Call for IPSF Executive Committee members 2016-17

Being on the IPSF Executive Committee is a challenging task, but at the same time it is a rewarding experience.
While each portfolio has a different focus, each Executive Committee member should be able to work for IPSF
on a daily basis with good and regular internet and email access. IPSF offers each Executive Committee
member an annual travel stipend in accordance with the framework developed by the General Assembly, but
you will be required to cover the cost of the rest of your IPSF work-related travel. It is recommended that
Executive Committee members attend the two Executive Committee meetings, held usually in the
Netherlands, as well as, the IPSF World Congress. Depending on your portfolio, it is usually beneficial for the
development of the Federation if you can also attend other meetings or conferences to represent IPSF, to stay
updated with issues pertaining to the pharmacy profession, and to network with key individuals and allied
organisations.
Experience within IPSF and leadership positions is very high recommended.
Applications for the Executive Committee need to be the submitted to the Secretary General by Sunday, 1st
of August 2016, 11:59pm, GMT+2.
If you are not able to attend the World Congress, you can also submit your nomination form by email to
secgen@ipsf.org and you must make yourself available at the selected time during the General Assembly at
the IPSF World Congress to present your nomination speech and for questions via teleconference. Please
contact IPSF Secretary General secgen@ipsf.org for more detailed instructions.

President
As the President you are responsible for representing the Federation, coordinating and overseeing the
development of activities and projects, ensuring sound financial standing and administration, fostering
partnerships with allied organisations, maintaining communication with members and professional contacts,
and offering leadership and direction towards strategic goals.
Confidence and proficiency in oral and written English, presentation and communication skills, effective time
management, and organisational skills are important to the position. One of the most important roles you play
is in supporting your fellow Executive Committee members on projects, reviewing documents, publications
and content for projects, and giving feedback on various issues. Hence, the ability to lead and work well in a
team is vital to being innovative in solving problems; ensuring projects follow timelines and action plans, and
developing new projects and ideas.
Previous experience in IPSF and a leadership position is highly recommended. To meet these responsibilities
you should be prepared to travel to attend local, regional and international events, correspond regularly with
Executive Committee members and contacts, promote IPSF through all means, monitor progress on projects
and activities, and actively investigate and follow up on opportunities for strategic development.
It would be most effective to undertake this position with only very limited time pressure from other
commitments. This position is best suited to someone who is able to take a year off work or perhaps
undertake part-time commitments only so that you are able to commit at least 40 hours a week to the
position. It is strongly recommended to move to The Hague, The Netherlands. It can be done while studying,
but maybe not in the hardest year of the university.
Candidates should be prepared to be able to support themselves financially over the year for coverage of
travel costs to meetings such as the IPSF Congress, FIP Congress, FIP Board of Pharmaceutical Practice

meeting, regional events, Executive Committee meetings, professional meetings at the WHO and UNESCO, and
member association and pharmacy-related events. As IPSF President, it is an action packed, inspiring and
exciting year. Are you ready to take on this?
For further information, please contact president@ipsf.org.

President-Elect
The President-elect is a new position that will be elected at the 62nd IPSF General Assembly for the first time,
the following position description is to be approved by the 62nd IPSF General Assembly and may be subject to
change due to this.
The President-elect is to work closely with the President and the Executive Committee and in the second year
of the term, is approved by the General Assembly move into the President position. They are to develop the
skills and knowledge that are required to run the Federation and provide support to the Executive Committee.
Confidence and proficiency in oral and written English, presentation and communication skills, effective time
management, and organisational skills are important to the position. One of the most important roles you play
is in supporting your fellow Executive Committee members on projects, reviewing documents, publications
and content for projects, and giving feedback on various issues. Hence, the ability to lead and work well in a
team is vital to being innovative in solving problems; ensuring projects follow timelines and action plans, and
developing new projects and ideas.
Previous experience in IPSF and a leadership position is highly recommended. To meet these responsibilities
you should be prepared to travel to attend local, regional and international events, correspond regularly with
Executive Committee members and contacts, promote IPSF through all means, monitor progress on projects
and activities, and actively investigate and follow up on opportunities for strategic development.
Candidates should be aware that this position is potentially a two year position with the approval of the
General Assembly to move into the position of the President of the Federation.
Candidates should be prepared to be able to support themselves financially over the year for coverage of
travel costs to meetings such as the IPSF Congress, FIP Congress, FIP Board of Pharmaceutical Practice
meeting, regional events, Executive Committee meetings, professional meetings at the WHO and UNESCO, and
member association and pharmacy-related events.
For further information, please contact president@ipsf.org

