TALL ERP 9 NOTES AND PRACTICE BOOK

1.

Write down features of Tally? OR what are features of Tally?

Ans. Tally is accounting software that is used to record day to day transactions, preparing balance sheet
etc. it is user friendly business software, which makes business account easy and faster. Managing single
and multiple groups is very important feature of tally. Tally is an application software. It down not require
writing any special program for calculating. Tally stores all information about each account in detail. It is
very secured against data tempering. It reduces the work. In manual process, after entering daily
transaction user has to create trading account, trial balance, profit & loss account, ledger, balance sheet.
But in Tally, user just enters daily entry and get balance sheet.
2.

List and explain basic types of accounts

.
Account is divided in following three types:
1.
Personal account
2.
Real account
3.
Nominal account
1.
Personal account: Any individual person or any firms or any company or a bank is considered in a
personal account.
2.
Real account: Account of any physical things. The cash account or goods account are examples of
real account.
3.
Nominal account: Account of any invisible things that means that things are in terms of cash. For
example: insurance account, rent account etc.
3. Explain the opening screen of the tally.

Ans. When tally is opened in Windows environment, it shows different menus.

1.
The top bar contains the product message and version, system date and time.
2.
Then Tally opening screen is displays main three parts as follows.
i.
Gateway of tally
ii.
Functions buttons
iii.
Calculator (command area)

I.

Gateway of Tally:

To the left hand side of the screen this part shows different options.
All these options are used to create ledger, group or to see trial balance or for balance sheet.

To the right hand side of the screen, this part shows the list of all companies and at the top it shows name
of selected company.
Ctrl + M are the shortcut keys to activate gateway of Tally.
Function button:
This part of the screen shows the list of all function keys with its uses.
By selecting the buttons, user can activate that particular function like backup, change, etc.
Calculator (command area) :
This part of the screen is actual command area
In this area user can type command and execute them.
Ctrl + N are the shortcut keys to activate this area.

II.

How to create a new company in Tally?

Ans.
1.
In tally, company means an organization whose accounts are to be maintained on computer.
2.
For that, user have to declare list of all accounts used in that company and then start to enter daily
transactions.
3.
Creating company means enter detail information about the company.
4.
By default, tally software shows opening green with gateway of Tally, functions button and
calculator.
5.
Then click on the function button F3 (Alt + F3) on the button panel to display company info menu.
This show following menu:

Company info
Select company
Create company
Quit
This menu is used for selecting company or for creating a new company.
6.
To create a new company, select create company options by clicking this option or by pressing C.
7.
Then the screen display various fields to fill up information like name of company with its alias,
address, currency, financial year, income tax number and sales tax number etc.
8.
At the end, it asks whether accept the data or not. If user selects Yes option then that company is
created and it can be loaded from company info menu.

III.

Explain uses of the feature options (F11)?

Ans. Features is used to change the options related to the selected company only.
1.
For this F11 button in button panel is a short cut.
2.
Using this menu, feature of the company are changed that means enables or disables.
3.
Various features are available like whether company wants invoicing or not, whether company
required multiple currencies or cheque printing or not, etc.

IV.

Explain the use of configuration of company (F12)?

Ans. To configure company, click on F12 button from the button panel. It shows the following screen in
gateway of tally:

Configuration
General
Numeric symbol
Accts/inv. Info
Voucher entry
Invoice/order entry
Printing
Quit
1.
Configuration changes may affect all the active companies.
2.
Configuration has different options like general, numeric symbols, accts/inv. Info, voucher entry,
invoice, order entry, printing, etc.
3.
General options are used to change information like country detail, date format or graphs in
monthly report, etc.
4.
Numeric symbol option is used to change format of the numbers.
5.
Accts/inv info option is used to check the default settings. In this option, if user sets allow alias for
the name then only it asks the alias otherwise it doesnt ask any alias for the name.
6.
Voucher entry set the features of the vouchers, such as cost vouchers details, bill wise details,
ledger current balance, etc.
7.
Invoice/order entry sets the features of the invoices and purchase, sales order entry.
8.
Printing options is used for printing Vouchers, Invoices, Financial Statements, etc.
9.
Quit option is used to quit from the configuration menu and go to the previous menu.

V.

What is group in Tally?

Ans.
1. In tally, all accounts entries can be grouped or sub grouped according to the need of users.
2. Group means the type of the account. Functions of each group are fixed.
3. Tally provides facility to user to create own group. Also it provides 28 predefined groups.
4. Out of these 28 groups, 15 are primary groups and 13 are sub groups.

