SAP Controlling

Financial Accounting

4.6 Review Answers

Ch.7 Customer/Vendor Master Records

1. What are the three segments of a vendor master record? Give an example of data stored at
each level.

General data - account name, address

Company code level - payment terms
Purchasing data - Terms and conditions

2. What is a reconciliation account? Explain its significance with respect to posting data to
customer and vendor accounts.
A reconciliation account is a G/L account that is defined within each customer/vendor master
record. By posting to a customer/vendor account, the reconciliation account balance is
automatically updated.
3. What information is included in the General Data section of the vendor master record?
Address and Communication
Account Control
Bank Details
4. What information is included in the Company Code section of the vendor master record.
Account Management
Payment Data
Automatic Payment Transactions
5. Who usually maintains purchasing organization data in SAP?
The Purchasing Department.

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November 16

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for internal use only. You may not rent, lease or distribute the Material to clients or other third parties, but you may transfer the Material to other employees of
PricewaterhouseCoopers.

SAP Controlling
Financial Accounting

4.6 Review Answers

Ch.7 Customer/Vendor Master Records

6. What is included in the purchasing organization data?

Conditions (order currency, payment terms, minimum order value)
Sales Data (Salesperson, Telephone)
Control Data (GR based invoice verification, evaluated receipt settlement, acknowledgment
required, automatic PO).
7. What does the account group control?
The account group controls the numbering for the Vendor master record. A number range is
assigned to an account group. The account group also determines the field status group and is
used to designate one time accounts.

8. What are the three segments of a customer master record? Give an example of data that is
stored at each level.

General data - account name, address

Company code level - payment terms
Sales data - shipping information, billing information

9. What are the two levels of a customer master record from a financial perspective?
Client level: Data at this level pertains to all company codes in which the customer master
record is opened.
Company Code level: Company specific data is entered at this level and can vary for each
company code.

338266380.doc

Page 2
November 16

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for internal use only. You may not rent, lease or distribute the Material to clients or other third parties, but you may transfer the Material to other employees of
PricewaterhouseCoopers.

SAP Controlling
Financial Accounting

4.6 Review Answers

Ch.7 Customer/Vendor Master Records

10. Indicate the segment (General or Company Code data)where each of the following appear
on the customer master record:

Address
Phone Number
Reconciliation Account
Sort Key
Payment Methods
Fax Number
Language
Vendor
Group Key
Payment Terms
Tolerance Group

General
General
Company Code
Company Code
Company Code
General
General
General
General
Company Code
Company Code

11. Which department usually maintains Sales Area data in the system?
Sales and Distribution Department
12. What is included in Sales Area data in SAP?

Sales Order
Pricing
Shipping
Delivery and Payment Terms
Accounting

13. How is the account number on a customer master record determined?

The Account Group determines the numbering for a customer master record. A number range
is assigned to an account group. Number ranges can be defined to force the system to
automatically assign a number to a master record or to force the user to manually assign a
number to a master record.
14. Are master records accessed from the configuration side or the application side in SAP?
Application Side

338266380.doc

Page 3
November 16

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for internal use only. You may not rent, lease or distribute the Material to clients or other third parties, but you may transfer the Material to other employees of
PricewaterhouseCoopers.