Diocese of Antipolo

Immaculate Conception Parish

P. Oliveros St., Antipolo City
PREAMBLE
WE, the people of God in the Immaculate Conception Parish,
RECOGNIZING our role, under the authority of our Parish Priest, to assist in matters of pastoral care of
the Parish and to help foster pastoral action; AND, being guided by the Holy Spirit in spreading the Word
of God to enable the development of strong ecclesiastical communities founded on Christian values and
faith in God, centered on the Eucharist, and in serving as witnesses of Jesus in His mission of salvation
and liberation, DO ENDEAVOR to promote the Kingdom of God in our Parish with the guidance of our
beloved Lady of Peace and Good Voyage, BY HEREBY ADOPTING this Constitution and By-Laws.
ARTICLE I NAME, DOMICILE, AND PRIMARY FUNCTION
Section 1. The name of the organization shall be the Immaculate Conception Parish Parish
Pastoral Council (ICP-PPC), Antipolo City.

Section 2. Its domicile shall be at P. Oliveros Street, Antipolo City.

Section 3. The ICP-PPC shall be the consultative body of the Parish in matters of planning,
coordination, and implementation of the Parishs holistic pastoral care.

ARTICLE II OBJECTIVES/FUNCTIONS
The main objective of the ICP-PPC is to work with the Parish in bringing Christ to society and to
assist the Church in serving as the Conscience of society towards social transformation into the
Kingdom of God.

The ICP-PPC shall assist the Parish Administrator in the planning, coordinating and implementing
of Parish activities through which all the faithful may exercise their duty and right to collaborate
actively in building up the Mystical Body of Christ. It shall be composed of the Parish
Administrator or his appointed representative and members of the Parish.

The ICP-PPC functions are:

Section 1. To serve as a vehicle through which all the faithful of the Parish may be involved in and
contribute to Church affairs of the Parish. As such the Parish community would not only be an
evangelized community but also an evangelizing community.

Section 2. To serve as a coordinating and unifying body for all Parish

Ministries/Organizations/Movement/Communities and their activities. It shall oversee all activities
and programs in as much as they operate within the Parish to ensure they are consistent with the
Catholic Faith and shall encourage programs that promote unity and spiritual development of
parishioners for the common good of the Parish.
Section 3. To assess, deliberate and develop proposals/recommendations on apostolate activities
and programs, and issues relevant to Parish concerns.

Section 4. To formulate an integrated pastoral plan.

Section 5. To promote an active and participative community of Christs faithful sharing in the
priestly, prophetic and kingly functions of the Mother Church.

Section 6. To develop and nurture families practicing Christian values and living their faith in God
towards building a community of disciples centered in Jesus, following Him in His mission of
salvation and liberation.

Section 7. To participate in the Church in serving humankind and bringing all people of God.

Section 8. To plan and organize the electoral process for MPPC Officers and MPPC Ministry
Coordinators and shall be responsible for the tabulation and selection/installation of Officers.

Section 9. To actively support and promote the National Shrine of Our Lady of Peace and Good
Voyage of the Diocese of Antipolo, its programs and activities, in coordination with the Shrine
Coordinating Council, whose Spiritual Director is a member of the ICP-PPC.

Section 10. To perform such other tasks as may be assigned by the Parish Administrator and the
higher ecclesiastical authorities.

ARTICLE III STRUCTURE AND FUNCTIONS OF THE ICP-PPC

Section 1. Composition
The following shall be the members of the ICP-PPC:
a. The Parish Priest, Parish Administrator and Parochial Vicars
b. Officers of the ICP-PPC as defined in Section 3 below:
c. All coordinators of the following ministries:
i.
Ministry on Worship and Liturgy
ii.
Ministry on Evangelization and Lay Formation
iii.
Ministry on Social and Human Development
iv.
Ministry on Temporalities
v.
Ministry on Youth
vi.
Ministry on Vocation
vii.
Ministry on Family and Life Apostolate
d. All coordinators of Mini-Parish Pastoral Councils and
e. Overall Coordinator of Basic Ecclesial Communities (MSK/BEC)
f. Coordinator of the Shrine Coordinating Council

