FINANCIAL ACCOUNTING

NEW GENERAL LEDGER ACCOUNTING

Leading Ledger and non leading ledger
Following the data is given below to support the discussion above leading and non leading
ledgers
Create a new Business Area at USA
The TAST company head quarters at Delhi and branch is in United states
Indian Company TAST INDIA
Currency INR
Fiscal year April March
Indian Business Area - TAHY
USA Business area - NYK
Currency USD
Fiscal year Janu - Dece
Requirements
1- Client required a Consolidation Accounts in INR for TAST Group
2- The US company is required to fill the accounts with the ledger authority which is
required to be prepared for a period Janu-Dec With currency as USD
Here your first requirements will be fulfilled by leading ledger which is a Standard ledger
defined by SAP at client level and applicable to all the company codes at client level
Your second requirements will be completed by using non leading ledger which you can
defined at company code level with alternative fiscal year variants like in case of Janu - Dec
Some additional properties about leading ledger and non leading ledgers
1- SAP Provides leading ledgers OL
2- All new GL transaction will be stored under FAGLFLEXT data base table
3- Leading ledger managed by additional currency, Fiscal year variants and Posting
period variants assign to company code is used by leading ledgers
4- Leading ledgers is only one data in leading ledger only follow to controlling
5- We can create an number of non-leading ledgers for this non-leading ledgers we can
assign alternative currencies and fiscal year variants
Entry view and General ledger view
When new GL Accounting is active a financial accounting documents always has two views
1- The entry view
2- General ledger view
Besides the leading ledger you can also see the documents in other non leading ledgers in the
GL views
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Entry views
View of how a documents appearing in the sub-ledgers like AP, AR, AA and Taxes etc.
General ledger view
View of how a documents appearing only in the General ledger
Entry view
Customer Accounts Dr
To Sales
10000

10000
10000

Purchase Accounts Dr
10000
To Vendor Accounts
10000
10000

General ledger view

Sundry Debtors Accounts Dr 10000
To Sales
Purchase Accounts Dr
10000
To Sundry Creditors Accounts

Documents number ranges for Entry view and General ledger view
Documents number ranges in entry view is a documents number which are posting in our
leading ledgers. We cannot achieve the same documents number range in to GL Views
A general ledger view can have both leading ledger view and non leading ledger views. There
for documents number range should not be kept same for both ledgers
Sometimes we can only post a document only to a non leading ledgers. There fore a separate
number range need to created for General Ledger view
All the posting in leading ledgers will be posted on the non-leading ledgers. If we want to
post the only non-leading ledgers we can do this by selecting posting levels that the ledger we
want to post.
The first currency of non-leading ledgers is always currency of leading ledgers.
Non leading ledger creation for US requirements
Path: Spro Img Financial Accounting new Financial Accounting global settings
Ledgers Ledger Define ledger for general ledger Accounting
Click on new entries
Ld
Ledger name
T1
Non leading ledger
Press enter key and Save
Comeback wise

Total tables
FAGLFLEXT

Create New Fiscal year Variants (OB29)

Go to OB29 Create new Fiscal year Variants as Period starting from January to December
Or Assign 01 (Calendar year)

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Define variants for open posting periods (OBBO)
Path: same
Click on new entries
Variants
POPV (any 4 code)

Name
Posting period variants

Press enter key and save

Come back
A) Open and close posting period (OB52)
Path: same
Click on new entries
Variant
POPV

A/C typ
+

From P1
1

Year
2008

To P1
12

Year
2008

From P2
13

Year
2009

To P2
16

Year
2009

Press enter key and save

Define and Activate non ledgers
Path: Spro Img Financial Accounting new Financial Accounting global settings
Ledgers Ledger Define and Activate non leading ledgers
Ledger T1 (Tick mark)
Click on new entries
Cocd
Fiscal year variants
TAST
01

Posting period variants

POPV

Documents types creation for non leading ledgers

Path: Spro Img Financial Accounting new Financial Accounting Global settings
Documents Document types Define Documents types for Entry view
Define Documents types for Entry view
Click on new entries
Documents type T1 (Any)
Number range 44 (any) (Dummy)
Accounts type allowed
Activate Assets, Customers, Vendors, Material, GL Accounts
Control Data
Activate Negative posting Permitted
Press enter key and Save
Come back wise

