Recruitment of the Chief Accountant

May 2016

5e tage, Immeuble ARO Antsahavola BP. 7631

101 ANTANANARIVO
MADAGASCAR
Tl. : (261) 20 22 631 86/87 (261) 32 07 631 86
Fax : (261) 20 22 337 20
E-mail : fthm@moov.mg
Site web : www.fthm.mg

SUMMARY
I. THE NEEDS ............................................................................................................................................ 3
II. THE FTHM GROUP EQUATION ......................................................................................................... 4
III. THE RECRUITMENT PROCESS ............................................................................................................. 5
III.1. Phase 1 : In depth analysis of the job .............................................................................................. 5
III.2. Phase 2: Refined search .................................................................................................................. 6
III.3. Phase 3 : Suitable selection ............................................................................................................. 6
III.4. Phase 4 : Detailed report ................................................................................................................. 7
IV. CLIENTS FEEDBACK ............................................................................................................................ 8
V. OUR TEAM ........................................................................................................................................... 8
VI. THE CONDITIONS OF THE CONTRACT ................................................................................................ 9
VI.1. Planning ........................................................................................................................................... 9
VI.2. Recruitment fees ........................................................................................................................... 10
VI.1. Job advertisement fees ................................................................................................................. 10
VI.2. Payment methods ......................................................................................................................... 11
VI.3. Agreement of both parties ............................................................................................................ 12
VI.4. GENERAL CONDITIONS OF SALES OF EQUATION .......................................................................... 13
A.

CANCELLATION TERMS .............................................................................................................. 14

B.

TERMS OF TERMINATION FOR NON-COMPLIANCE WITH OBLIGATIONS ................................. 14

C.

OTHER PROVISIONS ................................................................................................................... 14

Recruitment of the Chief Accountant for OCM

I. THE NEED
Original Confection Mada, a FTZ company that operates in the textile sector, wish to recruit through
EQUATION, a new Chief Accountant.
The new Chief Accountant must ensure the operational management of the financial department
under the supervision of the CFO who will focus on the strategy and finance management.
The job description will be communicated this week.

QUATION FTHM

Recruitment of the Chief Accountant for OCM

II. THE FTHM GROUP EQUATION

FTHM Group was established in 1994. The company is based in Antananarivo but its performances
are known beyond the borders of Madagascar. FTHM Group has been certified ISO 9001 since July
2007.
The main activities of the group are:
-

Strategy and organization ;

Human resources ;

Financial engineering ;

IT project management ;

Finance ;

HR and accounting outsourcing.

Besides consulting and assistance of our clients in recruitment, performance appraisals, and various
analysis of laws governing labor in Madagascar, EQUATION, which is part of FTHM Group and also
ISO 9001:2008 certified, has an expertise in outsourcing the Human Resources function.
According to the decree of approval No. 17806/2007, EQUATION currently assists more than a dozen
companies in the administrative management of staff and in human resources management.

QUATION FTHM

Recruitment of the Chief Accountant for OCM

III. THE RECRUITMENT PROCESS
The firm's approach in recruitment consists of four major steps illustrated graphically as follows:

In depth analysis
of the job
Refined search
Suitable
selection
Detailed report

Client feedback: assessment of the assignment

Going through EQUATION gives you the following advantages:

-

you use the skills of consultants specialized in recruitment, which allows to save some time
for OCM;

you avoid pressure from internal staff to support the recruitment of an acquaintance;

we conduct a fair and objective recruitment, based solely on skills, both technical and
managerial, and the interpersonal skills of candidates, and therefore avoid subsequent
questioning;

we call upon the network of the firm through its pool of candidates;

you beneficiate from appropriate and tailored advice from the conception of the job
description to the advices on the integration of the candidate, and through the choice for the
job advertisement;

you have the choice between 3 several candidates for the job.

III.1. Phase 1 : In depth analysis of the job

The consultants will organize feasibility (GO-NO GO) meeting in order to:
-

Talk about the feasibility of the assignment;

Have a detailed comprehension of the company as well as the job and its requirements;

Understand the stakes and the positioning of the job;

Identify the mandatory requirements;

Agree on the means, the planning and budget of advertisement.

If the feasibility of the mission is established, then we continue on to the next phase.

QUATION FTHM

Recruitment of the Chief Accountant for OCM

III.2. Phase 2: Refined search

Elaboration of:
-

The job advertisement;

The budget and planning of the advertisement.

The advertisement and the budget will be approved beforehand by OCM.

Publication of advertisement

4 ways to find applicants:

Advertisement in the newspapers

Posting on the FTHM website:

FTHMs database of applicants and networks:

Social networks:

III.3. Phase 3 : Suitable selection

Applications analysis
Special attention on:
-

The academic background;

The professional trainings;

The professional experiences;

The achievements;

QUATION FTHM

Recruitment of the Chief Accountant for OCM

-

The writing and written presentation skills.

Tests and interviews

1. Interviews of the preselected applicants in order to:
-

Verify competences and experiences of each applicant in the technical, managerial, language
and personality aspects;

Have an overview of the personality, character and values of the person;

Know his real motivations, his availability and geographic mobility.