ARTICLE IV MINISTRIES: General Functions and Responsibilities

Section 1. Rationale for the Ministries: An underlying objective of the Ministries is to provide
parishioners through membership and active participation in respective organizations/movements,
the opportunity to share in Christs Mission, to grow spiritually and to collectively share Christ
with others. The Ministries shall encourage and implement programs that promote unity and
spiritual development of parishioners for the common good of the Parish.
a. In line with the common mission of Christs faithful to participate in the priestly, prophetic, and
kingly functions of the Holy Mother Church, the ICP-PPC shall have under it the different
ministries WESTYVFLA, the various parochial communities, MPPCs and BECs.
b. The responsibilities and scope of functions of the Ministries shall be those related to their
respective areas of concern in which their primary roles are:
i. Research
ii. Consultation
iii. Planning
iv. Recommendation
to the ICP-PPC and shall serve as advisory staff and central clearing office of plans, programs,
activities, and policies of the ICP-PPC.
c. Each Ministry shall be composed of a coordinator, assistant coordinator, secretary, treasurer, and
auditor, the coordinator of which shall be the presiding officer in their meetings and shall be the
representative to the PPC.

d. Each Ministry shall be assisted by organizations/movement categorized as primary and auxiliary

members of the respective Ministry which shall meet regularly to help thresh out problems,
deliberate on subjects concerning the parish and parishioners and make proposals to the council for
approval of the Parish Administrator. Activities of organizations/movements are not limited to the
activities of the Ministry where they are assigned.
e. The Ministries may hold dialogues with the people on matters affecting the welfare of the
community as to evangelization and pastoral care. They may create committees (ad hoc) in each

need relative to activities in their respective areas of concern and may appoint the chairman and
members thereof, defining the term of existence, functions and duties and responsibilities of each
committee.
f. The Ministries and all their respective organizations/movements shall actively support the
National Shrine of Our Lady of Peace and Good Voyage of the Diocese of Antipolo, its programs
and activities, and be committed to provide their expertise and services as needed by the Shrine
Coordinating Council, through the ICP-PPC.

Section 2. The Ministries and Their Areas of Responsibilities/Objectives

a. Ministry on Worship and Liturgy
b. Ministry on Evangelization and Lay Formation

c. MINISTRY ON SOCIAL AND HUMAN DEVELOPMENT

d. Ministry on Temporalities
e. Ministry on Youth
f. Ministry on Vocation
g. Ministry on Family Life Apostolate

MINISTRY ON SOCIAL AND HUMAN DEVELOPMENT

The Ministry shall concern itself with all the parish activities and programs in the areas concerning
the Corporal and Spiritual Works of Mercy animated by charity.
Corporal Works of Mercy
Spiritual Works of Mercy
Feed the hungry
- Instruct/Teach the ignorant
Give drink to the thirsty
- Counsel the doubtful
Clothe the naked
- Admonish sinners
To harbour the harbourers/Shelter the homeless
- Bear wrongs patiently
Visit the sick
- Forgive offences patiently
Visit the imprisoned
- Comfort the afflicted
Bury the dead
- Pray for the living and the dead
The Ministry is the service group composed of the following organizations/movement:

The scope
follows:

Angelus
Communication and Security Group (COMSEC)
Our Lady of Peace Cooperative (COOP)
Catholic Womens League (CWL)
Holy Name Society (HNS)
Jail Apostolate
Ministry on Migrants and Itinerant People
Maliit na Sambayanang Kristiyano (MSK)
Parish Pastoral Council on Responsible Voting (PPCRV)
Samahang San Roque (SSR)
Sodality of St. Camillus (SSC)
and responsibility of the Ministry shall govern, but are not limited to, the service activities as
Medical, dental and optical services or missions
Maternal and infant care clinic
Home industries
Cooperatives
Welfare and relief program
Program for the underprivileged
Legal assistance

This Ministry shall manage and supervise all service projects of the Parish and shall see to it that proper
coordination is achieved and that participation of the whole ICP-PPC and its Ministries is enhanced.
This Ministry shall be manned by a coordinator, assistant coordinator, secretary, treasurer and auditor,
including coordinators/presidents of the community/ies through which services and charity are observed
and complied with.
Section 3. Duties and responsibilities of Ministry Heads/Coordinators
A. Head, Ministry on Social and Human Development
1. He/She shall, together with his/her members and with the guidance of the Spiritual Director,
plan service programs, projects and activities for parishioners.
2. He/She shall coordinate the social action programs of the parish.
3. He/She shall be in charge of peace and order during parish activities.
4. He/She shall supervise the community service, the medical and the dental mission of the parish.
5. He/She shall, together with his/her members, constitute the food committee of the parish.
6. He/She shall perform such other duties and responsibilities as the Parish Administrator, Spiritual
Director, or the ICP-PPC president may assign to him/her.

