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8.

Administration Plan
8.1

Organizational Chart for Administration and Finance Department

Figure 8.1 Organizational Chart

IN
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ALIA NAJIHA BT KHAIRON ZAMANI


(GENERAL MURIMANI BT YUSOFF (MARKETING MANAGE

8.2 Manpower Planning


Table 8.2 List of Personnel
POSITION

NO OF PERSONNEL

General Manager

Operational Manager

Marketing Manager

Financial Manager

Administration Manager
Clerk/ receptionist

1
1

8.3Task and Responsibilities of Key Personnel


Table 8.3 Task and Responsibilities
Position

Tasks and responsibilities


RESPONSIBILITIES:
i. Providing
overall
leadership
and
effective
management of the transit authority while adhering to
the policies and directions of the Board of Directors,
as well as all applicable local, state, and federal laws
and regulations.

GENERAL
MANAGER

TASKS:
i.

ii.

iii.

Providing strong leadership to the employees at the


plants, ensuring high morale, team work and good
employee relations, at all levels, including on the
shop floor.
Oversee planning and implementation of production
plans including receiving sales forecasts; requisition
for procurement of raw materials; and manufacturing
of product.
Develop and implement both short and long range
goals and strategies for efficient transit operations

and capital improvements.

RESPONSIBILITIES:
i. Keeps the organization operating smoothly and
ADMINISTRATIO
organizes the information management function.
N MANAGER
TASKS:
i. Renew all company policies and office equipment
lease.
ii. Ensure the work habits of all staffs are on a standard
expected and agreed upon.
iii. The ability to supervise and review a team of people
and ability to lead motivate and delegate work.

MARKETING
MANAGER

OPERATION
MANAGER

RESPONSIBILITIES:
i. Responsible for marketing, sales and advertising of
a particular service or product the company has to
offer
TASKS:
i. Analysis of customer research, current market
conditions and competitor information.
ii. Develop and implement marketing plans and
projects for new and existing product.

RESPONSIBILITIES:
i. Handed over the responsibility of overseeing and managing
if the business is operating to its fullest and by using the
least of resources.
TASKS:
i. Involves the process of planning, designing, and operating
production systems and subsystems.
ii. Include product design, facility location, facility design and
layout, quality assurance, materials management and
inventory control, scheduling, and maintenance planning.

FINANCIAL
MANAGER

RESPONSIBILITIES:
i. Include budget oversight, financial reporting, and directing
financial activities.
TASKS:
i. Manage the financial accounting, reporting systems, budget
and monitoring of a company.
ii. Ensures that a firm prepares and reports financial
statements in accordance with generally accepted
accounting principles (GAAP), regulatory guidelines and
professional standards.

8.4 Schedule of Remuneration


Table 8.4 Schedule of Remuneration

Position

Quantity

General
Manager
Operational
Manager
Marketing
Manager
Financial
Manager
Administratio
n Manager
Clerk
Total

EPF (RM)
13%

Monthly
Salary
(RM)
3,000

390

SOCSO
(RM)
(1.75%)
52.5

Total

3,442.5

2,000

260

35

2,295

2,000

260

35

2,295

2,000

260

35

2,295

2,000

260

35

2,295

1,000

130

17.5

1147.5
13,770

8.5 Office Furniture, Fitting, Office Supplies and Office Equipment


Table 8.5.1 List of Office Furnitures and Fittings
TYPE

QUANTITY

PRICE (RM)

TOTAL
AMOUNT
(RM)

Set of Meeting Room 1


Table

400

400

Sofa set

400

400

Manager Tables

300

1500

Manager Chairs

200

1000

Receptionist Tables

100

100

Receptionist Chairs

200

200

Cabinet File

250

1500

Clerk Tables

100

100

Clerk Chairs

200

100

TOTAL

4,900

Table 8.5.2 List of Office Supplies


Type

Quantity

Price/Unit (RM)

Total Amount (RM)

Computer

1000

6,000

Printer And
Scanner

300

600

Photostat Machine

1000

2000

Air Conditioner

900

4500

Telephone With
Fax

200

400

Telephone

150

600

Notice Board

100

100

Total

18,600

Table 8.6.1 Administration Budget For Utilities


TYPE
Electricity
Water

MONTHLY COST (RM)


5,000
2,000

Internet

200

Telephone

300

Total

7,500

8.6AdministrationBudget
Table 8.6 Administration Budget
ITEM
FIXED ASSET
Office Furniture
Office
Equipment
WORKING CAPITAL
Salaries ,EPF,
SOCSO
Utilities: water,
electricity,
telephone,
internet bill
Building
(rental)
Medical
Service
OTHER EXPENSES

FIX ASSETS (RM) MONTHLY


EXPENSES (RM)

OTHER
EXPENSES (RM)

4900
18,600

13,770
7,500

1,000

Deposit
Insurance for
building
Bussiness
license and
registration
TOTAL (RM)
GRAND TOTAL (RM)

100
200

23,500

21,270

1,300
46,070

ADMINISTRATION PLAN

Toilet

Marketing manager
room

Meeting room

General Manager room

AdministrationManager room

Operation Manager
room

Financial Manager room

Stairs

LEGEND
Explanation
table
chair
photocopy machine
sofa
Meeting table