Board of Directors Meeting

Metro Office | 1307 N. MacDill Avenue

May 17, 2016
AGENDA

1. Welcome Members & Guests.........Chris Roederer

2. Consent Items (No discussion is planned unless requested)
a. January 14, 2016 Meeting Minutes (Attachment 1)
b. March 2016 Financials (Attachment 2)
3. Be the Spark Strategic Plan
a. Resource Development...Cassandra Thomas
b. Board Development .Chris Roederer
c. Talent Management ..Lori Liburdi
4. Resource Development
a. Boots & BBQ | Golf Scramble..........................................................Jennie Yingling
b. Steak Dinner.........................................................................................................Collin Jotham
c. Yankees Luncheon Recap..............................................................................Brenda Browning
5. Programs & Operations
a. Florida Youth of the Year...Jennifer Hayes
b. Community Partnerships........................................................................................Ricky Gallon
6. Presidents ReportChris Letsos
a. Vinik Family/Sheriffs Office Update
b. Florida Political Legislative Candidate Forum | June 2 & 3
7. New Business
8. Announcements
9. Adjourn
Notes:
______________________________________________________________________________
______________________________________________________________________________

BOYS & GIRLS CLUBS OF TAMPA BAY

CORPORATE BOARD MEETING
STEINBRENNER METRO SERVICE CENTER
JANUARY 14, 2016 | 12:00 PM
MEMBERS PRESENT
Larry Bevis, Lynn Dumais, Matt Dumar, Joe Garcia, Luis Garcia, Reggie Godbolt, Brian
Gray, Keith Harris, Vic Holcomb, Scott Jacobsen, Collin Jotham, David Lewis, Lori Liburdi,
Phil Malcolm, Karen Mincey, Nik Paleologos, Matt Pierson, Chris Roederer, Father Steve
Ryan, Marc Spencer, Angelie Spurling, Andrea White.
OTHERS PRESENT
Chris Letsos, Brenda Browning, Ricky Gallon, Felecia Hernandez, Deborah McCarthy,
Cassandra Thomas, Jennie Yingling, Glenn Permuy, Tai Ishia Robinson, and Lili DeGrasse.
Board Chair Marc Spencer called the meeting to order at 12:07 pm, and thanked everyone for
attending.
CONSENT ITEMS
Copies of the November 17th Minutes and the November Financial Report were provided to
the members for their review prior to the meeting. A Motion to approve the Minutes and
Financials was made by Scott Jacobsen, seconded by Chris Roederer, Motion passed.
2016 BUDGET
Luis Garcia called on Deb McCarthy to report. Deb reported that the Executive Committee
approved the 2016 Budget in December. We are running a deficit of $215,500 that we hope to
overcome. Chris L. stated that we did not cut services and we need to continue to be good
partners with the schools and Sheriffs Department.
CRISTO RAY TAMPA HIGH SCHOOL UPDATE
Father Steve Ryan gave a powerpoint presentation and stated that Cristo Ray serves the same
kids as BGC. Christo Rey is an educational opportunity for poor kids to rotate out of and to
work in the community. This is a private school for kids that cant afford to go private
schools. Funding comes from corporate sponsorships when a company with take four kids
that will rotate one job and the money they earn, goes toward their tuition. This is for a poor
young person that is motivated and wants to work. Richard Gonzmart serves on the board.
BGC assists in development of Cristo Rey. A video was shown of future leaders. The first
class to graduation will be in 2020.
Father thanked Chris and all the Directors in helping to find kids that would benefit from this
school.
RESOURCE DECELOPMENT
Jennie Yingling reported that GFB brought in $1.1M and the celebration luncheon with be on
February 25th at Yankees Pavilion.
Marc thanked Glenn for his leadership and planning for GFB.

CORPORATE BOARD MEETING

JANUARY 14, 2016
PAGE 2
Scott Jacobsen reported that the Golf challenge is being held tomorrow, rain or shine.
year this event brought in $60K and this year, it is over $80K.