SOCIAL SERVICES OFFICE

Social Services Office Personnel
General Responsibility
o

Ensures the operation of the social services office and implementation of the
offices programs.

Specific Responsibility

Assists parishioners and visitors on inquiries regarding Social Services

Assistance in a way that the parishioners feel a sense of well-being.
Assists parishioners and the needy in providing medical assistance (medicines,
blood pressure monitoring, first aid, medical check-up, tooth extraction, etc.)
Assists parishioners and the needy in providing legal assistance/counselling.

Assists doctors, dentists, lawyers, etc. in medical check-ups, tooth extraction,

legal counselling and the like.
Provides assistance to those who need medical equipment such as wheelchairs,
canes, etc. (Borrowing of medical equipment).
Provides assistance to those who are hungry (food/groceries) and those who
need clothes.
Conducts Medical and Dental Mission, Health Alert Programs (Laboratory
Services), Blood Letting Programs, etc.
Conducts Livelihood Programs in coordination with the Livelihood
Coordinator.
Conducts Feeding Program in coordination with the Nutrition Coordinator.
Informs and reminds the organizations under the Ministry regarding the
Activities of MSHD.
Organize, collaborate and conduct programs for the parishioners especially the
needy with the organizations under the Ministry on Social and Human
Development.
Responsible for the safekeeping of important documents of the MSHD.
Responsible for the safekeeping of Social Service Equipment.
Receives and records donations (Medicines, Groceries, Clothes, Equipment,
Monetary, etc.).
Receives call from individuals, organizations, clinics, laboratory services and
the like for the programs that will be conducted/offered by the Office.
Prepares and submits requisition form to the Personnel-in-Charge when
purchase of necessary materials/items.
Maintains the cleanliness and orderliness of the Social Services Office.
Performs all other tasks as may be assigned.

PROCEDURES/PROTOCOLS
1. Medical, dental and optical services or missions
Medical
o Volunteer Doctors have specific day and time of their volunteering services in the office.
Name of Doctor
Dr. Basilio Malvar Jr.
Dr. Ephraim Brizuela

Schedule
Every 1 Saturday of the Month
Monday
11:15am-12:00nn
st

Dental
o Volunteer Doctors have specific day and time of their volunteering services in the office.
Name of Dentist
Dr. Ian Polilio
Dr. Gloria David
Dr. Blesilda Laqui

Specialization
EENT
SURGEON

Optical

Schedule
Thursday
8:00 am 12:00 nn
Tuesday
8:00 am 12:00 nn
Friday
8:00 am 12:00 nn

o Volunteer Doctors have specific day and time of their volunteering services in the office.
Name of Doctor
Dr. Jesus Frederick Battad
Dr. Elmer Espino

Specialization
Opthalmologist
EENT

Sunday
Sunday

Schedule
8:30 am 10:00 am
10:00 am 12:00 nn

LIST OF VOLUNTEER DOCTORS (During Medical/Dental Missions)

Name
1.
2.
3.
4.
5.

Dr.
Dr.
Dr.
Dr.
Dr.

6. Dr.
7. Dr.
8. Dr.
9. Dr.
10.Dr.
11.Dr.
12.Dr.
13.Dr.
14.Dr.
15.Dr.
16.Dr.
17.Dr.
18.Dr.

Haydee Capulong
Glen Chanco
Corazon Llano
Editha Regalado
Maria Divina Leyble

Specialization
Family Medicine
Family Medicine
Family Medicine
Family Medicine
Family Medicine
President-Antipolo Medical Association
Pediatrician
Pediatrician
Pediatrician
Pediatrician
General Practitioner

February Cruz
Grace Espino
Jensen Rotil
Rhon Tiglao
Victor Chua
Corazon Leyva
Victoria Juanson-Chanco
Internal Medicine/Diabetologist
Sari Bernardo
Internal Medicine/Diabetologist
Ephraim Brizuela
Surgeon
Elmer Espino
E.E.N.T.
Basilio Malvar, Jr.
E.E.N.T.
Jesus Frederick Battad
Ophthalmologist
Nita Sarthou
Optometrist

LIST OF VOLUNTEER DENTISTS (During Medical/Dental Missions)

19.Dr.
20.Dr.
21.Dr.
22.Dr.

