Assign permitted Credit Control Areas to Company Code
Trans Code
Click on the
Enter your Company code =

Enter your Credit Control Area =
button.
C_ _ _
C_ _ _
(Save)

Message
Page 43

Exercise 32: Determine Tax Version
Purpose of Exercise
The purpose of this exercise is to set the number of tax rates that can be entered directly on the
vendor screen during invoice verification.
Navigation
Menu Path
System Services Table Maintenance Extended Table Maintenance
Trans Code
Table/view
Select
Click on the
C_ _ _
Enter Tax Version:
One tax amount and tax code.
(Save)
T169P
button.

Message
Page 44

Unit 4:
Purpose of Unit
The purpose of Unit 4 is to establish the Organizational Structure for Material Management (MM).
Once the various organizational elements are defined they will need to be assigned. This unit will
establish the core structure necessary to conduct material management transactions within the
system.
Page 45

Exercise 33: Verify Valuation Area
Purpose of Exercise
The purpose of this exercise is to verify that the valuation area is set to plant level.
Having the valuation set at the plant level facilitates plant level materials requirements planning.
Navigation
Menu Path:

Enterprise Structure Definition Logistics General Define
valuation level
Transaction
Code:
The defined valuation level is preset at the plant level.
Page 46

Exercise 34: Define Plant
Purpose of Exercise
This exercise will allow you to create a plant. A plant is an organizational structure within our
company.
As an organizational structure, the plant is assigned to a company code. However a company code
can have several plants.
Navigation
Menu Path

Enterprise Structure Definition Logistics General
Define, copy, delete, check plant
Trans Code
Double click on the Define plant line.
Click on the
Enter plant code:
P_ _ _
Enter factory calendar:
US
Select
button.
(Address)
Name
Title
Name
Name 2
Search Term
Search term
Address
Street
City
Postal code
Country key
Region
(More fields)
Jurisdict. Code
(Enter)
(Save)
(Enter)
(_ _ _ = your student number)
Company
Pen Inc Warehouse_ _ _
Your First Name
_ _ _ (Your student number)
123 Glen Avenue
Vermillion
57069
US
SD
SD0000000

Message
Page 47

Exercise 35: Define Storage Locations (Inventory and Quality)
Purpose of Exercise
This exercise will have you create the locations where our inventory will be physically kept.
A storage location is where the quantity of inventory is managed not the value. The value is managed at the
plant level.
A plant can have more than one storage location.
Navigation
Menu Path

Enterprise Structure Definition Materials Management
Maintain storage location
Trans Code
Enter your Plant:
(Enter)
Click on the
Storage Location:
P_ _ _
button.
10
Inventory
20
Quality
(Save)

Message
Page 48

Exercise 36: Define Purchasing Organization
Purpose of Exercise
The purpose of this exercise is to create the Purchasing Organization. The purchasing organization procures
materials and services, negotiates conditions of purchase with vendors, and bears responsibility for such
transactions.
The purchasing organization is the organizational unit that subdivides an enterprise according to the
requirements of purchasing.
Navigation
Menu Path

Enterprise Structure Definition Materials Management
Maintain purchasing organization
Trans Code
Click on the
button.

Purch Organization:
Purch. Org. Descr.:
P_ _ _
Purchasing Org. _ _ _
(Save)

Message
Page 49

Exercise 37: Create Purchasing Group
Purpose of Exercise
This exercise has you create a purchasing group. A purchasing organization (such as created in the
previous exercise) can be subdivided into purchasing groups, which consist of buyers responsible
for certain day-to-day purchasing activities (e.g., precious metals, services, etc.).
Navigation
Menu Path

Materials management Purchasing Create purchasing groups
Trans Code
There are three examples provided by the system.
Students 001, 002, and 003 will need to type their name over the word Einkaufer and save.
All other students follow the instructions below:

Click on the
Purchasing Group
Description
Tel. no. purch. Group
button.
___
Type in Your Name
605-555-1414
(Save)

Message
Page 50

Exercise 38: Assign Plant to Company Code
Purpose of Exercise
This exercise has you assign your plant to your company code. This will facilitate the recording or
tracking of transactions at the plant level. Each plant must be assigned to a company code. A plant
can only belong to one company code.
Navigation
Menu Path

Enterprise Structure Assignment Logistics - General
Assign plant to company code
Trans Code
Select your company code
Click on the
Select the your plant to assign
button.
P_ _ _
(Enter)
Scroll up to review assignment.
(Save)

Message
Page 51

Exercise 39: Assign Purchasing Organization to Company Code
Purpose of Exercise
The purpose of this exercise is to assign your purchasing organization to your company code. The assignment
can be done differently based on the type of purchasing your organization does. For example:
You can assign a purchasing organization to several company codes. This facilitates
corporate-group-wide purchasing.
You can assign a purchasing organization to one company code. This facilitates companyspecific purchasing.
You can assign a purchasing organization to no company code. This purchasing
organization can then procure for all plants assigned to it, without regard to the company
code to which it belongs.
Navigation
Menu Path

Enterprise Structure Assignment Materials management
Assign purchasing organization to company code
Trans Code
Click on the
Select your purchasing organization
button.
P_ _ _
(Enter) to assign
Scroll up to review
(Save)

Message
Page 52

Exercise 40: Assign Purchasing Organization to Plant
Purpose of Exercise
This exercise allows you to assign your purchasing organization to a plant for plant specific purchasing.
A purchasing organization can be assigned to one or more plants.
Navigation
Menu Path

Enterprise Structure Assignment Materials Management
Assign purchasing organization to plant
Trans Code
Select your purchasing organization
Click on the
Select your plant
button.
(Enter) to assign it
(Save)
P___

Message
Page 53

Exercise 41: Setup Parameter ID
Purpose of Exercise
The purpose of exercise is to establish standard default entries for your user ID.
The parameters established in this exercise provide the default information for your transaction
screens. When establishing defaults for your ID, you would generally not want to create default
parameter values for entries that change frequently.
Navigation
Menu Path
System User profile Own Data
Trans Code
Select the Parameter tab
Enter the PID and Parameters in ALL CAPITALS as the code values are case sensitive!
Enter the following Values:
Parameter
Value
(PID)
WRK
P_ _ _
Description
Comments
Plant
BUK
C_ _ _
Company Code
EKG
___
Purchasing Group
EKO
P_ _ _
Purchasing Organization
FWS
USD
Currency Units
GJR
2005
Fiscal Year
KPL
C_ _ _
Chart of Accounts
(Enter) to display the short text description
(Save)
Message
To find the Parameter IDs:

Navigate to the screen that holds the field that requires the parameter and hit F1
Select
(Technical information)
Then look for the three digit Parameter ID code on the Technical information screen.
Enter this code in the parameter column followed by your most common value for that entry.
Page 54

Unit 5: Create General Ledger Accounts
Purpose of Unit
The purpose of Unit 5 is to create the General Ledger Accounts necessary for the legal reporting
requirements associated with a Balance Sheet and an Income Statement. This includes:
Balance Sheet accounts for assets, liabilities and retained earnings
Income Statement for revenues and expenses
Page 55

Exercise 42: Create Retained Earnings Account
Purpose of Exercise
This exercise will extend this account as well as add additional information to the Retained Earnings account
created when you copied the CPEN accounts into your C_ _ _ Chart of Accounts.
A Retained Earnings account is a Balance Sheet account that records values to be carried forward from one
period to the next.
Navigation
Menu Path
Accounting Financial accounting General Ledger Master records

Individual processing Centrally
Trans Code
Account number:
Company code:
330000
C_ _ _
(Create)
Type description TAB

Control in Chart of Accounts
Account Group
Select Radio Button
Balance Sheet Account

Description
Short text:
G/L acct long text
Retained Earnings
Retained Earnings
Control Data TAB

Account Control in Company Code
Currency
Select:
USD
Only balances in local currency
Account Management in Company Code

Select:
Line item display
Sort key:
001
Create/bank/interest TAB
Control of document creation in company code
Field status group:
ZBSA
Select
(Save)
Message
Page 56

Exercise 43: Create Bank Account
Purpose of Exercise
This exercise will create a general ledger account for your bank account. This is an asset balance sheet
account.
Navigation
Menu Path

Trans Code
Account number:
Company code:
100_ _ _
C_ _ _
(Create/Anlegen)

Account Group
Select Radio Button

Description
Short text:
G/L acct long text
BANK
(enter your bank name)
Control Data TAB

Currency
Select:
USD

Select:
Line item display
Sort key:
001
Field status group:
ZBSA
(Save)

Message
Page 57

Exercise 44: Create Common Stock Account
Purpose of Exercise
This exercise will create a general ledger account for your common stock account. This is an asset balance
sheet account.
Navigation
Menu Path

Trans Code
Account number:
Company code:
350_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
Common Stock
(Common Stock _ _ _)
Control Data TAB

Currency
Select:
USD

Select:
Line item display
Sort key:
001
Field status group:
ZBSA
(Save)

Message
Page 58

Exercise 45: Create Trading Goods Inventory Account
Purpose of Exercise
This exercise will create a general ledger account for your trading goods inventory account. This is an asset
balance sheet account that records the value of the current inventory.
Navigation
Menu Path

Trans Code
Account number:
Company code:
201_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
Inventory - Trading
Trading Goods Inventory
Control Data TAB

Currency
Select:
USD

Select:
Line item display
Sort key:
001
Field status group:
ZBSA
Select
(Save)

Message
Page 59

Exercise 46: Create Operating Supplies Inventory Account
Purpose of Exercise
This exercise will create a general ledger account for your operating supplies inventory account. This is an
asset balance sheet account that records the value of the current inventory.
Navigation
Menu Path

Trans Code
Account number:
Company code:
203_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
Operating Supplies
Operating Supplies Inventory
Control Data TAB

Currency
Select:
USD

Select:
Line item display
Sort key:
001
Field status group:
ZBSA
Select
(Save)

Message
Page 60

Exercise 47: Create Output Tax Account
Purpose of Exercise
This exercise will create a general ledger account for your output tax account. This is an asset balance sheet
account that records the value tax that has been accrued in this account.
Navigation
Menu Path

Trans Code
Account number:
Company code:
320_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
Accrued Tax - Output

Accrued Tax - Output
Control Data TAB

Currency
Select:
USD

Select:
Line item display
Sort key:
001
Field status group:
ZBSA
(Save)

Message
Page 61

Exercise 48: Create Input Tax Account
Purpose of Exercise
This exercise will create a general ledger account for your input tax account. This is an asset balance sheet
account that records the value tax that has been accrued in this account.
Navigation
Menu Path

Trans Code
Account number:
Company code:
321_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
Accrued Tax - Input

Accrued Tax - Input
Control Data TAB

Currency
Select:
USD

Select:
Line item display
Sort key:
001
Field status group:
ZBSA
(Save)

Message
Page 62

Exercise 49: Create Goods Receipt / Invoice Receipt Account
Purpose of Exercise
This exercise will create a general ledger account for your Goods Receipt / Invoice Receipt account. This is
an asset balance sheet account that records the value of a goods receipt from a vendor in the purchasing
process prior to matching it up with and invoice from the vendor.
Navigation
Menu Path

Trans Code
Account number:
Company code:
310_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
GR/IR Account
Goods Receipt / Invoice Receipt Account
Control Data TAB

Currency
Check box
Tax category
Select
USD
* (All tax types allowed)
Posting without tax allowed

Select
Open Item Management
Check
Line item display
Sort key:
001
Field status group:
ZGRI
Check
(Save)
Message
Page 63

Exercise 50: Create Accounts Payable Reconciliation Account
Purpose of Exercise
This exercise will create the Accounts Payable Reconciliation account. This account is used to sum up vendor
accounts. Multiple reconciliation accounts could be used you wanted to keep track of different vendor
accounts. This type of account is normally used wherever there is a high volume of transactions that can be
summarized into a single account for reporting on the Balance Sheet. This is a liability on the Balance Sheet.
Navigation
Menu Path

Trans Code
Account number:
Company code:
300_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button
Reconciliation Account
Description
Short text:
G/L acct long text
AP Recon
Accounts Payable Reconciliation
Control Data TAB

Currency
Recon. acct for acct type:
USD
VENDORS
Field status group:
ZRCN
(Save)

Message
Page 64

Exercise 51: Create Accounts Receivable Reconciliation Account
Purpose of Exercise
This exercise will create the Accounts Receivable Reconciliation account. This account is used to sum up
customer accounts. Multiple reconciliation accounts could be used you wanted to keep track of different
customer accounts. This type of account is normally used wherever there is a high volume of transactions that
can be summarized into a single account for reporting on the Balance Sheet. This is an asset on the Balance
Sheet.
Navigation
Menu Path

Trans Code
Account number:
Company code:
110_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button
Reconciliation Account
Description
Short text:
G/L acct long text
AR Recon
Accounts Receivable Reconciliation
Control Data TAB

Currency
Recon. acct for acct type:
USD
CUSTOMERS
Field status group:
ZRCN
(Save)

Message
Page 65

Exercise 52: Create Trading Goods Consumption Expense Account
Purpose of Exercise
The purpose of this exercise is to create a Trading Goods Consumption Expense account. This
Income Statement account will track the expenses that are posted to this account.
Navigation
Menu Path

Trans Code
Account number:
Company code
721_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button
Profit and loss accounts

P&L statement account
Description
Short text:
G/L acct long text
Trading Good Expense

Trading Goods Consumption/Expense
Control Data TAB

Currency
Tax Category
USD

Select
Line item display
Sort Key
001
Field status group:
ZEXP
(Save)

Message
Page 66

Exercise 53: Create Operating Supplies Expense Account
Purpose of Exercise
The purpose of this exercise is to create an Operating Supplies Expense account. This Income
Statement account will track the expenses that are posted to this account.
Navigation
Menu Path

Trans Code
Account number:
Company code
740_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
Supplies Expense
Supplies Expense
Control Data TAB

Currency
Tax Category
USD

Select
Line item display
Sort Key
001
Field status group:
ZEXP
(Save)

Message
Page 67

Exercise 54: Create Utilities Expense Account
Purpose of Exercise
The purpose of this exercise is to create a Utilities Expense account. This Income Statement
account will track the expenses that are posted to this account.
Navigation
Menu Path

Trans Code
Account number:
Company code
750_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
Utilities Expense
Utilities Expense Account
Control Data TAB

Currency
Tax Category
USD

Select
Line item display
Sort Key
001
Field status group:
ZEXP
(Save)

Message
Page 68

Exercise 55: Create Purchase Price Difference Expense Account
Purpose of Exercise
The purpose of this exercise is to create a Purchase Price Difference Expense account. This
Income Statement account will track the expenses that are posted to this account.
Navigation
Menu Path

Trans Code
Account number:
Company code
760_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
Pur Price Dif Acct

Purchase Price Difference Account
Control Data TAB

Currency
Tax Category
USD

Select
Line item display
Sort Key
001
Field status group:
ZEXP
(Save)

Message
Page 69

Exercise 56: Create Information Technology Expense Account
Purpose of Exercise
The purpose of this exercise is to create a Information Technology Expense account. This Income
Navigation
Menu Path

Trans Code
Account number:
Company code
770_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
IT Expense
Information Technology Expense
Control Data TAB

Currency
Tax Category
USD

Select
Line item display
Sort Key
001
Field status group:
ZEXP
(Save)

Message
Page 70

Exercise 57: Create Miscellaneous Expense Account
Purpose of Exercise
The purpose of this exercise is to create a Miscellaneous Expense account. This Income Statement
account will track the expenses that are posted to this account.
Navigation
Menu Path

Trans Code
Account number:
Company code
781_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
Misc. Expense
Miscellaneous Expense
Control Data TAB

Currency
Tax Category
USD

Select
Line item display
Sort Key
001
Field status group:
ZEXP
(Save)