Last

Brenda Browning reported how unique the New York Yankees Luncheon is and that the
players have it in their contract that they must attend along with the coaches and Yankee
Legends. CapTrust has signed a 3 year sponsorship as a lead sponsor. The event is being held
on March 22nt at the Tampa Convention Center. The Tampa Bay Times is back as our Media
Sponsor and AAA as our Print Sponsor. We are waiting to hear back from Majestic on the tshirt sponsorship. We have brought in about $242K with 68 days to go.
Marc also stated that Tampa and New York are the only places the Yankees hold events where
the entire team must attend.
Cassandra Thomas gave a powerpoint presentation on our 90 Year Anniversary in Tampa Bay.
It will be a year long celebration with monthly partnerships. Weve started the 1926 Club
where members give $90 or $1,926 per month. She mentioned various initiatives to get
donors and board members involved. We will be doing radio and tv spots along with
billboards and print ads. The Tribune will be our Print Sponsor.
We will start partnering with local restaurants for a charity night, with Coca-Cola, Dardin
Restaurants and Painting With A Twist.
BOARD DEVELOPMENT
Chris Roederer reported that we continue to look for members and that we track dues,
engagement and commitment of our current members. We are still looking for diversity and
we have a good outlook.
COMMUNITY RELATIONS
Ricky Gallon gave a PowerPoint presentation with pictures of many events at various clubs,
the following are just a few:

Intruder training with the Tampa Police Department

Great Futures Breakfast
North Tampa Christmas Party, with USF students helping out.
Young Men Innovation
Bucs player, Jameis Winston Holiday Jamboree at One Bucs Place (video shown)

PRESIDENTS REPORT
Chris Letsos thanked Angelie Spurling for serving as a Judge for our Youth of the Year
competition and stated the State Youth of the Year competition will be held in April, here in
Tampa.
Chris reported that the Ybor City Club ownership is now back to the City of Tampa. That was
effective late last month with the help of Vic. There has been discussion with the North
Tampa facility, that the City wants it back. It is poorly attended and the building is falling
apart. Similar with the West Tampa Club. Boulevards Homes are being moved out, Oakhurst

CORPORATE BOARD MEETING

JANUARY 14, 2016
PAGE 3
is next then Presbyterian Village so there will be no kids in that area. West Tampa will be an
entirely new area.

Chris invited the board to attend the naming of the Simmons Family Riverview Club, being
held on February 10th. The Simmons will announce a $25K match opportunity that morning.
The Club is serving more than 50 kids a day and Joe stated the new gym is really nice.
March 7th is the start of BGC Week and asked the members to hold that date for an exciting
announcement. It will be a great day.
The Annual Dinner & Meeting will be held on March 29th at the Glaser Childrens Museum.
The Chief of Temple Terrace will be speaking at our next Executive Committee meeting in
February. Crime is down by 49% around our Solomon Club.
With no other business, Marc adjourned the meeting at 12:55 pm.

Brenda Browning, Recorder

__________________________
Chris Roederer, Secretary

___________
Date

Boys & Girls Clubs of Tampa Bay, Inc.

Memo
To:

Board of Directors

From:

Deborah L. McCarthy, Chief Financial Officer

Date:

May 10, 2016

Subject: March 2016 Financial Statements - Unaudited

Please find attached the Statement of Financial Position and the Statement of
Activity for the Unrestricted Fund for the quarter ended March 31, 2016.
The financial statements presented represent gross operations including all
sources of funding. As of the end of the first quarter, we are slightly ahead of
budget by $2,500 or 1.0% with a Net Surplus of $257,000. A review of the
variances indicates that there are no significant variances at this time to report;
although, we are monitoring the variance in Fees & Grants of $13,600 (2.2%). It
appears to be due in large part to the Childrens Board After Zone Grant for
Marshall and Tomlin Middle Schools in Plant City. There were delays in getting
the program started at Tomlin this year as well as some other obstacles that
have put this program behind our target to date.
Please let me know if you have any questions or comments on the statements.

