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Bank Reconciliation Statement


In SAP

Bank reconciliation statement is reconciliation between


the account maintained by your company and the account maintained by
the bank. There can be some instances where both the accounts will not
tally.
For example: suppose you have given a cheque to your vendor and your
vendor has not presented it to bank for payment till date. Because of this
transaction there will be a mismatch between the account maintain at your
company and the account maintained by bank (while giving a cheque to
your vendor you have entered it as a business transaction to your books of
account by crediting your bank account but bank is not aware such

transaction as they have not received the cheque yet). There can be some
other reason for which your companys account and the bank statement will
not tally. Periodically it is the responsibility of the accountant to prepare a
bank reconciliation statement and produce the same before the
management to know if there are any discrepancies.
In sap you will be receiving two types of bank statement;

Electronic statement
Manual statement
If you receive an electronic statement then you just need to upload it to sap
for the purpose of preparation of bank reconciliation statement. If it is
manual one then you need to enter the statement manually into sap.
Steps for Bank reconciliation statement (BRS)
Create General

Ledger Accounts

for

your

Bank

reconciliation

statement (BRS) FS00


In the first step for creation of bank reconciliation statement you need to
create reconciliation general ledger account for following accounts by using
transaction code FS00;

Cheque issued out (used when you issue a check to vendor)

Cheque wire transfer

Cheque Received (when you receive cheque from a customer)

Cheque Other interim posting

Accounting entries for Bank Reconciliation Statement (BRS)


For cheque issued out

When you issue a cheque to vendor

Vendor Account Dr
To Check Issued Out A/c

When cheque is cleared (at the time of BRS preparation)

Check Issued Out A/c Dr


Bank Account
By this entry the cheque issued out account is cleared. In the same way
others are also entered and cleared at the time of Bank reconciliation
statement (BRS) preparation.

For cheque Received

Cheque received from Customer

Cheque received A/c Dr


To Customer A/c

Cheque cleared by Bank and payment made (At the time of BRS preparation)

Bank Account Dr
To Cheque Received A/c
Configuration for Bank Reconciliation Statement (BRS)
Make Global settings for Electronic bank statement
SPRO > Financial Accounting > Bank Accounting > Business Transactions
>

Payment

Transactions

>

Electronic Bank

Statement >

Make

Global settings for electronic bank statement


Enter your chart of account here

Create Account Symbol

Create your account symbols here which will be assigned to the general
ledgeraccount for posting at the time of BRS preparation.

To do that click on new entries and create account symbols for followings;
1.
2.
3.
4.
5.
6.

Account
Bank charges
Cheque received
Cheque issued
Wire transfer
Other items

Save it

Assign accounts to account symbol

For this step you need to double click on the assign accounts tab on the
right hand side of the screen. Click on new entries and enter your general
ledger accounts against your account symbols created.
Save it

Create Keys for posting rules

Double click on create keys for posting rules option available on the right
hand side and fill out following for different keys.
1.
2.
3.
4.
5.

Bank charges
Cheque received
Cheque issued
Wire transfer
Other items

You can name anything to identify these kyes


Save it

Define posting rules

Click on new entries to define posting rules for the keys we defined in
earlier steps. By selecting one keys and double click on the define posting
rules and enter followings;
1.
2.
3.
4.
5.

Debit posting key


Credit posting key
Account symbol
Document type to be used
Posting type

Create transaction type (required only for electronic bank


reconciliation statement (BRS))

Select create transaction type and enter your own transaction type and
save it

Assign external transaction type to your posting rules


(required only for electronic bank reconciliation statement (BRS))

Select the transaction type you created and double click on Assign external
transaction option from the right hand screen. Then click on new entries
Enter your posting rules created against external transactions and save it.

Assign account to transaction type (required only for


electronic bank reconciliation statement (BRS))

Double click on assign bank account from the right hand side screen and
enter followings;

1.
2.
3.
4.

key
account
Transaction type
Company code

Extra configuration for manual bank statement


You need two additional configurations for your manual bank statement
processing.

Create and assign business transaction


To do create and assign business transaction you need to use following
path;
SPRO > Financial Accounting > Bank Accounting > Business Transactions
> Payment Transactions > Manual Bank Statement > Create and Assign
Business Transactions
Click on new entries
And enter the transaction types and posting rules with debit and credit
symbol.
Save it.

Define variants for manual bank statement


To define a variant you need to use following path;

SPRO > Financial Accounting > Bank Accounting > Business Transactions
> Payment Transactions > Manual Bank Statement > Define Variants for
ManualBank Statement

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