Feasibility Report

Video Library System.

1. Description of problemChong Hik Company is a small business enterprise that
loans video to itscustomer. It runs by one manager, two cashiers and one
handyman. Currentlythe company has 518 members and 2000 videos. This
company has recording details of its members and videos manually onpaper. It uses
a lot of papers and files to keep details of the members andvideos. Registering new
member and video is very slow. Cashier has to providemember with Member
Registration Form for customer to fill in and store it inMember file. Video details
are recorded on paper Video Registration Formand store it in Video file. Records
stored in file are messy, easily lost andfaded easily.
2. Objectives
Business-related objectives:
To make registration process faster.
To save time / resources.
Computer-related objectives:
To create a database.
Easy editing of records.
Fast search of records.
Description of existing solution
Member registration:
Process - Add Member
A form called Member Registration Form is given to customers who areinterested
to join Video Library Member. Customer fills in the paper form andcompleted form
will be filed in Member file. Below is the Member Registration Form:

Process - Edit Member

If there is modification, cashier will update the form by crossing the old detailsand
write over new information on the same paper.
Process - Delete Member
If a member request to discontinue membership, their details will be cancel off and
chopped Discontinued. Details of the member remains in the Memberfile. Video
Registration:
Process Add Video

A form called Video Registration Form is filled in by cashier to register newvideo.

Cashier fills in the paper form and completed form will be filed inVideo file. Below
is the Video Registration Form:

Process - Edit Video

If there is modification, cashier will update the form by crossing the old detailsand
write over new information on the same paper.
Process - Delete Video
If a video is lost or damaged, the details will be cancel off. Details of the
videoremains in the Video file. 3. Evaluation of existing solution
With the current system, there are advantages and disadvantages if thecompany
continues to run manually.
Advantages:
-It runs cheap (e.g. no need to pay high electric bill).
Disadvantages:
-Slow processing.
Improvement:
Details of lost videos and discontinued members can be stored separately or be
thrown away to avoid duplication.
5. Description of other possible solution
i.

A computerised database (proposed solution).

An interactive database system with simple interface that helps to
holdmember and video data. It will use several short cut buttons to
search,print, view member and video details. Staff will need to undergo short
training to understand how the systemworks. This system will require a new
personal desktop computer or laptop torun. It does not require networking
because it is dedicated for adding,editing, viewing purpose only. However,
computer needs to be maintained regularly against virus.

ii.

A computerised document (other solution) Details of members and videos are

stored in digital document. Thissystem allow fast search of data. Training staff
is not necessary. This system will require a new personal desktop computer or
laptop torun. It must be installed with word processing software. It does
notrequire networking because it is dedicated for adding, editing,

viewingpurpose only. However, computer needs to be maintained regularly

against virus.