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

Page 1

With Comparative Totals to Last Year - Unaudited

Unrestricted
Fund
3/31/2016

Temporarily
Restricted
Fund
3/31/2016

Total
All
Funds
3/31/2016

Endowment
Fund
3/31/2016

Total
All
Funds
3/31/2015

ASSETS
Current Assets

Cash & Cash Equivalents

$519,193

Investments

$753,469

Accounts Receivable
Other Receivables

$699,430

$11,551

$1,230,173

$2,259,300

$604,506

$1,357,975

$1,245,346

$409,160

$409,160

$371,894

$44,916

$44,916

$27,386

$42,122

$42,122

$54,077

Due from BGCTB Foundation

$349,671

$349,671

$1,183,277

Prepaid Expenses

$104,508

$104,508

$96,239

$3,538,527

$5,237,519

$7,596,826

$7,596,826

$7,544,586

$37,500

$37,500

$45,000

$32,300

$32,300

$44,985

$82,440

$82,440

$79,233

$14,494

$12,828

Pledges Receivable, net

Total Current Assets

$2,223,040

$699,430

$616,057

Non Current Assets

Land, Building and Equipment

Prepaid Rent
Pledges Receivable, net
CSV of Life Insurance
Other Assets
Total Non Current Assets
TOTAL ASSETS

$14,494
$7,648,820

$114,740

$0

$7,763,559

$7,726,633

$9,871,860

$814,170

$616,057

$11,302,087

$12,964,151

LIABILITIES AND NET ASSETS

Liabilities
Current Liabilities

Accounts Payable

$190,667

$190,667

$258,663

Accrued Expenses

$286,712

$286,712

$244,733
$564,211

Due to BGCTB Foundation

$4,000

Deferred Revenue
Total Current Liabilities

$477,379

$4,000

$0

$4,000

$4,000

$481,379

$1,071,606

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

Page 2

With Comparative Totals to Last Year - Unaudited

Temporarily
Restricted
Fund
3/31/2016

Unrestricted
Fund
3/31/2016

Total
All
Funds
3/31/2016

Endowment
Fund
3/31/2016

Total
All
Funds
3/31/2015

Other Liabilities

Deferred Lease Revenue

Total Other Liabilities
Total Liabilities

$144,000
$0

$0

$0

$0

$144,000

$477,379

$4,000

$0

$481,379

$1,215,606

Net Assets

Unrestricted - from Operations

$1,779,018

$1,779,018

$2,245,003

Unrestricted - Property and Equipment

$7,615,463

$7,615,463

$7,600,611

Temporarily Restricted

$810,170

Permanently Restricted
Total
Total Net Assets
TOTAL LIABILITIES AND NET ASSETS

$810,170

$1,234,022

$616,057

$616,057

$668,908

$9,394,481

$810,170

$616,057

$10,820,708

$11,748,545

$9,394,481

$810,170

$616,057

$10,820,708

$11,748,545

$9,871,860

$814,170

$616,057

$11,302,087

$12,964,151

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund
With Comparison to Budget & Last Year Actual - Unaudited

Public Support and Revenue

Public Support
United Way & Combined Campaigns
Contributions
Funds Released from Restriction
Fees & Grants
Total Public Support

Actual
1/1/16
to
3/31/16

Year To Date This Year

Budget
1/1/16
Variance
to
Favorable
3/31/16
(Unfavorable)

Total
2016
Budget

Year To Date Last Year

Actual
1/1/15
Variance
to
Favorable
Variance
3/31/15
(Unfavorable)
%

224,914
544,699
68,196
608,925
1,446,734

212,500
552,000
58,750
622,500
1,445,750

12,414
(7,301)
9,446
(13,575)
984

5.8%
(1.3%)
16.1%
(2.2%)
0.1%

850,000
2,258,000
295,000
2,613,000
6,016,000

212,849
453,626
18,001
752,210
1,436,686

12,065
91,073
50,195
(143,285)
10,048

5.7%
20.1%
278.8%
(19.0%)
0.7%

56,634
1,566
14,524
72,724

65,000
2,000
5,250
72,250

(8,366)
(434)
9,274
474

(12.9%)
(21.7%)
176.6%
(25.2%)