Secretary General
As the Secretary General you are responsible for the administrative stability of the Federation. You will
need to update the Official Documents, chair the Constitutional Working Committee, advise other
Executive Committee members about administrative and constitutional issues, prepare agendas, take
minutes at meetings and coordinate preparations of the minutes after the General Assembly. You should
have a basic interest in moderation of online tools as surveys, online voting, online storage for files
storage and the IPSF Team email groups. The Secretary General is also responsible for maintaining the
IPSF Archives and file backups, so you will need to spend a few days in The Hague at the IPSF
headquarters during the year.
This position requires a good level of written English, interest in administrative tasks and a thorough
knowledge of the Federations Official Documents and recent history. The position requires between 25
and 30 hours a week. As for all Executive positions it is important for the Secretary General to be able

to go beyond his or her own portfolio to support other Executive members if they need assistance. The
Secretary General will be elected for a two year term.
For further information please contact: secgen@ipsf.org or refer to the past annual report as submitted to
the General Assembly.

Chairperson of External Relations

As Chairperson of External Relations you are responsible for maintaining relations with professional contacts
and allied organisations.
You should participate in joint working groups with the Federations allied organisations; work with the
President and Policy Coordinator in topics related to your portfolio; ensure maintenance of contacts and
liaisons between related outside bodies and the Federation and organise meetings where appropriate; to be
responsible for securing new strategic partnerships as well as obtaining appropriate sponsorship and funding
for the Federation with the help of the President and IPSF External Relations Committee, where you will serve
as chair. In order to carry out your duties, you will also be assisted by the Corporate Relations Coordinator,
who will work specifically with corporate partnerships and sponsorship, and the Interprofessional Coordinator,
who will work specifically with student-run, professional organisations.
As part of this portfolio you are expected to ensure sponsors are acknowledged in the manner agreed
between the Federation and the sponsor, in liaison with the Chairperson of Media and Publications and
President.
Additionally you are required to actively publicise IPSF and International Pharmaceutical Students events.
One can expect to dedicate 25 - 30 hours a week to complete the External Relations tasks. While the business
of the Federation is regularly conducted in English, a working knowledge of other official Federation languages
(French, Arabic, and Spanish) would be a considerable asset. To be successful at this portfolio, candidates must
have access to email on a daily basis. It can be done while studying, but maybe not in the hardest year of the
university. Excellent communication skills, extensive knowledge of the Federation and how it operates,
motivation to travel and promote the Federation and its activities, and a contagious exuberance for IPSF are
definite assets in success fully completing the expectations of this position.
For further information please contact: external@ipsf.org

Chairperson of Internal Relations

As Chairperson of Internal Relations you will be responsible for maintaining five key areas:

Advising on the registration of IPSF Events;

Chairing the Internal Relations Committee;
Manage the communication with IPSF Member Organisations and Individual Members;
Outreach potential new members for the Federation and support the creation of organisations where
have any;
Coordinating the Alumni, Friends of the Federation and Honorary Life Members;

While being in charge of membership matters, the Chairperson of Internal Relations is responsible for advising
the Reception Committee of the IPSF Events, in special the Chairperson of the IPSF Event and the Registration
Officer on the Confirmation Letters, Members and Affiliated individuals and with the quota defined by the
Executive Committee.

