Safety Regulations

Our golden rules

Only start work with a valid work

permit, be aware of its contents
and comply with all agreements.

Check that the equipment is

secured before starting
maintenance work.

Carry out gas readings if this is

required.

Make sure you have the correct

permission before entering any
enclosed spaces.

Protect yourself from falling when

working at a height.

Do not stand under suspended

loads; keep away from locations
where hoisting work is taking
place.

No smoking is permitted, except in

the designated smoking areas.

Do not work or drive when under

the influence of alcohol or drugs.

Welcome
Welcome to AEB Amsterdam, Australihavenweg 21 in
Amsterdam. We process waste and residual materials into
high-quality products such as energy, heat, and new raw materials.
AEB always puts safety first. We believe it is essential that every
AEB employee should work in a safe manner, to prevent them from
sustaining harm or injury as a result of carrying out their job. We
believe this to be perfectly feasible for everyone who works with
us and for us. That is why we like to inform you about our safety
regulations.
The work we do at AEB contain many risks, and we therefore
expect everyone to observe our golden rules for your safety.
Because if you do, this will reduce the possibility for you or your
colleagues being involved in a serious incident. We expect you to
speak to any colleague who is not observing our regulations. The
way we do this, we can make each other aware of unsafe behaviour
and protect others from incidents.
We wish you a safe working day.
Jeroen de Swart
Managing director
AEB Amsterdam

Contents
1 Introduction
1.1 Language skills
1.2 Confidentiality
1.3 Images
1.4 Working at AEB

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8
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2
Training & instruction
2.1 Training courses
2.2 Records of training and instruction

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3
3.1
3.2
3.3
3.4
3.5
3.6

Rules of access to AEB site

Specific groups of employees
Traffic regulations
Parking spaces
Access pass
Cordoned-off areas and pictograms
Security searches

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13
14
16
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4
4.1
4.2
4.3

Use of personal protection equipment

Standard personal protection equipment (PPE)
Additional means of protection
Exceptions to obligation to wear standard PPE

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17
18
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5
Incidents and emergency services
5.1 In-house emergency and first aid services
5.2 Evacuations

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22

Personal heatlh and hygiene

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Neatness and tidiness

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Environmental regulations

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Safety rounds

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10
10.1
10.2
10.3
10.4

Performing work
Work permits
Last-Minute Risk Analysis
Securing and labelling
Completion of the work

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11
11.1
11.2
11.3
11.4
11.5
11.6
11.7
11.8
11.9

Specific rules
Working at height
Hoisting work
Use of lifts
Hot work
Enclosed spaces
Working with hazardous substances
Digging work
Fork-lift trucks, mechanical shovels, and loaders
Machines, equipment and tools

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40
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12

Sanctions procedure

44

1 Introduction
We expect everyone who performs activities at AEB Amsterdam
(AEB) to do so in a safe, environmentally responsible, and correct
manner. In order to prevent accidents, calamities, and damage,
AEB operates a health, safety and environmental care system that
sets out our procedures and regulations. The most important
regulations in this system have been summarised for you in these
AEB Safety Regulations. The AEB Safety Regulations apply to
everyone - to AEB employees, interim employees, and third-party
employees (such as contractors and subcontractors) who carry out
work for AEB.
In addition to these regulations, your manager or AEB contact
person has the task of informing you on specific regulations which
apply to your work. For specific questions on safety and
environment you can contact the Safety Health Environment and
Quality (SHEQ) department.
All the regulations that apply on the AEB site must be strictly
observed. This also applies to all directions and instructions given
by the client, supervisor or manager.
For a good working atmosphere, we expect all AEB personnel and
third-party employees to collaborate closely and flexibly.
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We believe it is essential that everyone is committed to preventing

aggression, intimidation, and violence. If something is not clear,
ask for an explanation, and we would urge you to speak to anyone
who is working in an unsafe manner, to prevent undesirable
situations from arising.

1.1 Language skills

To understand each other properly, AEB employees must have a
command of the Dutch language. Third-party employees must be
able to communicate clearly in Dutch, German, or English. Those
who speak languages other than those mentioned may only work
at AEB with the permission of the SHEQ Manager. This will be
subject to certain conditions.