272,500
8,000
21,000
301,500

44,243
3,423
1,946
49,612

12,391
(1,857)
12,578
23,112

28.0%
(54.3%)
646.4%
46.6%

416,674
(92,335)
324,339

420,000
(90,000)
330,000

(3,326)
(2,335)
(5,661)

(0.8%)
2.6%
(1.7%)

886,000
(211,000)
675,000

389,414
(48,065)
341,349

27,260
(44,270)
(17,010)

7.0%
92.1%
(5.0%)

16,150

0.9%

20,830
(5,629)
3,904
(2,364)
16,741

3.0%
(6.7%)
7.2%
(36.1%)
2.0%

Variance
%

Revenue
Program Service Revenue
Investment Revenue
Other Revenue
Total Revenue
Special Events
Special Event Revenue
Special Event Expenses
Net Special Events
Total Public Support and Revenue
Expenses
Personnel Costs
Salaries
Employee Benefits
Payroll Taxes
Other Employee Costs
Total Personnel Costs

1,843,797

1,848,000

(4,203)

(0.2%)

6,992,500

1,827,647

679,663
89,594
49,988
8,912
828,157

685,000
90,000
52,500
8,750
836,250

5,337
406
2,512
(162)
8,093

0.8%
0.5%
4.8%
(1.9%)
1.0%

3,517,000
359,000
274,000
35,000
4,185,000

700,493
83,965
53,892
6,548
844,898

1 of 2

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund
With Comparison to Budget & Last Year Actual - Unaudited

Actual
1/1/16
to
3/31/16
Operating Costs
Professional Fees
Contract Services
Supplies
Information Technolgy
Occupancy Expense
Equipment Expense
Printing & Postage
Transportation Expense
Training, Travel & Meetings
Program Services
Other Expenses
Total Operating Costs
Total Expenses
NET SURPLUS/(DEFICIT)

Year To Date This Year

Budget
1/1/16
Variance
to
Favorable
3/31/16
(Unfavorable)

23,871
5,355
179,340
28,643
353,891
17,506
4,024
40,460
20,311
67,716
17,352
758,469

30,000
15,000
170,000
27,250
350,000
18,750
4,250
38,500
18,375
65,000
20,000
757,125

1,586,626
257,171

Variance
%

Total
2016
Budget

Year To Date Last Year

Actual
1/1/15
Variance
to
Favorable
Variance
3/31/15
(Unfavorable)
%

6,129
9,645
(9,340)
(1,393)
(3,891)
1,244
226
(1,960)
(1,936)
(2,716)
2,648
(1,344)

20.4%
64.3%
(5.5%)
(5.1%)
(1.1%)
6.6%
5.3%
(5.1%)
(10.5%)
(4.2%)
13.2%
(0.2%)

117,500
76,000
648,500
109,000
1,401,500
75,000
17,000
154,000
73,500
245,500
105,500
3,023,000

24,699
19,918
128,921
34,077
339,178
13,619
2,734
40,488
30,195
54,936
22,994
711,759

828
14,563
(50,419)
5,434
(14,713)
(3,887)
(1,290)
28
9,884
(12,780)
5,642
(46,710)

3.4%
73.1%
(39.1%)
15.9%
(4.3%)
(28.5%)
(47.2%)
0.1%
32.7%
(23.3%)
24.5%
(6.6%)

1,593,375

6,749

0.4%

7,208,000

1,556,657

(29,969)

(1.9%)

254,625

2,546

1.0%

270,990

(13,819)

(5.1%)

2 of 2

(215,500)