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ACES
USER MANUAL ST REGISTRATION
ACES
Automation of Central Excise and
Service Tax
User Manual
For
ST Registration
Version: 1.4
Document dated
July 05, 2011
1ACES
USER MANUAL ST REGISTRATION
Table of Contents
1.
2.
Introduction...............................................................................................
4
ST
Registration ..............................................................................................
5
Registration with
ACES ......................................................................................................
2.1.1
Description ...............................................................................................
2.1.2
Navigational
path ......................................................................................................
2.1.3
Operating
instructions ................................ .............................................................
14
2.1.4
Button
Descriptions...............................................................................................
17
2.2.
Migrating the Details of Existing Assessee into
ACES ................................ ....................... 18
2.2.1
Description ...............................................................................................
18
2.2.2
Navigational
Path ......................................................................................................
18
2.2.3
Operating
Instructions ................................ .............................................................
18
2.2.4
Button
Descriptions...............................................................................................
19
2.3.
Registration of Non Assessees ................................................................ ..........................
20
2.3.1
Description ...............................................................................................
20
2.3.2
Navigational
Path ......................................................................................................
20
2.3.3
Operating
Instructions ................................ .............................................................
20
2.3.4
Button
Descriptions...............................................................................................
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27
2.4.
Filling ST1
form ......................................................................................................
28
2.4.1
Description ...............................................................................................
28
2.4.2
Navigational
Path ......................................................................................................
28
2.4.3
Operating
Instructions ................................ .............................................................
28
2.4.4
Button
Descriptions...............................................................................................
39
2.5.
Amendment of
Registration ..............................................................................................
40
2.5.1
Description ...............................................................................................
40
2.5.2
Navigation
Path ................................ .....................................................................
40
2.5.3
Operating
instructions ................................ .............................................................
40
2.5.4
Description ...............................................................................................
50
2.5.5
Navigation
Path ................................ .....................................................................
50
2.5.6
Operating
instructions ................................ .............................................................
51
2.5.7
Button
Description ................................ ................................ .............................
52
2.6.
Surrender of
Registration ................................ ................................ ............................
53
2.6.1
Description ...............................................................................................
53
2.6.2
Navigation
path ................................................................................................ .....
53
2.6.3
Operating
Instructions ................................ .............................................................
53
2.6.4
Button
Descriptions...............................................................................................
58
2.7.
Change
Password ................................ ................................ ................................
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60
2.7.1
Description ...............................................................................................
60
2.7.2
Navigation
Path ................................ .....................................................................
60
2.7.3
Operating
Instructions ................................ .............................................................
60
2.7.4
Button
Description ................................ ................................ .............................
62
2.8.
Forgot
Password ..................................................................................................
63
2.8.1
Description ...............................................................................................
63
2.8.2
Navigation
path ................................................................................................ .....
63
2.8.3
Operating
Instructions ................................ .............................................................
64
2.8.4
Button
Description ................................ ................................ .............................
65
2.9.
Withdraw ST1
Application ................................ ................................ .............................
66
2.9.1
Description ...............................................................................................
66
2.9.2
Navigation
path ................................................................................................ .....
66
2.9.3
Operating
Instructions ................................ .............................................................
66
2.9.4
Button
Descriptions...............................................................................................
69
2.10.
SentBack ST1
Application ................................................................ .............................
70
2.10.1
Description ...............................................................................................
70
2.10.2 Navigation
path ................................................................................................ .....
70
2ACES
USER MANUAL ST REGISTRATION
2.10.3 Operating
Instructions ................................ .............................................................
70
2.10.4 Button
Descriptions...............................................................................................
78
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2.11.
View ST-1 Application under
Approval .......................................................................... 79
2.11.1
Description ...............................................................................................
79
2.11.2 Navigation
path ................................................................................................ .....
79
2.11.3 Operating
Instructions ................................ .............................................................
79
2.11.4 Button
Descriptions...............................................................................................
81
2.12.
View Registration
History ................................ ..............................................................
82
2.12.1
Description ...............................................................................................
82
2.12.2 Navigation
path ................................................................................................ .....
82
2.12.3 Operating
Instructions ................................ .............................................................
82
2.12.4 Button
Descriptions...............................................................................................
84
2.13.
CFC .......................................................................................................
