How do others view you?

What is a DMO?
The Scope of the Job . . .

--money lady/guycashier hat

--fix it guy/ladyHome Depot hat
--Taxi, taxi!!!head chauffeur hat
--policewo/man--main enforcer of the PCMprotection, interpreter
What you really spend your time doing?
Budget and Planning Preparation and Review
--Advocate for Post priorities
--Assist with IPBS
--Prepare the Operating Plan
--Prepare the Budget Reviews and Close-outs
--Operate under a Continuing Resolution
--Direct urgent budget enhancement requests to the right place
--Monitoring a current V-Year chart
--Knowledgeable about other funding sourceshow to get them

Contracting Officer
--chief negotiator
leases, residences
--personnel contracts

Procurement Officer
--competition, purchase order, certifying
--how does each purchase fit in with your
budget
--how will we service new equipment
--is the purchase allowable
--where will we store/warehouse it
--if we buy one, are we setting an unrealistic
precedent

Security Officer (Support of S&S Coordinator)

--office security, guard contract oversight
--residential security
--cashier safety and security
--PCV securitywhile traveling, at home, at work
Diplomat
--member of the American Missionbut not quite equal
--Awards & Classification Committee
--ICASS councilbargaining for PC
--Country Team meetings
--in HC communitybanking officials,
landlords, vendors, other embassies, other
volunteer groups, other development agencies
Advocate for Post
--understand enough about what you need so that
you can fight for it
--be proud enough about what youre doing so that
you can express that in country and to HQ
--impress HQ! That always pays off.

Communication Officer
--phone and computer lines
--satellite and cell phones
--radios (HF) and local security
--mail and diplomatic pouch

Personnel ManagementThe Boss

--supervising between 15-30 peopleand making sure that their shops function well
Financial Asst (for Accounting), Cashier, Voucher Clerk, Travel person, IT specialist, GSM
(inventory and house/office repairs), GSA (vehicles, dispatcher),
HR specialist, Receptionist, Janitors, Gardeners, Drivers,
Security personnel.
--performance evaluations
--active filing systemdocument everything
--staff developmentlanguage, computer, leadership,
organizational
--dilemma of supervising people whose job you dont technically
understand (have you ever listened to a plea for transmission
replacement when you cannot find the transmission?)

Acting Director Role

--filling in for the Director
--lots of increased responsibility
Administrative Renaissance Wo/Man
--back up cashier
--know your office filing system
--receptionistknow how the phone system works
and how everyone can be contacted
--travel agentknow how to get someone out of the country quick
Team Player
--workshop leaderhuddle with your team!
--social events, traditional celebrations
--know your teams individual families and personal issues
--Emergency Action Plandevelopment and implementation

Signing things (EVERYTHING!!!)your John Hancock rules

Volunteer supportare they getting paid on time? Enough?
--Market basket survey
--Settling in Allowance
--counseling
--SPA project review and follow up
--COS and ET checklists

--Site visitsget out there!

Teacher/Trainer/Mentor
--Who do you think will train on new technology?
--In many instances, you are all there is for
Staff Development
--Use all of your resources
--Teach your staff how to train
--Be the Clip Art whiz!

Office managerare things set up right?

--is office set up for best communication?
--are the right meetings happening at the right time?
--do you have enough (or too much) staff?
-- are the jobs balanced, or are you punishing efficiency?

Other duties as assigned and that youd hoped youd

NEVER have to deal with :
--Volunteer emergency
--Political or environmental crisis in country
--Organizing small or large conferences for
other staff or for DMO workshops
--Assisting HQ in evaluating new technologies
and test-driving