Message
Page 71

Exercise 58: Create Cost of Goods Sold Expense Account
Purpose of Exercise
The purpose of this exercise is to create a Cost of Goods Sold Expense account. This Income
Navigation
Menu Path

Trans Code
Account number:
Company code
790_ _ _
C_ _ _
(Create)
Account Group
Select Radio Button

Description
Short text:
G/L acct long text
Cost of Goods Sold

Cost of Goods Sold Expense
Control Data TAB

Currency
Tax Category
USD

Select
Line item display
Sort Key
001
Field status group:
ZEXP
(Save)

Message
Page 72

Exercise 59: Run General Ledger List of Accounts Report
Purpose of Exercise
This exercise will provide you with a report that summarizes all accounts assigned to your company
code. Use this accounts to verify that you have indeed created all the accounts you needed to
create for your company.
Navigation
Menu Path
Accounting Financial accounting General Ledger

Information system General Ledger Reports Master data
G/L Account list SAP minimal variant
Trans Code
Enter your Company code
(Execute)
Review the list of accounts
Verify details of:

Account
100_ _ _
110_ _ _
201_ _ _
203_ _ _
300_ _ _
310_ _ _
320_ _ _
321_ _ _
330000
350_ _ _
721_ _ _
740_ _ _
750_ _ _
760_ _ _
770_ _ _
781_ _ _
790_ _ _
C_ _ _
Name
Bank
AR Reconciliation
Trading Goods Inv
Operating Supplies Inv
Accounts Payable Reconciliation
GR/IR
Accrued Tax Output
Accrued Tax Input
Retained Earnings
Common Stock
Trading Goods Exp
Supplies Expense
Utilities Expense
Purchase Price Difference
Information Technology Expense
Miscellaneous Expense
Cost of Goods Sold
Description
Page 73
Comments

Unit 6:
Purpose of Unit
The purpose of Unit 6 is to create the Master Data necessary for Material Management. This
includes:
Vendor Master Data who do you buy from
Material Master Data what do you buy
Page 74

Exercise 60: Create Vendor Master Accounting Record
Purpose of Exercise
This exercise has you create the general and financial views of a vendor master record. Business
transactions are posted to accounts and managed using those accounts. A master record must be
created for each account that you require. Vendor master records have three primary views:
General Data
Financial Accounting Data often referred to as company code data and
Purchasing Data
The master record can be created by financial accounting or purchasing. The record can be created
with only that departments view along with the general view or it can be created centrally if all the
information is known.
Navigation
Menu Path
Accounting Financial accounting Accounts payable Master records

Create
Trans Code
Vendor:
Company code
Account group
Leave blank
C_ _ _
KRED
(Enter)
Name
Name:
Search Term
Search term
Address
Postal code
City
Country
Region
Jurisdict. code
Communication
Language
Promotions Ltd. _ _ _
95929
Chico
US
CA
CA0000000
(Enter) Note: Page forward past views that do not contain relevant information

Recon. account
Payment transaction Accounting
Payment term
Select
English
300_ _ _
0001
Check double inv.
(Save) Record the vendor number

Message
Page 75

Exercise 61: Create Vendor Master Purchasing Record
Purpose of Exercise
This exercise has you create the purchasing view for the vendor master you created in the previous
exercise. Since you have a vendor number, this will be needed to complete the creation of the
purchasing view.
Navigation
Menu Path
Logistics Materials management Purchasing Master data Vendor

Purchasing Create
Trans Code
Create a purchasing view for your Promotions Ltd _ _ _ vendor.
Vendor # for your Promotions Ltd : ___________

Purchasing organization:
P_ _ _
Account Group:
KRED.
(Enter)
Create Vendor: Purchasing Data

Conditions
Order Currency:
Terms of payment:
USD
0001
(Save)

Message
Page 76

Exercise 62: Create Vendor Master Record Centrally
Purpose of Exercise
This exercise has you create all three views of the vendor master (general, financial, and
purchasing).
Navigation
Menu Path

Central Create
Trans Code
Create all views for a new vendor called Slick Pens _ _ _.
(system will generate the new number)
Company code:
C_ _ _
Purchasing organization:
P_ _ _
Account Group:
KRED.
(Enter)
Name
Enter the vendors name
Search Term
Search term =
Address
Postal code =
City =
Country =
Region =
Jurisdict. Code =
Communication
Language =
Slick Pens _ _ _
53201
Milwaukee
US
WI
WI0000000
English
Control
Recon. Account =
Payment transactions Accounting
Payment term =
Select
Purchasing data
Order Currency =
Terms of payment =
N/A
N/A
300_ _ _
0001
Check double inv.
N/A
USD
0001
(Save)
Message
Page 77

Purpose of Exercise
purchasing).
Navigation
Menu Path

Central Create
Trans Code
Create all views for a new vendor called Premier Pens _ _ _.
Address
Company code =
C_ _ _
Purchasing organization =
P_ _ _
Account Group =
KRED.
(Enter)
Name
Enter the vendors name =
Search Term
Search term =
Address
Postal code =
City =
Country =
Region =
Jurisdict. code =
Communication
Language =
Premier Pens _ _ _
_ _ _ (Your Student Number)
70803
Baton Rouge
US
LA
LA0000000
English
Control
Recon. Account =
Payment term =
Select
Purchasing data
Order Currency =
Terms of payment =
N/A
N/A
300_ _ _
0001
Check double inv.
N/A
USD
0001
(Save)
Message
Page 78

Purpose of Exercise
purchasing).
Navigation
Menu Path

Central Create
Trans Code
Create all views for a new vendor called Supply Box _ _ _.
Address
Company code =
C_ _ _
Purchasing organization =
P_ _ _
Account Group =
KRED.
(Enter)
Name
Enter the vendors name =
Search Term
Search term =
Address
Postal code =
City =
Country =
Region =
Jurisdict. code =
Communication
Language =
Boxes Inc _ _ _
_ _ _ (Your Student Number)
51031
LeMars
US
IA
IA0000000
English
Control
Recon. Account:
Payment term:
Select
Purchasing data
Order Currency:
Terms of payment:
N/A
N/A
300_ _ _
0001
Check double inv.
N/A
USD
0001
(Save)
Message
Page 79

Exercise 65: Display Material Groups
Purpose of Exercise
This exercise has you look at material groups. Material groups allow you to group together materials with the
same attributes or purpose. You can use material groups to limit the scope of analyses and systematically
search for material master records using matchcodes.
Material Group 01 will be used for all materials in this class.
Navigation
Menu Path

Logistics General Material Group Display material groups
Trans Code
Review the following information:
Material Group:
01 (Material Group 1)
(Enter)
Page 80

Exercise 66: Initialize the Fiscal Period for Company Code
Purpose of Exercise
The purpose of this exercise is to initialize the fiscal period for your company code. This allows for the
movement of materials and will facilitate your ability to conduct transactions. Great care needs to be utilized
when carrying out this exercise.
Note: If you create an initial posting period in the future, no transactions will be possible until that
period. You will then need to start over at the beginning of the exercises.
Navigation
Menu Path

Logistics General Material Master Basic Settings
Maintain company codes for materials management
Trans Code
Enter current year and current period for your company code C_ _ _
Select
ABp (allow posting to previous period)
(Save)

Message
Page 81

Exercise 67: Maintain Plant Parameters for Materials Management
Purpose of Exercise
In this exercise you will specify the plant parameters you will need for material requirements planning.
Navigation
Menu Path

Materials Management Consumption-Based Planning Plant Parameters
Carry Out Overall Maintenance of Plant Parameters
Trans Code
Select
Enter your plant:
Select
Select
Enter your plant:
Select
P_ _ _
P_ _ _
Environment
Select
Number Ranges
Select
Assign no. range 01 to your plant
Select
Select
Select
Select
(Save)
(Back)
(Save)
(Back)
(Save)
(Back)
(Save)
(Back)
(Save)
(Back twice)
Master data
Page 82
Select
Select
Plant:
MRP controller
(Save)
P_ _ _
_ _ _ and description (Your name)
(Back twice)
Select
Select
Plant:
P_ _ _
Scheduling margin key:

Op.Pd:
FlBEFDROD:
FlAFTPROD:
ReleasPer:
_ _ _ ( Your Student Number)

1 (Workdays prior to order start)
1 (Workdays between order start and scheduled start)
1 (Workdays between order due date and scheduled
finish date)
1 (Workdays in release period)
(Save)
(Back twice)
Planned Orders
Select
Number of Planned Orders 1
(Save)
(Back)
Select
Select your plant
Enter checking rule:
(Save)
PP.
(Back)
Reporting
Select
Select
Display List
Enter 1 for frequency
(Save)
(Back)
Planning Run
Select
Plant Parameters
Check scheduling info record/agreem.
Creation of Delivery schedules.
3 (Schedule Lines)
Account assign. of Non-Valuated Material U (Unknown)
Page 83
(Save)
Select
Planning Horizon
(Save)
(Back two times)
15
(Back three times)
Page 84

Exercise 68: Activate Material Requirements Planning
Purpose of Exercise
This exercise activates Material Requirements Planning for your plant.
Navigation
Menu Path

Materials Management Consumption-Based Planning Planning
Activate material requirements planning
Trans Code
Select
Select
Activate requirements planning for your plant
(Save)

Message
Page 85

Exercise 69: Define Attributes for Material Types
Purpose of Exercise
The purpose of this exercise is to define the attributes for the material types. The attributes for a material type
determine the functions allowed for materials of that category (HAWA, HIBE, etc.). Each material type has
specific functions and views required to maintain the data.
Since this is client level configuration is shared by everyone, therefore in this exercise you will only have to
review the settings established by the Instructor.
Navigation
Menu Path

Logistics General Material Master Basic Settings Material Types
Define attributes of material types
Trans Code
Verify the following information is set.

Trading Goods
Select material type HAWA (Trading Goods)

(Details)
Internal/external purchase orders:
Ext. purchase orders
2 (allowed)
Int. purchase orders
0 (none allowed)
User Department:
Deselect the Classification view
Valuation:
Notice the moving average has been selected.
Quantity/Value updating:
Notice "In all valuation areas" for both quantity updating and value updating has been selected.
(Back)
Operating Supplies
Select the material type HIBE (Operating Supplies)

(Details)
Page 86

Internal/external purchase orders:
Ext. purchase orders
2 (allowed)
Int. purchase orders
0 (none allowed)
Valuation:
Notice the moving average has been selected.
Quantity/Value updating:
Notice "In all valuation areas" for both quantity updating and value updating has been selected.
(Back)
Page 87

Exercise 70: Create Material Master for Trading Goods
Purpose of Exercise
This exercise will have you create the trading good materials that will be necessary for your company. The
Material Master has several views as you saw in the previous exercise when looking at the material type
attributes. The views required are dependent on the type of material and the functionality required by the
company.
This exercise will also introduce you to the use of defaults in the creation of material master data.
Navigation
Menu Path

Create (special) Trading goods
Trans Code
First set the defaults (you may need to select the industry sector prior to setting the defaults)
Select industry sector
Retail
Defaults Industry Sector
Retail
(Enter)
Defaults Views
Select the following views:
Select
Basic data 1
Purchasing
MRP 1
MRP 2
MRP 3
General Plant Data/Storage 1
Accounting 1
(Deselect the Sales Views if selected)
Create views selected
(Enter)
Default Organization levels

Company code:
Plant:
Copy from
C_ _ _
P_ _ _
C_ _ _
P_ _ _
Leave storage location blank (storage locations will be created automatically)

(Enter)
Enter the following information to create the materials:
Enter material:
BPEN_ _ _
(You may need to press enter once or twice to pass the views and organization level selections
if you did not indicate that you only wanted to view these on request)
Use the information following table for the inputs into the material master. Repeat the process for each
of the materials.
Page 88

Use your student number for all entries where _ _ _ is indicated.
Use the following information to create the materials
Material Name
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
Box_ _ _
Basic data 1 View

Description
Barrel Pen
Click Pen
Premium Pen
Pen Box
Unit of Measure
EA
EA
EA
EA
Material Group
01
01
01
01
1 Oc
1 Oc
2 Oc
1 Oc
___
___
Gross & Net Weight / Unit
Purchasing View
Purchasing Group
___
___
MRP 1 View
MRP Type
PD
PD
PD
PD
___
___
___
___
Lot Size
EX
EX
EX
Min lot size
12
12
MRP Controller
EX
144
MRP 2 View
Planned delivery time
Schedule Margin key
___
___
___
___
Safety Stock
500
150
20
500
02
02
02
MRP 3 View
Availability check
02
Accounting 1 View
Value Class
3100
3100
3100
3100
Moving Price
$ 0.65
$ 1.50
$ 3.00
$ 0.20
Price Unit
(Save after each material)
Record the system messages:

Message
Page 89

Exercise 71: (Optional) Create Material Master for Operating Supplies
Purpose of Exercise
This exercise will have you create the operating supplies that will be necessary for your company. The
Material Master has several views as you saw in the previous exercise when looking at the material type
attributes. The views required are dependent on the type of material and the functionality required by the
company.
Use the same default information for this exercise that you used when creating the trading good material
master data.
Navigation
Menu Path

Create (special) Operating Supplies
Trans Code
(Enter twice past the views and plant selections)
Use the following information to create the materials

Material
Tape_ _ _
Tissue _ _ _
Paper_ _ _
Forms_ _ _
Basic data 1 View

Description
Tape
Tissue
Paper
Forms
Unit of Measure
Each
Carton
Each
Carton
Material Group
Gross & Net Weight / Unit
01
01
01
01
8 Oc
1 lb
1 lb
30 lb
Purchasing
Order Unit
Dozen
Conversion factor for U of M
1 = 12
Purchasing Group
___
Case
1 = 10
___
___
___
PD
PD
PD
VB
___
___
___
___
FX
EX
FX
EX
MRP 1 View
MRP Type
Reorder point
MRP Controller
Lot Size
Minimum lot size
Fixed lot size
12
Planned delivery time
Schedule Margin key
___
___
___
___
10
10
10
MRP 2 View
Safety Stock
Continued on next page
Page 90
MRP 3 View
Availability check
02
02
02
02
Accounting 1 View
Value Class
3030
3030
3030
3030
Moving Price
$ 9.60
$ 2.50
$ 35.50
$ 52.50
12
10
Price Unit

Message
Page 91

Unit 7:
Purpose of Unit
The purpose of Unit 7 is to establish some of the rules that will control the financial accounting (FI)
transactions. In addition to the rules document number ranges will be established and a payment
program will be established.
Once these rules and other parameters are established you will test your system in the next unit.
Page 92

Exercise 72: Define Posting Periods Variant
Purpose of Exercise
This exercise will define the variant to which the posting period will be assigned. Finanacial
accounting (FI) posting periods will be opened to allow transactions to be tracked by period. This
variant will then be assigned to a your company code.
Navigation
Menu Path

Posting periods Define variants for open posting periods
Trans Code
Click on
Variant =
Name =
(Save)
(Back twice)
V_ _ _
Posting Period Variant

Message
Page 93

Exercise 73: Open and Close Posting Periods
Purpose of Exercise
The purpose of this exercise is to establish when the posting periods will be effective. In addition to
establishing the open posting periods for financial accounting, you will also define the additional
special closing periods. This will be in accord with the fiscal year variant (K1 calendar year with 1
special closing period) you set up earlier.
Navigation
Menu Path

Posting periods Open and close posting periods
Trans Code
Click on

Type in the variant you just created
Select
Leave account columns blank
V_ _ _
+ (Valid for all accounts)
Open periods 1 to 12 plus one extra period for current fiscal year by typing the following:
From per 1 =
1
Year =
2005
To period =
12
Year =
2010
From per 2 =
13
Year =
2005
To period =
13
Year =
2010
(Save)