1.2 Confidentiality
All knowledge and information supplied by, or acquired from AEB
remains the property of AEB and must not be disclosed to third
parties without written permission from AEB. Any drawings,
reports or other documents supplied by AEB to enable work to be
carried out properly must not be copied or made available for
viewing by third parties.
The publication of information in newspapers, trade journals,
digital media or elsewhere, as well the supply of information to the
press, require permission from the AEB Corporate Communication
department.

1.3 Images
Producing images (such as photographs or film) is not permitted
without the express permission of AEB, unless this is needed for
the purpose of carrying out the work and has been agreed as per
contract.

1.4 Working at AEB

Foreign employees are only allowed to work at AEB if they are
from countries whose citizens are permitted to work in the
Netherlands. This should be shown on a valid residence permit
bearing the words Labour is allowed. If these words are not
shown, the employer will be required to produce a valid work
permit for the employee in question.
If you cannot produce one of these valid documents, you will not
be allowed to work at AEB.

2 Training and instruction

2.1 Training courses
Everyone working at AEB must be in possession of a basic VCA
Health and Safety training certificate. Managers must have a
VOL-VCA certificate (Health and Safety for operational managers).
Employees and managers of foreign third-party firms must have
undergone and passed an equivalent of the VCA training. This will
be assessed by the SHEQ department. In addition to basic
training, everyone will be instructed on the work they will be
carrying out.

2.2 Records of training and instruction

Third party firms employees are required to have their full and
appropriate training recorded in their personal safety logbooks
(PSL). Alternatively, the employees in question must be able to
show copies of these qualifications. The safety logbook (or copies
thereof) must be produced upon request, together with a valid ID
(passport, identity card, or driving licence).

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3 AEB site access regulations

3.1 Specific groups of employees
With the exception of AEB trainees on work experience, all AEB
employees must be 18 years of age or older. Trainees can only
carry out certain hazardous tasks under the direct supervision of
their manager if this will be of benefit to their training and is within
the scope of their training/working agreement with AEB.
At AEB some work activities could be harmful to the unborn child.
Examples are spaces containing fly ash, excessive noise levels, the
presence of solvents, and physically demanding work tasks. As a
starting point, pregnant women must not carry out work in PPE
zones, unless the SHEQ department and company doctor have
agreed that it is safe for certain activities to be carried out.

3.2 Traffic regulations

The National Road Traffic Law applies throughout the AEB site.
The maximum speed for all vehicles is 15 km/hour. Everyone is
expected to drive slowly at walking pace in potentially complex road
situations. To prevent unnecessary emissions of exhaust gases,
everyone is asked to accelerate and drive in a controlled manner.

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3.3 Parking spaces

AEB provides parking spaces for vehicles. We ask everyone to park
their car, motorcycle, or cycle in the appointed spaces. Parking is
at your own risk spending. Staying overnight in a vehicle in parking
spaces is not allowed, and litter and waste materials must not be
left behind.
Parking for AEB employees and visitors
The parking area in front of the head office are reserved for AEB
employees and visitors. The first row of parking spaces adjacent to
the office building is reserved for visitors and for charging electric
cars. AEB employees should report in at the barrier using their
access pass. Visitors can use the intercom. For the safety of both
your and our property, the parking area is CCTV monitored
24 hours a day.
Parking third party firms
Third-party employees who are carrying out work at AEB are
requested to park their car in the contractors parking area.
The entrance to this parking area is immediately on the right after
the railway crossing on the Australihavenweg.
Parking on the AEB site
To park on the AEB site, a parking permit must be obtained. In
general, vehicles can only be admitted to the site for short-term
work activities, such as loading and unloading of heavy equipment
or materials. Permission is required from the FIT department for a
parking permit for more than one day - for example, if the
necessary equipment forms an integral part of the vehicle. The full
text of the procedure can be obtained at the reception and at the
13

weighbridge. AEB employees can also read the procedure on the

intranet. Parking is permitted only in appointed spaces.
Emergency escape routes, fire extinguishing equipment and
transport routes must be kept clear at all time.