The work flow is organised with the Internal Relations Committee, which is composed of the Regional
Relations Officers, who represents the regional will for memberships, Coordinators for each part of the
portfolio and the Committee Members. The Internal Relations Committee shall be included on the different
already stablished and new projects on membership promotion and Federation-Members relations.
Managing the relations is based on the administration of the different IPSF communication platforms, such as
Google Groups and Facebook, along with the development of new policies and guidelines. The Chairperson of
Internal Relations shall be the focal point for Contact Persons to reach the Executive Committee. The
development of the Individual Membership shall be done with the collaboration of the specific Coordinator.
A significant portion of this portfolio is dedicated to the promotion of the Federation to Non-Member
Organisations and on the support for developing new organisations where have any, to increase the IPSF
representation towards the full global representation.
The Chairperson of Internal Relations should also be in close contact with the Honorary Life Members and
Alumni, ensuring the past experience is built upon, in collaboration with the specific Coordinator. With the
Friends of the Federation, it is important to develop the collaboration and bring the maximum of the different
skills to IPSF.
This position demands a proactive collaboration with the different portfolios, in order to guarantee the
improved communication between them and the members. With the Treasurer, the communication must be
active on new Members Organisations and Individuals. With the Secretary General, on the documentation of
the Member Organisations' work.
One can expect to dedicate 20-25 hours a week to complete the Internal Relations tasks. To be successful at
this portfolio, candidates must have access to email on a daily basis. It can be done while studying, but maybe
not in the hardest year of the university.
Excellent communication skills, a good level of written English, extensive knowledge of the Federation and
how it operates, and a contagious exuberance for IPSF are definite assets in successfully completing the
expectations of this position.
For further information, please contact: internal@ipsf.org

Chairperson of Media and Publications

The Chairperson of Media and Publications is responsible with all communication channels within the
Federation. The Media and Publications portfolio is involved in all other portfolios Pharmacy Education,
Public Health, Professional Development, External and Internal Relations. This is because all publications and
materials that are to be distributed to or from the Federation are regulated by the Chairperson of Media and
Publications. Find below a clearer description on the work developed during the year:
Publications
The main IPSF publications are the electronic IPSF Newsletters (published frequently), the Pharmacy Education
Newsletters (published twice a year), the Public Health SPOT (published at least once a year), the IPSF Annual
Bulletin (published once a year and printed), and the Phuture supplement (published once a year and printed).
The responsibility of the Chairperson of Media and Publications is to decide on the content of the IPSF
publications, then request the articles and send them for review by the Editorial Board (which is chaired by the
Editor In Chief). Then, all the articles must be sent with a template of the publication to the Design Coordinator
(new position this year) for insertion of the articles and design polishing.

Templates for the publications have been created and are already available, to facilitate design choices and
improve coherence of the communications.
The Regional Offices publications are also under the supervision and subject to the approval of the Chairperson
of Media and Publications.
Consistency in communications
The Chairperson of Media and Publications needs to ensure consistency in all communications channels, by
implementing a clear branding strategy. This way, all new branded logos, publications templates, stationary,
marketing and merchandise materials (branding documents) should be widely distributed electronically to all
the Federation.
This is indeed the most important part of the portfolio to make sure all materials that are designed look
consistent. The design itself is a task that can be delegated to the team members (Design and Creativity
Committee via Design Coordinator), but it is the Chairpersons responsibility to make sure they all look
consistent therefore the Chairperson should create templates that can be used by the Regional Offices
(implemented by the Regional Media and Publications Officer), Design and Creativity Committee and DC.
It is also the responsibility of the Chairperson of Media and Publications to moderate the communication
materials from the Reception Committees of the IPSF events, as well as help them with guidance and human
resources (if necessary).
IPSF Websites
IPSF has a main domain and a few subdomains, all which are under the management of the Chairperson of
Media and Publications. It is not necessary to know a lot about website management since it is quite user
friendly, but some basic knowledge is advisable. The IPSF events websites are hosted on the IPSF domain,
under subdomains.
The main website should be changed completely to a new more dynamic one, which is currently in progress
and this should be focus for next year. The creation of a new database focused on online advocacy and the
renovation of the Pharmacy Education website (transfer it to a more dynamic platform) should be kept in mind
for next year.
Collaboration with other portfolios
The Chairperson of Media and Publications is responsible with all the promotional materials (media or
publications) of the Federation. Hence, the Chairperson of Media and Publications should help coordinating
the promotional campaigns in any portfolio, providing guidance and expertise, as well as designed materials.
Team management
The Chairperson of Media and Publications has quite a few teams to manage, including the Editorial
Committee (chaired by the Editorial Committee Coordinator), the Design and Creativity Committee (chaired by
the Design Coordinator), the Marketing Coordinator, the Merchandise Coordinator and the Regional Media
and Publications Officers. For more information on these teams, which is extremely advisable, take a look at
the call for Coordinator and Committee positions.
The time commitment for the position ranges from 20 hours to 25 hours a week, depending on periods and on
team members. It can be done while studying, but maybe not in the hardest year of the university. For further
information please contact: publications@ipsf.org

