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BOARD OF DIRECTORS

METRO SERVICE CENTER


JULY 14, 2016
12:00 PM
Agenda
1. Welcome Members & Guests... Chris Roederer, Chair
a. Susan Harmeling | Gasparilla Distance Classic Association
b. Kimberly Madison | Strategic Property Partners LLC
c. Martin Saavedra | MLI Marketing Solutions
2. Consent Items
a. May 12, 2016 Meeting Minutes
b. May Financial Report
3. Gasparilla Distance Classic . Susan Harmeling
4. YES Academy Students... Jennifer Hayes
5. Resource Development Strategy
Steak & Burger 35th Anniversary | 9/27...........Collin Jotham
Great Futures Breakfast & Heritage Club...........................Luis Garcia
6. Board Development Strategy....................................................................Chris Roederer
7. Community Relations..... Ricky Gallon
8.

Presidents Report.......................Chris Letsos

9.

Adjourn

BOYS & GIRLS CLUBS OF TAMPA BAY


CORPORATE BOARD MEETING
STEINBRENNER METRO SERVICE CENTER
MAY 17, 2016 | 12:00 PM
MEMBERS PRESENT
Steve Baricko, Larry Bevis, Lynn Dumais, Adam Diasti, Matt Dumar, Luis Garcia, Brian
Gray, Keith Harris, Scott Jacobsen, Keith Lawless, Lori Liburdi (called in), Mark Mohammed,
Nik Paleologos, Matt Pierson, Chris Roederer, Father Steve Ryan, Jerome Ryans, Marc
Spencer, Angelie Spurling, Jennifer Swindal.
OTHERS PRESENT
Chris Letsos, Brenda Browning, Courtney Douglas, Ricky Gallon, Deborah McCarthy,
Cassandra Thomas, Jennie Yingling, Glenn Permuy, Tai Ishia Robinson.
Board Chair Chris Roederer called the meeting to order at 12:05 pm, and welcomed everyone
for attending.
Chris Letsos introduced our new Director of HR, Courtney Douglas.
CONSENT ITEMS
Copies of the January 14th Minutes and the March Financial Report were provided to the
members for their review prior to the meeting. A Motion to approve the Minutes and
Financials was made by Lynn Dumais, seconded by Larry Bevis, Motion passed.
BOARD DEVELOPMENT
Chris R. reported that we are look at four to five new members. Keith Harris knows them all.
Chris also informed the members that we are on target with our goals.
RESOURCE DECELOPMENT
Jennie Yingling reported that Boots & BBQ in Lacoochee brought in $81K with an overhead
of about $5K. Jeff Ortmeier attended and was able to meet many of the Lacoochee board and
top donors.
Scott Jacobsen reported that the Golf Scramble brought in a net of $45,400 with the Golf
Challenge bringing in $90K.
Tai Ishia reported on the Riverview Fishing Tournament, that they had 25 boats. The winners
were the Wounded Warriors. She invited the board to attend the Youth Awards, info in their
packet.
Cassandra Thomas showed a slideshow on Boys & Girls Club Night on April 2nd at the
Lightning game. Also, Kendra Scott will be hosting a fundraiser with BGC receiving a
portion of jewelry sales on June 2nd from 5:00 to 8:00 pm in Hyde Park Village. Our 35th
Anniversary of Steak & Burgers will be held on September 27th at TPippins, honoring Jenny
Swindal. We are current at $82K with a goal of $250K.
The 4th Annual Taste of Kentucky will be held on November 2nd at Adam & Crischelle
Diastis home. Chris thanked Adam for hosting the event again this year.

