Professional Documents
Culture Documents
CONTENTS
Page No
2. Payroll Creation
4. Elements
10
5. Individual Mode
29
6. Batch Mode
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39
8. Element Set
46
9. Running Prepayments
49
52
54
67
71
14. Transfer to GL
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85
Payroll Setups
Create payment methods
Navigation: Payroll: Payment methods
Click New
PAYROLL CREATION
Creation of Payroll
Navigation: Work Structure: Organization: Description
Select your name and click on Find
Click on others and select Tax details references, enter the details and
save
CONSOLIDATION SET
Create Consolidation Set
Navigation: Payroll: Consolidation
Query with your name, create new consolidation set and save
10
ELEMENTS
Types of Elements: This are of three types
1. System defined
2. Pre defined
3. User defined
Elements Classification
Earnings
Deductions
Information
Tax Elements
Processing Type of Elements
1. Recurring: which reflects in each & every month payroll
E.g. BP, HRA, Allowances etc
2. Non- Recurring: regularly they will not pay every month, they will
pay intermediately
E.g. Bonus, OT
Deducting elements: PF, ESI
Element Termination Rules: It gives the behavior of the rule when the
employee is terminated
Actual Termination
Last Standard Process
Final Close
11
Creating Elements
Navigation: Total Compensation: Basic: Element Description
Click on Input Values
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14
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21
Click on Verify
22
Establish link between the elements and formula using Formula result
Navigation: Total Compensation: Basic: Formula results
23
24
Click on Assignments
25
If we want to increase the employee salary after two months enter the
amount in change value and save it will not approve, click on Entries
Click New and Add Bonus and select each one simultaneously and click
on entry values
26
Select Basic Pay and click on Entry Value It will show the amount
27
For CCA, HRA it will not show any value because we have not selected
User enterable
29
INDIVIDUAL MODE
Query your employee and go to assignments->others and select Quick
pay
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32
You can see that Basic Pay, HRA, CCA is calculated from the formula
33
Check the Status and click on View Results and select Payment methods
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35
BATCH MODE
Create a New Employee
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ELEMENT SET
Navigation: Payroll: Element Set
Click on Include Element
Select BP, HRA, CCA, PF, ESI, and Bonus one by one and save
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49
RUNNING PREPAYMENTS
Run Pre-Payment Program
Click Ok and Submit
50
51
52
CHECK WRITER
Run the Program Check writer
Click Ok and Submit and View Output
53
54
CORRECTIONS
Rollback
Retry
Reversal
First two are done by Post Processing and last one done after post
processing
Rollback: It is a method of correcting the run results, which will allow
us to rollback or remove the complete run results from the system
Use Rollback method when the number of employees affected or more
in number
Retry: It is also a method of correction, which allows us to correct the
affected employees without the necessarily of rolling back the entire
results. Use retry when number of employee affected are small in
number
Post Processing: Making the Payments E.g. Check writer, BACS
Reversal: It is a method applicable to individual employee after post
processing. The reversal process generates negative entries so that the
effect is localized
Void Checks: It will cancel all checks
55
ROLLBACK
56
57
58
If you select Feb month and if you click on find you will not find
anything
RETRY
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Click on Assignment Process and enable Retry for the employee and
save and check the status
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REVERSAL
It will be done only after you run the check writer program
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VOID PAYMENTS
69
Click on Payments
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COSTING PROCESS
Setup for Costing Process
Enable costing for all the elements in payroll
Give the corresponding accounts
Do the Flexi field mapping. Mapping is done between two FF
Accounting Flexi field in GL to
Cost Allocation Flexi field in Payroll
Run the Costing Process
Import Journal from General Ledger
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TRANSFER TO GL
Run Transfer to GL program
Click Ok and Submit
83
Click on assignment->others
84
Select Costing
85
Click on Entries, Here also we can change the code because sometimes
the people in high level will know the exact position where the expense
should go but the people dont know so they will give some other
account. For Example an employee is send from USA to London to solve
an issue and another person from Leeds is going to Paris for same
purpose and after sometime they are sending the USA person to Paris
for advisory purpose.
86
ABSENCE MANAGEMENT
It is of two types. They are as follows
Absences
Accruals
Absences
No calculations
Initial Balance given
Balance decreases as availed by employees
Accruals
Calculations
No initial balance is given
Leave get accumulated as the employee works
Navigation: Other Definitions: Application Utilities Lookups
Query with your Absence Category type, Click New and create some
leaves
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Go to Element
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90
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99
Select sick and personal leave and click on entry values and enter
number of days for leave
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109
Absence Details
Select an Employee and click on others and select Absence
110
When you start the date number if Running Total Days will reduce
111