23.Dr.
24.Dr.
25.Dr.
26.Dr.
27.Dr.
28.Dr.
29.Dr.
30.Dr.
31.Dr.
32.Dr.
33.Dr.
34.Dr.
35.Dr.
36.Dr.

Jhona Cablay
Gloria David
Blessilda Laqui
Ruth Magno

Dentist
Dentist
Dentist
Dentist
President-Rotary Club of Antipolo Central
Ian Polilio
Dentist
Mary Grace Arambulo
Dentist
Mary Raziel Arambulo
Dentist
DJ Jamiola
Dentist
Caryl Faye Padernilla
Dentist
Criselda Ocliaso
Dentist
Juanita Oledan
Dentist
Marianne Palmos
Dentist
President-Antipolo City Dental Chapter
Ciara Mae Ocliaso
Dentist
Noeh Paragas
Dentist
Kate Claudine Cervantes
Dentist
Pamela Arguelles
Dentist
Karen Keena Antonio
Dentist
Karen Zalavarria
Dentist

2. Maternal and infant care clinic

The office caters infant mothers to breastfeed inside the office.

3. Home industries

The office offers some livelihood programs.

4. Cooperatives

Our Lady of Peace and Good Voyage Credit Cooperative

5. Welfare and relief program

The office helps our fellow parishioners by giving relief goods and clothes in times of need
especially during typhoons, flash floods and the like.

6. Program for the underprivileged

Program for underprivileged includes giving of groceries (noodles, sardines, rice etc.), giving of
hygiene kits to the jail inmates and feeding program.
Giving of free medicines if they have a prescription from a doctor and if the medicines listed are
available in the office.

7. Legal assistance

The office also helps our fellow parishioners to have a free legal consultation from our volunteer
lawyer. The schedule of our lawyer is by appointment basis only due to their hectic schedule.
Name of Lawyer
Atty. Anthony Tresvalles

Schedule
By-Appointment

ACTIVITIES
GIVING OF MEDICINES
o Check the prescription of the client/patient including the date that it was prescribed by the
doctor and the dosage of the medicine.
o Check if the medicines are available. If it is available, check the expiration date.
o Use the stamp pad indicating ICP-MSHD so that we may know if the patient has already
received the medicines.
o Then, record the name of the patient, address, age, medicines that were given and let
him/her sign it as indicated in the medicines record book for documentation.
o If and only if the patient/client is in dire need of the medicines which are unavailable at the
office and is unable to buy his/her medicines due to financial constraints, interview the
patient and buy the needed medicines to be given to him/her. (Funds will be coming from
the MSHD funds).
BLOOD PRESSURE CHECKING
Let the client/patient sign in the blood pressure record book indicating his name, address,
age and signature.
Check the patients blood pressure using the BP apparatus (Check if the apparatus is in
gauge).
Document the patients blood pressure reading.
GIVING OF GROCERIES (NOODLES, SARDINES, RICE ETC.)
Interview the patient about his/her work and family.
Let the client/patient sign in the groceries/clothes record book indicating his/her name,
address, the items that was given to him/her, quantity and his/her signature.
BORROWING OF SOCIAL SERVICE EQUIPMENT (WHEELCHAIR, CANE, ETC.)
Borrow the clients/patients id and let him/her sign in the borrowers record book
indicating his/her name, address, the item that was borrowed and the time that he/she
borrowed the equipment.

If the client/patient is already returning the equipment, let him/her sign in the borrowers
record book including the time that the equipment has been returned. Then, give back
his/her I.D. to him or her.