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Define documents types for Entry view in a Ledger
Path: Same
Ledger T1 (Tick mark)
Click on new entries
Type
Number range
T1
88 (Any)
SA
88
DR
88
DG
88
DZ
88
KR
88
KZ
88
KG
88
AA
88
AF
88
WA
88
WE
88
RE
88
Press enter key and Save
Come back twise
Note: Assign what are the documents type you had used in your system
Define Documents types for General Ledger view
Path: Same
Ledger T1 (Tick mark)
Click on new entries
Type
Number range
T1
89 (Any)
SA
89
DR
89
DG
89
DZ
89
KR
89
KZ
89
KG
89
AA
89
AF
89
WA
89
WE
89
RE
89
Press enter key and Save
Come back wise

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Define Documents Number Ranges
Path: Spro Img Financial Accounting new Financial Accounting global settings
Documents Documents number ranges Documents in Entry view
Define Documents Number ranges for entry view
Company code TAST
Click on insert intervals
Number
Year
From Number
88
2009
50001
Click on Save
Come back wise
Now close the documents in entry view

To Number
60000

Documents in General Ledger view

Company code TAST
Click on insert intervals
Number
Year
89
2009
Click on Save
Come back wise

From Number
60001

To Number
70000

Documents Postings
Document posting in Leading and Non-leading Ledgers (FB01L)
Path: Sap easy access Accounting Financial Accounting General ledger Posting
Enter general ledger posting for General ledger group
Leading ledger Posting
Documents date 01-09-2009
Type SA
Posting date 01-09-2009
Period 6
Ledger Group - 0L
Document header text Telephone deposit posting
Posting key 40
Account Telephone deposit account
Amount 10000
Business area TAHY (Indian Branch)
Text Telephone deposit
Posting key 50
Account Cash Account
Amount 10000
Text Telephone deposit posting
Press enter key and Save
Non-leading ledger posting
Path: Same

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Company code TAST

Currency INR

FINANCIAL ACCOUNTING
Documents date 01-09-2009
Type SA
Posting date 01-09-2009
Period 6
Ledger Group T1
Document header text Telephone deposit posting
Posting key 40
Account Telephone deposit account
Amount 10000
Business area NYK (USA Branch)
Text Telephone deposit
Posting key 50
Account Cash Account
Amount 10000
Text Telephone deposit posting
Press enter key and Save.

Company code TAST

Currency INR

Display of New General Ledger Balances (FAGLB03)

Path: Sap easy access Accounting Financial Accounting General ledger
Accounting General Ledger Balances (New)
Account number Telephone Deposit Account number
Company code TAST
Ledger 0L
Note: If we want to change the ledger click on Choose the Ledger tab and change the ledger
Press F8 for execute
Real-time Integration to CO FI
It is nothing but opposite direction from CO-FI. This things not possible in previous version
Controlling Area Settings (OKKP)
Path: Spro Img Controlling General controlling Organization Maintain
Controlling area Double click on Maintain Controlling area
Controlling area TACO
Click on Details fields
Double click on Activate Components folder
Select Profit centre Accounting
Click on Save
Variants for CO-FI Real-time Integration
Path: Spro Img Financial Accounting new Financial Accounting global settings
Ledgers Real-time integration of Controlling with Financial Accounting Define
Variants for Real-time integration
Click on new entries
Variants for Real-time integration RELT (Any code)
Select Real-time integration Active
Select Acct Deter Active
Key date active from 01-04-2009
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Documents type SA
Ledger group 0L
Text Real-time integration variants
Select Cross company code
Select Cross Business area
Select Cross Functional area
Select Cross Profit centre
Select Cross Segments
Select Cross Funds
Select Cross-Grant
Press enter key and Save
Comeback wise
Assign variants for Real-time Integration to Company code
Path: Same
Click on new entries
Company
Variants for Real-time Integration
TAST
RELT
Press enter key and Save
Now Go to KS01 Create the following Cost centre under Production departments
Dep P
Dep Q

- Hyderabad Business area

- Mumbai Business area

Go to F-02 Post the following Documents in Dep P Cost centre

Salaries Accounts
To Cash

10000
10000

In this above 10000 Repost 2000 to Dep Q Cost centre

Go to KB61 for Repost line item
Documents type Number 67 (FI document number)
Company code TAST
Fiscal year 2009
Cost elements Salary
Cost centre Dep P
Press F8 for execute
Double click on Amount
New Account Assignment
Amount 2000
Dep Q
Press enter key and Save
Documents Display in FI Records

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Go to FB03 for Documents display
Documents number 68
Company code TAST
Fiscal year 2009
Press enter key and Save.