Following is the list of groups that affects the Balance sheet.

1. Capital account: Handle investments or owners account. It has a subgroup.

(A) Reserves and surplus: All reserves accounts like general reserves, capital reserves etc.

2. Current assets: These assets are divided in 6 sub groups as follows

(A) Bank accounts: Holds bank transactions that means current accounts, savings accounts, etc.
(B) Cash in hand: All cash track in ledger.
(C) Deposits (assets): Fixed deposits, security deposits made by company.
(D) Loan and Advances (assets): If the company gives any loan or advanced to other.
(E) Stock in hand: Keep records of opening or closing stock of the material.
(F) Sundry debtors: This maintains the list of all companies or persons to whom company gives
material on credit.

3. Current Liabilities: It keeps track of outstanding liabilities or statutory liabilities.

(A) Duties and Taxes: All taxes and duties that are paid by company like Trade duties,
Excise, Local Sales Tax etc., are recorded under duties and taxes.
(B) Provisions: It maintains records of all financial arrangement for possible future
requirements.
(C) Sundry Creditors: Company purchase material or any other things on credit. Then the list
of all companies or persons is under sundry creditors to whom company purchased material.

4. Fixed Assets: Handle accounts of all assets like machinery, buildings, etc.

5. Investments: It keep records of overall investment like shares, Govt. securities, Deposits etc.

6. Loans(liability): It keeps an account of the loans taken by company and has following three subgroup:
(A) Bank OD accounts: Keep all overdraft accounts.
(B) secured loans: Keep track of loans taken by the company securities against the fixed
assets.
(C) Unsecured Loans: Unconditional loan obtained from Partners/ Directors or other parties.

7. Suspense Account: This account is used to enter the transactions whose detai9ls are ye to tbe
finalized.

8. Branch / Divisions: All the names of branches, divisions and subsidiaries of the company.

9. Miscellaneous Expenses: Under this group all expenses are entered.

Following group affect Manufacturing, Trading and Profit and loss accounts:

10. Purchase account: It is used to maintain records of all purchase account.

11. Sales account: It keeps record of all sales.

12. Direct income: This group is used for entering all direct incomes like sales of goods.

13. Indirect income: This group maintains the all incomes other than sales. That means it keeps record
of all incomes like rent received, interest received etc.

14. Direct expenses: This group is used for recording all direct expenses means the purchase of raw
material, or wages of workers.

15. Indirect expenses: This group is used to maintain the records of all expenses other than direct
expense. All salary paid, rent paid, advertisement charges are under indirect expenses.

VI.

To create single and multiple groups

Ans.
1.
Group is the type of account. Group decides how transactions take place in accounting.
2.
Tally provides 28 predefined group. But if user wants to create any other group then use create
group option.
3.
These new group is a sub group of existing group.
4.
If user wants to create a new subgroup under different groups then follow the following steps:
i.
From Gateway of Tally, select Account info.
ii.
Then select Group option, as user wants to create group.
iii.
If user wants to create single group at a time then select create option from single group.
iv.
Now tally shows data entry screen for group as follows.
Group creation
Name
(alias)
Under:
Group behaves like a sub ledger ? No.
Name: Enter the name of a group that user want to create.
Under : Select the existing primary group name.
v.
If user wants to create subgroups under more than one parent group or under one
parent group then user must select create option from Multiple groups.
vi.
Then multiple group creation screen will appear.
a.
To create subgroup under one parent group, select that group in the option under group.
b.
To create subgroups under more than one parent group, select all items in the option under group.

VII.

Creating, Displaying and Altering Ledgers.

Ledger is a book that is used to store detail of each account. It is actual account heads to which
transaction is identified.
1.
When user creates a company, at that time very first user creates different ledgers.
2.
When user wants to create single ledger account of different group then user must select single
ledger option.
3.
But if user wants to create different accounts of same group then user must select multiple ledger
options.
For creating ledger user follows following steps.
i.
From Gateway of Tally, select Account info.
ii.
Then select Ledger option, as user wants to create ledger.
iii.
If user wants to create single ledger means each account of different groups then select
create option of single ledger.
iv.
No Tally shows data entry screen for ledger. Now enter name of Ledger account to be
created and alias of account, opening balance and group of that account.
v.
If user wants to create different accounts of the same group then user must select create
option of multiple ledgers.
vi.
In this option, first Tally ask to enter name of the group. Then enter the list of all accounts of
that group with the opening balance. For example stationery a/c, salary a/c, travelling a/c all falls under
the group Indirect Expenses.
vii.
If user want to create various ledger accounts under various groups then select all item in the
under group field.

