ERP Payables Payment How-To

ERP CLOUD FUSION PAYABLES
Payment Processing How-To
Author:
Shivmohan Purohit
Creation Date:
January 26, 2016
Last Updated:
January 26, 2016
Document Ref:
<Document Reference Number>
Version:
DRAFT 1c
Approvals:
<Approver 1>
<Approver 2>
ERP cloud Fusion Payables
DOCUMENT CONTROL
1.1
Change Record
1
1.2
Date
Author
Version
Change Reference
26-Jan-16
Shivmohan Purohit
Draft 1a
No Previous Document
Contributors
Name
1.3
Position
Reviewers
Name
Jon Dixon
Page:
Contents
Document Control..................................................................................................... 2
1.1
1.2
1.3
Change Record........................................................................................................... 2
Contributors................................................................................................................. 2
Reviewers................................................................................................................... 2
Introduction............................................................................................................... 4
2.1
2.2
Purpose....................................................................................................................... 4
Document Scope......................................................................................................... 4
Payment Proces........................................................................................................ 5
3.1
3.2
3.3
3.4
3.5
3.6
Quick Payment............................................................................................................ 5
Manual Payment......................................................................................................... 7
Batch Payment : Payment Process Request...............................................................9
Reissue Payment...................................................................................................... 19
Initiate Stop/Cancel Stop on Payment.......................................................................22
Void Payment............................................................................................................ 24
Open and Closed Issues.........................................................................................27
4.1
4.2
Open Issues.............................................................................................................. 27
Closed Issues............................................................................................................ 27
Page:
INTRODUCTION
2.1
Purpose
The purpose of this document is to provide information on how payments are processed ERP Cloud Payables.
This document will describe the existing functionality with the new interface for Single/Batch Payments and
payment related windows. This document is based on R10 of ERP Cloud.
2.2
Document Scope
Create a Quick Payment
Record Manual Payment
Batch Payment: Payment Process Request Template, Submit PPR
Reissue Payment
Initiate Stop/Cancel Stop on Payment
Void Payment, optionally take Action on Invoice
Page:
PAYMENT PROCESS
3.1
Quick Payment
This feature is needed for paying documents payable (invoices, expense reports, prepayments,
debit/credit memos and Payment Requests) outside a Payment Process Request.
Documents can be selected regardless of the payment terms, payment method, or due
date. For example, you can create a Quick payment for an invoice that is not yet due.
The payment can be made either electronically or by check (printed).
User pays an invoice with a single payment instead of a Payment Process Request.
If the Print Now box is checked at payment creation time, the payment will be printed
immediately to a printer that the user chooses from a list of values.
If the Create Accounting box is checked at payment creation time the accounting will be
created immediately. User has a choice to decide whether the accounting should be
draft or final.
Navigation: Navigator Invoices Manage Invoices