CORPORATE BOARD MEETING


MAY 17, 2016
PAGE 2
Brenda Browning showed a slideshow of this years Yankees Luncheon, reporting a gross of
over $319K and a net of $278K. Some pictures reflected how one of the players, Aaron
Hicks, bonded with his assigned child from the Dover Club. A video of our Youth of the
Year, Taylor Calbra, was also played for the members.
STATE YOUTH OF THE YEAR
Jennifer Hayes spoke about the youth awards that we hosted. It was a 3-day event with 150
teens and chaperones. She named and thanked all the judges that selected the finalist. They
chose a youth from Indiana River County Boys & Girls Club and one from the Pensacola
Military Base to go to the national finals.
Ricky Gallon gave a PowerPoint presentation with pictures of many events at various clubs,
the following are just a few:
Sunshine Grand Prix Bike Build Challenge with 17 youth from Lacoochee
from March 18th 26th. Goad was to engage 250 teens.
Director Markus Vance and 17 youth from Freddie Solomon celebrating the
13th Annual Dommer Disney Field Trip on April 16th.
Tower Hills Insurance held a soccer clinic at Shield Middle School on April 2nd
with over 55 youth participating.
D.P.R. repaired the cubby area and 3 classrooms at Belmont Heights.
MetLife Golf Tournament brought in over $100K, that will be split between
four charities, including BGCTB.
PRESIDENTS REPORT
Chris Letsos share that during the Disney trip, Coach Marcus spoke to someone at the park that was so
impressed with the way the children behaved that he sent in a $500 donation to u in Marcus name. In
the packet, Chris shared a mockup of the floor plan for the Vinik Club. Sheriff Gee has taken over the
facilities at Wimauma and will be taking over the Dover location. They are donating $50K in supplies
to update the club and his guys will be doing the work. By the end of the summer Dover will have a
Teen Center. No one in the country is doing what our sheriff is doing.
With the election coming up, were going to have all new senators so may be losing $400K next year.
There is a meeting on June 2 and 3 that Chris would like for any member to join him regarding
Scott stated that Jennie, Chris and Cassandra will get people out and give tours.
Chris L thanked staff and invited the board to come up with events and get people out to see the club.
Cassandra will be sending out Food For Thought emails.
With no other business, Chris R. closed the meeting at 12:51pm.

Brenda Browning, Recorder


__________________________
Marc Spencer, Secretary

___________
Date

Boys & Girls Clubs of Tampa Bay, Inc.


Memo
To:

Executive Committee

From:

Deborah L. McCarthy, Chief Financial Officer

Date:

July 11, 2016

Subject: May 2016 Financial Statements - Unaudited

Please find attached the Statement of Financial Position and the Statement of
Activity for the Unrestricted Fund for the five months ended May 31, 2016.
The financial statements presented represent gross operations including all
sources of funding. As of May 31st, we are ahead of budget by $121,000 with a
Net Surplus of $148,000. See below for a discussion of material variances.
Total Public Support Behind Budget by $19,000
Contributions are slightly behind due primarily to a decrease in the semiannual
distribution from our endowment funds at the CFTB this year. The distribution
will be approximately $40,000 less than anticipated this year.
Fees & Grants are behind by $24,000 due in large part to the Childrens Board
After Zone Grant for Marshall and Tomlin Middle Schools in Plant City. There
were delays in getting the program started at Tomlin this year as well as some
other obstacles that have put this program behind our target to date.
Personnel Costs Surplus of $157,000
The surplus is due to a combination of decisions to reduce costs by the CEO by
reorganizing staff and eliminating certain Area Director positions as well as
vacancies in club staff positions in the first quarter that we are in the process of
filling now. As well certain grants were not initiated as early as anticipated and
therefore staff were not in place as budgeted creating a savings there as well.
Occupancy Expense Overage of $26,000
A significant cause of the overage in Occupancy Expense is the increase in the
premiums for property insurance and liability insurance we saw during the
renewal in March. Over the last 4 or 5 renewals, our broker has kept our costs
steady without significant increases however, due to an increase in claims over
the last two years, we could not escape the increase in costs even as we went to
market.

Memo to Executive Committee

Page 2 of 2

Program Services Overage of $11,000


The overage is due primarily to an increase in college scholarships from donor
restricted funds. To date, we have spent $9,000 in additional scholarship funds
that were paid with funds released from the restricted fund. Funds Released
from Restriction under Public Support shows the resulting surplus from these
funds that were released as they were not budgeted.
Please let me know if you have any questions or comments on the statements.

Boys & Girls Clubs of Tampa Bay, Inc.