3.4 Access pass

Employees of AEB receive a personal access pass on their first
working day. If you are employed by a third party, you should
report to the reception. If the reception is not manned (from 17.30
to 06.45), you can report to the security officer at the weighbridge.
You will be asked to show a valid identity document and a copy of
your VCA or VCA-VOL health and safety certificate (or a record of
this in your personal safety logbook).
Everyone accessing the AEB site for the first time must first view
the AEB Safety film and take the test related to it, and will receive
and be asked to read the AEB Safety Regulations. An entry will be
made in the personal safety logbook that the individual involved
has viewed the film and read and understood the AEB Safety
Regulations. The entry is valid for one year, after which the process
must be repeated.
Reception or the security officer will provide employees of third
parties with the following:
a visitors pass that must be worn visibly while on the AEB site
the AEB Safety Regulations

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The access pass can be used to clock in and clock out of the site.
This means we have a record of who is on site at what times, which
information can also be used in emergency situations. When
leaving the site, please return your access pass to the reception or
to Gate 4. In case of a pass being lost, an on the spot 10 fee will
be paid.
Tijdens revisies
During servicing periods
Third-party employees carrying out servicing work may also report
to the security officer at Gate 4 on arrival. Gate 4 is manned 24
hours a day during servicing work periods. You will receive an
access pass if you meet the following criteria:
you can produce a valid identity document (passport, identity
card, driving licence)
you can produce a valid VCA certificate
you have viewed the AEB Safety film within the past year
you have received these AEB Safety Regulations and have
signed that you read and understood them
you have correctly answered the test questions on the Safety
film
We will enter this information into your personal safety logbook.
After receiving the access pass, you will be given access to the
AEB site via the reception or the turnstile at Gate 4.
Access passes are personal and not transferable. You must return
your access pass to the reception or at Gate 4 on your final day of
work.

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3.5 Cordoned-off areas and pictograms

Areas on the site or in the plant may be cordoned off with red/
white or black/yellow tape. You must not enter these areas without
permission. This is because you may not always be aware of the
risks that exist in these areas.
Orders, warnings, and bans are indicated by pictograms, which will
alert you to the hazards. For example, a blue pictogram indicates
what personal protection equipment must be worn. It is important,
for your own safety and that of your colleagues, to follow all
instructions strictly you have received.

3.6 Security searches

The AEB security officer is authorised to carry out random
searches of coats, jackets, and vehicles on the site or leaving the
site. The security officer will provide proof of identity on request.
You must be able to prove that items in your possession are your
property.

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4 Use of personal protection equipment

As it is impossible to exclude all hazards, we wear personal
protection equipment (PPE) and work clothing whenever we work
in PPE zones. The PPE zones include all areas on the AEB site, with
the exception of the offices and the safe walking areas. Work
clothing must cover the entire body and must be worn closed, fully
covering arms and legs. You must have received instructions on
the use, maintenance, and replacement of PPE.

4.1 Standard personal protection equipment

While carrying out work outside the safe walking areas, the
following PPE and work clothing must be worn:
high-visibility clothing category 2, in accordance with ISO 11612
and EN471;
anti-static, chemical-resistant and flame-retardant clothing in
accordance with EN1149, EN13034, ISO11611, and ISO11612;
safety footwear (category S3), in accordance with ISO20345;
safety helmet, in accordance with EN397;
safety glasses (with side protection), in accordance with EN166.

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4.2 Additional means of protection

For specific work and in certain areas, additional items of
protection must be used. These items are indicated in specific
work instructions, work permits and TRAs, or by pictograms.
Examples include:
face screen, in accordance with EN166;
P3 dust mask, in accordance with EN149;
ear protection, in accordance with EN352;
work gloves, in accordance with EN388 / EN374 / EN420;
harness belt, in accordance with EN361, and a safety line of the
correct length.