Manage Installment under Invoice Actions
Page:
Invoice Actions Pay in Full
Select Bank Account and Payment Process Profile.
Payment document will default or choose if more than one.
Click on Submit
Page:
You will see Payment confirmation Message : Payment xxxx for 000.00 has been
created
Payment Review Under Manage Invoices
3.2
Manual Payment
When you create a payment outside of the system, you can record the payment and update the
invoices that you paid.
A Manual payment is the typical way to record a wire transfer.
As a manual payment is only recorded in Payables, and not actually sent out.
Navigation: Navigator Payments Create Payments
Create Payment
Select Supplier, Payment Type
Select Bank Account, Payment method and Payment Process Profile.
Payment document will default or choose if more than one.
Page:
Click on Submit
Go to Invoices to Pay Section - Actions
Select and Add Invoices to Pay
Add Invoices and select Actions - Add to Payment
Click on apply
Click on Save and Close
Page:
Confirmation and Verify
You will see Payment confirmation Message : Payment xxxx for 000.00 has been
created
Page:
3.3
Batch Payment : Payment Process Request
A payment process request is a grouping of installments that are processed for payment.
For each request, you can specify selection criteria, payment attributes, and processing options.
You can create and submit a payment process request on the Submit Payment Process Request page,
or you can create a payment process request template and submit the template for processing.
Payment Process Request Template
A payment process request template predefines invoice selection criteria, payment attributes,
processing instructions, and specifies how validation failures should be handled.
Payment process request templates enable you to:
Minimize data entry by saving you from re-keying frequently used values, which
simplifies and expedites pay runs.
Retrieve cash requirements for the invoices that will be selected for payment by running the
Schedule Cash Requirements Report.
Schedule payment process requests to run on a repeating basis.
Submit specific payment process requests by specifying a template that is used as a parameter
and which contains all the information needed for submitting the particular payment process
request.
Use a template as a starting point for submitting pay runs.
Note: Using selection criteria include to have Template specific to Business Unit or Legal Entity.
Navigation: Navigator Payables Payments Manage Payment Process Request Templates
Page:
10
Submit Payment Process Request
Give Process Name , Select Template to default criteria and processing options
Review Dates and Different Defaults and Click Submit
Navigation: Navigator Payables Payments Submit Payment Process Request
You will see confirmation message Your Process xxxx was submitted
Page:
11
Navigation: Navigator Payables Payments Manage Payment Process Requests
Navigation: Navigator Tools Schedule Processes
Payables Selected Installments Report

Lists all invoice installments selected in a payment process request to help determine how well
the selection criteria is selecting the right invoices to pay.
Page:
12
Click on Action to Review selected invoices.
If needed then remove Invoices that dont need to pay with this batch.
Submit for Next Stage
Page:
13
Manage Payment Process Requests Validation Stage

Click on Action and Resume Payment Process
We can Review Payment Before it get generate
We can Review Payment Before it is generated
Page:
14
Manage Payment Process Requests Build
Payment file build
Next is to Print checks or create electronic file
Programs Run during payment process (i.e. Payment Process Request Status Report)
Page:
15
Payment Process Request Status Report As DocumentationDisplays the contents and status of a payment
process request.
Create Printed Payment Files

Navigation: Navigator PayablesPayments Create Printed Payment Files
Page:
16
Create Printed Payment Files

Check Print
Page:
17
Review and Confirm Payments
Ready for Recording
Page:
18
Record the print Status
Payment file Confirmed
Schedule Processes
Payment File Register

Page:
19
Display details of payments that are included in a payment file. You can retain this report for
your records.
Payment File Register

Display details of payments that are included in a payment file. You can retain this report for your
records.
Page:
20
3.4
Reissue Payment
A payment can be reissued when the original was damaged or otherwise could not reach the payee.
For example, when a paper check is damaged during printing or a check is returned due to an incorrect
address.
Reissuing a payment means that the original payment is automatically voided and the new payment is
issued using the information provided by the user (new check number, new payment date, new
exchange rate (applicable to foreign currency payments), and voucher number (if sequencing is
used)).
A payment may be reissued only if:

1. The payment is not a bills payable.
2. The payment Status is negotiable.
3. The payment is not a refund
4. The payment is not a manual payment.
5. The payment processing type should be printed
Note: Reissuing a payment on a prepayment that has been applied to an invoice is allowed, though you
cannot void such a payment
Navigation: Navigator PayablesPayments Manage Payments

Manage Payment Search for Specific Payment for Reissue
Page:
21
Click on particular payment
Under Action See Option - Reissue
Reissue See New Document Number (i.e. Check )
Upon submit you will see confirmation message : Payment xxx has been reissued
Old Payment Void
New Payment Negotiable status
Page:
22
Schedule Programs upon Reissue
New Check Print
Page:
23
3.5
Initiate Stop/Cancel Stop on Payment
We can initiate a stop payment request for quick payments, refunds, and payment process requests if
the payment status is Negotiable, or for bills payable if the payment status is Issued.
If the bank confirms that the payment has not cleared and was stopped, you can void the payment to
reverse the accounting and payment records.
If the bank notifies you that the payment has cleared, you can cancel the stop payment request to reset
the payment status to Negotiable or Issued.
Under Action See Option Initiate Stop
Page:
24
Initiate Stop Payment Request Add Stop Reason and Reference ( Optional )
Verify Payment Status
Cancel Stop Add Stop Reason and Reference ( Optional )
Reverse Stop Cancel Stop