2. Personality test in order to comfort the impressions during interviews.

Background check
Checking with the former employers whether or not the person was competent and honest; and
knowing his ability to entertain good relationships with others.

III.4. Phase 4 : Detailed report

After the selection process, the consultants will confront the results of the interviews, tests and
background checks in order to identify the best candidates for the jobs.
For each candidate, the report will detail:
-

The strengths;

The weaknesses;

The summary of the career path;

The motivations;

The references;

The financial conditions.

OCM will inform EQUATION which applicants were selected.

QUATION FTHM

Recruitment of the Chief Accountant for OCM

IV. CLIENT FEEDBACK
Certified ISO 9001-2008, EQUATION is concerned by the quality of its services in human
resources.
The Cabinet will request OCM representative to share remarks and suggestions about the
assignment on a regular basis and will fill out a customer satisfaction survey.
This survey will serve as a tool for us to improve the quality of our future assignments.
EQUATION HR will also request OCM a certificate of completion for compliance with our
procedures.

V. OUR TEAM
EQUATION will entrust this assignment to a team of consultants with an expertise in recruitment and
in HR management.
The team will be under the responsibility of Mr. Alain PIERRE BERNARD, Partner of EQUATION, and
will include:
-

Mrs. Christle DELAUNE: Manager of the HR Department;

Mr. Sbastien RANDRIA RARIVOSON: Assistant Manager specialized in HR consultancy;

Ms. Minosoa RAMPARANY: Consultant specialized in HR.

QUATION FTHM

Recruitment of the Chief Accountant for OCM

VI. THE CONDITIONS OF THE CONTRACT
VI.1. Planning
The recruitment of one position takes about 5 weeks from the date of start.

QUATION FTHM

Recruitment of the Chief Accountant for OCM

VI.2. Recruitment fees

The total costs of the recruitment can be summarized as follows:

ITEM

AMOUNT IN MGA

Chief Accountant

5 000 000

Fixed Cost

500 000

Total Costs VAT exclused

5 500 000

VAT 20%

1 100 000

Total Costs with VAT

6 600 000

VI.1. Job advertisement fees

In addition to these fees, OCM will pay for the cost of the job advertisement in the newspaper. We
suggest the following schedule for the job advertisement in the newspapers:

Ads schedule on 2 weeks

Newspaper

Midi Madagasikara
L'Express de Madagascar

For a quarter page advertisement, the cost associated to this planning are as follows:

Black&White Ads
Newspaper

Unit cost (Working days)

Number of ads

Unit cost (Saturdays) Number of ads

Midi Madagasikara

179 300,00

215 160,00

L'Express de Madagascar

139 000,00

139 000,00

2
TOTAL

Total
788 920,02
556 000,00
1 344 920,02

Color Ads
Newspaper
Unit cost (Working days)
Midi Madagasikara
352 809,00
L'Express de Madagascar
264 000,00

QUATION FTHM

Number of ads
2
2

Unit cost (Saturdays) Number of ads

413 770,00
2
264 000,00
2
TOTAL

Total
1 533 158,00
1 056 000,00
2 589 158,00

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Recruitment of the Chief Accountant for OCM

These costs of advertisements will be invoiced to OCM without any amount on top.
VI.2. Payment methods
All payment will be made in Ariary:
-

60% of the fees upon signature of this agreement;

40% of the fees upon delivery of the deliverables;

100% fixed cost upon signature of these agreements.

QUATION FTHM

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Recruitment of the Chief Accountant for OCM

VI.3. Agreement of both parties

We hope that this proposal will meet your needs.
The signing of this document means "contract."
For

For

OCM

QUATION

(Name and title)

Alain PIERRE BERNARD

Partner

Signature to be preceded by

Signature :

GOOD FOR APPROVAL .

Date :

Signature :
Date :

QUATION FTHM

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Recruitment of the Chief Accountant for OCM

VI.4. GENERAL CONDITIONS OF SALES OF EQUATION

1. Purpose of the General Terms of Sale
The HR and recruitment office, EQUATION (hereinafter referred to as "the Contractor") will assist the
client in carrying out his project as defined in the "Technical and Financial Proposal" or "Proposal
Cover" (hereinafter referred to as "the Proposal") appended to these General Terms of Sale which
the client acknowledges having read and approved its content.

2. Contractor s Obligations
The Contractor agrees to assist the Client in providing advice, methods, steering, and project
operational assistance services until the end of the contract as stipulated in the Proposal.
The Contractor agrees to provide, except in cases of force majeure or fortuitous event which would
not be attributable to him, and subject to compliance by the Client of its own obligations, the
services described in the Proposal within the time prescribed.
As a provider, the Contractor agrees to do its best to find a solution adapted to the customer needs.
Moreover, except in cases of force majeure, the Contractor agrees to put at the Clients disposal a
team of consultants. The Proposal defines the composition of this team (categories of responders
and their respective profiles, number of responders in each category) and the number of operating
days for each responder category.