4.3 Exceptions to the obligation to wear standard PPE

Exceptions apply to the following situations and areas:
In the office environment, monitoring station, crane cabin,
in-house emergency and first aid rooms, weighbridge cabin,
break areas, and on the safe walking routes, wearing PPE is not
required in normal conditions.
Visitors on designated viewing routes must wear a helmet,
safety glasses and a dust coat, which will be supplied by AEB.
Safety footwear must be worn inside the warehouse.
Safety helmets are not obligatory in the following areas:
hazardous waste depot, RSC, carpentry workshop, waste energy
plant chimney measuring platform, and laboratory.
The PPE to be worn in the E-spaces is described in NENEN50110 and NEN3140.
At the waste platform and the container exchange location,
everyone, including drivers and passengers who alight from their
vehicles, is required to wear safety glasses, safety footwear,
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19

reflective clothing and work clothing, which must completely

cover arms and legs. Drivers of container lorries without side
locking must also wear helmets.

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5 Incidents and emergency services

In case of accidents the internal alarm number is 111 or
020 407 6000.
In case of fire or injury to a person, it is important that you call this
number immediately. In addition, you must also report all cases of
injury to the SHEQ department as soon as possible. We ask you
also to report all incidents immediately to your manager or
supervisor. This applies not just to fire, injury or damage-related
incidents, but also to unsafe situations. We enter every incident
into the SHEQ recording system. We then investigate the incident
to determine the cause and to learn from it. After that, we
implement any improvements that may be necessary. Reports of
incidents also enable us to make employees aware of unsafe
situations.

5.1 In-house emergency and first aid services

Fire-fighting equipment is present at various locations. This
equipment is to be used only in the event of emergencies and must
not be used for other purposes, such as for cleaning or for
propping open doors. In case of a fire, it is important that you
always call the alarm number 111 or 020 407 6000. You may then
attempt to put out a fire yourself if it is in its early stages, but
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remember to put your own safety first. The in-house emergency

service employees will extinguish fires in their early stages, with
the help of the local fire brigade, if necessary. For administering
First Aid, there are various AEB in-house emergency response
employees who can also be alerted via the alarm number. They are
able to treat minor wounds and assess whether a doctor should be
consulted.
AEDs are available at the control room, reception, weighbridge
cabin, crane cabin 30, DGA, and SOI.

5.2 Evacuation
Whenever the evacuation signal sounds in your part of the
building, you must leave your workplace as quickly as possible.
Close off gas bottles and switch off welding equipment and
machinery. Follow the instructions of the evacuation employee.
You must go to one of the assembly points, depending on the
wind direction and the location of the emergency. It is important
that you use your access pass to check out at the calamity column,
to prevent people from searching for you unnecessarily. You may
only re-enter the site if the evacuation employee at the assembly
point has given you permission to do so.
Evacuation and work permits
The moment the evacuation signal sounds all work permits are
immediately invalid. The permit holder alerts every employee who
works under his work permit. The work permits are to be
surrendered to the evacuation employee at the assembly point.
Once the site has been declared safe, the work permits can be
revalidated by the manager.
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6 Personal health and hygiene

Certain work activities take place in the vicinity of hazardous
substances, dust, or waste. In some situations, this could be
harmful to your health. That is why we believe it is important that
you observe the following hygiene-related measures:
use personal protection equipment correctly
cover wounds with a plaster or a bandage
wash your hands in soap and water before smoking, eating, or
drinking, and before using the toilet
eat and drink only in the PPE-free zones
enter the company restaurant only in clean clothing - that is, no
work clothing
shower at the end of your working day
do not leave the AEB site in work clothing
AEB has made a washing and changing area available. AEB washes
the work clothing of AEB employees. You can leave clothing that
needs to be washed in the designated collection points. If your
clothes locker does not have a lock, you are asked to provide one
yourself. It is important that you leave the washing and changing
areas clean. We will retain any clothing or items left behind for up
to one week after completion of the work, after which it will be
destroyed.

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Smoking
Smoking at AEB is permitted only in the designated smoking
areas. This applies to E-cigarettes as well.
Use of medication
If you use medication for health reasons that might adversely
affect your ability to work, you must ask your doctor for advice.
The company doctor will assess whether or not you should carry
out the work. The SHEQ department of AEB must be consulted in
case of doubt. You are also advised to inform your colleagues
about any medication you are taking and about any medical
conditions (such as diabetes) so that they know how to respond
properly if anything happens to you.
Alcohol and drugs
The possession of alcoholic drinks or drugs on the AEB site is
prohibited, as well as being under the influence of these
substances. AEB reserves the right to remove from the site any
employee who we suspect is under the influence of alcohol or
drugs. AEB also reserves the right to investigate, via their security
employees, whether alcohol or drugs are present on the site, and
to demand cooperation with any such investigation. The AEB
sanctions policy will be applied for any transgressions.

