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How to Maintain Payment with one check for Mult... | SCN

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17 Replies Latest reply: Oct 11, 2013 5:58 AM by ABHISHEK AGRAWAL

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land lord

Sep 22, 2010 4:05 PM

How to Maintain Payment with one check for

Multiple Vendors?
This question is Assumed Answered.
Dear Gurus,
i have a scenario for outgoing payment, here it is
i have some open items for multiple vendors. say it for open item
1. with amount 5000 USD for vendor A
2. wiht amount 10000 USD for vendor B
my company pay both open item 1 & 2 with one check, say the check no is 27382830 and the
amount is 15000 USD. The check is given to the Bank as an order to Pay the vendor. so the check
does not have receiver name. i attach a formal letter to the bank to ask them for making payment with
that check. the letter contains a detail the amount, vendor bank account number, account holder, and
the vendor name.
so how i can threat this business scenario into SAP? i want to trace check number used to pay the
vendors.
hope you can give some clues. is it possible to maintain scenario above with automatic payment?
best regards,
land lord

Helpful Answer by Kavita Agarwal

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Kavita Agarwal Sep 22, 2010 4:23 PM (in response to land lord)

Re: How to Maintain Payment with one check for Multiple Vendors?
Hi,
Yes you can map this scenario in SAP and use F110 for this. But you will also have to use some Z
programs..
1. For F110 FBZP configuration, maintain outgoing bank clearing Account (this will be a dummy
account and not the actual Outgoing Bank Account) as the Bank Sub Account.
By doing this when you run payment in F110, entry will be
Vendor A A/c...Dr.
outgoing bank clearing Account Cr.(1)
Vendor B A/C... Dr.

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outgoing bank clearing Account Cr.(2)
2.Then you will have to use Post with clearing transaction codes and make one entry
outgoing bank clearing Account Cr.(1)..Dr.
outgoing bank clearing Account Cr.(2)..Dr.
To Bank Outgoing Account(Actual Bank outgoing Account) Cr.
3. Now, when you get the single cheque no. from Bank against both the vendors, then thru FB02,
change the assignment field/Reference field for Che No. updates.
But do check BRS also for its reconciliation.. If you do it on a daily basis.. then it would not be difficult.
Hope this helps you..
Regards,
SAPFICO

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Murali Babu Nallamothu Sep 28, 2010 8:32 AM (in response to land lord)

Re: How to Maintain Payment with one check for Multiple Vendors?
How do you pay one check to multiple vendors?
Forget about SAP, manually how is it possibel?
Rgds
Murali. N

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Gaurav Aggarwal Sep 28, 2010 8:35 AM (in response to Murali Babu Nallamothu)

Re: How to Maintain Payment with one check for Multiple Vendors?
Hi,
You can use the alternative payee field in the vendor master to divert the payments from
these two vendors to an specified payee.
Search help.sap.com on detailed procedure etc.
Regards,
SDNer

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Kavita Agarwal Sep 28, 2010 8:54 AM (in response to land lord)

Re: How to Maintain Payment with one check for Multiple Vendors?
Hi,
@ murali : One check will be issued to Bank in their favour and bank in turn will make
payment to multiple vendors as per directions in the letter sent to them along with the check.
Bank after making the payment will have reference nos. of making payment to each vendor
which they will send back and which need to be updated in the system.
@Landlord : When you run F110, then for each vendor you will have one payment document,
and against each Payment document you will be sending details to bank, and you will get a
payment reference no. from bank against each payment doc no. So make a Z program
where you can upload excel file with the document no., co. code, fiscal year using T-code
FB02, and update assignment field/reference field with the payment reference No.
Regards,

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SAPFICO

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Murali Babu Nallamothu Sep 28, 2010 9:07 AM (in response to Kavita Agarw al)

Re: How to Maintain Payment with one check for Multiple Vendors?
SAP FICO,
Thanks for the information.

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land lord Oct 1, 2010 11:41 AM (in response to Murali Babu Nallamothu)

Re: How to Maintain Payment with one check for Multiple Vendors?
thanks for your information SAP FICO & murali

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JAYDIP DATTA Oct 1, 2010 1:27 PM (in response to Kavita Agarw al)

Re: How to Maintain Payment with one check for Multiple Vendors?
HI,
You mentioned that some Z programme needs to be used. Can you please elaborate on that?
Regards
Jaydip

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Kavita Agarwal Oct 2, 2010 3:29 PM (in response to JAYDIP DATTA)

Helpful Answer Re: How to Maintain Payment with one check for Multiple Vendors?
Hi Jaydip,
Using Z program depends on the volume of the transaction.
When you receive cheque information from bank that it isued to different vendors then that
chq information has to be updated in all the Vendor payment Document generated at the
time of F110 payment run for records.
So for this, you can use a small Z program that would call FB02 transaction code (BDC)
and update cheque information against each payment document.
Regards,
SAPFICO

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ABHISHEK AGRAWAL Oct 9, 2013 11:35 AM (in response to Kavita Agarw al)

Re: How to Maintain Payment with one check for Multiple Vendors?
Hi Kavita,
Can you please let us know the process to be designed if the user want to print the
single cheque from SAP which is to be given to bank for payment. In this particular
case, the bank will be transferring the money from the account and no cheque
information is to be received.