Statement of Financial Position

Page 1

With Comparative Totals to Last Year - Unaudited

Temporarily
Restricted
Fund
5/31/2016

Unrestricted
Fund
5/31/2016

Total
All
Funds
5/31/2016

Endowment
Fund
5/31/2016

Total
All
Funds
5/31/2015

ASSETS
Current Assets

Cash & Cash Equivalents

$543,692

Investments

$753,469

Accounts Receivable
Other Receivables

$3,100,533

$11,573

$3,655,798

$1,327,919

$612,034

$1,365,503

$1,877,006

$245,864

$245,864

$423,504

$31,973

$31,973

$30,328

$24,474

$24,474

$27,871

Due from BGCTB Foundation

$349,244

$349,244

$1,196,881

Prepaid Expenses

$138,572

$138,572

$74,710

$5,811,428

$4,958,218

$7,610,109

$7,559,914

Pledges Receivable, net

Total Current Assets

$2,087,288

$3,100,533

$623,607

Non Current Assets

Land, Building and Equipment


Prepaid Rent

$7,610,109
$37,500

Pledges Receivable, net


CSV of Life Insurance
Other Assets
Total Non Current Assets
TOTAL ASSETS

$37,500

$45,000

$32,300

$32,300

$44,985

$83,204

$83,204

$79,997

$14,494

$12,730

$14,494
$7,662,103

$115,504

$0

$7,777,607

$7,742,626

$9,749,391

$3,216,037

$623,607

$13,589,035

$12,700,845

LIABILITIES AND NET ASSETS


Liabilities
Current Liabilities

Accounts Payable

$170,510

$170,510

$269,035

Accrued Expenses

$306,341

$306,341

$255,031

Due to BGCTB Foundation

$19
$4,000

Deferred Revenue
Total Current Liabilities

$476,869

$4,000

$0

$19

$591,536

$4,000

$4,000

$480,869

$1,119,602

Boys & Girls Clubs of Tampa Bay, Inc.


Statement of Financial Position

Page 2

With Comparative Totals to Last Year - Unaudited

Temporarily
Restricted
Fund
5/31/2016

Unrestricted
Fund
5/31/2016

Total
All
Funds
5/31/2016

Endowment
Fund
5/31/2016

Total
All
Funds
5/31/2015

Other Liabilities

Deferred Lease Revenue


Total Other Liabilities
Total Liabilities

$136,000
$0

$0

$0

$0

$136,000

$476,869

$4,000

$0

$480,869

$1,255,602

Net Assets

Unrestricted - from Operations

$1,652,915

$1,652,915

$2,108,818

Unrestricted - Property and Equipment

$7,619,607

$7,619,607

$7,479,273

Temporarily Restricted

$3,212,037

Permanently Restricted
Total
Total Net Assets
TOTAL LIABILITIES AND NET ASSETS

$3,212,037

$1,188,073

$623,607

$623,607

$669,079

$9,272,522

$3,212,037

$623,607

$13,108,166

$11,445,243

$9,272,522

$3,212,037

$623,607

$13,108,166

$11,445,243

$9,749,391

$3,216,037

$623,607

$13,589,035

$12,700,845

Boys & Girls Clubs of Tampa Bay, Inc.


Statement of Activity - Unrestricted Fund
With Comparison to Budget & Last Year Actual - Unaudited

Public Support and Revenue


Public Support
United Way & Combined Campaigns
Contributions
Funds Released from Restriction
Fees & Grants
Total Public Support

Actual
1/1/16
to
5/31/16

Year To Date This Year


Budget
1/1/16
Variance
to
Favorable
5/31/16
(Unfavorable)

Total
2016
Budget

Year To Date Last Year


Actual
1/1/15
Variance
to
Favorable
Variance
5/31/15
(Unfavorable)
%

365,472
827,583
102,543
1,064,739
2,360,337

355,000
835,000
100,000
1,089,000
2,379,000

10,472
(7,417)
2,543
(24,261)
(18,663)

2.9%
(0.9%)
2.5%
(2.2%)
(0.8%)

