FLOOD TERMS

Flood Watch:
Flooding is possible. Tune in to radio or television for information.
Flash Flood Watch:
Flash flooding is possible. Be prepared to move to higher ground; listen to radio or
television forinformation.
Flood Warning:
Flooding is occurring or will occur soon; if advised to evacuate, do so immediately.
Flash Flood Warning:
A flash flood is occurring; seek higher ground on foot immediately
DUTIES AND RESPONSIBILITIES
Operations Head (OH)
1. Must know the Fire Safety Plan and ensure its implementation.
2. Upon notification or knowledge of the emergency, the OH shall quickly assess the
situation and shall assume over all command and provide instruction to all team
leaders, after which shall inform the General Manager of the situation.
3. Must stay at the command post at all times.
4. Forbids anyone to re-enter the building until the Fire Department authorizes to do
so.
When okay, give the ALL CLEAR to allow building occupants to re-enter the
building after which informs the General Manager.
Assistant Operation Head
1. Assists the Team Leader in planning and implementing the Fire Safety Plan.
2. Assumes the functions and a responsibility of the OH in the latters absence.
3. Performs such other functions as directed by the OH.
4. Can go to the fire scene and supervise the different teams in doing actual
operations.
Safety Officer / Engineer
1. Reports immediately to OH and assist him in management of all emergency
tactical activities.
2. Assess emergency response activities to ensure they are safe and comply with
the Companys rules and regulations or standards.
3. Exercises emergency authority to stop and prevent unsafe acts and conditions.
4. Documents all relevant actions and decisions, including date and time.
Fire Warden
1. If the fire is on his building, assembles his men and leads them in fighting the
fire.
Otherwise, if the fire is on another building alerts all his members and reports to the
Team Leader of that building for instructions.
Firefighting Team
1. The team shall control and put out the fire, provides necessary action in
preventing injury to personnel, and takes steps to reduce damage to property.

2. Upon notification or knowledge of the fire emergency, the team shall rush to the
fire scene, carrying with them the fire extinguishers they could get and carry. The
team
Leader shall give orders to coordinate efforts and avoid confusions.
3. Shall make sure that everyone gets out in the event that the fire gets out of
control, or if the teams escape route is threatened/obscured by smoke.
General Services
1. The team shall ensure that in the event of fire, the electric power is cut-off. The
genset, however, shall be readied for use if necessary.
2. Shall promptly dispatch drivers and vehicles once transport services are required.
Medical Team
1. Sets up and manned the first-aid station at the designated location in the
evacuation area.
2. Provides the required first aid and medical treatments to all personnel needing
their assistance.
Evacuation Team
1. Concentrates on the safe evacuation of all building occupants in their zone and
urge people to stay calm, and to evacuate the building in an orderly manner.
2. At the sound of the building fire alarm, immediately tries to determine which part
of the building is on fire.
3. Ensures that the buildings where they are assigned are completely vacated
before they leave and ask people to move to the designated evacuation area.
4. Initiates rescue operation for the injured and assist occupants who may have
some problems during the evacuation.
5. If the fire is not within their area, reports to the fire warden for instructions.
6. Rescue people and salvage documents
7. Must follow a body-body system in doing rescue and salvage operations.
Security Team
1. Shall see to it that all building exits are open, free of obstructions and crowd
(onlookers).
2. Shall see to it that no unauthorized person(s) shall enter the fire scene (building)
during the emergency in order to maintain order and prevent possible looting.
3. Shall maintain the easy flow of traffic to facilitate smooth operations during
emergency.
FIRE SAFETY PLAN 8
Communication Team
1. Shall coordinate the flow of radio communications and impose restrictions on all
non-emergency related transmissions.
2. Shall notify company officials and key personnel about the situation once directed
to do so by the Managers or Supervisors.
3. Shall activate the warning system and calls the appropriate agencies for
assistance
whenever emergency strikes.
4. Collects head count data from the different office heads
5. Must report to OH after calling the BFP or the Central 911
6. Other members will serve as the secretariat of the OH. They should have lists of
victims, injuries and other important information
PIO/Spokesperson

