Bizmanualz Sample from the Non-Profit Policies and Procedures Manual includes

an example policy, procedure, a list of topics, forms and job descriptions

Non-Profit Organization Management

This manual includes prewritten MS-WORD policies, non-profit
procedures & forms for managers of non-for-profit organizations.
The non-profit policies and procedures supplement covers the
most critical elements of your not for profit organization starting
from developing a board of directors, hiring the executive director,
performing self-assessments, building membership, raising
endowment funds, accepting gifts, applying for grants, and
holding special events.
US$ 89.95
How to Order:
Online:
www.bizmanualz.com
By Phone: 314-384-4183
866-711-5837
Email: sales@bizmanualz.com

13 Prewritten Policies and Procedures

6 Prewritten Forms and Records
Written in MS Word and are easily edited
and revised
How To Manual Preparation Guide

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electronically in Microsoft
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Sample Policy from Non Profit Procedures Manual

Document ID
NPO107Sampl
e from the
Non Profit
Policies and
Procedures
MAnual
includes an
example
procedure, a
list of topics
and forms
Revision
0.0
Effective Date:
mm/dd/yyyy

Title
STRUCTURING MEETINGS AND RECORD
KEEPING

Print Date
mm/dd/yyyy

Prepared By

Date Prepared
mm/dd/yyyy
Date Reviewed
mm/dd/yyyy
Date Approved
mm/dd/yyyy

Reviewed By
Approved By

Policy:

The Board recognizes a need to meet on a regular basis, and to keep a

permanent record of Board membership, activity, and Board
proceedings.

Purpose: Meetings are held to make decisions, plan actions and shape the
future. Records are kept to provide a written history of activities, which
may become useful in the event of legal actions, program analysis,
decision clarification and new member/staff education.

Bizmanualz Sample from the Non-Profit Policies and Procedures Manual includes

an example policy, procedure, a list of topics, forms and job descriptions

Scope:

This procedure shall apply to all activities of the Board and Board
committees.

Procedure:

1.0 BOARD FILES

1.1

Board files shall be maintained in a permanent, fireproof file cabinet. The Secretary of
the Board shall be responsible for maintaining these files.

1.2

Documents to be kept on file include, but are not limited to, the Board Manual, Director
resumes and applications for appointment, bylaws, policies and procedures, Board
meeting minutes, written review policies, executive session minutes, Board selfassessment surveys, commitment forms, job descriptions, and any Board memos handed
out at the Board meetings.

1.3

Any receipts for Board travel and expenditures, along with approvals, will be kept in the
account files of the Treasurer of the Board.

2.0 MEETINGS
2.1

Board members will meet the first Tuesday of every month at the agencys offices,
between the hours of 7 p.m. and 9 p.m.. All meetings will be advertised in advance in the
local newspapers, and will be open to the public.

2.2

Notice of special Board or committee meetings shall be given at least one week (7 days)
previously thereto by written notice delivered personally or sent by mail to each Director
at his or her address as shown by the records of the organization. The general nature of
the business to be transacted at the meeting should be specified in the notice.

2.3

Meeting minutes shall be written to reflect both approvals and dissents on all votes.

2.4

The Secretary of the Board will sign and date all minutes after minutes have been
approved or corrections made. The Presidents designee, if so approved may take the
minutes.

2.5

Any action required by law to be taken at a meeting of the Directors, or any action that
may be taken at a meeting of Directors, may be taken without a meeting if a consent in
writing, setting forth the action so taken shall be signed by all the Directors.

2.6

Roberts Rules of Order shall apply at all meetings of the Board.

3.0 QUORUM REQUIREMENTS

3.1

A majority of the Directors constitutes a quorum, without which those present cannot act
as a Board. However, a majority of those present controls the outcome, regardless of how
many are present. Any vacancies on the Board that reduce it to less than a quorum must
be filled before the Board can officially act as a Board.

3.2

If early departures by members reduce attendance to less than a quorum, the Board can
no longer act legally. However, if the departures were deliberately intended to create this
situation to hinder the Boards progress, the Board may continue as though a quorum
were present.

Bizmanualz Sample from the Non-Profit Policies and Procedures Manual includes

an example policy, procedure, a list of topics, forms and job descriptions

Revision History:
Revisi
on

Date

mm/dd/y
y

Description of changes

Requested By

Initial Release

Sample Policies, Procedures, and forms included:

13 Prewritten Policy Statements

6 Prewritten Forms and Records:

1.
2.
3.
4.
5.
6.
7.

1.
2.
3.
4.
5.
6.

Board Development
Hiring the Executive Director
Board Accountability
Board Self-Assessments
New Member Orientation
Training Workshops/Education
Structuring Meetings and Record
Keeping
8. Solicitation of Donations
9. Grant Applications
10. Gift Acceptance
11. Special Events
12. Endowment Funds
13. Honors and Recognition

Board of Directors Nomination Form

Application for Appointment to Board
Job Description for Executive Director
Director Report Card
Applicant Organization Summary
Special Event Budget Information