85
Assign
CFC .......................................................................................................
85
2.13.1
Description ...............................................................................................
85
2.13.2 Navigation
Flow ................................ ................................ ................................ ...
85
2.13.3 Operating
Instruction ...............................................................................................
85
DeAssign
CFC ................................ ................................ .....................................
88
2.13.4
Description ...............................................................................................
88
2.13.5 Navigation
Flow ................................ ................................ ................................ ...
88
2.13.6 Operating
Instruction ...............................................................................................
88
View Assigned
CFC .......................................................................................................
90
2.13.7
Description ...............................................................................................
90
2.13.8 Navigation
Flow ................................ ................................ ................................ ...
90
2.13.9 Operating
Instruction ...............................................................................................
90
Activity Performed
View................................ ................................ ................................ ....
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93
2.13.10
Description................................ ................................ ..............................
93
2.13.11
Navigation
Flow.......................................................................................................
93
2.13.12
Operating
Instruction ................................ ................................ .............................
93
2.13.13
Button
Description ...............................................................................................
95
3ACES
USER MANUAL ST REGISTRATION
1. Introduction
Registration Module of Service Tax introduces an online system that brings the
Service Providers, Service Receivers and Input Service Distributors, under the
electronic purview of the Service Tax.
To transact business all users have to first register with ACES (Automation of Central
Excise and Service Tax) application. This registration is not a statutory registration as
envisaged in Service Tax Act but only a registration with the system.
The registration with ACES is a simple process and is done by giving user
credentials like Username, E-Mail ID, Unit Name, Designation and Phone Number. At
the time of submission of these details the password will be emailed to the user on
the respective e-Mail ID, which along with the username will be used for login into the
system.
Once logged in for the first time, the user will be compelled to change the password
and choose a new password and a hint question along with its answer. The hint
question and answer are used for authentication and password re -generation in the
event of user forgetting the password. On the homepage, the user can perform
various tasks through the incorporated menu options such as REG, RET, REF, SDR
etc.
After Assessee fills the statutory registrations form i.e. ST1 Form, functionalities like
filing Returns, claiming Refunds, accessing the proceedings of Disputes, viewing
documents like Provisional Assessment and Show Cause Noti ces are available.
4ACES
USER MANUAL ST REGISTRATION
2. ST Registration
Registration with ACES
2.1.1 Description
The registration with ACES is the process by which the user registers himself with
the ACES electronically; it is a mechanism by which the user gets introduced to the
system.
The user is required to visit website http://www.aces.gov.in. In the homepage user
selects Service Tax option and gets a login screen.
The user may login into the system directly if already registered or may register with
the system as a new user.
2.1.2 Navigational path
For a new user the sequence of steps of registering with the ACES is as following:
User Login page Register with ACES screen Submit the details.
Figure: 2.1 Screen for Login to ACES
Steps to be followed:
Enter the User Name and Password. For Assessee the User Name is the
login ID given at the time of registration with ACES
Click on the Logon button to login to the system
Click on Clear button for entering the User Name and Password afresh
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USER MANUAL ST REGISTRATION
The page will be filled up with details and validations as per the following
table:
Field Name
User Name Description
This is the login ID
given by the user at
the time of
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A Non Assessee can access and fill his registration form by clicking on Fill
Non Assessee Registration Form under REG main menu. Here REG is the
label for registration menu.
Figure: 2.13 Screen showing Registration Form of Non-Assessees
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USER MANUAL ST REGISTRATION
Enter the details in the Registration Form for Non Assessee. It is mandatory
for the Non Assessees who claim any refund or rebate from the department to
quote their valid PAN numbers.
All the fields marked with * are mandatory
Select the jurisdiction. On selecting the Commissionerate the system will
automatically refresh the page and populate the Division dropdown, similarly
on selecting the Division field the system will populate Range dropdown.
Click on Save button to save the details into the database
Click on Reset button to enter the details afresh
To cancel the process of filing registration form for Non Assessee click on
Cancel button, this will take user to the home page.