3. Client s Obligations
The Client pledges to ensure the availability of information and documents required by this type of
project.
The teams of the Client mobilized for the project should be presented to the Contractor.
The Contractor reserves the right to notify the Client about any human failure, noted or strongly
sensed, of any team member, and request replacement or reinforcement by a qualified employee.
The Client pledges to take into account the recommendations of the Contractor on matters
concerning the project within its jurisdiction, and if it does not want to follow them, it agrees to
inform the Contractor on the reasons of its choice. The obligations of the Contractor will then be
modified by mutual agreement, taking into account the new provisions adopted.
The Client grants to the Contractor, unless otherwise specified, the right to use or to reproduce his
name and his logo on one hand, and the right to indicate the nature of the services which are offered
to him on the other hand, as references in the various commercial supports of the Contractor.

4. Financial and administrative terms

The Client agrees to pay the amount of the services and the costs identified in the Proposal.

QUATION FTHM

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Recruitment of the Chief Accountant for OCM

5. Cancellation and termination terms
A. CANCELLATION TERMS
An established contract ends if for any reason whatsoever, the project was abandoned by the Client
or if the Client decides unilaterally to terminate the contract.
The Client must notify the Contractor of its decision or its abandonment of the project by registered
mail with return receipt to the management of the said firm, with a (01) month notice.
All amounts billed and billable by the Contractor, in accordance with the provisions contained in
Article 4 above, from the date of receipt of the registered mail with acknowledgment of receipt will
remain the property of the Contractor.
If the client requests it, the team mobilized by the Contractor from the date of receipt of the
registered mail with return receipt will be kept available for all closing operations of the project, and
this, during the period of notice. In this case, the services and costs will be billed by the Contractor in
accordance with the provisions contained in Article 4 above.
In the event that the Client does not require that its team be kept or would ask that they be partially
kept, he shall pay the Contractor a penalty equivalent to the total sum allegedly due to the
realization of the services in the notice.
No additional forfeit can be claimed by the Contractor.

B. TERMS OF TERMINATION FOR NON-COMPLIANCE WITH OBLIGATIONS

Either party may, in case of non-observance characterized by the other party of any provision of
these General Terms of Sales, put the latter on notice to meet its obligations. If this notice, by
registered mail with acknowledgment of receipt, remained without effect after two weeks (02) after
receipt, the contract would be deemed automatically terminated.
The services provision will be immediately terminated; each Party reserves the right to bring any
action for damages suffered.

C.

OTHER PROVISIONS

The possible nullity of a clause does not de facto lead to the nullity of a contract.
In case of contradiction between the terms of the general terms of sale and those of the Proposal, it
is expressly agreed that only specific conditions mentioned in the Proposal shall prevail. Otherwise,
the general terms of sale will prevail.
These general terms of sale supersede all agreements, written or oral, that may have been previously
concluded between the parties.
The Client acknowledges having received a copy of these general terms of sale and the Proposal.

6. Litigation
The parties agree that any dispute arising from the validity, interpretation, performance or breach of
any provision of these General Terms of Sale shall be settled amicably. Failing an amicable solution,
the parties agree to settle any dispute or disputes by arbitration in accordance with the procedures
defined in Appendix which form an integral part of these Terms and Conditions.

QUATION FTHM

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Recruitment of the Chief Accountant for OCM

7. Methods of resolving disputes by arbitration
All disputes arising from these General terms of Sale that may result, particularly from its validity, its
interpretation, its execution or breach of any of its provisions will, failing amicable agreement, be
settled by arbitration.
If the Parties agree on the appointment of a sole arbitrator, they will rely on the arbitration of the
person that they have designated.
Otherwise, an arbitration tribunal composed of three arbitrators will be set up.
Each party may take the initiative to implement the following procedures for resolving disputes that
may exist between them by notifying the other Party by any means leaving written record of receipt.
a) Each Party gives the name of its arbitrator to the other Party by any means leaving written
record of receipt.
b) The two arbitrators shall appoint a third arbitrator within fifteen (15) days from the date of
appointment of the last arbitrator.
c) The three arbitrators shall meet and jointly constitute an arbitration tribunal and they will
decide with a majority of its members.
d) Should the procedure applied by the tribunal thus constituted be contradictory and largely
written, each Party is asked to produce by any means any writing receipt of all documents,
notes, memoranda ( "the documents") and the tribunal may hear the Parties in adversarial
hearing.
e) The three arbitrators will act as mediators and will decide ultimately, their decision being
subject to no appeal.
f)

The tribunal shall pronounce sentence within three (3) months from the date of its
constitution, given that the court will give a deadline to the parties to produce documents.

g) Arbitration costs will be fronted by the Plaintiff and may be the responsibility of either or
both Parties by the tribunal in its arbitral award in the proportions it deems appropriate.
h) The parties agree that the tribunal will sit in Antananarivo; the applicable law is the
Malagasy law.
i)

The language of the arbitration shall be French.

QUATION FTHM

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