Draft Budget for 2010/11

Brookdale PTA
4/10/2010

2009/10 Estimated
BUDGET ITEMS: 2009/10 Budget Actual 2010/11 Budget
Reve- Ex- Reve- Ex- Reve- Ex-
nue pense Net nue pense Net nue pense Net Notes
Net Income--
Fundraisers

After School Enrichment 8,482 7,709 773 8,482 7,709 773 8,400 7,700 700 Reduce Net due to offering 3-4 scholarships

Apparel Sale 3,074 2,757 317 3,524 3,195 329 3,400 3,200 200 Reduce revenue slightly due to new vendor

Book Fair 1,532 300 1,232 1,339 23 1,316 1,215 25 1,190 Reduce revenue by 10%

Box Tops 750 20 730 750 20 730 750 25 725 Same as PY

Buzy Bobcat School Supplies
Store 1,093 1,080 13 1,093 1,080 13 1,100 1,100 - Same as PY

E-scrip 600 50 550 720 - 720 725 - 725 $60/mo; same as PY

Family Dinner Night Out 1,500 25 1,475 1,500 - 1,500 1,500 - 1,500 Same as PY

Kids Art - Note Cards 2,730 1,925 805 2,765 1,971 794 2,725 1,925 800 Same as PY

Market Day 1,156 50 1,106 3,112 1,216 1,895 3,100 1,225 1,875 Extrapolated monthly run rate; same as PY
10/11 lower due to no donations in addition to member
Membership Dues 2,500 825 1,675 2,500 825 1,675 2,000 875 1,125 dues
School Supplies (Student
Kits) 6,000 5,850 150 6,000 5,850 150 6,000 5,800 200 10/11 slightly lower expenses due to new vendor
Will not be line item for 10/11; will be handled through
Service Club (Life Savers) 1,200 1,200 - - - - 0 0 0 school
Silent Auction (at Spring
Fling) 3,600 400 3,200 1,400 400 1,000 1,900 400 1,500 09/10 unknown; estimate for 10/11

Spring Fling 5,100 3,958 1,142 5,100 3,958 1,142 5,100 3,950 1,150 Same as PY

Tyson Labels - - - 53 6 47 - - - 09/10 was carryover from prior year; zero for 2010/11

Wrapping Paper Sale 15,717 8,023 7,694 19,856 10,407 9,449 19,400 10,400 9,000 Reduce revenue by $450 due to uncertainty of new vendor

Yearbook 4,700 3,900 800 4,700 3,900 800 4,700 3,900 800 Same as PY

Interest 65 - 65 50 - 50 50 0 50 Balance at 3/1 used for 10/11

Total Fundraiser Net In- 59,799 38,072 21,727 62,943 40,560 22,383 62,065 40,525 21,540

Expenses:
Education/Cirriculum
Kindergarten Programs 800 800 800 800 800 800 In-school field trips, calculators, etc. Discretion of teacher
1st Grade Programs 800 800 800 800 800 800 In-school field trips, calculators, etc. Discretion of teacher
2nd Grade Programs 800 800 800 800 800 800 In-school field trips, calculators, etc. Discretion of teacher
3rd Grade Programs 800 800 800 800 800 800 In-school field trips, calculators, etc. Discretion of teacher
4th Grade Programs 800 800 800 800 800 800 In-school field trips, calculators, etc. Discretion of teacher
5th Grade Drug Awareness 250 250 250 250 0 No longer a program; budget to zero
Art Awareness 100 100 100 100 100 100 Same as PY

Beth R recommends same as 09/10. Investigate Muntu

Assemblies 2,500 2,500 2,500 2,500 1,500 1,500 dancing. Reduce budget and try to find less costly/free
Brainiacs 75 75 75 75 50 50 Use of ListServe will reduce expenses slightly
Breakfast with Books 358 358 358 358 0 0 Fading interest; no funding for 2010/11

Field Trips ($6 Per Child; $3 3,200 3,200 3,150 3,150 1,575 1,575 Reduced by 50%; more of a nice to have

