8/28/2013

AP_Trans
ACL Exercises

Using the TOTAL command,

develop a hash control total and an
amount control total for APTRANS.

What recommendation would

you make to develop a field for
hash control total?

AP_Trans
Run PROFILE on the file, Invoice
Amount.
Can you determine if there are any
negative transactions? Explain.

AP_Trans
Run SAMPLE (Sampling ->
Sample) for the AP_TRANS file,
using the data from step 3. Sample
Invoice Amount, Interval of
$6,609.23 (6609.23), Begin $14.88
(14.88 --- minimum invoice) and
Cutoff $56,767.20 (56767.20).
Save results as AP_Trans_Sample.

AP_Trans
Run STATISTICS on each of
the four available fields with
the Std Dev box checked.
Describe your audit direction to
specific invoices based on the
results of STATISTICS.

AR
Run SEQUENCE on AR, using
Invoice Number (Ref_No). Make
sure to use only Invoice Type
Transactions
(IN);
use
Expression Builder to filter out
other transaction types.
What do you notice about the
invoice numbers?

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AR
Re-run SEQUENCE on the
same file but this time check
Duplicates and Gaps (filter
Invoice type transactions only).
What information is provided to
the auditor about testing
invoices?

PAYROLL
Run Look for Duplicates option from the
ANALYZE menu tab. Click the Duplicates
On.. button and select Employee Number
as the field to verify and check Presort. Go
to the OUTPUT tab and set output to
SCREEN. Click OK.
a. Explain the results you get.
b. What would you do with the results?
c.What other field would you check for
DUPLICATES?

AR
SORT AR by Invoice Amount in
descending order. Use Sort On to
specify descending order. Specify
TYPE IN. Use Output File name
AR_SortAmount.
What sort of anomalies is the
auditor looking for?

PAYROLL
Run the Look for Gaps option from
the Analyze tab. Click the Gaps On..
button and select Employee Number
as the field to verify. Choose the List
Gap Ranges option and check Presort.
Go to the OUTPUT tab and set output
to SCREEN. Click OK.
Interpret the results.

AR
Use COMMENT to insert a
comment into the LOG file that
notes your concerns.
Use TOOLS-> Add Comment.

The Aging of Accounts Receivable is a

frequently used audit technique that is
supported by the AGE command in ACL:
(a) Using AGE, develop an aging report of
current, 30, 60, 90, 120, and above 120 days
past due accounts. Set the cutoff date at
December 31, 2000. Age on the DUE date
field. Create a filter to include only Invoice
type [IN] in the report.

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AP_TRANS
CLASSIFY the data in AP_Trans
by Vendor_No and accumulate on
Invoice_Amount.

AP_TRANS
Summarize AP TRANS on Vendor_No and
subtotal on all numeric fields.
Check PRESORT, and save as SUMVEN.

How would an auditor use this data

in an audit?

AP_TRANS
Sort the file on Invoice_Amount and
save it to a new file called
SUMVENsort. Using the FILTER
command eliminate vendors with total
invoices below a materiality threshold
of $2000.

AP_TRANS
STRATIFYING DATA
Before stratifying data, you need to obtain the maximum
and minimum limits of the data using the PROFILE
command.
a. Run the PROFILE command on the Invoice_Amount
in preparation of running the STRATIFY command.
b. Run the STRATIFY command on the Invoice_Amount.
Accumulate on Quantity and Unit_Cost.
c. Re-run STRATIFY but eliminate the outlier. [HINT:
Run STATISTICS first to find value of 2nd highest
invoice amount]

View the types of the fields in SUMVEN.

What type are they?

AP_TRANS
EXPORT the resulting file as an Excel
spreadsheet; name it AuditSumVen.
Open the AuditSumVen Speadsheet
REPORT the results in the LOG using the
REPORT function. Give the report a heading,
and print it to screen (you will use the LOG to
retrieve the REPORT when needed).

Inventory
a. Run the PROFILE command on all of the
amount fields in preparation of running the
STRATIFY command.
b. Run the STRATIFY command on VALUE.
Subtotal on VALUE.
c. Which of the numbers would be of interest to
an auditor?

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Inventory

AR

1.
Audit OBJECTIVE: Reconcile inventory amounts
with physical inventory counts {observation of inventory}.

Audit OBJECTIVE: Confirm accounts receivable amounts

with customers.
EXTRACT transactions in the AR file that have a due date
prior to January 2, 2000. Create a new input file called
AR_02.
(a) How many records meet the criterion?
(b) How does the EXPORT function differ from
EXTRACT?
(c) For what purpose might an auditor use the EXPORT
function?
(d) Use the EXPORT command to create an Excel
spreadsheet called AR_02 and print the command log for this
operation. Include all the fields from the ACL source file.

a) Obtain pre-test batch control totals by running the

TOTAL and COUNT commands before the extraction,
using a filter [IF] for records from Location 05.
b) Create a filter to choose specific records to EXTRACT
[only items in location 05]. Extract the records to a new
input file Inventory_05.
c) Run the TOTAL and COUNT commands on the new
file to compare with the control totals of the pre-test.

AP Trans

AP Trans

Sorting is a helpful tool in reviewing and analyzing

files. Load the AP Trans file.
(a) For what reason might you NOT use the
SORT command?
(b) SORT the file by Vendor Number, and name
the sorted file SORTVEND. How many records are
there in the sorted file?
(c) How can you verify that the sorted file
contains all of the records from the original file?
What function(s) could you perform to increase the
reliability of the data in the sorted file?

(d) SORT the original AP Trans now to

produce a report listing all vendors by
Vendor Number and by Invoice Amount
in descending order. The new file will
thus show the largest amount for each
vendor displayed first. Name the sorted
file SORTVIP. Move the Invoice
Amount column to the right of Vendor
Number.

AP_Trans
SORT vs. INDEX
ITEM
SORT
Execution speed
Slower
Required disk space
More
Subsequent processing the entire file Much
faster
Subsequent searching for one or a Much
few records
slower

INDEX
Faster
Less
Much
slower
Much
faster

Use the INDEX command

(a) When might you use the INDEX command
instead of the SORT command?
(b) INDEX AP Trans to produce a report listing
all vendors by Vendor Number. Name the indexed
file INDVIP.
(c) Use
the
SEARCH
feature,
SEEK
EXPRESSION option to locate Vendor Number
12701.
(d) Create a Conditional INDEX for vendor
number 12433. Name the Index VEN12433.

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Payroll
(a)
Join all matched records in the PAYROLL file with
records from EMPMAST on EmpNo. Make PAYROLL the
primary file. Name the resulting file PRJOIN.
(b)
Review the Command Log for unmatched records.
What do the bypassed (unmatched) records mean to you as an
auditor?
(c)
Execute a command that will identify payroll records
for which no employee exists. Join all unmatched records
(see More tab) in the EMPMAST file with records from
PAYROLL. Open PAYROLL file first. Check all fields in
transaction file and the master file. Name the file PR2JOIN.

ACL permits several options for joining. The

table below outlines the records included
with each option:
Option Button

PRIMARY File SECONDARY

File
MATCHED Primary (default) Only matched
Only matched
records
records
MATCHED Primary include All records
Only Matching
all Primary
records
MATCHED Primary include Only matched
All records
all secondary
records
UNMATCHED primary
Only unmatched None
records
Many to Many Matched
All matched
All matched
records
records

The MERGE command will combine the fields

of two files with identical structures to produce a
third file. Both files MUST be sorted in
ascending sequence on the key character field
before MERGE is executed.
Required:
Describe a situation when an auditor would use
MERGE (include the audit objective).