SOCIETY OF LAW STUDENTS

Title: Organizer:
SLS Executive Meeting Megan Stoker
Location: Date: Start Time: End Time:
MFH 26/04/2010 12:00:00 PM 2:00:00 PM
Objective:
Establish annual goals, summer steps

Attendees
Name E-mail

Nabeel Peermohamed nabeelpeermohamed@hotmail.com

Neil Tichkowsky nptichko@ucalgary.ca
Megan Stoker mvstoker@gmail.com
Adrian Etchell adrianetchell@hotmail.com
Amanda Winters amambaw@gmail.com
Ryu Okayama r_okayama@hotmail.com
Aida Rafie (absent) aarafie@ucalgary.ca
Shaun Driver (guest) shaundriver@gmail.com

Discussion Items
DISCUSSION ITEM

Title: Presenter:
File Attachment
First Year Orientation Shaun Driver
- Has sent orientation dates to administration - will be planning their
schedule around it
- 10 people have volunteered to help out with the events - have all received
their packages
- Golf tournament - this year's organizers have been in contact with last
year's
- Ballin' for Books - Kin-ball for books idea - event pre-start of school - rent a
hall, get a liquor license, do some drink runs, could get sponsorship - would
allow us to take advantage of an event that happened anyway last year
- Action: Shaun to do a financial breakdown for kin-ball event - for SLS to
approve
- Shaun will be able to be the cheque liaison for this summer, as will be
working on campus

DISCUSSION ITEM

Title: Presenter:
 File Attachment
Website Shaun Driver (guest)
- www.ucalgarysls.ca
- Willing to do the coding for basic content - if we want to do anything with
additional capacity, may need a professional
- Front page is fed by blogger.com
- Calendar of events - google calendar
- Photos - flikr - requires some coding to prepare
- Publications section - minutes, moot times, etc.
- Sponsorship - currently blank - may be an opportunity for further
sponsorship from firms - possibly for grad
- Only issue is doesn't operate on IE7
Discussion
- Ryu - sponsorship would be a great opportunity
- Amanda - Paypal account to pay for events/dues/etc. - need to be able to
track who is the source of the payment and for what event
- Adrian - direct pay through banking - will look into with bank
- Ryu - as long as it isn't too much per transaction
- Megan - bank payee may be an option
- Ryu - events probably only need better distribution of tickets - may not
require online payment
- Nabeel - CANs (disclaimer, rating system), other committees (blogs too)

- MEGAN - Motion for Amanda to look into comp sci program to help with
more complicated programming
- NEIL - Second
- Passed

DISCUSSION ITEM

Title: Presenter:
File Attachment
Grant Policy Shaun Driver (guest)
- Provided copy of draft grant policy
- Megan and Amanda willing to put together a grant policy draft based on
what Shaun provided
- Will research what amounts may be available
- Will work with Adrian to determine what amounts may be available to
student groups for grants - to be included in policy

- AMANDA - Motion to assign to Megan and Amanda to develop draft

policy by first week of August
- NEIL - second
- Passed

DISCUSSION ITEM

Title: Presenter:
File Attachment
2010-11 Calendar
- Calendar meeting - June/July
- Career Day - September
- Nexen Mixer - September
- Blakes Dinner/Dance - October
- Ocktoberfest - October
- Halloween - October 29
(Reading Days November)
- Law Games
- Formal - January
- Ski Trip - February
(Reading Days February)
- Law Show - March
- Grad
- First Fridays idea - fundraising
- Action: Megan to attend the calendar meeting with other faculty
representatives

DISCUSSION ITEM

Title: Presenter:
File Attachment
Lockers Megan Stoker
- Need to determine who is responsible for lockers - cleaning
- Megan to send email to students week before to clean out lockers by first
day of school

- RYU - give Megan discretion after talking to Caitlin

- AMANDA - second
- Passed

DISCUSSION ITEM

Presenter:
Title: Nabeel File Attachment
Finances Peermohamed
- Had a meeting with accountants upstairs
- They have trust account for grad
- UofC will be collapsing the trust account
- We will be having greater control
- May have been paying for this year's grad out of SLS general operating
fund, will need to sort out what payments have been made, what is left to
create our budget for the coming year
Discussion
- Ryu - can we split the amounts in accounts instead of having grad and
general operating funds in one account - need transparency and need to be
able to see where money is coming from, where it is going to -
- Adrian - can do in excel, but will also look into keeping grad money
separate - will be reconciling things to determine how much is in grad fund
for 2011 and general operating for the coming year
- Ryu - as of last meeting, 12,000 in general fund, of which 5,000 was for
each year (2011/2012), however, some payments were being made at the
grad event, so may have even less to start with
- Amanda - quarterly report should be published for all students to view
- Ryu - security issue if on website, but may be by email
 - AMANDA - Motion to provide financial report to students at end of each
semester
- ADRIAN - Second
- Passed

DISCUSSION ITEM

Title: Presenter:
File Attachment
Thompson Rivers Univ... Amanda Winters
- Opening in 2011
- Committee to help them with their orientation and first year - looking to
help out their SLS, and help them get rolling
- SLS will be supporting - Amanda will be organizing

DISCUSSION ITEM

Title: Presenter:
File Attachment
Clothing Amanda Winters
- MFH Social Club - cheap tee-shirts
- Still have the law swag - official clothing

DISCUSSION ITEM

Title: Presenter:
File Attachment
Constitution Neil Tichkowsky
- The amendment of the previous constitution has been somewhat a
nightmare
- Needs to be re-done - may be some value to organize a subcommittee to
review, made up of other students in the faculty
- Megan will send around the version that she has
- Town Hall idea - once a semester to allow students to ask questions of Exec

DISCUSSION ITEM

Presenter:
Title: Nabeel File Attachment
Closing Peermohamed
- No more matters
- Meeting closed

Action Items
Title Assigned To Due By
Sponsorship Package - Lead Ryu Okayama 02/07/2010
Sponsorship Package - Support Amanda Winters 02/07/2010

Lockers - talk to Caitlin Megan Stoker 07/05/2010

Comp Sci - website development Amanda Winters 31/05/2010

Constitution - send to Exec for re... Megan Stoker 07/05/2010

Semester Financial Report Adrian Etchell 31/12/2010

Grant Policy - draft Megan Stoker 06/08/2010

Calendar Meeting with Faculty Megan Stoker