F&M Group of Companies

506 JP Rizal Street, Brgy. Olympia

Makati City, Philippines 1207
Tel. +63 (2) 896-9996, 897-9045,
899-4372
Fax. +63 (2) 895-2956

Position Title:

HR Supervisor Compensation & Benefits

Reports To:

HR/ Admin. Manager

Primary Responsibility:
Responsible to supervise the entire Compensation and Benefits Team, ensure that
the payroll and any other monetary obligations (incentives, discretionary bonus,
etc) that will be credited to employees are thoroughly checked, accurate and
submitted on time.
The position covers responsibility for ensuring that all employees concerns are
urgently addressed pertaining to compensation (payroll, position allowance,13 th
month pay, meal & gas, etc), benefits (health assistance, bonuses, incentives,
leaves, etc) and DOLE requirements.
Tasks:
1. Checks the accuracy of the payroll data of all employees (every 13th-14th,
28th-29th day of the month)
1.1 Tardiness, leave availments, loans, deductions should be indicated
1.2 Newly hired employees (w/ complete pre-employment requirements that
are included in the list of Recruitment team w/ the approval of HR Manager)
are included in payroll
1.3 Employee movements (promotion, transfers) are correctly recorded and
applied.
1.4 All outgoing, resigned, AWOL, w/ suspension are omitted/ put on hold in
the crediting of payroll
1.5 Account number is correctly encoded and matched with the given
allocation
2. Assists the HR Manager with benefits related projects in support of benefit
administration and provide administrative support to the Compensation and
Benefits staff as needed.
3. Resolves issues and concerns of employees regarding compensation and
benefits in accordance with established policies and regulations.

___________________________________________________________________________________________
F&M GROUP: Honda Motor Sports * SuperBikes Center * HMS Credit & Finance *
Filprogress Credit

F&M Group of Companies

506 JP Rizal Street, Brgy. Olympia
Makati City, Philippines 1207
Tel. +63 (2) 896-9996, 897-9045,
899-4372
Fax. +63 (2) 895-2956

4. Communicates and follows up with bank regarding payroll crediting, fund

transfer and debit issues to ensure reasonable responses to employee
concerns and accuracy in the application of the policies.
5. Counsels employees regarding benefits program.
6. Performs extensive customer service related contact with employees
regarding their benefits both company and statutory
7. Checks and consolidates encoded file for crediting of incentives (16th-18th
day of the month)
7.1 Outgoing employees (AWOL, resigned, resigning, with suspension) should
be omitted/hold in crediting incentives payout
8. Utilizes payroll online facility crediting - (every 15th, 18th, 30th/31st)
9. Provides, collates data and documents for DOLE (during inspection and
complaints) (1-2 days prior due date)
10.Updates store rankings quarterly (3 days prior PA release which is
every 1st working day of the month)
11.Prepares and credits position allowances, monthly meal & gas every 1 st
working day of the month
12.Prepares report of payroll and position allowance per branch, incentives per
branch to be submitted to Accounting Dept. on the 2 nd and 19th day of the
month, respectively
13.Evaluates and computes submitted documents for health assistance benefit
claim - (3-5 days upon receipt of complete documents)
14.Computes reimbursement health claim of employees (3-5 days upon
receipt of complete documents)
15.Ensures that any health assistance cash advance be urgently credited - (the
very day of request)
16.Performs any tasks assigned by superiors

___________________________________________________________________________________________
F&M GROUP: Honda Motor Sports * SuperBikes Center * HMS Credit & Finance *
Filprogress Credit

F&M Group of Companies

506 JP Rizal Street, Brgy. Olympia
Makati City, Philippines 1207
Tel. +63 (2) 896-9996, 897-9045,
899-4372
Fax. +63 (2) 895-2956

Position Title:

Payroll Team Leader

Reports To:

HR Supervisor Compensation & Benefits

Primary Responsibility:
Responsible for the accurate and timely preparation and processing of payroll and
monthly incentives.
The position covers responsibility for ensuring accurate computation and timely
crediting of payroll and monthly incentives, payslips preparation and distribution
(payroll and incentives).
Tasks:
1.