Message
Page 94

Exercise 74: Assign Posting Period Variant to Company Code
Purpose of Exercise
This exercise will have you assign the posting period variant to your company code.
Navigation
Menu Path

Posting periods Assign variant to company code.
Trans Code
Enter variant for
Company Code =
Variant =
C_ _ _
V_ _ _
(Save)

Message
Page 95

Exercise 75: Create Tolerance Groups for Account Postings
Purpose of Exercise
The purpose of this exercise is to set up the tolerances you will use for the entry of financial
accounting (FI) documents. A blank group is a valid tolerance group. By creating a blank group
code the system will apply these rules as defaults unless a specific group is entered resulting in any
person not assigned to another group by default will be assigned to this group
Navigation
Menu Path

Line item Define tolerance groups for employees
Trans Code
Click on the
button.
Group
Leave blank
C_ _ _
Upper limits for posting procedures

Amount Per Doc
Amount Per Open item
Cash discount per line item
1,000,000
100,000
5%
Permitted payment differences

Revenue
Expense
100
100
10%
10%
10
10
(Enter)
(Save)
Message
Page 96

Exercise 76: Setup Payment Program
Purpose of Exercise
The payment program allows the company to have flexibility in paying bills.
Example 1
Company code 0001 pays its own items and the items of company codes 0002 and 0003. All items
are grouped into one payment.
Company code
Paying company code Sending company code
0001
0001
0001
0002
0003
0001
0001
0001
0001
Example 2
Company code 0001 pays its own items and the items of company codes 0002 and 0003. However,
a separate payment is created for each company code.
Company code
Paying company code Sending company code
0001
0001
0001
0002
0003
0001
0001
0002
0003
Navigation
Menu Path

Financial accounting Accounts receivable and accounts payable
Business transactions Outgoing payments
Automatic outgoing payments
Payment method/bank selection for Payment Program
Setup All Company Codes for Payment Transactions
Trans Code
Click on the
button.
Select your Company code
C_ _ _
(Enter)
Enter Sending company code:
Enter Paying company code:
C_ _ _ (your company code)

C_ _ _ (your company code)
(Save)
Message
Page 97

Exercise 77: Create Tolerance Groups for Accounts Receivable and Accounts Payable
Purpose of Exercise
This exercise will create tolerance groups that contain rules that affect cash discount and payment difference
processing. These rules become effective during payment entry.
As with earlier tolerances, a blank group field means that these rules will apply to all persons not
assigned to a specific group.
Navigation
Menu Path

Financial accounting Accounts Receivable and Accounts payable
Business transactions Outgoing payments
Manual outgoing payments Define Tolerances (Vendors)
Trans Code
Click on the
button.
Tolerance group field
Tolerance group description
Permitted payment differences

Gain =
Loss =
C_ _ _
Leave blank
DEFAULT _ _ _
10 and 1%
1 and 1%
Specifications for Posting Residual Items from Payment Differences

Select
Payment term from invoice
Select
Only grant partial cash disc
(Enter)
(Save)

Message
Page 98

Exercise 78: Create Financial Accounting (FI) Document Numbers
Purpose of Exercise
The purpose of this exercise is to have you establish which number ranges are assigned to the company code.
Each document in the system is unique based on the following:
Company Code
Fiscal Year
Document Number
Navigation
Menu Path

Document number ranges Copy to company code
Trans Code
Source Company Code Details
Company Code:
US01
Target Company Code Details

Company Code:
C_ _ _
(Execute)
to accept the message.

Review the information
(Back)

Message
Page 99

Unit 8:
Purpose of Unit
The purpose of Unit 8 is to post your initial cash investment and conduct and initial test on the
system by posting the purchase of some supplies.
Page 100

Exercise 79: Review Document Types
Purpose of Exercise
The purpose of this exercise is to review the different type of documents you will be using. A
document type is used to; distinguish between different types of business transactions, the
document type controls which account type that you are allowed to post (G/L account, customer,
vendor, fixed assets.), and a document type is assigned to a specific document number range.
Below are listed a few of the document types that we will be using throughout this course.
Navigation
Menu Path

Document header Define Document Types
Trans Code
(Change -> Display)
Make sure the title of the screen is: Display View Document Types; Overview
Select the following document types and record the Document Number Ranges
Review the details of:

Document type
DR
DZ
KR
KZ
RE
SA
WA
WE
Document
Customer invoice
Customer payment
Vendor invoice
Vendor payment
Invoice Gross
G/L account document
Goods issue
Goods receipt
Document Number Range
(Details) list the Documents Number Range in the table above.

Message
Page 101

Exercise 80: Post Initial Cash Investment by Owners
Purpose of Exercise
The purpose of this exercise is to test your initial FI setup. The business scenario is that you ingest $750,000
to start up your business. You need to account for this transaction in your Financial Accounting System.
Navigation
Menu Path
Accounting Financial accounting General Ledger Document entry

Enter GL Account Document
Trans Code
Document date:
Currency/rate:
Company code:
Today
USD
(Your code should default)
On the first line Enter:

G/L Account:
D/C
Amount in Doc Curr
100_ _ _ (Bank Account)

Select Debit
$ 750,000
On the second line Enter:

G/LAccount
D/C
Amount in Doc Curr
350_ _ _ (Common Stock)

Select Credit
$ 750,000
(Enter)
Use the
(Back)
(Save)

Message
Page 102

Exercise 81: Post Purchase of Operating Supplies
Purpose of Exercise
The purpose of this exercise is to test your initial FI setup. The business scenario is that you need some office
supplies immediately. You drive down to Office Supply Depot and buy $75 of supplies (paper, folders, etc)
and pay for the purchase with a company check.
Navigation
Menu Path
Accounting Financial accounting General Ledger Document entry

Enter GL Account Document
Trans Code
Document date:
Currency/rate:
Company code:
Today
USD
(Your code should default)
On the first line Enter:

G/L Account:
D/C
Amount in Doc Curr
740_ _ _ (Supplies Expense Account)

Choose Debit
$ 75
On the second line Enter:

Account
D/C
Amount in Doc Curr
100_ _ _ (Bank)
Choose Credit
$ 75
(Enter)
Use the
(Back)
(Save)

Message
(Back)
Page 103

Exercise 82: Display and Review General Ledger Account Balances and Individual Line
Items
Purpose of Exercise
Navigation
Menu Path
Accounting Financial accounting General Ledger Account

Display balances
Trans Code
Account number:
100_ _ _
Company Code
C_ _ _
Fiscal Year
2005
(Execute)
Record the entry below
(Back)
Account number:
(Execute)
(Back)
Account number:
350_ _ _
740_ _ _
(Execute)
Verify details of:

Account
Debit
Credit
Comments
(Back)
Message
Page 104

Business Case Scenario
Purpose of Exercise
Pen Inc. has rented more warehouse space and is about to receive the invoice for the first months
lease. In order to do this, you must create a new vendor and add an expense account for rent.
Unit 9:
Purpose of Unit
The purpose of Unit 9 is to test your systems ability to receive invoices from vendors and post
payment to the vendors account.
Page 105

Exercise 83: Create Vendor Master Record for Landlord
Purpose of Exercise
The purpose of this exercise is to create a new vendor. The Chief Financial Officer has requested
you create a new vendor account for Tanager Leasing the firm from which you are renting your
new office and warehouse space.
Navigation
Menu Path
Accounting Financial accounting Accounts payable Master records

Create
Trans Code
Vendor
Company code
Account group
Reference
Company code
Leave blank
C_ _ _
KRED
(one of your other vendors)
C_ _ _
(Enter)
Create Vendor: Address

Name
Search term
City
Postal code
Country
Region
Language
Tanager Leasing _ _ _
___
Vermillion
57069
US
SD
EN

Jurisdict. code
button (located on the right side) of the Street Address section.

SD0000000
(Enter three times)
Create Vendor: Accounting information Accounting

Accounting Information
Rec. Account
300_ _ _
(Enter)
Create Vendor: Payment transactions Accounting
Payment data
Payment terms
0001
Select
Check Dbl. Inv.
(Save)
Message
Page 106

Exercise 84: Create Rent Expense Account
Purpose of Exercise
This exercise has you create and new expense account for rent in your chart of accounts using a
previous account as a template for the new account.
Navigation
Menu Path

Individual Processing Centrally
Trans Code
Account number:
Company code
Click on
Account number
Company code
780_ _ _
C_ _ _
781_ _ _
C_ _ _
(Enter)
Change the description to
Rent expense
(Save)

Message
Page 107

Exercise 85: Create Invoice Receipt for Rent Expense
Purpose of Exercise
The purpose of this exercise is to log the invoice that Tanager Leasing, Inc. has sent for the first
months rent of $1,500.00 total. Please post the invoice using the accounts you have created in
your Company code.
INVOICE # 123
Tanager Leasing, Inc.
CURRENT Month Rent

Total
$1,500.00
Navigation
Menu Path

Document entry Invoice
Trans Code
Vendor
(# for Tanager Leasing just created)
Invoice Date
Today
Amount of Invoice
$ 1,500
If your Company Code did not default in:
Select Edit Set Company Code and enter yours.
G/L Account
D/C
Document amount
(Enter)
Use the
Verify details of:

Account
100_ _ _
780_ _ _
780_ _ _ (rent expense)

Debit
$ 1,500

Description
Tanager Leasing
Rent Expense
Amount
15001500
Comments
(Save)

Message
(Exit)
to exit
Page 108

Items
Purpose of Exercise
The purpose of this exercise is to Display the Vendor account balance and line item.
You can switch between the sessions (Alt +Tab) to view the document from both the debit and credit
perspectives.
Menu Path

Display balances
Trans Code
Account number:
780_ _ _
Company Code
C_ _ _
Fiscal Year
2005
(Execute)
Record the information in the ledger below.
Double click on month balance to see line items.
Create another session by the
button or (SystemCreate session)
Navigation
Menu Path
Accounting Financial accounting Accounts payable Account

Display balances
Trans Code
Enter your Tanager Leasing vendor account #______

Company code
C_ _ _
Fiscal Year
(Execute)
Record the information in the ledger below.
Double click on period balance to see document.
Verify details of:

Account
2005
Debit
Credit
Page 109
Comments

Exercise 87: Post Payment to Landlord
Purpose of Exercise
This exercise will have you pay the invoice from Tanager Leasing which is due for payment now.
You are requested to clear the invoice amount by posting an outgoing payment using the bank
account of your chart of accounts.
Navigation
Menu Path

Trans Code
Document date:
Today
Account:
100_ _ _ (Bank)
Amount:
1500
Text:
Invoice # 123
Open items selection:
Account:
(Vendor # for Tanager Leasing _ _ _)
Select
Review the line item information.

The Not assigned value on the bottom should equal $0.00 (If necessary, double click on the line
item until the Not assigned value on the bottom equals $0.00)
(Save)

Message
Page 110

Items
Purpose of Exercise
To Display the Vendor account balance and line item
Now you can switch between the sessions (Alt +Tab) to view the document from both the debit and
credit perspectives.
Navigation
Menu Path

Display balances
Trans Code
Account number:
780_ _ _
Company Code
C_ _ _
Fiscal Year
2005
Verify details of:

Document #
Type
Amount
Comments
(Execute)
Double click on month balance to see line items.
Navigation
Menu Path

Display/Change line items
Trans Code
Vendor
(Vendor # for Tanager Leasing _ _ _)
Company code
Select
C_ _ _
All items
Verify details of:

Document #
Type
Amount
Comments
(Execute)
Double click on individual document to see additional information.
Page 111

Unit 10:
Purpose of Unit
The purpose of Unit 10 is to establish some of the rules that will control the material management
(MM) transactions. Included in these rules is the configuration of automatic account assignment.
Once these rules and other parameters are established you will test your system in the next unit.
Page 112

Exercise 89: Set Default Values for Inventory Management Reservations
Purpose of Exercise
This exercise will enable the system to automatically create a storage location upon goods receipt.
The movement allowed indicator must be turned on to allow goods movements for reservations.
The Days movement allowed limits the goods movements to a specific number of days prior to the
reservation date. The Retention period is the number of days after the reservation date the system
will hold the reservation before setting the deletion indicator.
Navigation
Menu Path

Materials Management Inventory Management and Physical Inventory
Plant Parameters
Trans Code
Click on the
Enter your plant
button.
P_ _ _
Goods movements
Select
Select
Create SLoc.automat.
Del. Compl. Default
Reservations
Select
Days mvt. allow
Retention period
Mvt.allowed
15 days
15 days
(Save)

Message
Page 113

Exercise 90: Maintain Purchasing Tolerance Limits
Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the purchase
order will be allowed.
Navigation
Menu Path

Materials Management Purchasing Purchase Order
Set tolerance limits for price variance
Trans Code
Click on the
Select tolerance keys:

Select Do not check for all limits.
button.
PE
Price variance: Purchasing
C_ _ _
(Next Entry)
SE
Max. cash disc. Ded. purchasing
C_ _ _
(Save)

Message
Page 114

Exercise 91: Maintain Goods Receipt Tolerance Limits
Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the
purchase/production order will be allowed.
Navigation
Menu Path

Materials Management Inventory Management and Physical Inventory
Goods Receipt Set tolerance limits
Trans Code
Click on the
Select key:
Enter your company code:
button.
(Next Entry)
Select key:
Lower limit
Percentage
Select
Tolerance limit
Upper limit
Percentage
Select
Tolerance limit
B1
Order price Qty. variance (GR)/E-Msg
C_ _ _
B2
Order price Qty. variance (GR)/W-Msg
C_ _ _
Check limit
10 %
Check limit
0%
(Next Entry)
Select key:
VP
Moving average price variance
C_ _ _
(Save)

Message
Page 115

Exercise 92: Maintain Invoice Receipt Tolerance Limits
Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the purchase
order will be allowed.
Navigation
Menu Path

Materials Management Logistics Invoice Verification Invoice Block
Set tolerance limits
Trans Code
Click on the
button.