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7 Neatness and tidiness

A neat and tidy workplace is easier to manage and helps prevent
accidents. You should therefore make sure that your workplace is
tidy and easily accessible. Always keep escape routes clear. When
leaving your workplace, for example for lunch or at the end of the
day, make sure that you have left everything neat and tidy and free
of obstacles. Secure tools and equipment and cordon off the
workplace, if necessary. After completion of the work, dispose of
all waste materials and clutter properly.
To prevent people from stumbling or tripping, secure all tools,
cables and hoses at the edge of the walking area and hang them
on the cable hooks above head height.
We operate a clean-desk policy for office work, which means that
desks must be empty with everything tidied away at the end of the
day. Locker contents should be neat and ordered, and nothing
should be placed on top of cupboards.

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8 Environmental regulations
As an environmental company, we take as much care of the
environment as possible, and we ask for your full commitment to
this matter. Be aware of the nature of environmentally-harmful
substances that may be released when opening plant components,
and take measures to prevent damage to the environment. Where
possible, use drip trays and close drains. If leaks should occur,
report them to your manager and the control room immediately,
and try to remedy any leaks in their early stages. Use absorbent
materials to clean up and remove any liquid spillage. Prevent
polluting substances from reaching the drains or flowing into the
soil.
After completion of the work, do not leave any waste in the plant
or on the site. You can place waste in the designated containers.
Paper and cardboard, plastic, metals, hazardous waste and
residual waste must be separated. Separate containers are
provided for certain work activities, such as for insulation wool.

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9 Safety rounds
AEB places a high value on safe working, which is why we carry out
safety rounds. We ask everyone to cooperate with safety
inspections. During the safety rounds, we observe whether work is
being carried out correctly and whether tasks might be performed
more safely. If necessary, we will discuss with you how to carry out
your work in a safer manner. The purpose of this is to protect you
and your colleagues, and to help you work more safely.

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10 Performing work
10.1 Werkvergunningen
At AEB, we use a system of work permits. They contain a summary
of all the agreements for carrying out work safely. For high-risk
work, the work permit must be accompanied by a Task Risk Analysis
(TRA) or specific work instructions.
Before starting work, it is important to discuss it with the manager,
supervisor, and work permit holder. Before starting work, we also
hold a kick-off meeting with all the employees involved in order to
ensure that they understand the work activities listed on the work
permit. These AEB Safety Regulations and typical aspects of the
work are covered in the meeting. Work cannot begin until the
required work permit has been issued. The work permit holder must
have the work permit in his possession while the work is being
carried out.

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10.2 Last-Minute Risk Analysis

It is important that you carry out the Last-Minute Risk Analysis as
the final step before starting work, and therefore check that you
can do your work safely. You must be able to say YES to each of
the following:
I have the right PPE for the task.
I know the escape route, and it is accessible.
The work permit has been filled in completely and has been
discussed with me.
I have ensured that the installation is fully secured.
I have the correct tools and equipment for carrying out my work.
There are no unsafe situations present in the work environment.
In case of work involving heat, the environment is properly
protected against sparks and naked flames.
Fire-fighting equipment and eye/emergency showers are within
easy reach.
I am competent and know how the task must be carried out.
If you are unable to answer YES to any of these statements, you
cannot start work and you must inform your contact person.
Corrective measures must first be taken before you can start work.