RECEIVING OF DONATIONS ITEMS (GROCERIES/CLOTHES/MEDICINES)

Let the donor sign in the Donations Record Book (Groceries/Clothes) indicating his/her
name, address, the items that has been donated, quantity and his/her signature. DONT
FORGET TO THANK THE DONOR FOR HIS/HER GENEROSITY.
If the donated items are groceries, count the number of items then record for stocks
monitoring. Then place it in the storage room.
If the donated items are clothes. Place it in the clothes storage room.
If the donated items are medicines, record it in the Medicines Record Book indicating who
donated the medicines, the name of medicines and its quantity.
RECEIVING OF DONATIONS EQUIPMENT
Let the donor sign in the Donations Record Book, indicating his/her name, address, the
items that has been donated, quantity and his/her signature. DONT FORGET TO
THANK THE DONOR FOR HIS/HER GENEROSITY.
Document the Equipment for inventory then submit to the Personnel-in-Charge.

RECEIVING OF DONATIONS - MONETARY

Get the acknowledgement receipt at the drawer and fill-up the receipt indicating the date, to
which the donation came from, the amount that he/she has given, then sign.
Give the donor a copy of the acknowledgement receipt (the white one). DONT FORGET
TO THANK THE DONOR FOR HIS/HER GENEROSITY.
Fill-up the cash receipts report form indicating the date, receipt no., the donor, amount of
the donation and sign the form (the one who prepared the report). 2 COPIES. If the cash
receipts form isnt available, print a copy in the computer, the file name is Cash Receipts
Report.
Before the day ends (4:30 pm), submit the donations to the accounting office (Sr. Cora/Sr.
Monica) and get a copy of the cash receipts report. DONT FORGET TO SUBMIT THE
DONATION BEFORE 4:30 PM!
GIVING OF GROCERIES AND CLOTHES TO MSK EVERY 3RD SATURDAY
Check the stocks (Rice, Noodles, Canned Goods) if it is sufficient to make 80 bags of
goods. The stock of the office comes from the offerings from the mass, apostolate of Our
Lady of Peace School and from the donations coming from the parishioners. If not, make a
letter of request to fund the giving of groceries to MSK. The File name is, ICP-MSHD
Request Sack of Rice.doc
Prepare 80 bags of groceries (Rice, Noodles, Canned Goods), and clothes (get some help
from the organizations under the Ministry in sorting the clothes).
Contact the coordinators for the giving of groceries and clothes to inform their designated
recipient (MSK).
The program starts at 6:00 am, the recipients clean the patio. At 7:00 am they are being
formed at the Mater Dei Hall. Before giving the groceries and clothes, a prayer and a
gospel reflection is being shared by the Spiritual Director/Coordinator of MSHD.
Also, a snack/breakfast is being prepared to the recipients in coordination with the Rotary
Club of Antipolo Central headed by Dr. Magno, one of our volunteer dentists.
Then, the giving of groceries and clothes starts. Their names are listed in a form, file names
are, ICP-MSHD 3RD SATURDAY and ICP-MSHD 3RD SAT. WALK IN.

SOCIAL CASE STUDY (FINANCIAL ASSISTANCE)