Health & Wellness 200 200 105 105 100 100 Fold Jump Rope for Hearts into this line item; overall budget
In Touch (Red Ribbon Week) 135 135 118 118 150 150 New banner needed; chairperson requests $150
IPPC Dues 60 60 60 60 60 60 Same as PY
IPPC Scholarship 100 100 100 100 100 100 Same as PY
ISAT Pencils 100 100 100 100 100 100 Same as PY
Funding for 3 sets of 30 Smart Respondersat at $851 each;
LMC 1,900 1,900 1,786 1,786 2,550 2,550 budget of $1,900 in 2011/12
Math Center 150 150 36 36 0 0 Underutilized program; zero budget

Meet the World (Cultural 50 50 0 0 25 25 Misc supplies for 10/11

Recess Equipment 100 100 100 100 100 100 Same as PY
Reflections 50 50 40 40 50 50 Same as PY
Teacher Allocations 2,900 2,900 2,900 2,900 2,900 2,900 Might amend for staffing changes
PBIS 500 500 500 500 150 150 Pencils, signage, etc

Total Education/ 16,728 16,728 0 16,279 16,279 0 13,510 13,510

Social
5th Grade DJ 300 300 300 300 300 300 Same as PY
5th Grade Party (incl. DVD) 1,196 1,196 1,196 1,196 1,200 1,200 Same as PY

Classroom Party Coor. / 500 500 423 423 0 0 Eliminate

10/11 amount suggested by chairperson: Halloween party
Fall Family Fun Night 350 350 167 167 350 350 folded into this line item

Field Day Picnic 400 400 150 150 150 150 Budget change 2/10 mtg: buy popsicles instead of pizza;
Variety Show 200 200 200 200 100 100 Reduced due to purchase of lights; no longer need to rent
Winter Family Night 550 550 500 500 250 250 Reduction for 10/11
Welcome Committee 100 100 New for 10/11
Total Social 3,496 3,496 0 2,936 2,936 0 2,450 2,450

Hospitality
Appreciation Gifts 600 600 600 600 225 225 See notes for details per person; no Lecrone
Retirement Gifts 100 100 100 100 150 150 Blessing $50 + Hawkins $100

Spring & Fall Conference 400 400 239 239 250 250 Same as PY
Teacher Appreciation 450 450 0 0 450 450 Donations will pay for 09/10 upgrades to teacher lounge
Total Hospitality 1,550 1,550 0 939 939 0 1,075 1,075

Services
Jump Rope for Heart 50 50 46 46 0 0 Folded into Health & Wellness line item
Kindergarten T-Shirts 500 500 518 518 525 525 Same as PY
Membership Directory 455 455 455 455 475 475 Slight increase to cover costs
Newsletter 125 125 125 125 125 125 Same as PY
Peace Garden 200 200 200 200 200 200 Keep same as 09/10 per Beth R
Safety Patrol 350 350 350 350 150 150 No special signs or purchases in 2010/11

Welcome Folders (Students 600 600 600 600 600 600 Same as PY
Total Services 2,280 2,280 0 2,294 2,294 0 2,075 2,075

Operations
Audit & Taxes 700 700 700 700 725 725 Slight increase expected
Bank Fees/Costs 100 100 50 50 50 50 Same as PY; deposit slip books, address ink stamps, etc

Checks, Stamps and Enve- 25 25 25 25 25 25 Same as PY

Convention Attendance 50 50 25 25 25 25 Same as PY
Insurance 275 275 275 275 275 275 Same as PY
Membership Flyers 50 50 25 25 25 25 Same as PY
Miscellaneous Expense 200 200 100 100 100 100 Same as PY
PTA Inc. Dues 10 10 10 10 10 10 Same as PY
Registration Fees to State 0 0 0 0 0 0
Prior Years uncashed checks 0 0 (160) (160) 0 0
Total Operations 1,410 1,410 0 1,050 1,050 0 1,235 1,235

Total Unfunded Expenses 25,464 25,464 0 23,497 23,497 0 20,345 20,345

Net Income Minus ($1,114

Expenses: $59,799 $63,536 ($3,737) $62,943 $64,057 ) $62,065 $60,870 $1,195