1. State groups for ledgers and create the ledgers.

1.
Ashok starts business with Rs. 100000/2.
Purchase machinery for Rs. 50000/ and furniture for Rs. 10000
3.
Paid amount for rent Rs. 1000/
4.
Deposits Rs,. 10000/- in Bank
5.
Purchase of goods for Rs. 20000/ from Mr. Ram on credit.
6.
Sold goods to Mr. Rakesh for Rs. 10000/
7.
Rs. 5000/ withdraws from bank for personal use.
8.
Withdraws Rs. 1000/ for office use.
9.
Received cash from Mr. Rakesh.
10. Paid to Mr. Ram.
Ans. By default, cash a/c and P&L a/c are available in Tally.
Ledger
Mr. Ashok a/c

Group
Capital a/c

Furniture a/c
Machinery a/c
Rent a/c
Bank a/c
Purchase a/c
Sales a/c
Mr. Ram a/c
Mr. Rakesh a/c
Drawing a/c

Fixed asset
Fixed asset
Indirect expenses
Bank a/c
Purchase a/c
Sales a/c
Sundry creditor
Sundry debtor
Capital a/c

2. State groups for ledgers & create the ledgers.

1.
Mr. Ram starts business with Rs. 200000/- and deposited into bank Rs. 40,000.
2.
Paid for office building Rs. 50000/ and furniture for Rs. 10000/3.
Purchase raw material of Rs. 10000 on credit from Mr. Avinash.
4.
Paid Wages Rs. 2000
5.
Paid salary Rs. 10000
6.
Return money to Mr. Avinash in settlement of Rs. 9500.
7.
Sold goods to Mr. Shekar Rs. 15000/8.
Received interest on bank amount Rs. 500.
9.
Received from Mr. Shekar after discount of Rs. 500.
10. Sold old news paper Rs. 450/11. Sold old furniture Rs. 4000/Ledger
Group
Mr. Ram a/c
Capital a/c
Bank a/c
Bank a/c
Furniture a/c
Fixed assets
Building a/c
Fixed assets
Purchase a/c
Purchase a/c
Mr. Avinash a/c
Sundry creditor
Wages a/c
Direct expenses
Salary a/c
Indirect expenses
Discount a/c
Indirect expenses
Sales a/c
Sales a/c
Mr. Shekar
Sundry debtor
Interest a/c
Indirect expenses
Old newspapers
Indirect income
MAGNET COMPUTER CLASSES
I. Record the following transactions in the books of M/s Albert & Brothers.
1.
Albert starts business with Rs. 50,000.
2.
He opens a SBI saving bank account and deposits Rs. 20,000.
3.
Bought furniture for Rs. 5,000, machinery for Rs. 10,000.
4.
Purchased goods for Rs. 14,000.
5.
Sold goods for Rs.8, 000.

6.
Purchased goods from Malhotra & Company for Rs. 11,000.
7.
Paid telephone rent for the year by Cheque Rs. 500
8.
Bought one typewriter for Rs. 2,100 from Universal Typewriter Co. on credit.
9.
Sold goods to Keshav Ram for Rs. 12,000.
10. Sold goods to Rajesh Kumar for Rs. 2000 cash.
11. Amount withdrawn from bank for personal use Rs. 1,500.
12. Received cash from Keshav Ram Rs. 11,900 and discount allowed Rs. 100.
13. Paid into bank Rs. 5,800.
14. Bought 50 shares in X Y & Co. Ltd. At Rs.60 per share, brokerage paid Rs. 20.
15. Goods worth Rs. 1,000 found defective were returned to Malhotra & Co. and balance of the amount
due to them settled by issuing a cheque in their favour.
16. Sold 20 shares of X Y & Co. Ltd. at Rs. 65 per share, brokerage paid Rs. 20.
17. Bought goods worth Rs. 2,100 from Ramesh and supplied them to Suresh at Rs. 3,000.
18. Suresh returned goods worth Rs. 100, which in turn were sent to Ramesh.
19. Issued a cheque for Rs. 1,000 in favour of landlord for rent for April.
20. Paid salaries to staff Rs. 1,500.
21. Received from travelling salesman Rs. 2000 for goods sold by him, travelling expenses Rs. 100.
Journal entries
1.
Cash a/c Dr.
To Capital a/c
2.
SBI saving bank a/c Dr.
To cash A/c
3.
Machinery a/c Dr.
Furniture a/c Dr.
To cash a/c
4.
Purchase a/c Dr.
To cash a/c
5.
Cash a/c Dr.
To Sales a/c
6.
Purchase a/c Dr.
To Malhotra & Co. a/c
7.
Telephone rent a/c Dr.
To SBI bank a/c
8.
Typewriter a/c Dr.
Universal Typewriter Co. a/c
9.
Kashav Ram Dr.
To Sales a/c
10. Cash a/c Dr.
To sales a/c
11. Drawings a/c Dr.
SBI bank a/c
12. Cash a/c Dr.
Discount allowed a/c
To Keshav Ram a/c