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10.3 Securing and labelling

Securing and labelling
You may not operate or open any installation without the
permission of the installation manager. Before work starts, the AEB
manager must secure the components of the installation by means
of a managers padlock and label on every work switch. Once this
padlock and label have been secured, you must attach your own
personal padlock, which should bear your name and mobile
telephone number. This will help prevent someone else from
accidentally starting up the installation. Then, your final step
should be to check that the power to the installation has indeed
been cut off. After completion of your work, but before leaving the
AEB site, you should remove your personal padlock. Do not forget
to remove your lock, as otherwise you could be contacted at any
time and be required to remove your lock immediately.
Securing electrical equipment
Only authorised persons may enter and work in low-voltage and
high-voltage areas and electrical installations. Authorisation is
granted by the AEB employee with responsibility for the
E-installation.
Hazardous substances
Process pipes that have carried hazardous substances must be
rinsed and blocked before you start work on them. The preferred
method is the application of a blind flange. It is important that you
familiarise yourself with the product information of the hazardous
substance. Before opening process pipes, make absolutely sure
that they are entirely free of hazardous substances. If a pipe has
31

been rinsed, there will be a label present that clearly states the
pipe has been rinsed and has been declared safe.

10.4 Completion of the work

Third-party employees must report to the supervisor upon
completion of their work. The supervisor will check the work,
inspect the workplaces, and hand in the work permit to the
manager who issued it. Upon completion, you must leave the work
spaces clean and tidy and all barriers, tools, equipment, and
containers must be removed unless other arrangements have been
made with AEB.

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11 Specifieke regels
11.1 Working at height
For working at height, AEB follows the preferred order as set out
below:
avoid working at height
structurally applied facility (fixed platform or gantry)
temporary stationary facility (steel scaffolding or fencing)
temporary mobile facility (tower wagon or mobile scaffolding)
ladders and stepladders
personal fall protection (secured harness belt)
Steel scaffolding
If no fixed means of working at height are available, you must
arrange for scaffolding to be erected. Erecting, altering, or
dismantling scaffolding must be carried out under the supervision
of a specialist. Making your own changes to scaffolding is
prohibited. Before entering the scaffolding, it must be approved
by a scaffolding inspector. The scaffolding inspector attaches a
completed scaffolding notice to the scaffolding, which also states
its period of validity. If you notice any changes, you must notify the
manager and have the scaffolding notice removed by the erector
of the scaffolding. It is forbidden to enter scaffolding that has not
been approved. If any alterations to the scaffolding are needed,
you must report this to the supervisor.
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It is not permitted to work underneath another person on the

scaffolding, or to place unsupported ladders on scaffolding floors.
Mobile scaffolding
Mobile scaffolding must only be erected and used by those who
have received appropriate training. To prevent the risk of it tipping
over, mobile scaffolding must only be used on even, level ground
and must be secured against tipping over or moving. No persons
or equipment may remain on the scaffolding floor while the
structure is being moved. Mobile scaffolding must only be climbed
on the inside.
Tower wagons
To operate a tower wagon, you must be in possession of a valid
proof of competence document. Every person present on the work
platform of a scissor lift must wear a secured harness belt.
Alighting from a platform at height is prohibited. Tower wagons
must not be used when the wind-force is 6 or above.
Ladders and stepladders
You may only use ladders and stepladders for light work activities
of a brief duration (no more than five minutes). Ladders may be
used up to a height of ten metres, with at least one metre of the
ladder rising above the edge of the roof. Prevent ladders from
shifting or falling by placing them on a strong, firm surface. Before
use, check that the ladder has no defects and that a valid approval
sticker has been attached to it.

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35

Safety harness
If the measures set out above are not sufficient to prevent the risk
of falling, you must wear an approved harness belt. You must be
able to prove that you have received instructions on how to use it.
Before using one, always check that there is no mismatch between
your working height and the length of the fall line and the fall
absorber.
Working on roofs
All the roofs of AEB buildings have demarcated walking routes or
anchoring points to which you must attach your harness belt and
safety line. Without fall protection you are not allowed to go within
4 metres of the edge of a roof. No work must be carried out on
roofs at all when the wind-force is 6 or above.