Figure: 2.14 Confirmation Screen of filled Registration form of Non -Assessees
Steps to be followed:
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Click on the Fill ST-1 menu option to open a blank ST1 form
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USER MANUAL ST REGISTRATION
Figure: 2.17 First Page with filled data of the ST1 registration form
Enter the details in the fields Assessee name, Address of Registered unit,
PAN status, Constitution of Business
Select the Constitution of Business from the drop down
Check the business category to which the Assessee belongs there can be
multiple selections
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To cancel the whole process of filing the ST1 form and go back to the
homepage click Cancel
To go to the next screen of ST1 form click on Next
Figure: 2.18 Second Page of the ST1 registration form
Enter the details on the second screen of ST1 and press Save & Add New to
add another address details of premises covered under the centralized
accounting / billing system.
Click on Previous to go to the previous page of the ST1.
Click on reset to reset the field values, if required
Click on Cancel to cancel the process of filling of ST1 and go back to the
homepage
Click on Save & Continue to go to the next screen of ST1
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USER MANUAL ST REGISTRATION
Figure: 2.19 Third Page for the ST1 registration form
Enter the details on the third screen of ST1 and press Save & Add New to
add address details of premises covered under the centralized accounting /
billing system.
Click on Previous to go to the previous page of the ST1.
Click on reset to reset the field values, if required
Click on Cancel to cancel the process of filling of ST1 and go back to the
homepage
Click on Save & Continue to go to the next screen of ST1
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USER MANUAL ST REGISTRATION
Figure: 2.20 Last Page of the ST1 registration form
Enter the details on the fourth screen of ST1 and press Save & Add New to
add Name, Address and Phone Number of Proprietor/Partner/Director along
with details of Authorized signatories.
Check the checkbox to make person a authorized signatory
Check the checkbox to make person a Declarant
Click on Previous to go to the previous page of the ST1
Click on reset to reset the field values, if required
Click on Cancel to cancel the process of filling of ST1 and go back to the
homepage
Click on Next to go to the next screen of ST1
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USER MANUAL ST REGISTRATION
Figure: 2.21 Confirmation screen of the ST1 registration form
Steps to be followed:
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USER MANUAL ST REGISTRATION
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Change the contents of the various fields if required (e.g. phone numbers)
The search button can be used to search services to be inserted on the form
Reset button on being clicked will result in the resetting of the forms content
to the original value
Click on the cancel button to cancel the process of amendment and go back
to the homepage
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USER MANUAL ST REGISTRATION
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Click on change password menu option to get the change password screen
2.7.3 Operating Instructions
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USER MANUAL ST REGISTRATION
Using the screen for Change password the user can perform the task of changing
the existing password to a new password.
The change password screen requires the user to enter the use r name, old
password (original password) and the new password as desired. The user has to
enter the new password two times to confirm the change.
The Old Password and the New Password should not be the same.
Figure 2.38 Change password screen with fields to enter current password and
new password
Steps to be followed:
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Change the contents of the various fields if required (e.g. phone numbers)
The search button can be used to search services to be inserted on the form
Reset button on being clicked will result in the resetting of the forms content
to the original value
Click on the cancel button to cancel the process of amendment a nd go back
to the homepage
Click on the next button to go to the next page on amendment
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USER MANUAL ST REGISTRATION
Figure: 2.49 Next Page of ST1 form with editable fields
Steps to be followed:
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Click on hyperlink Latest will lead to view the Service Tax registration detaiks
which is latest approved by the departmental user
Click on hyperlink 1 will lead to view the amended details of registration
Click on the Close button to cancel the view page of registration history and
go back to the homepage
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USER MANUAL ST REGISTRATION
Figure 2.56 Screen of View Registration History with versions
Steps to be followed:
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Enter the From Date and To Date fields within which activities
performed by CFC have to be viewed.
Enter the Document Number to view the particular document details
which have been filed by the CFC
Click on the Search Button to view activities based on the search
criteria.
Click on the Close button to return to the home page.
94ACES
USER MANUAL ST REGISTRATION
Figure 2.68: Activity Performed View View Activities Screen
All activities performed by the CFC can be viewed under the Action
Performed column.
Click on the Close button to return to the home page.
2.13.13 Button Description
Assign: Click on Assign button to assign the CFC user to the Assessee
DeAssign: Click on DeAssign button to deAssign the CFC user to the
Assessee
Submit: Click on Submit button to submit the processed request and see the
response screen
Cancel: Click on Cancel button to close the page and take the user back to
the home page screen
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