Chairperson of Pharmacy Education

As Chairperson of Pharmacy Education you will be responsible for coordinating and developing all
projects/initatives related to Pharmacy Education and Pharmaceutical Science for the Federation. This
portfolio encompasses the development and organisation of Educational and Scientific Symposia and any
related sessions and workshops in all IPSF Events and any additional external events (if applicable), IPSF
publications related to pharmacy education and pharmaceutical science, Internship opportunities for IPSF
members, and research projects relevant to pharmacy education.
You are expected to work closely with the International Pharmaceutical Federation (FIP) Board of
Pharmaceutical Practice (BPP), FIP Pharmacy Education Initiatives (FIPEd), and UNESCO. In coordination with
IPSF President, you are responsible maintaining the collaboration and investigating further opportunities to
develop new projects/initiatives related to pharmacy education with these three external partners.
In order to carry on your duty you will be assisted by Pharmacy Education Research Coordinator, Educational
and Scientific Publications Coordinator, Internship Coordinator and members of Pharmacy Education
Committee.
This position would suit someone who has a significant amount of interest in and awareness of educational
and social trends and issues relating to the profession. Past involvement in IPSF and the ability to work
independently are a must. Previous experience in organising campaigns or events, multi-tasking or good time
management skills, as well as fluency in written and spoken English are highly beneficial. You can expect to
dedicate an average of 20 hours a week. It can be done while studying, but maybe not in the hardest year of
the university.
For further information please contact education@ipsf.org using the subject heading Chairperson of
Pharmacy Education Interest.

Chairperson of Professional Development

As Chairperson of Professional Development you will be responsible for coordinating and developing the
pharmacy practice and professional development opportunities for the Federation. This portfolio encompasses
the Patient Counselling Event (PCE); the Clinical Skills Event (CSE), the training projects Leaders in Training (LIT)
programme and Trainers Development Camp (TDC), as well as, the Pharmacy Profession Awareness Campaign
(PPAC) and Compounding Event (CE). You are expected to provide support and advice to IPSF Members
running the relevant events.
You will coordinate the organisation of the IPSF Leaders in Training (LIT) programme at the World Congress
and regional events. The Chairperson is responsible for organising workshops related to the portfolio at the
World Congress.
You will supervise the multi-disciplinary Teddy Bear Hospital (TBH) project looking for collaboration
opportunities with International Federation of Medical Students Association (IFMSA). The Chairperson is
responsible to promote this multi-disciplinary event to IPSF member countries and to give them necessary
assistance.
This position would suit someone who has a significant amount of interest in and awareness of issues of
pharmacy practice and professional development. In addition it would be beneficial if you had some training
experiences. Past involvement in IPSF and the ability to work independently are a must. Previous experience in
organising campaigns or events, multi-tasking or good time management skills, as well as fluency in written
and spoken English are highly beneficial. You can expect to dedicate an average of 20 hours a week. It can be
done while studying, but maybe not in the hardest year of the university.

This portfolio is one of boundless opportunities for you to explore for IPSF and the pharmacy profession. For
further information please contact: pd@ipsf.org

Chairperson of Public Health

As the IPSF Chairperson of Public Health you are responsible for perpetual planning, promoting, improving and
implementing IPSF Public Health Campaigns and special projects. As Chairperson, you are the focal point to the
World Health Organization (WHO). This requires you to be up to date on the latest information regarding
Public Health that comes from WHO and share it with our members. You will also be responsible for publishing
the Public Health SPOT at least once a year.
A big part of your role is planning the World Health Assembly. You will be responsible for selecting our
delegation and organizing logistics for this conference. You will also be working with the President and the
Chairperson of External Relations to organise policy statements and meetings with future external partners.
You will also coordinate Public Health related activities during World Congress and Regional meetings.
As Chairperson of Public Health, one can expect to dedicate at least 20 - 25 hours per week on maintaining the
portfolio, but this of course depends on how the individual would like to expand the projects within this
division of IPSF. It can be done while studying, but may not be done in the hardest year of university.
Baseline knowledge of IPSF Public Health Campaigns and current special projects is necessary in carrying out
this position. Other successful tips include an understanding of how to plan and implement Public Health
related projects and also a passion and excitement for IPSF and Pubic Health in general. For further
information please contact: publichealth@ipsf.org