DOCUMENTS SPLITTING
Define segments
In this IMG activity basically we defined the segments. Segments is nothing but just like
business area business areas and profit centre, but business areas and profit centre we are
using for another purpose and Segments we are using another purpose.
If you defined the profit centre you can enter an associated segment in the master records of a
profit centre
Path: Spro Img Enterprise structure Definition Financial accounting Define
segments
Click on new entries
Segments
Description
AP
Andra Pradesh
UP
Uttar Pradesh
Press enter key and Save
Documents splitting
In this new GL Accounting we have a new feature for documents splitting. The documents
splitting accounting line item are splitted according to specific characteristics for example
Profit centre, business areas, segments
This way we can create financial statement such as business area profit and loss, balance
sheet etc
Creation of the Profit Centre (KE51)
Go to KE51 Create the following profit centre
1- Profit centre Televisions
Click on Master data tab
Analysis period 01-04-2009
to - 31-12-9999
Name Televisions
Long text Televisions
Person responsible UBAID
Profit centre group Select your profit centre group
Segments AP
Click on Active botton
2- Profit centre Washing machines
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Click on Master data tab
Analysis period 01-04-2009
to - 31-12-9999
Name Televisions
Long text Washing machines
Person responsible UBAID
Profit centre group Select your profit centre group
Segments UP
Click on Active botton
Cost Centre creation (KS01)
Go to KS01 Create the following Cost centre
1- Television Cost centre under production departments and Assign the Television profit
centre
2- Washing machine Cost centre under production departments and Assign the Washing
machine profit centre.
General Ledger Creation
Go to FS00 Create the following GL Account under expenses
1- Television Purchase accounts
2- Washing Machines Purchase Accounts
In Control data tab Tax category - *
Activate Posting without tax allowed
Field status group G004 and Updated with CO
Tax code Creation
Create the following Tax codes
B1 4 % Input Tax
B2 4 % Output Tax
Path: Spro Img Financial Accounting new Financial accounting global settings
Tax on Sales and Purchase Calculation Define tax code for Sales and Purchases
Country IN
Tax code B1
Press enter key
Tax code B1 Input tax @ 4 %
Tax type V
Press enter key
Assign the 4 % in Tax Percentage rate column
Press enter key and Save
Country IN
Tax code B2
Press enter key
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Tax code B2 Output tax @ 4 %
Tax type A
Press enter key
Assign the 4 % in Tax Percentage rate column
Press enter key and Save
Documents Splitting settings
Path: Spro Img Financial Accounting new General ledger accounting Business
transaction Documents splitting
A- Classify the General Ledger Accounts for Documents splitting
Chart if Account CHAC
Click on new entries
Accounts from
Accounts to
Purchase TV Ac
Purchase Wash Mach Ac
Press enter key and Save
Comeback twise

Category
20000 (Expenses)

B- Define Documents Splitting characteristics for General ledger accounting

Field
Business area
Profit centre
Segments
Press enter key and Save
C- Activate Documents Splitting
Path: Same
Select Documents splitting
Press enter key
Method 0000000012
Press enter key and Save
Comeback wise
Note: After Document splitting you have to Deactivate the Document splitting otherwise you
cannot post any transaction to any company code. While saving the transaction you will get
the error message The Concerned GL not assigned any item category
Purchase the following Material from Vendor @ 4 % Input tax
Television
Washing Machine

60000
- 40000

Entry
Purchase TV Account Dr

60000
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Purchase Washing mach Dr Input Tax Account
To Vendor
-

40000
4000 (60000+40000*10%)
104000

Documents Posting in F-43

Documents date 23-09-2009
Type KR
Company code - TAST
Posting date 23-09-2009
Period 06
Currency INR
Documents header text Vendor Invoice
Post key 40
Account Purchase of TV Account
Amount 60000
Tax code B1
Select Calculate tax
Cost centre Television
Text Television Purchase
Post key 40
Account Purchase of Wash machine Account
Press enter key
Amount 40000
Tax code B1
Cost centre Washing Machine
Text Washing Machine Purchase
Post key 31
Account Vendor Account
Amount *
Text Television, Washing Machine Purchase
Press enter key Simulate and Save
Now Go to Documents in Menu bar Select Display
Press enter key
Click on General Ledger tab
Comeback wise
Note: When we post Purchase invoice we need to select Cost centre or Business area
When we Post Sales invoice we need to Select Business area, Profit centre and Segments.
Note: After Document splitting you have to Deactivate the Document splitting otherwise you
cannot post any transaction to any company code. While saving the transaction you will get
the error message The Concerned GL not assigned any item category
Segments level Balance sheet
Path: Sap easy access Accounting Financial Accounting General ledger accounts
Information system General Ledger accounts General ledger report (New) Financial
Statements Actual/Plan Comparison Financial Statements
Currency 10
Company code TAST
Segments AP
Ledger 0L (Leading ledger)
Fis Annual reports structure Select your financial statements
Fiscal year 2009
Posting period 2PF 1
Posting period 12
Press F8 for execute

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