11.2 Hoisting work

Hoisting work is risky due to the danger of being trapped or
crushed. Loads may fall, or people or objects may be struck. That
is why hoisting work at AEB is subject to rules contained in the
work instructions, the Task Risk Analysis (TRA) and hoisting plans.
A hoisting plan must be drawn up for loads in excess of five tons.
Hoisting work must only be carried out using approved hoisting
equipment. The immediate vicinity of hoisting work to be carried
out must be securely cordoned off. No persons must be present in
the hoisting area while hoisting work is being carried out. Never
stand underneath a load.
Heavy or bulky materials must not be transported using a lift. They
must be transported using a hoisting crane or gantry crane in a
36

purpose-built hoisting cage, and with the approved hoisting gear

or sufficient chains or slings.
Hoisting tackle and winches must be affixed to special hoisting
hooks or hoisting beams. Never affix these items to banisters or
process pipes.
If you are the operator of a mobile crane, you must be in
possession of a valid TCVT certificate of competence. Operators of
vehicle-mounted cranes must possess a valid vehicle-mounted
crane operators certificate of competence. Operators of other
hoisting equipment, such as gantry cranes and fork-lift trucks with
hoisting gear, must possess specific expertise with demonstrable
proof of competence.

11.3 Use of elevators

Elevators must only be used to transport people and goods that
can be carried by hand. Do not hold back the elevator
unnecessarily. Elevators must not be used in the event of fire or an
evacuation.

11.4 Hot work

Hot work is defined as those tasks that may produce heat,
presenting a fire hazard. Examples of hot work include welding,
soldering, drilling, grinding, and work that involves the use of a
naked flame. Work carried out in explosion-sensitive zones (EX
zones) also falls under the definition of hot work, due to the
possible risk of explosions from gas or dust.
37

The following preventive measures must be taken when hot work is

carried out:
appoint a fire watch
remove inflammable liquids and material
cover inflammable and vulnerable objects
make sure suitable fire-fighting equipment is within easy reach
during and after the work, check the surroundings for any traces
of fire

11.5 Enclosed spaces

Enclosed spaces, such as tanks and process installations, carry an
additional risk, as they:
are difficult to access
may have an abnormal atmosphere
are poorly lit, or are it only with artificial lighting
make it difficult to communicate with people on the outside
are difficult to exit or enter in case of a rescue or evacuation
situation
Entering enclosed spaces is therefore covered by separate rules:
Do not enter the space until it has been given declared safe to
enter.
Make sure that the quality of the air is measured before starting
work, and at regular intervals during work.
Access to enclosed spaces must be monitored.
Only electric tools with a safe power rating (50 volts alternating
current or 120 volts direct current) mustan be used.
Gas bottles must be kept outside enclosed spaces.
Gasflessen moeten buiten de besloten ruimte blijven.
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39

11.6 Working with hazardous substances

Everyone working with hazardous substances must be instructed
on how to deal with them safely and what to do in case of an
incident. AEB has posted a Material Safety Data Sheet (MSDS) on
the intranet for every hazardous substance. Third parties also must
have MSDS sheets for the hazardous substances they use on AEB
site. Any spillage of hazardous substances must be removed as
soon as possible, and the supervisor must be informed.
Gas bottles
The use of gas bottles at the plant is permitted only if it is required
for the work activities. It is important that gas bottles are always
stored on the gas bottle vehicles, unless the nature of the work
makes this impossible. The gas bottles should in any case be firmly
secured against falling by means of chains or lashing. Gas bottles
must never be located inside sections of the installation, enclosed
spaces, escape routes, or staircases. It is important to remove
hoses from the area concerned and to close off their supply if work
is interrupted. Gas bottles not being used must be properly shut
off. Gas bottle keys must also be present.

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11.7 Digging work

To carry out ground work such as digging, drilling, and piledriving, you require the permission of the TD operational team
leader and the AEB employee overseeing the E-installation. They
will inform you about the presence of underground pipelines and
cables and will provide you with relevant drawings. They will also
determine whether any digging may take place, and whether this
should be carried out by hand or mechanically, and whether trial
trenches should be dug first.

11.8 Fork-lift trucks, mechanical shovels, and loaders

You may only use a fork-lift truck with the permission of the
manager. Drivers of fork-lift trucks, mechanical shovels, and
loaders must have a valid certificate, which must be shown on
request. When driving, always wear a safety belt, unless the
vehicle has solid closed doors, as a result of which no safety belt is
present.
Whether carrying a load or not, fork-lift trucks must always be
driven slowly, especially when crossing bumps or on uneven
surfaces. If your vision is obstructed by the load, you must drive in
reverse. After parking a fork-lift truck, mechanical shovel or loader,
you must engage the handbrake and lower the forks and shovel
container to ground position. You must also remove the starter
key.
The windows and doors of a pressurised cabin must be kept
closed.