1. Responsible in handling external factors such as media and make sure that they
will move away from the fire scene.
Building/Office Occupants
1. Office personnel, once a fire is detected, shall quickly put important documents
inside drawers or cabinets. Employees are also directed to unplug electrical
equipment in his vicinity and leave the room at once.
2. Any occupant or personnel may try to put out any initial fire with the use of
available firefighting equipment.
3. Fuse boxes and circuit breakers should be switched off.
4. Move fast but do not run to avoid panic and unnecessary injuries.
5. Doors should be touched before being opened. Hot doors indicate fire on the
opposite side and should not be opened.
6. If smoke is encountered, occupants should breathe through a handkerchief or
piece
of clothing to reduce smoke inhalation. If caught in heavy smoke, occupants should
drop to their hands and knees and crawl. They should hold their breath as much as
possible.
7. If clothing catches fire, you should stop, drop, and roll. Attempting to run further
will fan the flame and spread the fire.
8. Do not obstruct exit points or passageways.
9. All personnel not involved in the fire control/evacuation operations are directed to
proceed to the designated evacuation areas. Do not block exit points or escape
routes which are essential to firefighting and rescue teams.
Flood
DUTIES AND RESPONSIBITIES:
Operation Head
- Lead and organize the plan and implement all disaster related activities.
- Upon notification or knowledge of the emergency, the OH shall quickly assess the
situation and immediately decides who will do what.
- Shall assume over-all command and provide instructions to meet different
emergency
situations.
- Reports to the management the operation/activities of the Emergency Response
Team.
Evacuation Team
- Concentrates in leading and directing occupants away from the building to a safe
evacuation area.
- Initiates rescue operation for the injured and give attention to those who are most
vulnerable.
Medical Team
- Gives attention to people who gets injured during emergency and administer the
necessary first aid care.
- Ensures that the area is cleared of casualties during actual emergencies.
Communication Team
- Calls the appropriate agencies for assistance whenever emergency strikes or dial
911
for quick response
General Service Team

- The team shall ensure that in the event of flood, the electric power is cut-off.
Bombs
DUTIES AND RESPONSIBILITIES:
Operation Head
- Upon notification or knowledge of Bomb Threat, the OH shall quickly assess the
situation and immediately decides who will do what.
- Shall assume over-all command and provide instructions to the situation
- Report to the management the occurrence and the activities of the team.
Security Team
- Must always be vigilant to every person who comes in and out of the building.
- Shall see to it that only authorized persons are allowed to enter the office premises
- Coordinates with law enforces on security and emergency matters.
Evacuation Team
- Ensures the safe and orderly movement of personnel, occupants and guest from
office
to the designated evacuation area.
- Ensures that the building is completely vacated before they leave and ask
everyone to
move to the designated evacuation area, safe away from the building.
Medical Team
- Provides the required first aid and medical treatments to all personnel and guest
needing their assistance.
Communication Team
- Shall call The Tactical Operation Center (Bomb Squad) or dial 911 for quick
response, whenever emergency strikes.
Hostage
DUTIES AND RESPONSIBILITIES
Operation Head
- Forbids anyone to re-enter the building until the PNP or the authority gives
permission to do so.
- Reports to the management about the situation/incident.
Communication Team
- Calls the Tactical Operation Center of Davao City Police Office or dial 911 for quick
response.
Robbery
DUTIES AND RESPONSIBILITIES
Operation Head
- Shall assume over-all command and provide instructions in the situation.
- Forbids anyone to re-enter the building until the authority gives permission to do
so.
- Reports to the management the situation.
Communication Team
- Calls the Tactical Operation Center of Davao City Police Office or dial 911 for quick
response.