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So, please let us know whether if we can directly generate the single cheque from F110
without using dummy bank account in between.
Regards,
Abhishek

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Kavita Agarwal Oct 9, 2013 2:39 PM (in response to ABHISHEK AGRAWAL)

Re: How to Maintain Payment with one check for Multiple Vendors?
Hi Abhishek,
Check my reply above which I have explained with accounting entries..Let me know
what is not clear so that I can explain.
This is a workaround in the system to cater to DD(Demand Draft) payments.
BR,
Kavita

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ABHISHEK AGRAWAL Oct 10, 2013 6:06 AM (in response to Kavita Agarw al)

Re: How to Maintain Payment with one check for Multiple Vendors?
Hi Kavita,
The requirement is to print single cheque through F110. Currently, the system
is printing multiple cheques based on the number of FI document generated
during the process.
Please explain the required configuration/development to generate the single
cheque? The system should the cheque from cheque lot maintain which will
get updated to document during F110 itself.
Is there any solution for this?
Regards,
Abhishek

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Kavita Agarwal Oct 10, 2013 8:00 AM (in response to ABHISHEK AGRAWAL)

Re: How to Maintain Payment with one check for Multiple Vendors?
Hi Abhishek,
This scenario is mostly used in case of DD payments where you issue a
single check to bank and bank in turn issues checks to vendors. This is a
tried and tested solution in one of my implementations..
1. Create a Payment method -DD
2. Assign one outgoing Bank clearing account instead of original
Outgoing bank sub account
3. Now run F110 with this payment method. No check/s are generated at
this time.
4. Mutiple payment documents are generated for each Vendor as per
standard SAP.. but instead of the credit going to original Outgoing bank
sub account, the entry is posted to outgoing bank clearing account. Plz
note no checks are issued till this time..
5. Now use post with clearing transaction and post a debit to all outgoing
Bank clearing account and enter a single credit in original Outgoing bank
account/Vendor account(if you want to print cheque from the system)
6. So, in short, the summary is multiple Vendors are debited and a single
credit is made to Outgoing bank account and a single cheque issued in

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favour of Bank.
BR,
Kavita

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ABHISHEK AGRAWAL Oct 10, 2013 11:25 AM (in response to Kavita Agarw al

Re: How to Maintain Payment with one check for Multiple

Vendors?
Hi Kavita,
Thanks for the immediate response.
I understood the given process but just want to know more about the
step 5 mentioned - how I will able to generate cheque in the post
with clearing transaction. I have used F-04 to post the transaction. Is
there any else to post this transaction and generate the cheque. I
can't F-58 as it is for vendor/customer and not GL account.
Please elaborate.
Regards,
Abhishek

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Kavita Agarwal Oct 10, 2013 12:53 PM (in response to ABHISHEK AGRAWAL

Re: How to Maintain Payment with one check for Multiple

Vendors?
Hi Abhishek,
YOu are correct.. if you post to GL you cannot generate cheque
from the system.. If you are writing a manual cheque you can
use this.. else I have mentioned above that if you want to choose
Vendor.. then go ahead and credit Bank Vendor instead of
Original outgoing Bank account
and then from F-58 make payment to Bank Vendor and generate
cheque.
BR,
Kavita

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ABHISHEK AGRAWAL Oct 11, 2013 5:58 AM (in response to Kavita Agarw al

Re: How to Maintain Payment with one check for Multiple

Vendors?
Thanks Kavita

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Sri P Oct 10, 2013 7:37 AM (in response to Kavita Agarw al)

Re: How to Maintain Payment with one check for Multiple Vendors?
Did you check the option suggested by Gaurav? This looks like a workable option.

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ABHISHEK AGRAWAL Oct 10, 2013 11:31 AM (in response to Sri P)

Re: How to Maintain Payment with one check for Multiple Vendors?
Thanks Sridevi,
The solution given by Gaurav is not suitable for me as the system generates
multilple i.e. cheque per original vendor and the summary report shows alternate
payee instead of original payee.
BR,
Abhishek

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