13. SBI bank a/c Dr.

To cash a/c
14. Investment in shares A/c Dr.
Brokerage a/c Dr.
To Cash a/c
15. Malhotras a/c Dr.
Return Outward a/c Dr.
To Bank a/c
16. Cash a/c Dr.
To Investment in shares a/c
Investment in shares a/c Dr.
To Profit & Loss a/c
[ selling share is not the core business so whatever profit realized will be entered in profit & loss a/c]
Brokerage a/c Dr.
To cash a/c
17. Purchase a/c Dr.
To Ramesh a/c
Suresh a/c Dr.
To Sales a/c
18. Return Inward A/c Dr.
Suresh a/c
Ramesh a/c Dr.
To Return outward a/c
19. Rent a/c Dr.
To Bank a/c
20. Salary a/c Dr.
Cash a/c
21. Cash a/c Dr.
Travelling expenses a/c
To sales a/c

Company Name
Address:

MAGNET COMPANY
:
No. 31, S.S.K. Chawl, Dharavi Cross Road, Dharavi, Mumbai 17.
LEDGER NAME
UNDER GROUP
OPENING BALANCE
SHARE CAPITAL
CAPITAL ACCOUNT
10,00,000
LOAN FROM SBI BANK
SECURED LOAN
4,00,000
PROVISION FOR DEPRECIATION
PROVISION
32,500
O/S RENT
CURRENT LIABILITY
3,600
O/S SALARIES
CURRENT LIABILITY
19,000
DEPOSIT FOR PREMISES
DEPOSITS (ASSETS)
1,55,000

INVESTMENT IN SHARES
FURNITURE
COMPUTERS
CASH IN BANK
CASH IN HAND
CLOSING STOCK
To maintain Stock Statement
Group
ECONOMICS

Categories
MARSHAL

INVESTMENT
FIXED ASSETS
FIXED ASSETS
BANK ACCOUNT
CASH IN HAND
STOCK IN HAND

Stock item
V.1
V.2
GLOBAL
C.1
C.2
MANAGEMENT
HENRY
BASIC
INTERMEDIATE
FINAL
INDIAN
SIMPLE
ADVANCE
Goods are purchased from these parties. (VAT @12.5%)
Date
Bill no.
Party name
ST
1 MAY
OM 001
BABAJI STORE
5TH MAY
OM 002
AMUL STORE
TH
6 MAY
OM 003
ANAND STORE
TH
8 MAY
OM 004
ABINAYA STORE
TH
10 MAY
OM 005
AZIMS STORE
17TH JUNE
OM 006
SARASWATI STORE
TH
19 JULY
OM 006
ANAND STORE
RD
23 JULY
OM 007
ABINAYA STORE
29TH AUGUST
OM 008
BABAJI STORE

Goods are sold to these parties. (VAT @12.5%)

Date
Bill no.
Party name
ST
1 MAY
OM P001 Reliance store
TH
5 MAY
OM P002 TATA store
6TH MAY
OM P003 Omtex store
TH
8 MAY
OM P004 Vishwas store
TH
10 MAY
OM P005 Philips store
17TH JUNE
OM P006 Omtex store
TH
19 JULY
OM P006 IPL store
RD
23 JULY
OM P007 Reliance
TH
29 AUGUST
OM P008 Philips store

18,550
15,000
80,000
1,93,000
25,000
67,000

Purchase price
300
325
450
500
125
225
600
75
325

Stock item
V.2
C.1
V.2
BASIC
FINAL
INTERMEDIATE
ADVANCE
SIMPLE
C.2

Quantity
60
80
120
160
300
325
350
400
600

Stock item
V.2
C.1
V.2
BASIC
FINAL
INTERMEDIATE
ADVANCE
SIMPLE
C.2

Godown
DHARAVI
SION
SION
DHARAVI
DHARAVI
SION
SION
DHARAVI
SION

Godown
DHARAVI

SION

Godown
DHARAVI
SION
SION
DHARAVI
DHARAVI
SION
SION
DHARAVI
SION

Qty
15
40
53
31
100
20
36
90
42

Selling price
650
675
685
695
902
625
635
644
702

Qty
45
50
60
31
90
15
45
75
52

When amount received from parties use Receipt voucher (F6)