Medical Team
- Provides the required first aid and medical treatments to all personnel and guest
needing their assistance.
Evacuation Team
- Coordinates with the law enforcement in leading the employees, consumers and
guests to the designated evacuation area after the robbery.
DEFINITION OF TERMS
1. Fire Brigade / Emergency Response Team
A group, team or organization of company personnel trained in firefighting, control
operations using all available emergency equipment and to implement pre, actual
and post disaster related activities.
2. Destructive Fire
A fire that develops beyond control and causes damage to life and property or
results to delays in operation FUEL, HEAT, and OXYGEN must be present before
there can be fire.
3. Fuel
Is anything combustible; any solid; liquid or gas that can burn. Flammable material
is anything capable of being easily ignited and of burning rapidly. WITHOUT FUEL
there can be no fire. Help prevent unwanted/destructive fires by:
a) Getting rid of unwanted fuel in the form of rubbish and waste.
b) Storing fuels and combustible materials carefully.
4. Heat
Heat sources can come from flames, sparks, lighted cigarette butts, friction,
electrical sources, hot pipes and equipment. WITHOUT HEAT there can be no fire.
Help prevent fires by:
a) Taking care when applying heat.
b) Eliminating unwanted sources of heat.
5. Oxygen
Comes mainly from the air we breathe and also from some chemicals. WITHOUT
OXYGEN there can be no fire. Help prevent unwanted fires by keeping heated
flammable substances out of contact with oxygen. Put out unwanted fires by
smothering them to remove the oxygen.
DUTIES AND RESPONSIBILITIES
Operations Head (OH)
1. Must know the Fire Safety Plan and ensure its implementation.
2. Upon notification or knowledge of the emergency, the OH shall quickly assess the
situation and shall assume over all command and provide instruction to all team
leaders, after which shall inform the General Manager of the situation.
3. Must stay at the command post at all times.
4. Forbids anyone to re-enter the building until the Fire Department authorizes to do
so.
When okay, give the ALL CLEAR to allow building occupants to re-enter the
building after which informs the General Manager.
Assistant Operation Head

1. Assists the Team Leader in planning and implementing the Fire Safety Plan.
2. Assumes the functions and a responsibility of the OH in the latters absence.
3. Performs such other functions as directed by the OH.
4. Can go to the fire scene and supervise the different teams in doing actual
operations.
Safety Officer / Engineer
1. Reports immediately to OH and assist him in management of all emergency
tactical activities.
2. Assess emergency response activities to ensure they are safe and comply with
the Companys rules and regulations or standards.
3. Exercises emergency authority to stop and prevent unsafe acts and conditions.
4. Documents all relevant actions and decisions, including date and time.
Fire Warden
1. If the fire is on his building, assembles his men and leads them in fighting the
fire.
Otherwise, if the fire is on another building alerts all his members and reports to the
Team Leader of that building for instructions.
Firefighting Team
1. The team shall control and put out the fire, provides necessary action in
preventing injury to personnel, and takes steps to reduce damage to property.
2. Upon notification or knowledge of the fire emergency, the team shall rush to the
fire scene, carrying with them the fire extinguishers they could get and carry. The
team
Leader shall give orders to coordinate efforts and avoid confusions.
3. Shall make sure that everyone gets out in the event that the fire gets out of
control, or if the teams escape route is threatened/obscured by smoke.
General Services
1. The team shall ensure that in the event of fire, the electric power is cut-off. The
genset, however, shall be readied for use if necessary.
2. Shall promptly dispatch drivers and vehicles once transport services are required.
Medical Team
1. Sets up and manned the first-aid station at the designated location in the
evacuation area.
2. Provides the required first aid and medical treatments to all personnel needing
their assistance.
Evacuation Team
1. Concentrates on the safe evacuation of all building occupants in their zone and
urge people to stay calm, and to evacuate the building in an orderly manner.
2. At the sound of the building fire alarm, immediately tries to determine which part
of the building is on fire.
3. Ensures that the buildings where they are assigned are completely vacated
before they leave and ask people to move to the designated evacuation area.
4. Initiates rescue operation for the injured and assist occupants who may have
some problems during the evacuation.
5. If the fire is not within their area, reports to the fire warden for instructions.
6. Rescue people and salvage documents