Page:
25
3.6
Cancel Stop Status Back to Negotiable
Void Payment
A payment can only be voided if the status of Payment is negotiable, stop initiated (or issued in the
case of a Bills Payable).
If the payment being voided has been made for any prepayment invoice AND if that prepayment has
been applied to a standard invoice then payment cannot be voided.
You cannot void a payment for a prepayment that is applied. You must first unapply the prepayment,
and then you can void it.
You cannot initiate a stop payment for a prepayment that is applied.

Manage Payment Search for Specific Payment to Void
Page:
26
Under Action See Option Void
Void Payment Add Void Date , Accounting Date ( Defaults )
Invoice Action None, Cancel Invoice, Place Hold on Invoice

Page:
27
Void Payment - Verification
Page:
28
OPEN AND CLOSED ISSUES
4.1
Open Issues
ID
4.2
ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Resolution
Responsibility
Target Date
Impact Date
Closed Issues
Issue
Page:
29
Page:
30

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ERP CLOUD FUSION PAYABLES

Payment Processing How-To

January 26, 2016

January 26, 2016

<Document Reference Number>

ERP cloud Fusion Payables

ERP cloud Fusion Payables

Open and Closed Issues.........................................................................................27

ERP cloud Fusion Payables

ERP cloud Fusion Payables

The payment can be made either electronically or by check (printed).

Navigation: Navigator Invoices Manage Invoices

ERP cloud Fusion Payables

Invoice Actions Pay in Full

Select Bank Account and Payment Process Profile.

Payment document will default or choose if more than one.

ERP cloud Fusion Payables

Payment Review Under Manage Invoices

Navigation: Navigator Invoices Manage Invoices

A Manual payment is the typical way to record a wire transfer.

Navigation: Navigator Payments Create Payments

Select Supplier, Payment Type

Select Bank Account, Payment method and Payment Process Profile.

Payment document will default or choose if more than one.

ERP cloud Fusion Payables

Go to Invoices to Pay Section - Actions

Select and Add Invoices to Pay

Add Invoices and select Actions - Add to Payment

Click on Save and Close

ERP cloud Fusion Payables

Confirmation and Verify

Navigation: Navigator Invoices Manage Invoices

ERP cloud Fusion Payables

Batch Payment : Payment Process Request

Payment Process Request Template

Payment process request templates enable you to:

Schedule payment process requests to run on a repeating basis.

Use a template as a starting point for submitting pay runs.

Navigation: Navigator Payables Payments Manage Payment Process Request Templates

ERP cloud Fusion Payables

Submit Payment Process Request

Review Dates and Different Defaults and Click Submit

Navigation: Navigator Payables Payments Submit Payment Process Request

ERP cloud Fusion Payables

Navigation: Navigator Payables Payments Manage Payment Process Requests

Navigation: Navigator Tools Schedule Processes

Payables Selected Installments Report

ERP cloud Fusion Payables

Navigation: Navigator Payables Payments Manage Payment Process Requests

Click on Action to Review selected invoices.

Submit for Next Stage

ERP cloud Fusion Payables

Manage Payment Process Requests Validation Stage

Click on Action and Resume Payment Process

We can Review Payment Before it get generate

We can Review Payment Before it is generated

ERP cloud Fusion Payables

Manage Payment Process Requests Build

Navigation: Navigator Payables Payments Manage Payment Process Requests

Payment file build

Next is to Print checks or create electronic file

ERP cloud Fusion Payables

Create Printed Payment Files