850,000
2,283,000
295,000
2,613,000
6,041,000

353,115
764,230
48,188
1,201,627
2,367,160

12,357
63,353
54,355
(136,888)
(6,823)

3.5%
8.3%
112.8%
(11.4%)
(0.3%)

118,120
2,166
18,171
138,457

115,000
3,500
8,800
127,300

3,120
(1,334)
9,371
11,157

2.7%
(38.1%)
106.5%
(25.2%)

272,500
8,000
21,000
301,500

68,629
4,916
2,594
76,139

49,491
(2,750)
15,577
62,318

72.1%
(55.9%)
600.5%
81.8%

561,157
(126,259)
434,898

550,000
(125,000)
425,000

11,157
(1,259)
9,898

2.0%
1.0%
2.3%

856,000
(206,000)
650,000

500,235
(90,312)
409,923

60,922
(35,947)
24,975

12.2%
39.8%
6.1%

2,392

0.1%

6,992,500

2,853,222

80,470

2.8%

10.4%
2.5%
13.7%
(38.6%)
9.5%

3,517,000
359,000
274,000
35,000
4,185,000

1,329,453
135,416
100,616
12,017
1,577,502

89,058
(10,900)
9,989
(8,779)
79,368

6.7%
(8.0%)
9.9%
(73.1%)
5.0%

Variance
%

Revenue
Program Service Revenue
Investment Revenue
Other Revenue
Total Revenue
Special Events
Special Event Revenue
Special Event Expenses
Net Special Events
Total Public Support and Revenue
Expenses
Personnel Costs
Salaries
Employee Benefits
Payroll Taxes
Other Employee Costs
Total Personnel Costs

2,933,692

2,931,300

1,240,395
146,316
90,627
20,796
1,498,134

1,385,000
150,000
105,000
15,000
1,655,000

144,605
3,684
14,373
(5,796)
156,866

1 of 2

Boys & Girls Clubs of Tampa Bay, Inc.


Statement of Activity - Unrestricted Fund
With Comparison to Budget & Last Year Actual - Unaudited

Operating Costs
Professional Fees
Contract Services
Supplies
Information Technolgy
Occupancy Expense
Equipment Expense
Printing & Postage
Transportation Expense
Training, Travel & Meetings
Program Services
Other Expenses
Total Operating Costs
Total Expenses
NET SURPLUS/(DEFICIT)

Actual
1/1/16
to
5/31/16

Year To Date This Year


Budget
1/1/16
Variance
to
Favorable
5/31/16
(Unfavorable)

Total
2016
Budget

Year To Date Last Year


Actual
1/1/15
Variance
to
Favorable
Variance
5/31/15
(Unfavorable)
%

45,499
13,863
255,769
43,267
606,050
31,255
5,050
73,808
33,808
150,666
28,743
1,287,778

47,500
15,000
265,000
40,000
580,000
31,000
7,000
64,000
35,000
140,000
25,000
1,249,500

2,001
1,137
9,231
(3,267)
(26,050)
(255)
1,950
(9,808)
1,192
(10,666)
(3,743)
(38,278)

4.2%
7.6%
3.5%
(8.2%)
(4.5%)
(0.8%)
27.9%
(15.3%)
3.4%
(7.6%)
(15.0%)
(3.1%)

117,500
76,000
648,500
109,000
1,401,500
75,000
17,000
154,000
73,500
245,500
105,500
3,023,000

58,833
32,842
207,856
54,722
561,795
29,462
8,682
72,890
47,328
103,600
35,245
1,213,255

13,334
18,979
(47,913)
11,455
(44,255)
(1,793)
3,632
(918)
13,520
(47,066)
6,502
(74,523)

22.7%
57.8%
(23.1%)
20.9%
(7.9%)
(6.1%)
41.8%
(1.3%)
28.6%
(45.4%)
18.4%
(6.1%)

2,785,912

2,904,500

118,588

4.1%

7,208,000

2,790,757

4,845

0.2%

147,780

26,800

120,980

451.4%

62,465

85,315

136.6%

2 of 2

Variance
%

(215,500)

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