Description
Amount for item without order reference
Amount for item with order reference
Form small differences automatically
Percentage OPUn Variance (IR before GR)
Percentage OPUn Variance (GR before IR)
Exceed amount: quantity variance
Var. from condition value
Price variance
Price variance: estimated price
Date variance (value x days)
Tolerance Key
AN
AP
BD
BR
BW
DQ
KW
PP
PS
ST
Use the
(Next Entry) button to move to the next blank screen
Enter your company code C_ _ _ for each of the entries.
Select Do not check for all limits on each tolerance key.
(Save)

Message
Page 116

Exercise 93: Set (review) Valuation Control
Purpose of Exercise
This exercise will have you activate the valuation grouping code, you can group together valuation
areas allowing multiple plants to share the same rules. This makes the configuration of automatic
postings much easier.
Navigation
Menu Path

Materials Management Valuation and Account Assignment
Account Determination Account Determination without Wizard
Define valuation control
Trans Code
The valuation grouping code default is set as active
Verify that the valuation grouping code is active.
(Back)
Page 117

Exercise 94: Assign Valuation Area Grouping
Purpose of Exercise
This exercise has you group together valuation areas and use the same rules for account
determination. Within the chart of accounts, you assign the valuation grouping code to the valuation
areas you want to assign to the same account.
Navigation
Menu Path

Group together valuation areas
Trans Code
Assign valuation grouping code to your valuation area
Recommended valuation grouping code:
G_ _ _
(Save)

Message
Page 118

Exercise 95: Define (review) Valuation Classes
Purpose of Exercise
The purpose of this exercise is to review which valuation classes are assigned to each material type
and account category reference.
Navigation
Menu Path

Define valuation classes
Trans Code
Click on the
Note the account category reference assigned to each of the material types used in this case study.
Verify details of:

Material
Type
HAWA
HIBE
button.
Valuation class
3100
3030
Account Category
Ref
0005
0002
Description
Comments
Trading Goods
Operating Supplies
(Exit)
Click on the
Note of which valuation classes are linked to the account category references you noted from above.
Why do Operating Supplies have more than one valuation class?
button.
(Back)
Page 119

Exercise 96: Configure Automatic Postings for Goods Movement
Purpose of Exercise
This exercise will have you establish the system settings controlling automatic postings to G/L
accounts for Inventory Management and Invoice Verification transactions.
Navigation
Menu Path

Configure automatic postings
Trans Code
Follow the next few pages to create the automatic postings rules for the following functions:
Verify details of:
Field Name
Inventory Posting
Materials Management Small Differences
Offsetting Entry for Inventory Postings
Cost (price) Difference
GR/IR clearing account
Click on the
Key
BSX
DIF
GBB
PRD
WRX
button.
Inventory Posting
Double click on Transaction Event Key

Select your Chart of accounts:
Select
Select
BSX
C_ _ _
Valuation Modif.
Valuation Class
(Save)
Transaction Event Key BSX

Enter the following automatic account assignments (use F4 to lookup the account number):
Valuation +- Valuation Class
Enter
Account
Modifier
Account
Name
Number
G_ _ _
3100
Trading Goods Inventory Account
G_ _ _
3030
Operating Supplies Inventory
(Save)
(Back)
Page 120

Offsetting Entry for Inventory Posting
GBB
Note: See the spreadsheet on the next page for additional information on Account Modifiers.
Select
Select
Select
General Modification
Valuation Modif.
Valuation Class
(Save)
Transaction Event Key GBB

Enter the following automatic account assignments(use F4 to lookup the account number):
Valuation
General
Valuation
Enter
Account
Modifier
Modification
Class
Account
Name
Number
G_ _ _
(Blank)
3030
Supplies Expense Account
G_ _ _
(Blank)
3100
Trading Goods Expense Acct
G_ _ _
VAX
3100
Cost of Goods Sold Account
G_ _ _
VBR
3030
Supplies Expense Account
G_ _ _
VBR
3100
Trading Goods Expense Acct
(Save)
(Back)
Cost (price) difference
PRD
Select
Select
Valuation Modif.
Valuation Class
(Save)
Transaction Event Key PRD

Enter the following automatic account assignments (use F4 to lookup the account number):
Valuation
Valuation Class
Enter
Account
Modifier
Account
Name
Number
G_ _ _
3030
Purchasing Price Difference Acct
G_ _ _
3100
Purchasing Price Difference Acct
(Save)
(Back)
Page 121

Materials Management Small Differences
DIF
(Save)
Verify details of(use F4 to lookup the account number):

Enter
Account
Account
Name
Number
Purchasing Price Difference Account
(Save)
(Back)
Goods receipt / inv. receipt clearing acct

Select
Select
WRX
Valuation Modif.
Valuation Class
(Save)
Transaction Event Key WRX

Verify details of (use F4 to lookup the account number):
Valuation
Valuation Class
Enter
Modifier
Account
Number
G_ _ _
3030
G_ _ _
3100
(Save)
Account
Name
GR/IR Account
GR/IR Account
(Back)
Page 122

Transaction Event Key: GBB Inventory Posting Offsetting Entries
General
Account
Modifier
AUF
BSA
INV
VAX
Description of Usage of Account

Modifier Key
Goods Receipt From Purchase Order with
Account Assignment post to consumption
(exp.>rev.) i.e., non-inventory purchases
Goods Receipt From Production Order
post to production settlement
Goods Receipt Into Initial Stock only used
once for posting inventory off-set for initial
stock data load
MM Physical Inventory Posting MM goods
receipt for increase count in stock, goods
issue for decrease count in stock
WMS Physical Inventory Posting WMS
goods issue to difference (i.e., loss) for
decrease count in stock, goods receipt from
difference for increase count in stock
Goods Issue To Sales - post to Cost of
Goods Sold (COGS)
VAY
Goods Issue To Sales for Consumption

(e.g., goods issue to free sales samples)
VBO
VBR
Goods Issue To Subcontracting Stock

Goods Issue to Consumption - post to
material consumption (i.e.,
expense>revenue)
(e.g., goods issue to job or production
order)
VNG
Goods Issue to Scrap post to scrapping

expense>revenue)
Goods Issue to Sampling post to sampling
expense>revenue)
Transfer Returns Own (unrestricted)
post valuated returned stock from customer
Goods Receipt w>o Purchase Order post
expense>revenue account as offset to
inventory received without purchase order
VQP
ZOB
Page 123
Material Movement Type
101>102 GR from Purchase Order>Reverse
101>102 GR from Production Order>Reverse

122
RE return to order
561>562 GR to Initial Stock
Unrestricted>Reverse
563>564 GR to Initial Stock Quality
Insp>Reverse
565>566 GR to Initial Stock Blocked>Reverse
701>702 GR to Physical In. Unrestricted>GI
from
703>704 GR to Physical In. Quality I>GI from
707>708 GR to Physical In. Blocked>GI from
711>712 GI to Inventory diff.>GR from diff.
713>714 GI to Inventory diff. QI>GR from diff.
717>718 GI to Inventory diff. Blocked>GR from
231>232 GI to Sales Order (MM)>Reverse MM
531> GD, goods issue to delivery
623>624 GI cust. Returnable
packaging>Reverse
633>634 GI customer consignment>Reverse
531> GD, goods issue to delivery
623>624 GI cust. Returnable
packaging>Reverse
633>634 GI customer consignment>Reverse
641>642 TR to Stock in Transit Order>Reverse
543>544 GI to Subcontracting Stock>Reverse
201>202 GI to Cost Center>Reverse
221>222 GI to Project>Reverse
251>252 GI to Sales>Reverse
261>262 GI to Order>Reverse
291>292 GI to All Acct. Assignments>Reverse
401>402 TP Own from Sales Order>Reverse
551>552 GI to Scrap Unrestricted>Reverse
553>554 GI to Scrap Quality Insp.>Reverse
555>556 GI to Scrap Blocked Stock>Reverse
331>332 GI to Sampling Quality Insp.>Reverse
333>334 GI to Sampling Unrestricted>Reverse
453>454 TP Returns to Own>Reverse
501>502 GR w>o P.O. to Unrestricted>Reverse

Exercise 97: Configure Automatic Postings for Taxes
Purpose of Exercise
This exercise will have you establish the system settings controlling automatic postings to G/L
accounts for taxes.
Navigation
Menu Path

Financial Accounting Financial Accounting Global Settings
Tax on Sales/Purchases Posting Define Tax Accounts
Trans Code
Instructions & Details:
Select
Sales Tax 1
(Choose)
(Save)
Account
(Save)
(Back)
Select
320_ _ _
Sales Tax 1
(Choose)
(Save)
MW1
Account
VS1
321_ _ _
(Save)

Message
Page 124

Exercise 98: Set Parameters for Invoice Verification
Purpose of Exercise
The objective of this exercise is to link the company code to the valuation elements within materials
management. The Price Carry Over indicates whether price changes in the previous period or previous year
are to affect the prices in the current period.
If you do not select this field, the price changes in the previous period or previous year have no
effect on the prices in the current period.
Navigation
Menu Path

Configure Price Change in Previous Period/Previous Year
Trans Code
Select your Company code
C_ _ _
Check
Price Carry Over
(Save)

Message
Page 125

Exercise 99: Create Default Values for Invoice Verification
Purpose of Exercise
The purpose of this exercise is for you to maintain the default values for the tax codes used in
invoice verification.
Navigation
Menu Path

Materials Management Logistics Invoice Verification Incoming Invoice
Maintain Default Values for Tax Codes
Trans Code
Click on the
button.
C_ _ _
Default for domestic:
Enter the input tax code
XI
Default value unplanned delivery costs:
Jurisdict. code:
SD0000000
(Save)

Message
Page 126

Exercise 100: Maintain Default Values for Posting Keys
Purpose of Exercise
The purpose of this exercise is to update the posting keys used in the invoice verification process.
Table T169V is an example of direct table maintenance of settings that can be made individually in
several different places.
Navigation
Menu Path
System Services Table Maintenance Extended Table Maintenance
Trans Code
Table:
T169V
Enter the following posting keys:

CoCd
Credit
Debit
C_ _ _
31
Credit
Debit
Credit
Debit
Credit
Debit
50
40
99
89
75
70
21
(Save)

Message
Page 127

Unit 11:
Purpose of Unit
The purpose of Unit 11 is to test the integration of your Material Management and Financial
Accounting systems. With both configured, it is time to create purchase orders for trading goods
and operating supplies, receive the invoices and post payment to the vendors for goods provided to
your company.
Page 128

Exercise 101: Create Purchase Order for Slick Pens
Purpose of Exercise
The purpose of this exercise is to create a Purchase Order from a know supplier (Slick Pens). This
is the first order and you need to evaluate their pens and timeliness of delivery.
Navigation
Menu Path
Logistics Materials management Purchasing Purchase order

Create Vendor/Supplying Plant Known
Trans Code
Vendor
Verify details of:

Material
BPEN_ _ _
CPEN _ _ _
BOX _ _ _
(# for SLICK PENS)
Quantity
500
250
1000
Delivery Date
(Future date)
(Future date)
(Future date)
Net Price
.65
1.50
0.29
Currency
USD
USD
USD
(HEADER)
Conditions tab
Record the total value of the Purchase order $__________(990)
(Save)
(Back)
(Save)
Save anyway past the message indicating that no output device (ie. Printer, FAX) was found to
communicate this PO to the vendor.

Message
Page 129

Exercise 102: Create Purchase Order for Premier Pens
Purpose of Exercise
This exercise will have you create a Purchase Order from a know supplier (Premier Pens). This is
the first order and you need to evaluate their pens and timeliness of delivery.
Navigation
Menu Path

Trans Code
Vendor
Verify details of:

Material
CPEN_ _ _
PPEN _ _ _
(# for PREMIER PENS)
Quantity
250
10
Delivery Date
(Future date)
(Future date)
Net Price
1.60
3.00
Currency
USD
USD
(Header)
Conditions tab
Record the total value of the Purchase order $__________(430)
(Save)
(Back)
(Save)

Message
Page 130

Exercise 103: Create Purchase Order for Promotions Ltd.
Purpose of Exercise
The purpose of this exercise is to create a Purchase Order from a know supplier (Promotions Ltd.).
This is the first order and you need to evaluate their pens and timeliness of delivery.
Navigation
Menu Path

Trans Code
Vendor
Verify details of:

Material
BPEN_ _ _
PPEN _ _ _
(# for Promotions Ltd.)
Quantity
500
5
Delivery Date
(Future date)
(Future date)
Net Price
.50
3.50
Currency
USD
USD
(Header)
Conditions tab
Record the total value of the Purchase order $__________(267.50)
(Save)
(Back)
(Save)

Message
Page 131

Exercise 104: Create a Goods Receipts for the Purchase Orders
Purpose of Exercise
The purpose of this exercise is to receive the stock items into inventory that were ordered from the
three vendors.
Navigation
Menu Path

GR for Purchase Order (MIGO)
Trans Code
Settings Default values
Select
Select
Propose the OK function

Propose all items.
(Adopt)
(Enter)
Enter the PO number 4500000???( next to the Purchase order field)
(Execute)
Make sure you have entered your storage location 10
Select
or
(Save)
Receive the goods for all three POs

Purchase order
Message
Instructor note: Check T169P (OMRL) & T169V (SM30)
Page 132

Exercise 105: Create an Invoice Receipts from Vendors
Purpose of Exercise
The purpose of this exercise is to record the information from the invoice sent to you by the vendor. The
following vendor invoices for the stock items ordered should be entered.
INVOICE #567
ITEMS:
BPEN _ _ _
CPEN _ _ _
BOX _ _ _
TOTAL
Thank you for your order
(Todays date)
QUANTITY
500
250
1,000
PER
$0.65
$1.50
$0.29
INVOICE #3245
ITEMS:
CPEN_ _ _
PPEN _ _ _
(Todays date)
QUANTITY
250
10
PER
$1.60
$3.00
(Todays date)
QUANTITY
500
5
PER
$0.50
$3.50
TOTAL
INVOICE #7890
ITEMS:
BPEN_ _ _
PPEN _ _ _
TOTAL
Slick Pens
PRICE:
$325.00
$375.00
$290.00
$990.00
Premier Pens
PRICE:
$400.00
$ 30.00
__________
$430.00
Promotions Ltd
PRICE:
$250.00
$ 17.50
__________
$267.50
Navigation
Menu Path

Trans Code
Invoice Date:
PO number:

C_ _ _
(Enter your purchase order number)
(Enter)
Page 133
Enter amount:
$ 990.00 (or whatever the amount from the physical

invoice above)
Tax code:
XI
(Enter)
Use the
Verify details of:

GL
Account
Description
Amount
Comments
Verify details of:

GL
Account
Description
Amount
Comments
Verify details of:

GL
Account
Description
Amount
Comments
(Post)

Purchase order
Vendor
Invoice #
Message
(Back)
Page 134

Exercise 106: Post Payments to Vendors
Purpose of Exercise
The purpose of this exercise it to make payment to the vendors for the goods received. You will post a
payment to each of the three vendors from which you have purchase trading goods.
Since the invoices are due for payment now. You are requested to clear the invoices by posting
outgoing payments to the vendors using the bank account (100_ _ _) of your chart of accounts.
Navigation
Menu Path

Trans Code
Document date:
Today
Account:
100_ _ _ (Bank)
Amount:
Enter the amount you are going to pay
Text:
Invoice # 567
Account:
(# for Slick Pens_ _ _)
Select
Review the balance.
(Save)

Purchase order
Vendor
Invoice #
Message
Select
Repeat this process for the other two vendors
Page 135

Display vendor line items
Navigation
Menu Path

Trans Code
Vendor
Company code
Select
(Execute)
Review for Open items
(Enter the vendor number range from the lowest to the highest)
C_ _ _
All items
Page 136

Unit 12:
Purpose of Unit
The purpose of Unit 12 is to have you run Material Requirements Planning to generate a purchase
requisition that you will convert to a purchase order. Following conversion of the requisition you will
change the quantity and complete the purchasing (procurement) cycle.
Page 137

Exercise 107: Create Purchase Outline Agreement (Contract) for Stock Items
Purpose of Exercise
The purpose of this exercise is to create a contract for the premium pen from Premier Pens for 100
pens in the next three months.
Navigation
Menu Path
Logistics Materials management Purchasing Outline Agreement

Contract Create
Trans Code
Vendor
(# for Premier Pens)
Agreement type
Quantity
(Enter)
Validity end
(3 months from today)
(Overview)
Material
Target Quantity
Net Price
Storage location
PPEN_ _ _
100
$ 3.00
10
(Save)
Message
No message record could be found for output of message.
to accept the message.

Message
(Back)
Note: Check the material type attributes if account assignment problems occur.
Page 138

Purpose of Exercise
The purpose of this exercise is to allow the system to plan the availability and requirements for the
premium pen.
Navigation
Menu Path
Logistics Materials Management

Materials Requirements Planning (MRP) MRP Planning
Single-Item, Single-Level Planning
Trans Code
Enter plant:
Processing key:
Create pur. req.:
Deliv. schedule:
Create MRP list:
Planning mode:
Scheduling:
Select
PPEN_ _ _
P_ _ _
NETCH
2
3
1
1
1
(Enter)
Review the MRP list

(Save)

Message
Page 139

Exercise 109: Convert Proposed Purchase Requisition to Purchase Order
Purpose of Exercise
In this exercise you will accept the system generated replenishment proposal for PPEN_ _ _. After
you have adopted the system proposal you will increase the quantity to 100 for PPEN_ _ _.
Navigation
Menu Path

Materials Requirements Planning (MRP) MRP Evaluations
Stock/Requirements List
Trans Code
Enter plant:
PPEN_ _ _
P_ _ _
(Enter)
Double click the MRP element
PurRqs
(Change Element)
Delivery Date
Change to Todays Date
Storage Location
10
Source of Supply
Select your line with your contract number
Quantity
(Save)
Double click the MRP element
100
PurRqs
to convert the MRP generated purchase requisition to a PO.