Date
Party name
MODE OF PAYMENT
nd
2 MAY
Reliance store
CASH
2nd MAY
TATA store
CASH
nd
2 MAY
Omtex store
CHEQUE
nd
2 MAY
Vishwas store
CHEQUE
2nd MAY
Philips store
CHEQUE
nd
2 MAY
IPL store
CASH
When amount paid to parties use payment voucher (F6)
Date
Party name
MODE OF PAYMENT
2nd MAY
BABAJI STORE
CASH
nd
2 MAY
AMUL STORE
CASH
nd
2 MAY
ANAND STORE
CHEQUE
nd
2 MAY
ABINAYA STORE
CHEQUE
2nd MAY
AZIMS STORE
CHEQUE
nd
2 MAY
SARASWATI STORE
CASH

CHEQUE NUMBER
----------------------------------------0229892
C/B 654258
S/B 7139852
---------------------

CHEQUE NUMBER
----------------------------------------8459625
6548721
9685721
---------------------

Purchase and Sales Return

On 1st June, goods purchased from Babaji store has been returned. Details are
Stock item
Godown
Quantity
V.2
Dharavi
2
st
On 1 August, goods purchased from Saraswati store has been returned. Details are
Bill no.
Godown
Quantity
Om 006
Sion
1
st
On 1 October, goods purchased from Anand store has been returned. Details are
Bill no.
Godown
Quantity
Om 003
Sion
5
On 1st July, goods sold to Philips Store were returned. Details are
Bill no.
Godown
Quantity
Om p005
Dharavi
5
On 31st December, goods sold to Reliance company were returned. Details are
Bill no.
Godown
Quantity
Om p007
Sion
2
st
On 31 January, 2011 goods sold to IPL store were returned. Details are
Bill no.
Godown
Quantity
Om p006
Dharavi
2
Contra Entries

AMOUNT
70000
25000
42000
18000
120000
15500

AMOUNT
30000
20000
18000
6000
22000
3000

Bill no.
OM 001
Stock item
Intermediate
Stock item
V.2

Stock item
Final
Stock item
Simple
Stock item
Advance

1.
2.
3.

On 1st September, Withdraw Rs. 50000 from Abhyudaya bank for business purpose.
On 30th November, With drawn Rs. 25000 from Cash in bank for business purpose.
On 28th February, Deposit Rs. 25000 in Abhyudaya bank.

Charging Depreciation
On 31 3 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery, 7.5%
on Building

Particulars

Under category

Discount Allowed A/c

Commission Allowed A/c
Salary A/c
Travelling Expenses
Rent A/c
Brokerage Account
Printing & Stationery
Electricity charges
Miscellaneous expenses
Advertisement
Office expenses
Interest
Delivery van expenses
Conveyance Expenses
Refreshment Expenses
Administrative expenses
Discount received A/c
Commission received A/c

Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect income
Indirect income

Amount
(Rs.)
1800
300
500
900
450
1250
600
1200
820
960
1020
350
125
650
250
450
900
4500

COMPANY NAME: - MAGNET BOOK STORE PRIVATE LIMITED

ADDRESS:
DHARAVI, MUMBAI - 400017

LEDGER NAME

UNDER GROUP

SHARE CAPITAL
LOAN FROM SBI BANK
PROVISION FOR
DEPRECIATION
O/S RENT
O/S SALARIES

CAPITAL ACCOUNT
SECURED LOAN
PROVISION

OPENING
BALANCE
15,00,000
5,00,000
450000

CURRENT LIABILITY
CURRENT LIABILITY

6000
8000

Mode of
payment
Cash
cash
Cheque
Cheque
Cash
Cash
Cheque
Cash
cash
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque

DEPOSIT FOR
PREMISES
INVESTMENT IN
SHARES
FURNITURE
COMPUTERS
CASH IN BANK
CASH IN HAND
CLOSING STOCK
ABHYUDAYA BANK
MACHINERY
BUILDING
Discount Allowed A/c
Commission Allowed A/c
Salary A/c
Travelling Expenses
Rent paid A/c
Brokerage Account
Printing & Stationery
Electricity charges
Miscellaneous expenses
Advertisement
Office expenses
Interest on loan
Delivery van expenses
Conveyance Expenses
Refreshment Expenses
Administrative expenses
Discount received A/c
Commission received A/c
To maintain Stock Statement
Group
Categories
SCHOOL
ENGLISH
MATHS
COLLEGE