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If there is no seat available for additional drivers or passengers, no

other persons are allowed to ride on a fork-lift truck, mechanical
shovel or loader.

11.9 Machines, equipment and tools

You can only use machines, equipment and tools that you have
been trained to use. Equipment must be appropriate to the work
involved and be in good condition. You should check this before
starting work. Every piece of equipment must be checked and
approved at least once a year and bear a clearly legible CE mark
and valid inspection sticker.
Cables, reels, and hoses must not obstruct access to fire doors or
escape routes. You should therefore use cable hooks (if possible)
on the outside of the railing or clear away the cables, reels, and
hoses to the side of the footpath. Cables may be extended once
only.
The wheels of transport vehicles or equipment used on grid floors
must be at least 20 mm wide, and not cause any damage.
A wooden or rubber base may also be used to distribute the
weight evenly on grid floors.

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43

12 Sanctions procedure
The AEB sanctions procedure applies in the event of noncompliance with the AEB Safety Regulations. AEB employees are
subject to the internal sanctions procedure and their Collective
Labour Agreement. Temporary employees and employees of third
parties are subject to the AEB Safety Regulations. An overview of
examples of the sanctions procedure can be found in Matrix
sanctiebeleid AEB (AEB sanction procedure matrix).
The following sanctions may be imposed:
A = verbal warning (yellow card): The first time, a verbal warning
by the person observing the breach; the second time, a
corrective conversation with the manager.
B = written reprimand/warning (red card): AEB employees: a
corrective conversation with the manager, a letter to the
employee concerned with a copy entered into his personal file;
third parties: a corrective conversation with the manager and
suspension of the employee concerned for three working days
C = suspension of the transgressor: AEB employees: a corrective
conversation with the manager, followed by a suspension for
one week; third parties: permanent exclusion of the employee
concerned from the site.
D = dismissal, exclusion from entry to the site: AEB employees:
on-the-spot dismissal; third-party: definitive exclusion of the
third party from the site.
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Sanctions imposed will be recorded by the SHEQ department, and

the Human Resources Management will record sanctions in the
employee files. The sanction to be imposed will be determined in
consultation with the immediate manager, the SHEQ manager, the
HRM manager, and the board.
Vandalism, the unauthorised disclosure of company information to
third parties, theft, assault and gross negligence will result in
immediate suspension. In addition, the police may be notified.

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Routes
PPE-free walking route
Pictograms
Assembly point
First Aid / AED
Parking area
Gate
Smoking area
Restaurant
Buildings
DGA
RSC

INTERNAL AL ARM NUMBER

FROM L ANDLINES 111
FROM MOBILE PHONES: +31 (0)20-4076000

Trailerwash
SOI
Unloading platform
HRC

AEC
Head office
Weighbridge cabin
Control room
K ADR
L Warehouse
M Contractor office

Sorting line GHA

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DEPOT 5

DEPOT 2
DEPOT 4

C O N TA I N E R
E X C H A N G E L O C AT I O N

DEPOT 3

R S
TO
R AC A R E A
T
N
CO K I N G
PA R

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Last-Minute Risk Analysis

Before starting work, carry out a final check of your
workplace. If you are unable to answer YES to any of
these statements, then you may not start work and you
must inform your contact person. Corrective measures
must first be taken before you can start work. You must
be able to say YES to each of the following:
I have the right PPE for the task.
I know the escape route, and it is accessible.

The work permit has been filled in completely and

has been discussed with me.
I have ensured that the installation is fully secured.

I have the correct tools and equipment for carrying

out my work.

There are no unsafe situations present in the work

environment.
In case of work involving heat, the environment is

properly protected against sparks and naked
flames.

Fire-fighting equipment and eye/emergency

showers are within easy reach.

I am competent and know how the task must be

carried out.