Vendor
(# for Premier Pens)
(Enter)
In the Document Overview window on left side of screen

Click once on Open Requisitions
(Adopt)
(Item overview)
(Header)
Conditions Tab
Page 140
Record the value of the Purchase Order
Gross Price $__________________
(Save)

Message
Page 141

Exercise 110: Review Outline Agreements
Purpose of Exercise
Review the outline agreement you assigned to the purchase order.
Navigation
Menu Path
Logistics Materials management Purchasing Outline Agreements

List Displays By Agreement Number
Trans Code
Purchase Doc
Purch Org
Leave Blank
P___
(Execute)
Examine your open target quantity

Message
Page 142

Exercise 111: Create a Goods Receipt
Purpose of Exercise
The purpose of this exercise is to receive the pens into inventory.
Navigation
Menu Path

GR for Purchase Order (MIGO)
Trans Code
Enter the PO number 4500000???( next to the Purchase order field) It should turn red on the left
column when selected
(Execute)
Make sure you have entered your storage location
Select
or
(Save)

Message
Page 143

Exercise 112: Create an Invoice Receipt from Vendor
Purpose of Exercise
The purpose of this exercise is to record the invoice sent by the vendor for the PO for the pens
ordered.
Premier Pens, Inc.
INVOICE #203-45879
ITEMS:
PPEN _ _ _
QUANTITY
100
PER
PRICE:
$ 300.00
__________
$ 300.00
$ 3.00
TOTAL
We appreciate your business
Navigation
Menu Path

Trans Code
Document Date:
Enter Currency:
PO number:

C_ _ _
USD
(Enter)
Enter amount:
$ 300 (from the physical invoice)
Tax code:
XI
(Enter)
Use the

(Post)

Message
Page 144

Purpose of Exercise
This exercise has you post payment to the vendor for the pens. Since the invoice for Premier Pens
is due for payment. You are requested to clear the invoice amount by posting an outgoing payment
using the bank account (100_ _ _).
Navigation
Menu Path

Trans Code
Document date:
Today
Account:
100_ _ _ (Bank)
Amount:
$ 300
Text:
Invoice # 203-45879
Account:
(for Premier Pens _ _ _)
Select
Review the balance.
(Save)

Message
Again display vendor line items

Navigation
Menu Path

Trans Code
Vendor
Company code
Select
(Execute)
Review for Open items
Premier Pens _ _ _ account number

C_ _ _
Cleared items
Page 145

Unit 13:
Purpose of Unit
The purpose of Unit 13 is to create the organizational structure necessary to carry out the customer
order management functions of your company.
Page 146

Exercise 114: Create Sales Organization
Purpose of Exercise
This exercise will have you create the Sales Organization. This is the highest level organizational
structure in Sales and Distribution. Your pen company will have one Sales Organization.
The sales organization is the unit or structure responsible for the terms and conditions for the sale of
products or services.
Navigation
Menu Path

Enterprise structure Definition Sales and Distribution
Define, Copy, Delete, Check Sales Organization
Trans Code
Double click on: Define sales organization.
Select
Enter Sales Organization:
Enter Description
Address text name
Letter header text
Footer lines text
Greeting text name
Sales org.calendar
Rebate proc.active
S_ _ _ (use your team number)

Pen Inc _ _ _
ADRS_SENDER
ADRS_HEADER
ADRS_FOOTER
ADRS_SIGNATURE
US
Checked
Select the address

Postal Code
City
Country
Region
57069
Vermillion
US
SD

Jurisdict. code
Language
button

SD0000000
English
(Enter)
(Save)
(Enter) to verify the address information.
(Alternatively)
Select
S999
S_ _ _
(Copy As)
Sales Organization
(Enter)

Message
Page 147

Exercise 115: Assign Sales Organization to Company Code
Purpose of Exercise
This exercise will tie your Sales Organization to Finance Accounting (FI) by assigning it to your Company
Code.
Navigation
Menu Path

Enterprise structure Assignment Sales and Distribution
Assign Sales Organization to Company Code
Trans Code
C_ _ _
A window appears listing the unassigned Sales Orgs.
Check the box next to your Sales Org
S_ _ _
(Enter)
Scroll up to review the new assignment

(Save)

Message
Page 148

Exercise 116: Define Distribution Channels
Purpose of Exercise
This exercise will have you review the two distribution channels you will be using. Since distribution
channels are created at the client level, once they are create everyone has access to them for use in
their own organizational structure. Distribution channels are used to define the way in which products or
services reach your customer.
Navigation
Menu Path

Enterprise structure Definition Sales and distribution
Define, Copy, Delete, Check Distribution Channel
Trans Code
*The instructor, as a demonstration will complete this task.

All students will use these Distribution Channels throughout the remainder of the course.
Select:
Select
Create distribution channels:
Define distribution channel
RE
WH
Retail
Wholesale
Students review distribution channels:

RE
WH
Retail
Wholesale
(Save)
(Enter)
Page 149

Exercise 117: Assign Distribution Channels to Sales Organization
Purpose of Exercise
This exercise has you assign the different ways in which your products reach your customer to your Sales
Organization.
Navigation
Menu Path

Enterprise structure Assignment Sales and distribution
Assign distribution channel to sales organization
Trans Code
Select your Sales Organization
S_ _ _
A window appears listing all the available distribution channels
Select the distribution channels
RE and WH
(Enter)
(Save)

Message
Page 150

Exercise 118: Define Division
Purpose of Exercise
This exercise will have you review the division you will be using. Since divisions are created at the
client level, once they are create everyone has access to them for use in their own organizational
structure. Divisions are a way of grouping materials, products, or services. A product can exist in
only one division. It is a way in which you could further divide you distribution channels if you
desired to do so.
Navigation
Menu Path

Enterprise structure Definition Logistics general
Define, Copy, Delete, Check Division
Trans Code
*The instructor will complete this task as a demonstration.

All students will use these same Divisions throughout the remainder of the course.
The instructor will select:
Change Division 01 Name from Product Division 01 to:
Define Division
General Products
(Save)
Students review divisions

01 (General Products)
(Enter)
Page 151

Exercise 119: Assign Division to Sales Organization
Purpose of Exercise
This exercise will have you tie your Divisions, or groupings of materials, to your Sales Organization.
Navigation
Menu Path

Assign division to sales organization
Trans Code
Select your Sales Organization
S_ _ _
A window appears listing all the available divisions
Select the division
(Enter)

(Save)

Message
Page 152

Exercise 120: Set up Sales Areas
Purpose of Exercise
This exercise will have you create Sales Areas. Sales Areas are made up of a Sales Organization, a
Distribution Channel and a Division. Sales Areas are crucial in pricing.
Navigation
Menu Path

Set up sales area
Trans Code
Assign all the Distribution channels and Divisions to the Sales Organization as follows:
Double-click on your Sales Organization

S_ _ _
A pop-up window appears with all available Distribution Channels
Select the distribution channels
RE and WH
(Enter)
Double-click on the first Distribution Channel under your Sales Org.
A pop-up window appears with the available Divisions.
Select division
(Enter)
(Repeat for each distribution channel.)
Review the new Sales Area assignment to verify both Distribution Channels have the Division
assigned
(Save)

Message
Page 153

Exercise 121: Define Loading Groups
Purpose of Exercise
The purpose of this exercise is to have you review the loading groups that have been established. Loading
Groups are created at the client level and once created are available for all to use.
Loading groups are a way of grouping of materials that share the same loading requirements. They
are also used in determining the shipping point in a plant.
Navigation
Menu Path

Logistics Execution Shipping Basic Shipping Functions
Shipping Point and Goods Receiving Point Determination
Define loading groups
Trans Code
These loading groups will be available to all users on this client.
Select
LGrp / Description
HAND, Load by Hand
LGrp / Description
CART, Handcart
(Enter)
(Save)
Student review:
LGrp
LGrp
HAND
CART
(Back)
Page 154

Exercise 122: Create Shipping Point
Purpose of Exercise
This exercise has you create a shipping point within your plant. A shipping point is a physical
location inside your plant, from which you will ship items. Based on different loading and/or shipping
requirements, you can create one or more shipping points to meet your business requirements.
Navigation
Menu Path

Enterprise structure Definition Logistics Execution
Define, Copy, Delete, Check Shipping Point
Trans Code
Double click on Define shipping point
Select

Shipping point:
Factory calendar:
Leave all other fields blank
S_ _ _ (Description of your Shipping point)

US
(Address)
Postal code:
City:
Country key:
Region
Language:
Jurisdict. code
57069
Vermillion
US
SD
English
SD0000000
(Enter)
(Save)
(Enter) to verify the address information.

Message
Page 155

Exercise 123: Assign Plant to Sales Organization and Distribution Channel
Purpose of Exercise
This exercise will enable the integration between the Material Management (MM) and the Sales and
Distribution (SD) modules. You will need to assign your plant to all combinations of a Sales Organization and
a Distribution Channel.
Navigation
Menu Path

Assign sales organization - distribution channel plant
Trans Code
Assign the Plant to each of the Sales Org. / Distribution channel combinations as follows:
Double-click one of your Sales organization /distribution channel combinations
From the pop-up window, select your plant P_ _ _
(Enter)
Repeat for all your Sales organization / Distribution channel combinations
Scroll up to review the assignments
Verify that each combination has your plant assigned
(Save)

Message
Page 156

Exercise 124: Assign Shipping Point to Plant
Purpose of Exercise
The purpose of this exercise is to assign your shipping point to your plant. A shipping point can only exist in
one plant. However, a plant can have many shipping points. The number of shipping points will be dependent
on your business requirements. Remember that a shipping point is a physical location within a plant from
which items are shipped.
Navigation
Menu Path

Enterprise structure Assignment Logistics Execution
Assign Shipping point to plant
Trans Code
Select your plant by double-clicking
From the pop-up window, select the shipping point to be assigned to your plant
(Enter)
(Save)
P_ _ _

Message
Page 157

Unit 14:
Purpose of Unit
The purpose of Unit 14 is to create additional master data needed for conducting the customer order
management cycle. This will include creating the additional views needed for the material master,
creating additional General Ledger accounts, creating customers and assigning a pricing procedure.
Page 158

Exercise 125: Create Sales Views for Trading Goods
Purpose of Exercise
This exercise will have you create (extend) the trading good materials created in earlier material management
exercises. These new views for the material masters must now be created (extended) to include the sales
views in order to make the materials available for sale.
Additionally, materials must have sales views created (extended) for both distribution channels
where they will be sold; RE and WH.
Navigation
Menu Path
Logistics Sales and distribution Master Data Products Material

Trading goods Create
Trans Code
Defaults Organization levels
Copy from
Company code:
Plant:
C_ _ _
P_ _ _
C_ _ _
P_ _ _
Sales org:
S_ _ _
S_ _ _
Distribution channel:*
RE
RE
Repeat this process for Distribution channel:
WH
(*Create the above materials for distribution channel Direct then change the defaults and continue this
process to create each material for distribution channel Wholesale.)
(Enter)
Defaults Views
Select the views:
(Enter)
Sales: Sales Org. Data 1

Sales: Sales Org. Data 2
Sales: General/Plant Data
Material (Repeat for each material)
BPEN_ _ _
Details on next page
CPEN_ _ _
PPEN_ _ _
BOX_ _ _
Use the following information to create each of the materials
(Enter)
Sales: Sales org. 1 View

General data
Division
Delivering Plant
P__ _
Page 159

Tax Data
Tax Jurisdiction Code
County Sales Tax
City Sales Tax
UTXJ
UTX2
UTX3
(Enter)
Sales: Sales org. 2 View

Grouping terms
Mat. Statistics Group
1 (A materials)
(Enter)
Sales: General/plant View

Shipping data (time in days)
Trans. grp.:
Loading Grp.:
0 (Exempt)
0 (Exempt)
0 (Exempt)
0001 Pallets (for route determination)

CART Handcart (for shipping point determination)
(Save)*
*Remember to change the defaults from RE and create the WH views for all the materials
Hint:
To expedite the Sales view creation process use the copy method by entering a material (that
has already been extended) in the Copy from field. Then continue as instructed, noticing that the
initial materials data defaults into the new materials fields.
Record the system messages:

Material
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
Box_ _ _
Message
Page 160

Exercise 126: Create Sales Revenue Account
Purpose of Exercise
This exercise will have you create the two general ledger accounts you will need to record revenues
and discounts from revenues.
Navigation
Menu Path

Trans Code
Account number:
Company code:
600_ _ _
C_ _ _
(Create)
Type/descripton TAB
Control in chart of accounts
Account Group
Check
PROFIT & LOSS ACCOUNT

P&L STATEMENT ACCOUNT
Description
Short text*
G/L acct long text
Sales Revenue
Sales Revenue
Control Data TAB

Account control in company code
Currency
USD
Selected
Account management in company code

Check
Line item display
Sort key:
001
Field status group:
ZREV
Check
(Save)

Message
Page 161

Exercise 127: Create Sales Revenue Deductions Account
Purpose of Exercise
To process billing we will need Profit & Loss Statement accounts for Sales Revenue and Sales Discounts
Navigation
Menu Path

Trans Code
Account number:
Company code:
610_ _ _
C_ _ _
(Create)
Type/descripton TAB
Control in chart of accounts
Account Group
Check
PROFIT & LOSS ACCOUNT

P&L STATEMENT ACCOUNT
Description
Short text*
G/L acct long text
Revenue Deductions
Revenue Deductions
Control Data TAB

Account control in company code
Currency
USD
Selected
Account management in company code

Check
Line item display
Sort key:
001
Field status group:
ZREV
Check
(Save)

Message
Page 162

Exercise 128: Review Sold-to, Ship-to, Payer & Bill-to Account Groups
Purpose of Exercise
This exercise is to have you review the different account groups that you will use to create your
customers. Account groups control the data required to create customers (business partners)
This is a review only exercise (Do not change or save).
Navigation
Menu Path

Financial accounting Accounts Receivable/Payable
Customer Accounts Master Data
Preparations for Creating Customer Master Data
Define Account Groups with Screen Layout (Customers)
Trans Code
(Change-->Display)
Select
0001 - Sold-to Parties
(Details)
Select
General Data
Select
Review the required fields by double clicking on the various groups
(Back)
Select
Company code data
Select
Review the required fields of the various groups
(Back)
Select
Sales data
Select
(Back) Twice
Select
0002 Goods Recipient (Ship-to)
(Details)
Select
General Data
Select

(Back)
Page 163

Exercise 129: Create Customer
Purpose of Exercise
The purpose of this exercise is to have you create customers. You have already created business
partners (Vendors) in both Financial Accounting (FI) and Material Management (MM). Since you are
in the Sales and Distribution (SD) module now, you will create general, company code (FI) and sales
and distribution (SD) views for your customers. When you created vendors you could create them
centrally this created all three views from a single point. The same functionality is available for
customers. In Sales and Distribution (SD) it is called Create Complete indicating that you want to
create the General Data, Company Code (FI) and Sales and Distribution views at the same time.
In this exercise you will create five customers. Three of these will be in your retail distribution
channel and two will exist in your wholesale distribution channel.
Navigation
Menu Path

Trans Code
Account group
Customer:
Company code:
Sales organization:
Division:
Sold-to party
(Leave blank)
C_ _ _
S_ _ _
as listed below for each customer
01
(Enter)
You will create the following customers:

The Rushmore Group, LLC Vermillion, SD 57069
SAP, America Newtown Square, PA 19073
Promotional Products, Inc. Sacramento, CA 95814
Pleasure Boats Buying Group Miami, FL 33010
Tanagers Leasing Vermillion, SD 57069
Address TAB:
Name
Name:
Search term
Search Term:
Address
Postal Code:
City:
Country:
Region:
Transportation zone
Dist.Ch:
Dist.Ch:
Dist.Ch:
Dist.Ch:
Dist.Ch:
RE
RE
WH
WH
RE (Customer and Vendor)
Customers name (see above list)

___
Customers zip code
Customers city
US
Customer's State
Enter appropriate Transportation zone (used for route determination)
Select
Jurisdict. code
(State code + 7 zeros)
Page 164

Communication
Language:
English
Control Data tab (only when creating for Tanager Leasing):

Vendor
Enter the vendor number for Tanager Leasing remember that Tanager
Leasing is not only a customer but also a vendor
Select

Rec. Account:
Sort key:
Enter your A/R reconciliation account number (110_ _ _)

001 (posting date)
Terms of payment:
0001 (Payable immediately, Due net)
Select
Sales TAB:
Sales order
Currency:
Pricing/statistics
Cust. Pric. Proc.:
Cust. Stats. Grp:
Shipping TAB:
Shipping
Delivery priority:
Order Combination:
Delivering Plant:
Partial deliveries
Delivery and payment terms
Incoterms:
Payment terms:
Accounting
Acct assgmt group:
Accounting
Tax Classification:
USD
1 (standard)
1 A material. (This field helps determine which data are updated in the
Logistics Information System)
02 (normal item)
Selected (default)
01 (standard)
P_ _ _
3 (9 is the default)
FOB, Origin Shipping Dock (note the both are necessary)

0001
01 (Domestic Revenues)
0 (for all 3 tax categories)
(Save)
Repeat the process for each of the new customers and record the customer numbers of the new
customers.
Page 165

Customer
Customer Number

SAP, America
Promotional Products, Inc.
Pleasure Boats Buying Group
Tanagers Leasing
Instructor Note: insure these steps are done before customers are created.
IMG> Financial Accounting>Maintain credit control area Create C_ _._
IMG> Financial Accounting> AR&AP> Credit Management>Credit control account>Assign permitted
credit control areas to company code
C_ _ _ = C_ _ _
Page 166

Exercise 130: Create Ship-to party
Purpose of Exercise
In this exercise you will create an alternative ship-to location or goods recipient. SAP, America has
an organization to which they wish to have you ship directly. This new ship-to or goods recipient
party is SAP, America UAP (University Alliance Program). In order to do this you will create a
specific ship-to customer for this separate address.
Navigation
Menu Path

Trans Code
Enter the following information
Account group
Customer:
Company Code
Sales organization:
Division:
Goods Recipient
Leave blank
C_ _ _
S_ _ _
RE
01
(Enter)
Address TAB:
Name
Name:
Search term
Search Term:
Address
Postal Code:
City:
Country:
Region:
Transportation zone
SAP, America UAP

_ _ _ Customer
19073
Newtown Square
US
PA
000000001
Select
Jurisdict. code
PA0000000
Communication
Language:
English
Select

Rec. Account:
Sort key:
Enter your A/R reconciliation account number (110_ _ _)

001 (posting date)
Terms of payment:
0001 (Payable immediately, Due net)
Page 167
Select
Shipping TAB:
Shipping
Delivery priority:
Order Combination:
Delivering Plant:
Partial deliveries
Accounting
Tax Classification:
02 (normal item)
Selected (default)
01 (standard)
P_ _ _
3 (9 is the default)
0 (for all 3 tax categories)
(Save)

Customer
Customer Number
SAP, America - UAP
Page 168

Exercise 131: Assign Ship-to party to Customer
Purpose of Exercise
In this exercise you will assign the newly created good recipient to the sold-to party created in an
earlier exercise. Please note that the purpose of this exercise is to end up with an additional ship-to
party not to replace the old ship-to party with a new one. You will complete this by changing the
original SAP, America customer by adding SAP, America UAP customer as an additional ship-to
party on the Partner Functions Tab of the sold-to party.
Navigation
Menu Path

Customer Change Complete
Trans Code
Customer:
Company Code:
Sales Organization:
Division:
(Enter)
Select
Partner functions TAB:

Partner function (add new line)
Number
Customer # for SAP, America

C_ _ _
S_ _ _
RE
01
SH for Ship-to party

Customer # for SAP, America - UAP
(Enter)
Ship to Party and the name will appear.
(Save)

Message
Page 169

Unit 15:
Purpose of Unit
The purpose of Unit 15 is to define prices for materials, specific customer prices, and discounts. In
this unit you will also establish credit limits for your customers and define those material stocks that
will be considered when you are conducting an availability check for a sales order.
Page 170

Exercise 132: Create Material Prices
Purpose of Exercise
In this exercise you will create material prices that any customer would pay. In determining price
this would be the last price that would be used to determine pricing for an item.
Prices are defined by Sales Organization and Distribution Channel.
Navigation
Menu Path
Logistics Sales and distribution Master data Conditions Create

Prices Material price
Trans Code
Enter the following information to set up retail prices:
Select
Cnty SOrg. DChl Material ReSt
Sales Organization:
S_ _ _
RE
Enter the following materials and prices:
Pricing information:
Condition
PR00
PR00
PR00
PR00
Material
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
BOX_ _ _
Amount
$ 1.09
$ 2.29
$ 9.95
$ 0.49
(Enter)
The system will automatically enter the material descriptions and units of measure
(Save)
Message
Enter the following information to set up wholesale prices:
Double click on
Select
Cnty SOrg. DChl Material ReSt
Sales Organization:
S___
WH
Page 171

Pricing information:
Condition
PR00
PR00
PR00
PR00
Material
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
BOX_ _ _
Amount
$ 0.89
$ 1.99
$ 7.50
$ 0.49
(Enter)
(Save)

Message
Page 172

Exercise 133: Create Customer Specific Material Price
Purpose of Exercise
In this exercise you will create a special price that a specific customer receives for a specified
validity period.
This allows you to create special customer/material pricing.
Navigation
Menu Path

Prices Individual Prices
Trans Code
Select
CnTy SOrg. DChl Customer Material
Sales Organization:
S_ _ _
RE
Customer:
SAP, America
Verify details of:

Condition
PR00
PR00
Material
CPEN_ _ _
PPEN_ _ _
Amount
$ 2.09
$ 8.50
ReSt
Valid on
Todays Date
Todays Date
Valid to
3 months from today
3 months from today
(Enter)
(Save)

Message
Page 173

Exercise 134: Create Customer Discount
Purpose of Exercise
The purpose of this exercise is to show how a customer specific discount is created.
This also serves to introduce you to the concept of a pricing scale.
This condition type is currently set for Item condition (line item), but could be changed to Header
condition in configuration. If it is set to a Header condition, the discount would apply to the order as
a whole rather than to the individual line items in the order.
Navigation
Menu Path

Discounts/surcharges By Customer
Trans Code
Select
Sales Organization:
Condition
Customer:
(Enter)
Select line
Click on the scales

button to give the customer a discount of 5% for order values between
$1,000 and $1,900.00 and a discount of 8% for order values between $2,001 and $2,999.99 and a
discount of 10% for orders larger than $2,999.99.
CnTy SOrg. DChl Customer ReSt

S_ _ _
WH
K007
Scale value 1000.00

Scale value 2000.00
Scale value 3000.00
Amount 5
Amount 8
Amount 10
(Save)

Message
Page 174

Exercise 135: Establish Credit Limit for Customers
Purpose of Exercise
The purpose of this exercise is to establish credit limits for your customers. Each customer has an
established credit limit. How the system reacts to a customer that has exceeded the credit limit you
established is determined in configuration. The current setting is to provide a warning message, but
not stop the processing of an order or delivery.
Navigation
Menu Path
Logistics Sales and Distribution Credit Management Master data

Change
Trans Code
Customer:
Credit Control Area:
Check the following:
Customer # for The Rushmore Group, LLC

C_ _ _
Overview
Central Data
Status
(Enter)
Page forward to:

Customer Credit Management Change: Central Data
Maximum permitted credit limits
Total Amounts
5000
Individual limit
5000
Currency
USD
Customer Credit Management Change: Status
Credit limit data
Credit Limit
5000
(Save)
Repeat this for the other four customers

Customer
SAP, America
Tanager Leasing
Credit limit
$ 5,000
$ 25,000
$ 2,500
$ 5,000
$ 1,000
Currency
USD
USD
USD
USD
USD
(Save AFTER EACH CUSTOMER)

Message
Page 175

Unit 16:
Purpose of Unit
The purpose of Unit 16 is to complete some final details necessary to prepare you for the
comprehensive system test that begins in the next unit. This unit will have you create some
specialized master data as well as complete the final configuration steps of shipping point and
revenue account assignment determinations.
Page 176

Exercise 136: Assign Sales Areas to Pricing Procedure
Purpose of Exercise
The purpose of this exercise is to link your sales area to a pricing procedure. The RVAJUS pricing
procedure is the standard USA pricing procedure with jurisdiction code. The pricing procedure
which will be discussed in detail in the next unit is the manner in which prices are assigned to
individual line items in your order as well as discounts, surcharges, etc.
Navigation
Menu Path

Sales and Distribution Basic Functions Pricing Pricing Control
Define And Assign Pricing Procedures
Trans Code
Double click on Define Pricing Procedure Determination
Select
Verify details of:

Sorg
DChl
Dv
DoPr
CuPP
PriPr
S_ _ _
RE
01
RVAJUS
S_ _ _
WH
01
RVAJUS
(Enter)
Check the assignment
(Save)

Message
Page 177

Exercise 137: Define Availability Check for Sales Orders
Purpose of Exercise
This exercise will have you review the stocks that are to be included when you conduct and
availability check at time of inquiry, quotation, order, delivery, etc. This is completed at the client
level and as such you will only need to review this. It is important to note the type of stock and their
status as to whether or not they are considered during the availability check.
Navigation
Menu Path

Sales and Distribution Basic Functions
Availability check and Transfer Requirements Availability Check
Availability Check with ATP Logic or against Planning
Carry out control for Availability Check
Trans Code

This availability check rule will be available to all users on this client.
The instructor will complete the following information:
Select
Select
02 for A (SD orders)

(Display)
Replenishment Lead time
Deselect
Check without RLT
(Back)
Student select
Select
02 for A (SD orders)
(Display)
(Back)
Page 178

Exercise 138: Assign Sales and Delivery Documents to Credit Check
Purpose of Exercise
The purpose of this exercise is to assign sales and delivery documents to a Credit Check.
Navigation
Menu Path

Sales and Distribution Basic Functions
Credit Management/Risk Management Credit Management
Assign Sales Documents and Delivery Documents
Trans Code
Verify the following information

Double click on Credit limit check for order types
For Order type
Credit Check
OR
A
(Back)

Message
Page 179

Exercise 139: Create Shipping Point Determination
Purpose of Exercise
In this exercise you will create the table that will determine the shipping point to be used in your plant. While
you have only created one shipping point, you still need to create the determination table. In determining the
shipping point, the following are considered:
The Plant from the (1) Customer Ship-to Master or the (2) Material Master,
The Shipping Conditions from the customer master, and
The Loading Group from the material master.
Navigation
Menu Path

Logistics Execution Shipping Basic Shipping Functions
Shipping Point and Goods Receiving Point Determination
Assign shipping points
Trans Code
Select
Verify details of:

SC (Shipping
condition):
01 (Standard)
01 (Standard)
LGrp
(Loading group):
HAND (Load by Hand)
Plnt
(Plant):
P_ _ _
PrShP (Proposed Shipping

point):
S_ _ _
CART (Handcart)
P_ _ _
S_ _ _
(Save)

Message
Page 180

Exercise 140: Create Revenue Account Assignment Key
Purpose of Exercise
This exercise creates the automatic posting of revenues when the billing document is created. At time of
billing revenues are posted to the General Ledger Account. Which account to be posted is determined by a
combination of:
The Sales Organization,
The Account assignment key, and
The Account Assignment Group (Customer Master)
Navigation
Menu Path

Sales and Distribution Basic Functions Account Assignment/Costing
Revenue Account Determination Assign G/L accounts
Trans Code
Cust. Grp/Account Key
Select Table 002:

(Details)
Select

App (application):
CndTy. (Condition type):
ChAc (Chart of accounts):
S Org.(Sales organization):
AAG (Account assignment group):
ActKy (Account key):
G/L acct (G/L account):
V (Sales/Distribution)
KOFI (Acct Determination)
C_ _ _
S_ _ _
01 (domestic revenue)
ERL (revenue)
G/L account for Revenue from Sales (600_ _ _)
Enter a second line entry:

App (application):
CndTy. (Condition type):
ChAc (Chart of accounts):
S Org.(Sales organization):
AAG (Account assignment group):
ActKy (Account key):
G/L acct (G/L account):
V (Sales/Distribution)
KOFI (Acct Determination)
C_ _ _
S_ _ _
01 (domestic revenue)
ERS (sales deductions)
G/L account for Revenue Discounts (610_ _ _)
On completion of both entries
(Save)

Message
Page 181

Purpose of Exercise
The purpose of this exercise is to obtain current inventory information about your products.
Navigation
Menu Path

Trans Code
Material:
Plant:
Display version:
(Execute)
Double click on the line with your Plants stock. (A pop-up window is displayed showing the
details of the inventory by stock type at the plant.)
Note the stock types and the quantities
Exit the detailed display window
Chose a material from the sales order

P_ _ _
1
Stock Type
Unrestricted
Material
Storage Location
Use
Sales Orders
BPEN_ _ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _
Page 182
Scheduled for
Delivery

Comprehensive Test of Business Case Scenario
Unit 17:
Purpose of Unit
The purpose of Unit 17 is to provide a comprehensive testing of the organizational and master data,
you have set up using a series of transactions. These transactions will provide you with an
understanding of how the options you selected during configuration impact your transactions.
Page 183

Exercise 142: Create Sales Order
Purpose of Exercise
This exercise will have you create a sales order.
Navigation
Menu Path
Trans Code
Order type:
Sales organization:
Division:
(Enter)
Enter the sold-to party
Enter a purchase order number
Enter a PO date
OR
S_ _ _
RE
01
Sales TAB:
Req. deliv. date
Material
BPEN_ _ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _

(any number)
(todays date)
Enter date 3 days from today

QTY
250
100
50
150
(Enter)
Review
Overview Data:
Select line item 10
(Conditions)
Review item pricing
(Back)
Select line item 20
(Schedule lines for item)

Review Schedule line
(Back)
(Display availability)
Review Stock overview
(Back)
Header Data:
Page 184

Goto Header Sales
Sales TAB:
Note and record the pricing procedure ______________________
Conditions TAB:
Note and record the net value for the order this is the total of all line items $____________________
(Back)
(Save)
Message
Page 185

Purpose of Exercise
The purpose of this exercise is to update the current inventory information about your products.
Open a new session (or System Create session)
Navigation
Menu Path

Trans Code
Material:
Plant:
Display version:
the material numbers of the item on the sales order

P_ _ _
1
(Execute)
Note the sales orders quantity appears in the Sales orders stock type
Stock Type
Unrestricted
Material
Storage Location
Use
Sales Orders
BPEN_ _ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _
Page 186
Scheduled for
Delivery

Exercise 144: Create Delivery Note for Sales Order
Purpose of Exercise
The purpose of this exercise is to create a delivery based on the customers order. Creating the
delivery brings your order to the point where stock availability is re-determined, and the quantity of
ordered items are moved to a scheduled for delivery stock status.
Navigation
Menu Path

Outbound Delivery Create Single Document
With reference to Sales Order
Trans Code
Shipping point:
S_ _ _
Selection date:
Order:
(Enter)
(Details)
(Back)
Picking Tab:
Plant/Sloc: = P_ _ _ / 10 for each item
(Save)

Message
Page 187

Purpose of Exercise
Open a new session (or System Create session)
Now go to your other session (Alt + Tab), and leave this session open.
Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu
path and information below.
Navigation
Menu Path

Trans Code
Material:
Plant:
Display version:

P_ _ _
1
(Execute)
Note that the quantity from the Sales Order stock type has moved to the Schd. for delivery
stock type
Stock Type
Unrestricted
Material
Storage Location
Use
Sales Orders
BPEN_ _ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _
Scheduled for
Delivery
Exit the detailed display window
Now go to your other session, leaving this session open. (Alt + Tab or select on the bottom bar
of your screen)
Page 188

Exercise 146: Picking Materials on Delivery Note
Purpose of Exercise
The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the
proposed materials per delivery.
Navigation
Menu Path

Trans Code

(Enter)
Enter the storage location that contains the inventory (check stock status if you dont remember)
Pick quantity =
Delivery quantity
(Save)
Recheck the stock status of the materials. Note that no change has occurred in the stock status - the
quantities are still in the Schd. for delivery stock type field.