ACCOUNTS
MATHS

DEPOSITS (ASSETS)

2,00,000

INVESTMENT

60,000

FIXED ASSETS
FIXED ASSETS
BANK ACCOUNT
CASH IN HAND
STOCK IN HAND
BANK ACCOUNT
FIXED ASSET
FIXED ASSET
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect expenses
Indirect income
Indirect income

28,000
50,000
1,00,000
75,000
50,000
1,25,000
2,00,000
6,00,000
1800
300
500
900
450
1250
600
1200
820
960
1020
350
125
650
250
450
900
4500

Stock item
BALBARATHI
YUVAK BARATHI
ALGEBRA
GEOMETRY
BASIC
FINAL
ARITHMATIC
STATISTICS

Purchase price
80
75
65
55
85
90
45
35

Cash
cash
Cheque
Cheque
Cash
Cash
Cheque
Cash
cash
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque
Cheque

Quantity
1500
1000
1300
1200
1100
1000
1400
1350

Godown
DHARAVI

SION

Goods are purchased from these parties. (VAT @12.5%)

Date
Bill no.
Party name
ST
1 MAY
OM 001
BABAJI STORE
ST
1 MAY
OM 002
AMUL STORE
1STMAY
OM 003
ANAND STORE
ST
1 MAY
OM 004
ABINAYA STORE
ST
1 MAY
OM 005
AZIMS STORE
1STMAY
OM 006
SARASWATI STORE
ST
1 MAY
OM 006
ANAND STORE
ST
1 MAY
OM 007
ABINAYA STORE

Stock item
BALBARATHI
YUVAKBARATHI
ALGEBRA
GEOMETRY
BASIC
FINAL
ARITHMATIC
STATISTICS

Goods are sold to these parties. (VAT @12.5%)

Date
Bill no.
Party name
Stock item
1STJUNE
OM P001
Reliance store
BALBARATHI
ST
1 JUNE
OM P002
TATA store
YUVAKBARATHI
ST
1 JUNE
OM P003
Omtex store
ALGEBRA
ST
1 JUNE
OM P004
Vishwas store
GEOMETRY
1STJUNE
OM P005
Philips store
BASIC
ST
1 JUNE
OM P006
Omtex store
FINAL
ST
1 JUNE
OM P006
IPL store
ARITHMATIC
1STJUNE
OM P007
Reliance
STATISTICS

Godown
DHARAVI
SION
SION
DHARAVI
DHARAVI
SION
SION
DHARAVI

Godown
DHARAVI
DHARAVI
DHARAVI
DHARAVI
SION
SION
SION
SION

Qty
150
400
530
310
1000
200
360
900

Purchase and Sales Return

On 1st June, goods purchased from Babaji store has been returned. Details are
Stock item
Godown
Quantity
BALBARATHI
Dharavi
2
st
On 1 August, goods purchased from Saraswati store has been returned. Details are
Bill no.
Godown
Quantity
Om 006
Sion
1
On 1st October, goods purchased from Anand store has been returned. Details are
Bill no.
Godown
Quantity
Om 003
Sion
5
On 1st July, goods sold to Philips Store were returned. Details are
Bill no.
Godown
Quantity
Om p005
Dharavi
5
st
On 31 December, goods sold to Reliance company were returned. Details are
Bill no.
Godown
Quantity
Om p007
Sion
2
st
On 31 January, 2011 goods sold to IPL store were returned. Details are
Bill no.
Godown
Quantity
Om p006
Dharavi
2

Qty
450
500
600
310
900
150
450
750

Selling price
100
110
120
130
145
125
165
175

Bill no.
OM 001
Stock item
FINAL
Stock item
ARITHMATIC

Stock item
BASIC
Stock item
BALBARATHI
Stock item
ARITHMATIC

Contra Entries
4.
On 1st September, Withdraw Rs. 50000 from Abhyudaya bank for business purpose.
5.
On 30th November, With drawn Rs. 25000 from Cash in bank for business purpose.
6.
On 28th February, Deposit Rs. 25000 in Abhyudaya bank.
Charging Depreciation
On 31 3 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery, 7.5%
on Building