Interview the Patient or his/her relatives if the patient is not present. Ask if they already got
help from the government (barangay, city government, provincial government, Philippine
Charity Sweepstakes Office, etc.).
Fill-up the Case Study Form.
Let the Chairman and Spiritual Director of the Ministry check the prepared case study. If
they signed it, then let the Parish Administrator check the case study for approval or
prepare a certification letter that the patient is a parishioner of the parish, and let the Parish
Priest sign the certification that will be send to the Diocesan Social Action Center along
with the Case Study for Financial Assistance.
REQUESTING OF OFFICE SUPPLIES, MEDICAL SUPPLIES AND OTHER
MATERIALS/EQUIPMENT
Prepare a request directed to the Personnel-in-Charge using a requisition form.
If the items that will be requested will be too much (financially), prepare a letter of request
addressed to the Parish Administrator and Personnel-in-Charge.
Let the Spiritual Director and Chairman of the Ministry on Social and Human
Development sign the letter.
MEDICAL AND DENTAL SERVICES
The schedules of the doctors are listed below.
MEDICAL
When assisting the doctor, provide him a copy of our prescription pad. If there are patients
that are being checked-up, record some of his/her information provided on the Log Book of
Medical Check-up.
When the doctor prescribe medicines, check the prescription and give him/her the
medicines if it is available in the office. Record the medicines that are being given in the
Medicines Record Book.
OPTHA. SERVICES
The schedule of the volunteer ophthalmologists is every Sunday around 8:30am 10:00 am
Record the patients name, address, contact no. and if he/she is a member of
Philhealth.
Provide a prescription pad for the ophthalmologists.
If the medicines that are prescribed are available in the office, provide the patient
the medicines and record in the Medicine Record Book.
If the patient has a cataract, provide him/her the contact of the ophthalmologist so
that he/she will be helped the doctor. Usually, if the patient has a Philhealth, the
cataract operation may proceed for P2,000.00 instead of a P40,000.00 cataract
operation. If he/she is not a member of Philhealth, the doctor may also help the
patient by seeking help from PCSO.
Provide a snack/breakfast for the ophthalmologists.
DONT FORGET TO THANK THE OPTHALMOLOGISTS FOR HIS/HER
SERVICES.
DR. MALVAR
The Schedule of Dr. Malvar is every the 1st Saturday of the month.
o Prepare a workplace just outside the office. A table, the record of the patients (index
card), a weighing scale for babies and adults and a blood pressure apparatus.
o Check if the patient has already a record, if not, prepare a record using an index
card indicating his/her name, address, age, gender, the date of check-up, blood
pressure and weight. If the patient is suspected to have a fever, check his/her
temperature.
o Let the patients stay at the Mater Dei Hall.

o Sort the patients according to categories, if it is about medical, pedia or for reading
glasses.
o Let Dr. Malvar decide which category of the patients that he will check-up first.
o Assist Dr. Malvar during the check-up. Provide him a prescription pad, ballpen and
a stethoscope if he doesnt bring one.
o Check the prescription of the patient and give them the medicines if it is available
in the office. Record the medicines that are being given in the Medicines Record
Book.
o After the check-up had been done, make sure the workplace (Mater Dei Hall, inside
and outside of the office are in order).
o Ask Dr. Malvar to have a lunch inside the refectory. DONT FORGET TO
THANK DR. MALVAR FOR HIS GENEROUS SERVICES.

DENTAL SERVICES
The schedule of Dental Services depends on the dentists but usually falls on Thursday or
Friday.
This service is a first come, first serve basis and usually caters 10 patients only.
Confirm if the doctor will be coming to conduct the free dental service.
Record the patient information in the Dental Record Book.
Prepare the workplace for the dentists. The dental chair, masks, gloves, cotton balls,
alcohol, dental pad, sharps trash for the needles, and a trash bag.
Also, prepare a workplace for the cleaning of the dentists instruments, a sponge,
soap and a device for boiling the instruments.
Provide a snack for the dentists.
After each patient, provide him/her medicines that are being prescribed by the
dentists, usually 15 capsules of Amoxicillin and 6 capsules of mefenamic acid.
Record the medicines given in the Medicine Record Book.
DONT FORGET TO THANK THE DENTISTS FOR HIS/HER SERVICES.
CONDUCTING A MEDICAL/DENTAL MISSION
Solicitation of Medicines
Prepare a solicitation letter for the drug companies. The file name is ICP-MSHD
Solicitation letter (drug companies).
The name, address, contact person and contact numbers of the companies are listed in the
Contact Numbers Record Book and in the Solicitation Letters (Drug Companies) Folder.
Prepare a draft copy of the letter and let the Spiritual Director of MSHD to check the letter
before printing the final copies.
Call the pharmaceutical companies for the solicitation of medicines, and check if the
recorded Fax No. in the office still exists.
Send the solicitation letter through fax in the rectory office.
Follow-up the solicitation of medicines especially if the medical/dental mission is
approaching.
Also, solicitation of medicines does not limit the help from the pharmaceutical companies.
Individuals/groups are also willing to provide medicines for the medical mission.
Invite Volunteer Doctors (Medical, Pedia, Opthalmologists, EENT, Dentists etc.)
Inform the volunteer doctors for the upcoming medical/dental mission. Check their
availability.
Sometimes, the medical/dental mission has a sponsor to ease the problems and to make the
medical/dental mission successful.
Follow-up the doctors for the upcoming medical mission.
Invite Volunteers to facilitate the Medical Mission

The Ministry on Social and Human Development may seek help from individuals/groups
aside from the organizations under the Ministry so that the people/parishioners are able to
actively participate in the activities of the parish. Also, they will be able to see, be aware of
the needs of the community and this will also be an eye-opener for them, to help more and
to live as a Christ-Centered person.