Chairperson of Student Exchange

The Chairperson of Student Exchange is responsible for the smooth running of the Student Exchange
Programme (SEP). This includes communicating with Student Exchange Officers (SEOs) and assisting them with
their work, helping applicants and potential applicants, working together with the Student Exchange
Committee, overseeing the Student Exchange Database, acting as the SEO for Individual Members and
resolving conflicts in problematic situations.
Besides this, the Chairperson of Student Exchange can carry out projects together with the Student Exchange
Committee, like the Big Sister Project and Helping Hand Project, as well as administrative work like revising the
SEP documents and creating support materials for Student Exchange Officers.
As the Chairperson of Student Exchange maintains regular contact with many students from various countries,
they can also help the Chairperson of Public Relations in recruiting new members for the Federation and as
they have regular contact with SEOs who are representatives of member associations.
The Chairperson of Student Exchange also works together with the Treasurer in sorting out Student Exchange
fees of Member associations and SEP grants, together with the Development Fund Committee.
This position requires about 30 hours of work per week. It can be done while studying, but maybe not in the
hardest year of the university. It is recommended that the Chairperson of Student Exchange has previous
experience working in the Student Exchange Committee.
For further information please contact: sep@ipsf.org

Applications for the Executive Committee need to be the submitted to the Secretary General by Sunday, 1st
of August 2015, 11:59pm, GMT+2.

The following positions are open for approval during the corresponding Regional Assemblies:
Please consider that the deadline for submission of these nominations is different from the deadline for the
other Executive Committee members, as stated in the call for the Regional Working Groups.
Chairperson of the African Regional Office (chairperson@afro.ipsf.org) Chairperson of the Asia
Pacific Regional Office (chairperson@apro.ipsf.org) Chairperson of the Eastern Mediterranean
Regional Office (chairperson@emro.ipsf.org) Chairperson of the European Regional Office
(chairperson@euro.ipsf.org) Chairperson of the Pan American Regional Office
(chairperson@paro.ipsf.org)
Note: The Chairpersons of the corresponding Regional Offices will be elected at the 60 th General
Assembly upon approval by the Regional Assembly.
As the Chairperson, you are responsible for:

Representing the Regional Office

Coordinating and overseeing the implementation of IPSF projects and activities in the region

Ensuring sound financial standing and administration

Establishing further relations with student and professional organisations in the region as instructed
by the IPSF Executive

Oversee the organisation of regional events

Offering leadership and direction towards strategic goals.

You will be required to represent the IPSF Regional Office at all official functions and to make any public
announcements on behalf of the IPSF Regional Office. Confidence and proficiency in oral and written English;
presentation and communication skills; effective time management and organisational skills are important to
the position.
One of the most important roles you play is in supporting your fellow Regional Working Group members on
projects, reviewing documents, publications and content for projects, and giving feedback on various issues.
Hence, the ability to lead and work well in a team is vital to be innovative in solving problems, ensuring
projects follow timelines and action plans, and to implement new projects and ideas. Previous experience in a
leadership role is necessary.
To meet these responsibilities you should be prepared to travel to attend local, regional and international
events. As Chairperson of the Regional Office you are also an IPSF Executive Committee member and therefore
will be expected to correspond regularly with Executive Committee members. You should promote IPSF and
your Regional Office through all means; monitor progress on projects and activities; and actively investigate
and follow up on opportunities for strategic development.
This position is best suited to someone who is able to take a year off work or study or perhaps undertake
parttime commitments only so that you are able to commit at least 15-20 hours a week to the position.
The Chairperson should be able in a financial position where they are able to attend regional events, Executive
Committee meetings, member association and pharmacy related events. As Chairperson of a Regional Office, it
is a wonderful opportunity to become deeper involved with IPSF, to be inspired as well as to inspire others
are you ready to take the challenge?