Windows
ALT + F1

ALT + F2
ALT + F3
ALT + F4
ALT + F5

ALT + F6

ALT + F7

ALT + F8

ALT + F9
ALT + F10
ALT + F12

Functionality
To close a company
To view detailed report
To explode a line into its details
To select Inventory vouchers to
alter
To change the period
To select the company info menu
To create/alter/shut a Company
To select the Purchase Order
Voucher Type
To select the Sales Order Voucher
Type
To view monthly and quarterly
report
To select the Rejection Out
Voucher Type
To change the Sales Order Voucher
Type
To select the Stock Journal
Voucher Type
To accept all the Audit lists
To select the Delivery Note Voucher
Type
To view the Columnar report
To select the Receipt Note Voucher
Type
To select the Physical Stock
Voucher Type
To filter the information based on
monetary value

Availability
At all menu screens
At almost all report screens
At almost all screens in TALLY
At the Inventory/ Payroll voucher creation or
alteration screen.
At almost all screens in TALLY
At Gateway of Tally screen
At Accounting / Inventory Voucher creation and
alteration screens
At Accounting / Inventory Voucher creation and
alteration screens
At almost all report screens in TALLY
At Accounting / Inventory Voucher creation and
alteration screens

At Accounting / Inventory Voucher creation and

alteration screens
At Tally Audit Listing screen
At Accounting / Inventory Voucher creation and
alteration screens
At Ledger Voucher screen
At Accounting / Inventory Voucher creation and
alteration screens
At Accounting / Inventory Voucher creation and
alteration screens
At almost all report screens

Ctrl + F1
CTRL + ALT +
F12

To select payroll vouchers for

alteration
Advanced Configuration

Key Combination Used for Navigation

Windows
Functionality
PgUp
Display previous
voucher during voucher
entry/alter
PgDn
Display next voucher
during voucher
entry/alter
ENTER
To accept anything you
type into a field.
To accept a voucher or
master
To get a report with
further details of an item
in a report
ESC
To remove what you
typed into a field
To come out of a screen
To indicate you do not
want to accept a
voucher or master
SHIFT +
Collapse next level
ENTER
details
SHIFT +
To explode a line into its
ENTER
details

CTRL +
ENTER

To alter a master while

making an entry or
viewing a report

At the Accounting/Inventory Voucher creation

or alteration screen
At Gateway of Tally

Availability
At voucher entry and alteration screens

At voucher entry and alteration screens

You have to use this key at most areas in TALLY

At the receivables report - press Enter at a pending bill to get
transactions relating to this bill (e.g., original sale bill, receipts
and payments against this bill, etc)

At almost all screens in TALLY

At Voucher Register screen and Trial Balance report

In almost all Reports:
At a Group/Stock Group/Cost Category/Godowns /Stock
Category - displays Sub Groups and Ledgers/Stock
Items/Cost Centres/Secondary Godowns/Secondary Stock
Categories
At a Voucher - displays its entries and narration
At a Stock Item- displays its godowns and batch details
At Voucher Register screen - displays the next level details
At Trial Balance report - displays the next level details
At voucher entry and alteration screens
At all reports

Windows
F1
F1

Functionality
To select a company
To select the Accounts Button

F1 (ALT+F1)

F4

To select the Inventory

To view the detailed or
condensed report
To change the current date
To select company inventory
features
To change the current date
To select company inventory
features
To select the Contra voucher

F5

To select the Payment voucher

F6

To select the Receipt voucher

F7

To select the Journal voucher

F8

To select the Sales voucher

F8
(CTRL+F8)
F9

To select the Credit Note

voucher
To select the Purchase voucher

F9
(CTRL+F9)
F10

To select the Debit Note

voucher
To select the Reversing Journal
voucher
To select the Memorandum
voucher
To select the Functions and
Features screen
To select the Configure screen

F2

F2

F10 (Ctrl +
F10)
F11
F12

Availability
At all masters menu screen
At the Accounting Voucher creation and alteration
screen
At the Inventory/Payroll Voucher creation and
alteration screen
In almost all the Reports
At almost all screens in TALLY
At the F11: Features screen
At almost all screens in TALLY
At the F11: Features screen
At Accounting / Inventory Voucher creation and
alteration screen
At Accounting / Inventory Voucher creation and
alteration screen
At Accounting / Inventory Voucher creation and
alteration screen
At Accounting / Inventory Voucher creation and
alteration screen
At Accounting / Inventory Voucher creation and
alteration screen
At Accounting / Inventory Voucher creation and
alteration screen
At Accounting / Inventory Voucher creation and
alteration screen
At Accounting / Inventory Voucher creation and
alteration screen
At Accounting / Inventory Voucher creation and
alteration screen
At Accounting / Inventory / Payroll Voucher creation
and alteration screen
At almost all screens in TALLY
At almost all screens in TALLY