Reservation of the Venue (Place where the Medical Mission will be conducted)
Prepare a letter requesting for the use of the OLPS Gymnasium addressed to the School
Head of Our Lady of Peace School.
Let the Chairman and Spiritual Director of the Ministry sign the letter.
Send to the Principals Office of Our Lady of Peace School.
CONDUCTING A HEALTH ALERT PROGRAM (Laboratory Services)
Prepare a letter or contact the Laboratory Services Clinic to schedule the date of the program.
Prepare a Patalastas to inform the parishioners about the program.
Prepare the tarpaulin and flyers of the program which is usually provided by the laboratory
services clinic.
Make a reservation of the venue (usually, the Mater Dei Conference Hall).
Follow-up the program to the laboratory services that will facilitate it.
Prepare the venue prior to the scheduled date of the program.
CONDUCTING A BLOOD LETTING PROGRAM
Prepare a letter or contact the Philippine National Red Cross to schedule the date of the program.
Prepare a Patalastas to inform the parishioners about the program.
Prepare the tarpaulin of the program (change only the date).
Make a reservation of the venue (Mater Dei Conference Hall).
Follow-up the program to the organization that will facilitate it.
Prepare the venue prior to the scheduled date of the program.
CONDUCTING A LIVELIHOOD PROGRAM
Let the Livelihood Coordinator, Sis. Tess Gonzales, supervise the livelihood programs.
Reports must be submitted at the Social Services Office.
CONDUCTING A FEEDING PROGRAM
Let the Nutrition Coordinator, Sis. Mila Dy, supervise the feeding program.
Funds for the feeding program are coming from the RCBAN HAPAG-ASA Feeding Program. The
Nutrition Coordinator will endorse the cheque to the ICP-Social Services Office. Then the Social
Services Office will submit the cheque to the Personnel-in-Charge, Sr. Corazon Y. Malones, SHC
to transfer it to cash.
Reports must be submitted at the Social Services Office.
GIVING OF HYGIENE KIT TO THE INMATES
Donations composing of hygiene kits (Shampoo, Bath Soap, Bar Soap, Toothpaste and
Toothbrush) will be stored at the Social Services Office.
The toothbrushes will be sliced into half because some of the inmates sharpen it.
Schedule the date of the program or usually during the Prison Awareness Week (Last Week of
October).
GIFT GIVING PROGRAM
The Gift Giving is a program of the Parish. The Social Services Office is the one that is tasked to
prepare the groceries that will be given to a specified place (sitio) under the jurisdiction of the
parish.
The location of the Gift Giving will be decided by the members of the Parish Pastoral Council.
The groceries will came from the following:
o Offerings during the mass (Nobenaryo and Simbang Gabi)

