MindTree Case Study

Company Profile
Mindtree is a global information technology solutions
company with revenues of over USD 400 million.
Mindtree's consulting-driven approach makes it a
strategic partner to over 40 Fortune 500 enterprises.
More details:
Employs 11,000 experts to engineer meaningful
technology solutions to help businesses and
societies flourish.

Mindtree's ability to devise solutions is equally

matched by their ability to execute. Their market
differentiation stems from a unique balance of
human perspective with deep strategic thinking.

Business Challenges

Large number of customer contracts (MSA/SOW)

spread globally
Essentially contracts created and managed on a
manual process across business units making it
inefficient
Difficult to abstract, track and manage contract
commitments, expiries, contract milestones.
Contractual obligations were people dependent and
not captured on any system leading to
instances of non-compliance, audit comments
whenever there was a people failure or change

Difficult to control and manage a distributed

contracting operation leading to potential
contracting risks, particularly third party contracts
No central repository of contracts and related
information. Difficult to trace a contract or its
related information resulting in reduced ability to
do analysis and prepare for renewal negotiations.
Difficult to get visibility into non-standard clauses
signed on third party MSA documents, critical to
assess the overall risk

Solution
Icertis Contract Management system was designed and
implemented to meet MindTrees unique contract
management challenges. The system covered all the
contracts in business across all business units globally.
Icertis Contract Management system for MindTree
included Contract Setup, Approval Rules Engine,
Contract Negotiation, Contract Execution, Contract

Repository, Roles Based Access, Visibility & Alerts, KPI

Dashboard and Reporting.

Some of the key solution features delivered to meet the

business challenges are as below -

Automated end-to-end process for template based

as well as third party contracts
Approval rules engine to ensure contracts getting
reviewed as per organizational policies
Abstract all contract commitments and assign
owners, escalate if missed deadlines. This ensured
contractual obligations are captured and assigned
to owners with the system driving alerts and
visibility to actionable from business
System enables tracking deviations and routing for
approvals based on nature of deviation leading to
better control
Abstract non-standard clauses from executed
contracts to deliver search and reporting capability
to enable risk assessment and review of contracting
policies
Integrate to SAP for contract checks on invoicing,
project creation
Dashboard reporting, notifications on key
milestones expiries. Dashboard visibility
Searchable centralized repository of all contracts
and supporting documentation

Benefits
MindTree selected Icertis Contract Management
solution based on its end-to-end functionality, ease of
use, and quick time to deployment. The system has
significantly
improved
MindTrees
contract
management capability with some key benefits
highlighted below

Over 40% improvement in contract turnaround

times leading to substantial productivity
improvements and most importantly ability to
shorten the order to cash cycles
System delivered tremendous value to MindTree
through cost reduction, compliance and timely
revenue recognition

Ensured 100% compliance to contractual

obligations on a consistent basis by bringing in the
obligations on the system
Ensured timely contract renewals which resulted in
a positive impact on revenue recognition
Improved collaboration and visibility between
different functions
Integrated processes for invoicing accuracy

About Icertis
Icertis is the leading provider of enterprise solutions in
the Microsoft Cloud. The companys cloud-native
products and services address specific enterprise
business needs by fully leveraging the clouds elasticity,
ubiquity, and availability. Icertis product suite includes
comprehensive ERP-surround solutions for contract
lifecycle management and transportation management.
The products have flexible deployment models oncloud, on-premises and hybrid options to ensure that
diverse requirements for cost, compliance, and security
are met. Icertis cloud-native services help customers
build innovative, secure, and easy-to-use applications,
leveraging prefabricated frameworks and adapters and
modules to integrate data from multiple locations.
Icertis products and solutions are deployed in multiple
Fortune 500 companies and have received great
reviews from both users and analysts alike.

Client Testimonial
Rajesh Narang
Vice President Legal &
Company Secretary
MindTree

Icertis unique approach to building

software is evident in its Contract
Management product. Managing complex
contracts across all our business units
and getting one single view of various

contracts was very important to us

MindTree selected Icertis Contract
Management solution based on its endto-end functionality, ease of use, and
quick time to deployment. Their product
will help take our contract management
processes to the next level

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