7. Must follow a body-body system in doing rescue and salvage operations.

Security Team
1. Shall see to it that all building exits are open, free of obstructions and crowd
(onlookers).
2. Shall see to it that no unauthorized person(s) shall enter the fire scene (building)
during the emergency in order to maintain order and prevent possible looting.
3. Shall maintain the easy flow of traffic to facilitate smooth operations during
emergency.
FIRE SAFETY PLAN 8
Communication Team
1. Shall coordinate the flow of radio communications and impose restrictions on all
non-emergency related transmissions.
2. Shall notify company officials and key personnel about the situation once directed
to do so by the Managers or Supervisors.
3. Shall activate the warning system and calls the appropriate agencies for
assistance
whenever emergency strikes.
4. Collects head count data from the different office heads
5. Must report to OH after calling the BFP or the Central 911
6. Other members will serve as the secretariat of the OH. They should have lists of
victims, injuries and other important information
PIO/Spokesperson
1. Responsible in handling external factors such as media and make sure that they
will move away from the fire scene.
Building/Office Occupants
1. Office personnel, once a fire is detected, shall quickly put important documents
inside drawers or cabinets. Employees are also directed to unplug electrical
equipment in his vicinity and leave the room at once.
2. Any occupant or personnel may try to put out any initial fire with the use of
available firefighting equipment.
3. Fuse boxes and circuit breakers should be switched off.
4. Move fast but do not run to avoid panic and unnecessary injuries.
5. Doors should be touched before being opened. Hot doors indicate fire on the
opposite side and should not be opened.
6. If smoke is encountered, occupants should breathe through a handkerchief or
piece
of clothing to reduce smoke inhalation. If caught in heavy smoke, occupants should
drop to their hands and knees and crawl. They should hold their breath as much as
possible.
7. If clothing catches fire, you should stop, drop, and roll. Attempting to run further
will fan the flame and spread the fire.
8. Do not obstruct exit points or passageways.
9. All personnel not involved in the fire control/evacuation operations are directed to
proceed to the designated evacuation areas. Do not block exit points or escape
routes which are essential to firefighting and rescue teams.
EARTHQUAKE TERMS:
Earthquake A sudden slipping or movement of a portion of the earths crust,
accompanied and followed by a series of vibrations.

Aftershock An earthquake of similar or lesser intensity that follows the main

Earthquake.
Epicenter The place on the earths surface directly above the point on the fault
where
the earthquake ruptures began. Once fault slippage begins, it expands along the
fault
during the earthquake and can extend hundreds of miles before stopping.
Fault - The fracture across which displacement has occurred during an earthquake.
The slippage may range from less than an inch to more than 10 yards in a severe
earthquake.
Magnitude - The amount of energy released during an earthquake, which is
computed
from the amplitude of the seismic waves.
Seismic Waves Vibrations that travel outward from the earthquake fault at
speeds of
several miles per second. Although fault slippage directly under a structure can
cause
considerable damage, the vibrations of seismic waves cause most of the destruction
during earthquakes.
DUTIES AND RESPONSIBITIES:
Operation Head
- Lead and organize the plan and implement all disaster related activities.
- Upon notification or knowledge of the emergency, the OH shall quickly assess the
situation and immediately decides who will do what.
- Shall assume over-all command and provide instructions to meet different
emergency
situations.
- Reports to the management the operation/activities of the Emergency Response
Team.
Evacuation Team
- Concentrates in leading and directing occupants away from the building to a safe
evacuation area.
- Initiates rescue operation for the injured and give attention to those who are most
vulnerable.
Medical Team
- Gives attention to people who gets injured during emergency and administer the
necessary first aid care.
- Ensures that the area is cleared of casualties during actual emergencies.
Communication Team
- Calls the appropriate agencies for assistance whenever emergency strikes or dial
911
for quick response
General Service Team
- The team shall ensure that in the event of flood, the electric power is cut-off.

Table of Contents
Emergency Phone Numbers
Introduction & Objectives
FIRE SAFETY PLAN
- Definition of Terms
- Prevention
- Fire Alarm/Signals
- General Guidelines on Fire Control
- Duties and Responsibilities
EARTHQUAKE PREPAREDNESS
- Earthquake Terms
- Things to do before an Earthquake
- Six Ways to Plan Ahead
- Things to do during an Earthquake
- After the shaking stops
- Assist Others
- Stay safe
- Communicate
- Duties and Responsibilities
FLOOD 15
- Flood Terms
- Instruction to occupants in case of floods
- Duties and Responsibilities
BOMB THREATS
- Bomb Threat
- Instructions to occupants in case Bomb Threat is received
- What to do in case of a:
BOMB
BOMB THREAT
- Duties and Responsibilities
HOSTAGE
- Procedures to Employees in a Hostage Situation
- Duties and Responsibilities
ROBBERY
- Instruction to Occupants during a Robbery
- Guidelines after the Robbery
- Duties and Responsibilities
Annexes
1. Emergency Response Team Structure (Sector A, B & C)

2. Disaster Preparedness Tips

3. How to Operate a Fire Extinguisher
4. Occupant Fire Procedure Signage
5. Evacuation Hints Signage
6. Emergency Supplies Checklist
7. Bomb Threat Checklist
8. Floor & Site Evacuation Route