Message
Page 189

Purpose of Exercise
This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect
the inventory shipped. This is the time at which the ownership of the goods changes from you to the
customer. These goods have left your plant and are now owned by your customer. Both inventory
and costs of goods sold are impacted by this transaction.
If you have shipped or sold the goods FOB Destination, the actual change of ownership takes place
at the time the goods are received at the customers location. However, the system reflects the
materials are no longer available in your stock at the time of post good issue.
Navigation
Menu Path

Trans Code
Select

To recheck the stock status (see earlier exercises):
Switch back to your other session that is still on the Stock overview.
Check the stock status of the materials
(Execute)
Note the quantity from the Schd. for delivery stock type has disappeared and the Unrestricted use
stock quantity has been reduced.
Message
Page 190

Purpose of Exercise
Now go to your other session (Alt + Tab), and leave this session open.
Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu
path and information below.
Navigation
Menu Path

Trans Code
Material:
Plant:
Display version:

P_ _ _
1
(Execute)
Stock Type
Unrestricted
Material
Storage Location
Use
Sales Orders
BPEN_ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _
Page 191
Scheduled for
Delivery

Exercise 149: Bill Customer
Purpose of Exercise
This exercise will create the billing document for the customer. It is at this time when the revenue is
recognized and posted to the general ledger. Once the post goods issue has been completed, you
can bill your customer for those goods.
Navigation
Menu Path
Trans Code
(Execute)
Record the total amount billed to the customer.__$_____________________

(Save)

Message
Page 192

Purpose of Exercise
This exercise will see your customer paying the invoice you created in the billing exercise. The
payment will be posted to the general ledger accounts. This entry will increase the bank account,
reduce the customers account receivable balance as will as the account receivable reconciliation
account.
Navigation
Menu Path

Trans Code
Document date:
Company code:
Currency/rate:
Bank data:
Account:
Amount:
Account:
Todays date
C_ _ _
USD
The G/L account for your bank account
Select
(Save)
Return to the Sales Order and review the Document flow for the customer orders that you just
processed.
Message
Page 193

Exercise 151: Review Document Flow
Purpose of Exercise
This exercise provides you with exposure to a powerful tool in customer order management. The document
flow provides a look at the entire transaction from beginning to the end. In this example, you have created an
order, a delivery, posted goods issue, billed the customer and received payment. To examine the flow, you can
begin with any one of these document numbers and the document flow will show an audit trail of all
documents tied to that number.
Navigation
Menu Path
Logistics Sales and distribution Sales Order Display
Trans Code
Enter your order number.

Select Menu:
The system displays a list of documents associated with the order.
Click on the line of the GD goods issue: delvy 49000.###
Select
The system displays the material document with a goods movement 601, which is the movement type
for goods issue to a delivery note (Post Goods Issue).
Select
to view the account postings for this goods movement.
(Back) to the overview screen

It can be seen from the document flow that:
4. The entire document flow is now shown.
5. There are no open documents.

6. The business cycle is complete.
Note: You can view the document flow from the Sales Order, Delivery or Billing screens.
Click on the line of the Standard Order #
Select the
The document flow can be seen in greater detail.
Click on the line of the Outbound Delivery #
Select the
The Document Header Status can be viewed
Page 194

Unit 18:
Purpose of Unit
The purpose of Unit 18 is to create a sales order using your customer info record for Pleasure Boats
Buying Group and then complete the order to cash business process.
Page 195

Exercise 152: Create Customer Material Info Record
Purpose of Exercise
This exercise introduces you to the concept of Customer Material Information Records. When a
customer wishes to order materials from us using a different naming convention than you do, you
can set up a Customer Material Info Record which allows us to enter materials by the customer's
specific naming convention. This is especially true in the wholesale area. Customers order
products by their product number not necessarily your product number. SAP provides for the
translation of these materials into your material names, which enables the customer and your sales
representative to communicate clearly.
Navigation
Menu Path
Logistics Sales and distribution Master data Rebate Arrangements

Customer Material Information Create
Trans Code
Customer number:
Sales organization:
Customer # for Pleasure Boats Buying Group

S_ _ _
WH
(Enter)
Enter the following materials and the corresponding customer material name as indicated:
Verify details of:

Material
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
BOX_ _ _
(Enter)
(Save)
Pleasure Boats Buying Group Material Number

Dinghy
Bow Rider
Yacht
Slip

Message
Page 196

Exercise 153: Create Sales Order Using Customer Info Record
Purpose of Exercise
This exercise will have you create a sales order using Pleasure Boats Buying Group material info
record (their part numbers/name).
Navigation
Menu Path
Trans Code
Order type:
Sales organization:
Division:
(Enter)
Enter the sold-to party number for Pleasure Boats Buying Group
Enter a purchase order number (any number)
(Enter)
Select Ordering party tab
OR
S_ _ _
WH
01
A new field appears in the Sales Order line item: Customer material no.
Enter the following customer materials and quantities:
Materials and Quantities for order
Customer material no
Dinghy
Bow Rider
Yacht
Slip
QTY
250
100
30
150
Material (Leave blank)
(Enter)
Note: The system references the customer material numbers and copies our equivalent material number
and all relevant data.
Check the pricing to see that wholesale pricing was applied.
Go to the header and record the Sales Orders Net Value $________________________
(Save)
Message
Page 197

Exercise 154: Create Delivery for Sales Order
Purpose of Exercise
The purpose of this exercise is to create a delivery based on the customers order. Creating the
delivery brings your order to the point where stock availability is re-determined, and the quantity of
ordered items are moved to a scheduled for delivery stock status.
Navigation
Menu Path

Outbound Delivery Create Single Document
With reference to Sales Order
Trans Code
Shipping point:
S_ _ _
Selection date:
Order:
(Enter)
(Details)
(Back)
Picking Tab:
Plant/Sloc: = P_ _ _ / 10 for each item
(Save)

Message
To recheck the stock status (see previous exercises):
(Back)
Check the material number and check the plant number
(Execute) again
The updated stock level is now displayed. Note that the quantity from the Sales Order stock type has
moved to the Schd. for delivery stock type.
Page 198

Exercise 155: Pick Materials on Delivery Note
Purpose of Exercise
The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the
proposed materials per delivery.
Navigation
Menu Path

Trans Code

(Enter)
Enter the storage location that contains the inventory (check stock status if you dont remember)
Pick quantity =
Delivery quantity
(Save)
Recheck the stock status of the materials. Note that no change has occurred in the stock status - the
quantities are still in the Schd. for delivery stock type field.

Message
Page 199

Purpose of Exercise
This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect
the inventory shipped. This is the time at which the ownership of the goods changes from you to the
customer. These goods have left your plant and are now owned by your customer. Both inventory
and costs of goods sold are impacted by this transaction.
Navigation
Menu Path:
Trans Code:
Select

To recheck the stock status (see earlier exercises):
Check the stock status of the materials
(Execute)
Message
Page 200

Exercise 157: Bill customer
Purpose of Exercise
This exercise will create the billing document for the customer. It is at this time when the revenue is
recognized and posted to the general ledger. Once the post goods issue has been completed, you
can bill your customer for those goods.
Navigation
Menu Path
Trans Code
(Execute)
.
Record the total amount billed to the customer
(Save)

Message
Page 201

Purpose of Exercise
This exercise will see your customer paying the invoice you created in the billing exercise. The
payment will be posted to the general ledger accounts. This entry will increase the bank account,
reduce the customers account receivable balance as will as the account receivable reconciliation
account.
Navigation
Menu Path:
Trans Code:
Document date:
Company code:
Currency/rate:
Bank data:
Account:
Amount:
Account:
Todays date
C_ _ _
USD
The G/L account for your bank account

Enter the amount of the payment
Select
(Save)

Message
Return to the Sales Order and review the Document flow for the customer orders that you just
processed.
Page 202

Unit 19:
Purpose of Unit
The purpose of Unit 19 is to create a sales order using a scheduling agreement for The Rushmore
Group and deliver against the scheduling agreement.
Page 203

Exercise 159: Create a Scheduling Agreement
Purpose of Exercise
This exercise will have you create a scheduling agreement for The Rushmore Group.
Navigation
Menu Path
Logistics Sales and distribution Sales Scheduling agreement

Create
Trans Code
Sched. agreement type:

Sales organization:
Division:
DS
S_ _ _
RE
01
(Enter)
Scheduling agreement:
Sold-to party:
Ship-to party:
PO number:
PO Date:
(leave blank)
leave blank
any number or text
Todays date
Item Overview TAB:

Description:
Valid-from date:
Valid-to date:
Material:
Target quantity:
Scheduling Agreement _ _ _
Todays date
Six months from todays date
CPEN_ _ _
250
(Enter)
Select the item line for
CPEN_ _ _
Select
Schedule lines for items button from the button bar on the bottom
Enter three schedule lines
First line
6 days from today for 50 pens
Second line
14 days from today for 100 pens
Third line:
2 months from today for 100 pens
(Enter)
(Save)

Message
Page 204

Exercise 160: Process Deliveries for a Scheduling Agreement
Purpose of Exercise
This exercise will have you create a delivery with reference to the scheduling agreement.
Navigation
Menu Path

Outbound delivery Create Single Document
With reference to Sales order
Trans Code
Shipping point:
Selection date:
Order:
Pick and post goods issue.
Repeat the exercise using a selection date 14 days from todays date
S_ _ _
7 days from todays date
The Schedule agreement number
Note that by selecting dates after the due date of each schedule line, only the material scheduled
as due by that date is selected
Record the system message from 7 day delivery:
Message
Record the system message from 14 day delivery:

Message
Page 205

Exercise 161: Display Scheduling Agreement
Purpose of Exercise
This exercise has you display the scheduling agreement you created earlier to review the current
status.
Navigation
Menu Path
Logistics Sales and distribution Sales Scheduling Agreement

Display
Trans Code
Enter the scheduling agreement number
(Enter)
Select the line item
Select
(Schedule lines for items)
Note the Delivered qty field now has the quantity of the material delivered filled in for those deliveries
that have been made.
Select
(Display flow)
Review the document flow you will see one schedule agreement followed by first outbound delivery, the
picking request and the post goods issue then the second outbound delivery, the picking request and the
post goods issue.
Page 206

Purpose of Exercise
Navigation
Menu Path

Trans Code
Material:
Plant:
Display version:
CPEN_ _ _ (check for all materials and record below)

P_ _ _
1
(Execute)
Stock Type
Unrestricted
Material
Storage Location
Use
Sales Orders
BPEN_ _ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _
Page 207
Scheduled for
Delivery

Exercise 163: Run Customer Credit Check
Purpose of Exercise
The purpose of this exercise is to review the customer credit profile.
Navigation
Menu Path
Logistics Sales and Distribution Credit Management

Credit Management Info System Overview
Trans Code

Credit Account
Credit Control Area
(Execute)
Enter your customer number for Rushmore Group

C_ _ _
Place cursor on customer name

Environment Credit Master Sheet
Error message will ask you to enter required information
Credit Account Area
C___
(Execute)
Review information
Page 208

Unit 20:
Purpose of Unit
The purpose of Unit 20 is to create two sales orders. One sales order using the item proposal and
the second sales order that will result in a credit warning, as well as request more goods than you
have for sale. This will require you to run Material Requirements Planning, convert purchase
requisitions to purchase orders, receive the goods, receive the invoices, and post payment to the
vendors. The deliveries for these sales orders will be completed in the next unit.
Page 209

Exercise 164: Create Item Proposal
Purpose of Exercise
The purpose of this exercise is to allow for situations where a customer often places an order with
the same line items, an Item Proposal (order template) can be created with the standard line items
and quantities already filled in. You can then pull the standard items in as you create the sales
order by referencing the Item Proposal. Once referenced and pulled into the order quantities can
be changed, line items can be deleted or added.
Navigation
Menu Path
Logistics Sales and distribution Master data Products

Item proposal Create
Trans Code
Item proposal type:

Sales organization:
Division:
PV
S_ _ _
RE
01
(Enter)
Item proposal:
Description:
Valid-from date:
Valid-to date:
leave blank
SAP Promotion Set
todays date
date a year from today
Enter the following materials and quantities:

BPEN_ _ _
100
CPEN_ _ _
75
PPEN_ _ _
25
BOX_ _ _
100
(Enter)
(Save)
Message
Page 210

Exercise 165: Assign Item Proposal to Customer
Purpose of Exercise
In this exercise you will now assign that item proposal to the customer master. Whenever you ask
for an Item Proposal in a sales order for that customer, the system will default this Item Proposal.
Navigation
Menu Path

Customer Change Complete
Trans Code
Customer:
Sales org:
Division:
SAP America
S_ _ _
RE
01
(Enter)
Select
Sales TAB
Enter the number of the newly created item proposal.
(Save)

Message
Page 211

Exercise 166: Create Sales Order Using Item Proposal
Purpose of Exercise
This exercise will have you create a sales order using the item proposal we created and assigned to
SAP, America. We will use the materials and quantities in the item proposal.
Navigation
Menu Path
Trans Code
Order type:
Sales organization:
Division:
OR
S_ _ _
RE
01
(Enter)
Standard order:
Sold-to party:
Ship-to party:
Purch. order no:
PO date:
leave blank
SAP, America
leave blank
any entry
leave blank
(Enter)
A pop-up window appears with the two ship-to addresses for this customer.
SAP, America UAP
Select
(Enter)
To find the item proposal for this customer, select:
In the pop-up window, the system copies the number of the product proposal for this customer
Select
You may also need to select the delivery you wish:

One-time del. On req. del. dte.
Complete delivery
Dely proposal
Select
(Copy) for a Complete delivery
Review the pricing options:
Select the line item CPEN_ _ _
Click
(Back)
Select the line item PPEN_ _ _
Click
and note the pricing
Page 212
(Back)
Select the line item BPEN_ _ _
Click

(Back)
The material pricing includes the special customer pricing that was established for SAP, America.
Record the Sales Orders Net Value :
(Save)
Message
Page 213

Exercise 167: Create Sales Order Value Discount
Purpose of Exercise
This exercise will have you create a sales order that will demonstrate the discounts prices we
established for Promotional Products, Inc.
Navigation
Menu Path
Trans Code
Order type:
Sales organization:
Division:
(Enter)
Enter the sold-to party
Enter a purchase order number
Enter a PO date
OR
S_ _ _
WH
01
Sales tab:
Req. deliv. date
Material
BPEN_ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _
Customer # for Promotional Products, Inc.