Special Key Combination

Windows FFunctionality
ALT + 2
To Duplicate a voucher

ALT + A

To Add a voucher
To Alter the column in columnar
report

ALT + C

To create a master at a voucher

screen (if it has not been already
assigned a different function, as
in reports like Balance Sheet,
where it adds a new column to
the report)
To access Auto Value Calculator
in the amount field during
voucher entry
To delete a voucher
To delete a master
To delete a column in any
columnar report
(if it has not been already
assigned a different function, as
explained above)
To export the report in ASCII,
Excel, HTML OR XML format
To insert a voucher
To toggle between Item and
Accounting invoice

ALT + D

ALT + E
ALT + I

ALT + L
ALT + K
ALT + O
ALT + G
ALT + M
ALT + N
ALT + P

To select the Language

Configuration
To select the Keyboard
Configuration
To upload the report at your
website
To select language for Tally
Interface
To Email the report
To view the report in automatic
columns
To print the report

Availability
At List of Vouchers creates a voucher similar to the
one where you positioned the cursor and used this key
combination
At List of Vouchers adds a voucher after the one
where you positioned the cursor and used this key
combination.
Alters the column in all the reports which can be
viewed in columnar format
At voucher entry and alteration screens, at a field
where you have to select a master from a list. If the
necessary account has not been created already, use
this key combination to create the master without
quitting from the voucher screen.
At all voucher entry screens in the Amount field

At Voucher and Master (Single) alteration screens.

Masters can be deleted subject to conditions, as
explained in the manual.
All the reports screen which can be viewed in
columnar format

At all reports screens in TALLY

At List of Vouchers inserts a voucher before the one
where you positioned the cursor and used this key
combination.
At creation of sales and purchase invoice
At almost all screens in TALLY
At almost all screens in TALLY
At all reports screens in TALLY
At almost all screens of TALLY
At all reports screens in TALLY
At all the reports where columns can be added
At all reports screens in TALLY

ALT + R
ALT + S
ALT + U
ALT+ V
ALT + X
ALT + R
CTRL + A

CTRL +
B

To remove a line in a report

To bring back a line you removed
using ALT + R
To retrieve the last line which is
deleted using Alt + R
From Invoice screen to bring
Stock Journal screen
To cancel a voucher in Day
Book/List of Vouchers
To Register Tally
To accept a form wherever you
use this key combination, that
screen or report gets accepted as
it is
To select the Budget

CTRL +
ALT + B
CTRL +
C

To check the Company Statutory

details
To select the Cost Centre
To select the Cost Category

CTRL+ E

To select the Currencies

CTRL +
G

To select the Group

CTRL +
H
CTRL + I

To view the Support Centre

Ctrl + Alt
+I
CTRL +
K
CTRL + L

To import statutory masters

CTRL +

To select the Godowns

To select the Stock Items

To Login as Remote Tally.NET

User
To select the Ledger
To mark a Voucher as Optional

At all reports screens in TALLY

At all reports screens in TALLY
At all reports screens in Tally
At Invoice screen > Quantity Field > Press Alt + V to
select the Stock Journal.
At all voucher screens in TALLY
At almost all screens in TALLY.
At almost all screens in TALLY, except where a
specific detail has to be given before accepting

At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At all the menu screens
At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At Stock Groups/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At Almost all screens in Tally
At Stock Group/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
At all menu screens
At Almost all screens in Tally
At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At the creation and alteration of Vouchers
At Stock Group/ Stock Categories/ Stock Items/

O
CTRL +
Q

CTRL +
R
CTRL +
Alt + R
CTRL +
S
CTRL +
U
CTRL +
V

To abandon a form wherever

you use this key combination, it
quits that screen without making
any changes to it.
To repeat narration in the same
voucher type
Rewrite data for a Company
Allows you to alter Stock Item
master
To select the Units

To select the Voucher Types

To toggle between Invoice and
Voucher

Reorder Levels/ Godowns/ Voucher Types / Units of

Measure ( Inventory Info) creation/alteration screen
At almost all screens in TALLY.

At creation/alteration of voucher screen

From Gateway of Tally screen
At Stock Voucher Report and Godown Voucher Report
At Stock Groups/ Stock Categories/ Stock Items/
Reorder Levels/ Godowns/ Voucher Types / Units of
Measure ( Inventory Info) creation/alteration screen
At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
At creation of Sales/Purchase Voucher screen