Payroll Computation and Preparation (every 11th-12th, 26th-27th day of

the month)
1.1

Carefully encode the names, date hired and rates of the new
employees to be included in payroll

1.2

New employees to be included in payroll should be with complete

documents, included in the list of new hires the Recruitment team is
giving with the approval and signature of HR/Admin. Manager

1.3

Outgoing employees (AWOL, resigned, resigning, with suspension)

should be omitted/ put on hold in payroll

1.4

Carefully encode in the payroll system the number of absences,

leaves, tardiness, loans, deductions of employees etc that should
be included/ deducted in payroll

2. Monthly incentives computation (Walk-in and SM) and Crediting - (every 16th
18th day of the month)
2.1 Computes walk-in incentives with data provided by C&C, ARD (repo) and Cost
Accounting
2.2 Computes SM incentives with data provided by C&C and ARD (repo)
___________________________________________________________________________________________
F&M GROUP: Honda Motor Sports * SuperBikes Center * HMS Credit & Finance *
Filprogress Credit

F&M Group of Companies

506 JP Rizal Street, Brgy. Olympia
Makati City, Philippines 1207
Tel. +63 (2) 896-9996, 897-9045,
899-4372
Fax. +63 (2) 895-2956

2.3 Encodes at the banks excel file the incentives payout for crediting (Walk-in
and SM, CI, Collectors, Mechanics)
3. Computes last pay of outgoing employees (1-5 days upon receipt of fully
accomplished clearance)
4. Prepares and processes in a timely manner Super GT payroll (preparation -on
the 13th, 28th day of the month)
5. Does group performance (monthly store performance) for incentive purposes
6. Petty Cash Custodian of HR Dept.
7. Does Income Tax Return computation per request of employees (upon
receiving of last pay for outgoing employees; for request: 3-5 days from
requisition)
8. Performs other tasks as may be assigned by superiors.

___________________________________________________________________________________________
F&M GROUP: Honda Motor Sports * SuperBikes Center * HMS Credit & Finance *
Filprogress Credit

F&M Group of Companies

506 JP Rizal Street, Brgy. Olympia
Makati City, Philippines 1207
Tel. +63 (2) 896-9996, 897-9045,
899-4372
Fax. +63 (2) 895-2956

Position Title:

Payroll Assistant (Anne Briones)

Reports To:

HR Supervisor Compensation & Benefits

Primary Responsibility:
Responsible for the accurate checking of daily attendance of branches and accurate
allocation of meal & gasoline allowances of field personnel, processing of utilities
salary, weekly (daily earners utility)
The position covers responsibility for ensuring attendances of all branches are
accurately checked, payslips preparation and distribution (payroll and incentives),
processing and issuance of ATMs to employees both new and old (currently using
paycards) are done in a timely manner.
Tasks:
1. Accurately checks daily attendance of branches (via email) and inputs to
attendance report for submission to CompBen Supervisor - (every 5pm of
the following day)
2. Accurately monitors leave availment of employees under areas assigned (daily upon checking of attendance)
3. Accurately summarizes deductions of employees (leaves, tardiness, etc)
( every 10th & 25th day of the month)
4. Accurately allocates meal & gas allowances every week for field personnel
(every Wednesday- Thursday)
5. Ensures that branches receive their payslips on payroll and incentives in a
timely manner - (3-5 days from incentives and payroll release)
6. Ensures that branch attendances(hard copies) are arranged and organized
7. Ensures employees will have their payroll accounts (ATM) within 6-7 days
upon submission of complete ATM requirements
8. Performs other tasks as may be assigned by superiors.
___________________________________________________________________________________________
F&M GROUP: Honda Motor Sports * SuperBikes Center * HMS Credit & Finance *
Filprogress Credit

F&M Group of Companies

506 JP Rizal Street, Brgy. Olympia
Makati City, Philippines 1207
Tel. +63 (2) 896-9996, 897-9045,
899-4372
Fax. +63 (2) 895-2956

Position Title:

Payroll Assistant (Myleen Polidario)

Reports To:

HR Supervisor Compensation & Benefits

Primary Responsibility:
Responsible for the accurate checking of daily attendance of branches and accurate
allocation of meal & gasoline allowances of field personnel, processing of utilities
salary, weekly (daily earners utility)
The position covers responsibility for ensuring attendances of all branches are
accurately checked, payslips preparation and distribution (payroll and incentives),
processing and issuance of ATMs to employees both new and old (currently using
paycards) are done in a timely manner.
Tasks:
1. Accurately checks daily attendance of branches (via email) and inputs to
attendance report for submission to CompBen Supervisor - (every 5pm of
the following day)
2. Accurately monitors leave availment of employees under areas assigned (daily upon checking of attendance)
3. Accurately summarizes deductions of employees (leaves, tardiness, etc)
( every 10th & 25th day of the month)
4. Accurately allocates meal & gas allowances every week for field personnel
(every Wednesday- Thursday)
5. Ensures that branches receive their payslips on payroll and incentives in a
timely manner - (3-5 days from incentives and payroll release)
6. Ensures that branch attendances(hard copies) are arranged and organized
7. Ensures employees will have their payroll accounts (ATM) within 6-7 days
upon submission of complete ATM requirements
8. Performs other tasks as may be assigned by superiors.
___________________________________________________________________________________________
F&M GROUP: Honda Motor Sports * SuperBikes Center * HMS Credit & Finance *
Filprogress Credit

F&M Group of Companies

506 JP Rizal Street, Brgy. Olympia
Makati City, Philippines 1207
Tel. +63 (2) 896-9996, 897-9045,
899-4372
Fax. +63 (2) 895-2956

Position Title:

Benefits Assistant (Gina Daclitan)

Reports To:

HR Supervisor -Compensation and Benefits

Primary Responsibility:
Responsible for the accurate encoding and posting of statutory remittances (SSS,
HDMF, PHIC).
Tasks:
1. Makes thorough follow up for any documents needed/lacking for a specific
claim, loans and informs employees concerned. (the very day the
documents received)
2. Promptly and correctly answers queries from employees pertaining to
their remittances, claims, loans and any other concerns on statutory
benefits
3. Prepares certificate of contribution (SSS, HDMF, PHIC)

and any other

documents needed for the PHIC claim and coordinates this to respective
employees. (1-2 days upon receipt of request)
4. In charge in making sure government files are organized such file of SSS
remittances and loans, PHIC remittances, MDRs, HDMF remittances and
loans
5. Assists the CompBen Supervisor in securing documents for DOLE through
photocopying of the needed documents - (1-2 days prior due date)
6. Prepares certificate of employment of outgoing employees and per
request (upon receiving of last pay for outgoing employees; for
request: 3-5 days from requisition)
7. Receives documents from branches for CompBen Team

___________________________________________________________________________________________
F&M GROUP: Honda Motor Sports * SuperBikes Center * HMS Credit & Finance *
Filprogress Credit

F&M Group of Companies

506 JP Rizal Street, Brgy. Olympia
Makati City, Philippines 1207
Tel. +63 (2) 896-9996, 897-9045,
899-4372
Fax. +63 (2) 895-2956

8. Routing of clearances of outgoing employees

(the very day the

clearance is received)
9. Performs other tasks as may be assigned by superiors

Position Title:

Benefits Assistant/ HR Laiason (Lito Dacquel)

Reports To:

HR Supervisor -Compensation and Benefits

Coordinates with:

__________________________

Primary Responsibility:
Responsible for the updated transmission and submission to government agencies
remittances, loans and claims, ensures that all claims from government agencies
are claimed by the company.
Tasks:
1. Promptly and correctly answers queries from employees pertaining their
claims and loan applications and any other concerns and issues pertaining
statutory benefits
2. Provides a monthly report to CompBen Supervisor on pending loan
applications both SSS
and HDMF, SSS claims both on maternity and sickness ( every end of the
month)
3. Utilizes online TIN registration
4. Incharge for the transmission of documents for the manual registration of
TINs
5. Computes

employee

claims

and

ensures

documents (SSS maternity & sickness)

timely

transmission

of

the

(1-2 days upon receipt of

complete documents)
6. Transmits urgently needed documents to bank

___________________________________________________________________________________________
F&M GROUP: Honda Motor Sports * SuperBikes Center * HMS Credit & Finance *
Filprogress Credit

F&M Group of Companies

506 JP Rizal Street, Brgy. Olympia
Makati City, Philippines 1207
Tel. +63 (2) 896-9996, 897-9045,
899-4372
Fax. +63 (2) 895-2956

7. Serves as company representative in government agencies (SSS, HDMF,

PHIC)
8. Coordinates with Benefits Assistant for the documents needed of the claims,
loans of employees and informs the statuses of the claims, loans of the
employees.
9. Performs other tasks as may be assigned by superiors

___________________________________________________________________________________________
F&M GROUP: Honda Motor Sports * SuperBikes Center * HMS Credit & Finance *
Filprogress Credit