(any number)
(todays date)
Enter date 3 days from today

QTY
1000
550
275
825
(Enter)
You will need to select the delivery you wish:

One-time del. On req. del. dte.
Complete delivery
Dely proposal
Select
(Copy) for a Complete delivery
You will receive one or more warnings that credit limit is exceeded Note: This is only an information
message or warning; as such you will be able to continue processing the order.
Select the line item CPEN_ _ _
Click
and note the pricing and discount

(Back)
Click
Review
Page 214

The material pricing includes the 5% discount from the customer-specific material pricing record for
>$1,000 and <$2,000 and the 8% discount for items with an extended value of >$2,000 and <$3,000 and
the 10% discount for items with an extended value of >$3,000.
Change the quantity of the line item for PPEN_ _ _ from 275 to 420 and verify that the discount
changed.
Click

(Back)
Record the Sales Orders Net Value :
(Save)
Message
Page 215

Purpose of Exercise
Allow the system to plan the availability and requirements for the barrel pen.
Navigation
Menu Path

Materials Requirements Planning (MRP) MRP Planning
Single-Item, Single-Level Planning
Trans Code

Enter plant:
Processing key:
Create pur. req.:
Deliv. schedule:
Create MRP list:
Planning mode:
Scheduling:
Select
PPEN_ _ _
P_ _ _
NETCH
2
3
1
1
1
(Enter)
Review the MRP list

(Save)
Complete this activity for each Item (BPEN_ _ _ ; CPEN_ _ _ ; and BOX_ _ _)

Message
Page 216

Exercise 169: Display Stock/Requirements List
Purpose of Exercise
In this exercise you will review the stock requirements list for PPEN_ _ _.
Navigation
Menu Path
Logistics Production MRP Evaluations Stock/Reqmts List
Trans Code
Material
Plant
PPEN_ _ _
P_ _ _
(Enter)
Page 217

Exercise 170: Convert Purchase Requisition to Purchase Order
Purpose of Exercise
The purpose of this exercise is to convert the MRP recommended purchase requisitions to satisfy the stock
requirement by converting the planned purchase requisition to a purchase order.
Navigation
Menu Path
Logistics Materials ManagementMaterials Requirements Planning

(MRP) MRP Evaluations Stock/Requirements List
Trans Code
Material:
Plant:
PPEN_ _ _
P_ _ _
(Enter)
Double click on the purchase req to be converted.
Click on the
Enter Purchasing Organization

Purchasing Group
Company Code
Enter Vendor
button
P_ _ _
___
C_ _ _
Vendor # for Premier Pens
(Enter)
Single-Click on Open Requisitions line in the left window
Then Select
(Adopt)
Verify the details of the purchase order
Increase the PO Amount by 150
Note the amount of the purchase order $__________________
(Save)
Record the new purchase order number._____________________
Select the
(Refresh) button to refresh the Stock/Reqmts List
Notice the MRP elements change from the old PurReq to display the new POitem.
Page 218

Repeat this process for:
BPEN_ _ _
CPEN_ _ _
BOX _ _ _
Item
PPEN _ _ _
PO Number
Dollar Amount
CPEN _ _ _
BPEN _ _ _
BOX _ _ _

Message
Page 219

Exercise 171: Create Goods Receipt
Purpose of Exercise
This exercise has you receive the pens that have arrived at your receiving dock and are ready to be received
into inventory.
Navigation
Menu Path

GR for Purchase Order
Trans Code
Enter your PO #
4500000???
(Execute)
Enter storage location
10 (Inventory)
Notice that the quantity from the PO defaults as the quantity to receive.
Select
or
(Save)
Complete for all POs

Message
Page 220

Exercise 172: Create Invoice Receipt from Vendor
Purpose of Exercise
This exercise has you enter the Vendors invoiced for the items ordered.
Navigation
Menu Path

Trans Code
Document Date:
Enter Currency:
PO number:

C_ _ _
USD
(Enter)
Enter amount:
Enter amount from invoice
Tax code:
XI
(Enter)
Use the
(Post)

Message
Page 221

Purpose of Exercise
The purpose of this exercise is to post payment to the vendors. The invoices are now due for payment. You
are requested to clear the invoices by posting an outgoing payments using the bank account (no. 1000_ _) of
your chart of accounts.
Navigation
Menu Path

Trans Code
Document date:
Today
Account:
100_ _ _ (Bank)
Amount:
Enter the amount of the outgoing payment
Text:
Invoice Number or other text
Account:
Select
Review the balance.
(Save)

Message
Again display vendor line items

Navigation
Menu Path

Trans Code
Vendor
Company code
Select
(Execute)
Review for All items

C_ _ _
All items
Page 222

Unit 21:
Purpose of Unit
The purpose of Unit 21 is to look at the functionality of delivery and billing due lists. Delivery and
billing due list provide you the opportunity to create you deliveries and billings collectively, rather
than one at a time.
Page 223

Exercise 174: Run Delivery Due List
Purpose of Exercise
The purpose of this exercise is to have you run a delivery due list. In normal daily operation, creating delivery
notes for each individual sales order is the exception rather than the rule. In most companies, the shipping
department would run the delivery due list, which, creates delivery notes for any material with deliverable
items.
Items which are due for delivery are defined by the following parameters:
Material is available and scheduled
The date of due delivery has arrived
Material is delivered for the chosen shipping point (determined from shipping point
determination)
Navigation
Menu Path

Outbound delivery Create
Collective Processing of Documents Due for Delivery Sales Orders
Trans Code
Shipping point:
Delivery creation date:
S_ _ _
Enter a spread of dates from one week ago to 14 days from today
General data TAB:

Sales organization:
S_ _ _
(OR furnish your specification via, Sold to Party, Delivery Priority etc.)
(Execute)
Select the desired line(s)
Select
In some cases, the system has combined deliveries from different orders on the
same delivery note number. This is set in the customer master, by selecting Order combination.
(Save)
Record the delivery note document numbers:______________________________________________

Message
Page 224

Exercise 175: Pick Materials on Delivery Note
Purpose of Exercise
In this exercise you will update the delivery documents created by entering the picked quantities into
the delivery note. When saved, the delivery has changed to a picked status.
Navigation
Menu Path

Outbound delivery Change Single Document
Trans Code
Enter a delivery note number from the previous exercise.
(Enter)
Picking TAB:
Note: Material delivery is displayed, enter Pick quantity (next to Delivery quantity)
Select the storage location for the individual materials.
Enter the Pick quantity the same as the Delivery quantity for each material.
(Enter)
(Save)
Message
Page 225

Purpose of Exercise
This exercise will have you create the post goods issue which reduces unrestricted stock to reflect
the inventory has shipped. This needs to be completed for all delivery notes.
Navigation
Menu Path

Trans Code
Outbound delivery
(Enter)
Storage location
Select
(Select the delivery document )
(Select from available inventory)
Now go to your other session, leaving this session open. (Alt + Tab or select on the bottom bar of
your screen)
Recheck the stock status of the materials: Notice the quantity from the Schd. for delivery stock type has
disappeared and the Unrestricted use stock quantity has been reduced.
Stock Type
Material
BPEN_ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _
Storage Location
Unrestricted
Use
Sales Orders
Scheduled for
Delivery
Update the stock status of the materials by selecting:

(Execute)
Page 226

Exercise 177: Run Billing Due List, Invoice Customers
Purpose of Exercise
This exercise introduces you to the concept of collective billing. The Billing due list is a collective
display of all bills due in a specified period of time. This allows you to then individually or collectively
create all the invoices.
Navigation
Menu Path
Logistics Sales and Distribution Billing Billing Document

Maintain Billing Due List
Trans Code
In the Billing data section:
Billing date from:

Billing to date:
Billing type:
SD document:
a week ago
todays date is defaulted as the to date
leave blank
leave blank
In the Organization data section:

Sales organization:
Documents to be selected:
S_ _ _
Select Order-related
Select Delivery-related
Click
The system lists all the documents (Delivery numbers) due for invoicing
Now we complete the invoices as follows:
Click on an individual SD document number
Click on
(Save)
Message
The system automatically generates the listed invoices and displays the number of invoices created.
Page 227

Purpose of Exercise
This exercise will have you go through and post receipt of payment from all of our customers for all
the orders you have created to date. You post the incoming payment to the customer's account.
Navigation
Menu Path

Trans Code
Document date:
Company code:
Currency/rate:
Todays date
C___
USD
Bank data:
Account:
Amount:
Your Bank Account

Enter the amount of the payment

Account:
Customer number
Select
Note: The not assigned amount should be 0.00
(Save)
Message
Page 228

Unit 22:
Purpose of Unit
The purpose of Unit 21 is to introduce you to the return process. In this unit you will create a goods
return order, receive the goods, and complete the process by transferring them back into
unrestricted stock, issuing a credit and pay the customer for the goods they returned.
Page 229

Exercise 179: Create Goods Return Order
Purpose of Exercise
In this exercise you will create a return for fifty (50) Barrel Pens due to a quantity discrepancy. The
process of creating a goods return order is no different from that of creating a standard sales order.
Navigation
Menu Path
Logistics Sales and distribution Sales Order Change
Trans Code
Order
(Enter)
Acknowledge Information pop-up window: Consider the subsequent documents
Order # From Promotion Products, Inc
Sales DocumentCreate Subsequent Order
Order type:
Sales organization:
Division:
Select
Select
RE
S_ _ _
WH
01
(Deselect All)
Select Material
Change Quantity to
BPEN_ _ _
50
Select
This will return you to the Create Returns Overview Screen
Order Reason
Verify
Material
Quantity
Quantity Discrepancy
BPEN_ _ _
50
Record the Return Order Net Value $________________________
(Save)
Record Return Order Number __________________

Message
Page 230

Exercise 180: Create Delivery Note for Return Order
Purpose of Exercise
This exercise will have you create the goods receipt for the returned pens. The menu path for a
goods receipt of a return order is no different from that of a delivery creation for sales order. A
goods receipt is issued for blocked (inspection) stock.
Promotional Products, Inc. Return Merchandise Authorization
RMA1234
Reason for rejection:
Quantity Discrepancy
ITEMS: BPEN_ _ _
QUANTITY: 50
Navigation
Menu Path
Logistics Sales and distribution Sales Order

Subsequent functions Outbound Delivery
Trans Code

Shipping point:
S_ _ _
Selection date:
Today + 2 days
Order:
the returns order number
(Enter)
Check the material, customer etc.
If correct
(Save)

Message
Page 231

Exercise 181: Receive Materials from Goods Return Order
Purpose of Exercise
The purpose of this exercise is to pick the goods and post goods issue.
Navigation
Menu Path

Trans Code
Outbound delivery Change

(Enter)
On the Picking Tab
Enter the storage location:
10 (Inventory)
(Save)
Select

Message
Page 232

Exercise 182: Check Document Flow
Purpose of Exercise
This exercise will have you review the document flow up to this point in the return process.
Navigation
Menu Path
Trans Code
Document
Return Order Number
Display the GD document
A material document displaying a single goods movement, movement type 651 is displayed. Since we
havent accepted ownership yet, there is no accounting document. Movement type 651 moves material
into a Returns stock type.
Message
Page 233

Exercise 183: Review the Stock Overview
Purpose of Exercise
This exercise will have you look at the stock overview and record the types of BPEN_ _ _ stock.
Navigation
Menu Path

Trans Code
Material
BPEN_ _ _
Plant
P_ _ _
Storage Location
Leave Blank
Select
Double click on a line item
Record the total stock in unrestricted use ______________
Record the total stock in Returns_______________
(Execute)

Message
Page 234

Exercise 184: Transfer Return Stock to Unrestricted Use
Purpose of Exercise
The purpose of this exercise is to transfer the returned goods to unrestricted stock. The movement
results in a debit to the trading goods account and a credit to the COGS account.
Navigation
Menu Path
Logistics Material management Inventory management

Goods Movement Transfer posting
Movement type Transfer posting Stock to stock Own from returns
Trans Code
Movement type:
453 is defaulted
Plant:
P_ _ _
Storage location:
10
(Enter)
Enter
Quantity
Unit of Measure
(Enter)
(Save)
BPEN_ _ _
50
EA
Record the material document number _____________________
Display the material and accounting documents.
Re-check the stock status of the material to confirm the return stock has been transferred to
unrestricted stock

Message
Page 235

Exercise 185: Post Customer Credit
Purpose of Exercise
This exercise will have you prepare to issue a credit, the Billing block must be removed from the
Returns sales order to proceed with issuing the credit.
Navigation
Menu Path
Trans Code
Order:
(Enter)
Acknowledge Information pop-up window: Consider the subsequent documents.:
(Enter)
Delete the entry in the field Billing block
Return sales order number
(Save)
Message
Once this process has been completed the credit memo can be generated
Page 236

Exercise 186: Run Billing Due List
Purpose of Exercise
The purpose of this exercise is to create the account payable to the customer for the returned
goods.
Navigation
Menu Path
Trans Code
Enter your Return Order number
Document
Return order number
(Enter)
Record the total amount billed to the customer. $____________________
(Save)

Message
Page 237

Exercise 187: Release Billing Document to Accounting
Purpose of Exercise
The purpose of this exercise is to release the billing document to accounting. Before the billing
document can be processed, Sales must release it to Accounting. All credits are automatically
blocked for processing so that they may be reviewed prior to being released to Accounting for
payment.
Navigation
Menu Path
Logistics Sales and distribution Billing Billing document Change
Trans Code
Enter Billing Document number
Billing Document Release to Accounting
Page 238

Purpose of Exercise
This exercise will have you review the document flow up to this point in the return process.
Navigation
Menu Path
Trans Code
Document
Return Order Number

Review the accounting document created by billing
Page 239

Exercise 189: Post Payment to the Customer Refund
Purpose of Exercise
This exercise will have you post a payment to your customer. Now that they have received the
invoice with the credit you will need to send them a payment. The payment will be reflected in their
account.
Navigation
Menu Path
Accounting Financial Accounting Accounts Receivable

Document entry Other Outgoing Payments
Trans Code
Document date:
Company code:
Currency/rate:
Bank data:
Account:
Amount:
Account:
Todays date
C_ _ _
USD
The G/L account for your bank

Customer # for Promotional Products, Inc.
Select
(Save)
Return to the Sales Order and review the Document flow for the credit orders that you just processed.
Message
Page 240

Purpose of Exercise
This exercise will have you review the document flow now that the process is complete.
Navigation
Menu Path
Trans Code
Document
Return Order Number

Review the accounting document has it been cleared.
Page 241

BPI - I Exercises

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Business Process Integration I

The Rushmore Group, LLC

Version 2.1 January 2005

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Version 2.1 Release January 2005

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Select server name provided by the course lead

Client number provided by course lead

User ID (e.g., User-100) provided by course

Select EN as the language

Version 2.1 Release January 2005

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Enter your new password

Version 2.1 Release January 2005

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Version 2.1 Release January 2005

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Logistics Materials management Purchasing Master data

Leave vendor field blank

Company code: C999

Purchasing organization: P999

Account Group: KRED

Click on the More Fields

Company Code: C999

Purch. Organization: P999

_ _ _(Your Student Number)

Version 2.1 Release January 2005

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Payment Transactions Accounting

Record the Vendor Number: _______________

(Exit) To return to SAP Easy Access Menu

Record the system message:

Version 2.1 Release January 2005

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Logistics Materials management Material master Material

Check Hide industry sector

Make sure these are checked

Default Organization levels

Make sure this is checked

Version 2.1 Release January 2005

Copy from Material:

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Basic data 1 TAB

In the Screen: Create pricing conditions (PR00) Scale

Record the system message:

Version 2.1 Release January 2005

The Rushmore Group, LLC

BUSINESS PROCESS INTEGRATION I (BPI I)

Logistics Sales and distribution Master data Business partners

Account group: Sold-to party

Customer: (Leave blank)

Company code: C999

Sales organization: S999

Company code: C999

Sales organization: S999