o From the donations coming from our brothers and sisters

o From the Schools scheduled to offer during the Nobenaryo, so make sure to write a letter to
the respective schools 2 months prior to Nobenaryo because the Schools will discuss it first
during the PTA Meeting, as advised by our Catechists. We may ask help from the
Catechists to send the letters instead of sending them one-by-one for Cost-Effective
Purposes. Also, make sure to send a THANK YOU LETTER to the schools.
o Solicitation letters that will be sent to known parishioners in our Parish, but let the Spiritual
Director, Chairman of the Ministry and most especially the Parish Administrator knows it.
Also, send them a THANK YOU LETTER.
OTHER ACTIVITIES:
PROCESSIONS
The Social Services Office must help the personnel whose in-charge of the candles for
the processions especially during the Holy Week, Candelaria and the like.
As the Food Committee of the Parish, food packs will be prepared for the Volunteers
and for the Band/s requested by the Parish that will participate in the procession.
First Aid must be prepared in case of untoward incidents that may happen.
Schedule of the Procession are as follows:
o 1st Saturday of the Month
o Candelaria
o Paglikas ng mga taga-Antipolo kasama ng Mahal na Birhen sa Colaique noong
Ikalawang Digmaang Pandaigdig
o Holy Week
o Way of Mary
o Christ the King
o Pagdalaw ng Poong Nazareno
o Feast of the Immaculate Conception
o Every 9 days starting from the Opening of the Pilgrimage Season
PILGRIMAGE SEASON
Before the Start of the Pilgrimage Season, the Social Services Office Staffs with the
Human Resource Personnel will be having a meeting.
Scheduling of the office hours will be tackled because there will be 2 shifts that will be
implemented. The first shift will starts at 5:00am 10:00am with a breaktime of 2
hours at 10:00am 12:00nn and will be back at 12:00nn up to 4:00pm. The second
shift will starts at 7:00am 12:00nn with a breaktime of 3 hours at 12:00nn 3:00pm
and will resume at 3:00pm to 7:00pm during weekdays. During weekends, the 2nd shift
will be adjusted to 8:00am 12:00nn with a breaktime of 3 hours at 12:00nn 3:00pm
and will resume at 3:00pm to 8:00pm (or when the last mass for the day ends).
Reservation of the Mater Dei Hall must be made at the Rectory Office for the whole
month of May as an extension of the office. First Aid paraphernalia must be ready at all
times during this season because conditions requiring first aid treatment has the highest
incidence for the whole year in relation to the weather and most especially, the devotees
coming from different provinces.
OTHER PROGRAMS:

OPLAN LINIS PATIO

SLIPPERS DISTRIBUTION (JANUARY 2014)
BAKING AND PASTRY PRODUCTION (c/o TESDA) NOVEMBER 2014
USAPANG PANDESAL (2010)

EVENTS
January
February

March or April

May to July

October
November
Nov. 29 to Dec. 7
December

Feast of Sto. Nio (Procession)

Candelaria
Ash Wednesday
Paglikas ng mga taga-Antipolo kasama ng Mahal na Birhen
sa Colaique noong Ikalawang Digmaang Pandaigdig
Palm Sunday
Holy Week (Kumpisalang Bayan, Chrism Mass)
Penitential Walk (Alay Lakad)
Easter Sunday (Prusisyon ng Salubong)
Penitential Walk (Alay Lakad) from Quaipo to
Antipolo Cathedral. (April 30-May 1)
First Tuesday (Start of Pilgrimage Season)
Mass and Procession at Pinagmisahan Hills
Way of Mary
Solemnity of All Saints
Christ the King
Nobenaryo para sa Kapistahan ng Birhen ng Inmaculada
Concepcion
Pagdalaw ng Poong Nazareno
Kapistahan ng Inmaculada Concepcion
Simbang Gabi
Christmas Eve & Christmas Day (Birth of Jesus Christ)
Gift Giving Program
New Years Eve

*The events that are listed requires preparation for the Social Services Office in coordination with
other Ministries under the parish, especially the Holy Week, Penitential Walk, Feast of Christ the
King, Pagdalaw ng Poong Nazareno and Gift Giving Program.
*Scheduling for the staff must be coordinated to the Personnel-in-Charge especially during Holy
Week, Pilgrimage Season, Nobenaryo, Simbang Gabi, Christmas Eve and New Years Eve.
Prepared by:
Christian Angelo C. Santiago, R.N.
Office Staff
Social Services Office
Immaculate Conception Parish
Noted by:
Bro. Ariel L. Gatlabayan
Chairman
Ministry on Social and Human Development
Immaculate Conception Parish

Rev. Fr. Jeffrey Tagum Arela, OSM

Spiritual Director
Ministry on Social and Human Development
Immaculate Conception Parish
Approved by:
Rev. Msgr. Rigoberto S. De Guzman
Parish Administrator and Shrine Rector
Immaculate Conception Parish

Note: The first 4 pages of this Manual are being copied from the Parish Pastoral Councils
Manual about the Ministries under the Immaculate Conception Parish.
The remaining pages is being formulated by yours truly based on my stay here at the
Social Services Office. This will guide fellow social services office staffs and to those who will
be assigned about what is happening in this office and to avoid problems that have been
occurred in the past. Revisions can be made for the improvement of the office operations.