SAP Controlling

Financial Accounting

4.6 Review Answers

Chapter 8 Daily Processing

1. What is the document principle?

The document principle requires that one FI document is created for every business
transaction. Each document receives a unique number. It is a 1:1 relationship.
2. Discuss the various sections of an SAP document and give an example of the data stored in
each section.
Document header - posting date, document number, document type, currency, document
date, document header text.
Line items - Minimum of two line items and at most 999, consisting of posting key, account
number, amount, and other account assignments.
3. What is a document type? Discuss its various uses in the system.
A document type is a 2-character alphanumeric key that is used to identify documents. It
distinguishes between business transactions (i.e., SA - G/L postings, DR - customer invoice),
controls the account types posted to (D - customer, K - Vendor, S - G/L account, A - Assets,
M - Materials), assigns document numbers and is used as a sort criteria.
4. Discuss all aspects of the posting key. Explain what it is, how it is used in the system, and
any special properties that can be defined for it.
The posting key:

Defines the type of account being posted to (Ex. Customer, Vendor, G/L account,
Material, Asset)
Determines whether the entry is a debit or credit
Indicates special properties (Ex: Reversal Posting Key, if the line items are Sales related or
payment transactions, and if it is a Special G/L transaction)
Data entry screen for the line item via the field status group

5. Explain the various ways one can control the data that appears on the line item screen when
entering a document in the system.

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November 16

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for internal use only. You may not rent, lease or distribute the Material to clients or other third parties, but you may transfer the Material to other employees of
PricewaterhouseCoopers.

SAP Controlling
Financial Accounting

4.6 Review Answers

Chapter 8 Daily Processing

The data that appears on a line item screen is controlled by using the field status in the posting
key, the field status group defined in the G/L account master, and the field status group of the
reconciliation account of a customer or vendor master record (if applicable)
6. What are the two main components that make up a document?
The document header and the document line items.
7. Explain how documents get numbered in the system.
Documents are numbered based on the number range defined in the document type. Number
ranges are defined as internal or external, and linked to a number range code in a table.
Document numbers must be unique.
8. What functionality is available to the user to view a document as it will be posted?
Simulate
9. Under what circumstances can a document be changed?
Most fields in a document can be changed up until it is posted. After that, only certain
fields can be changed. In the document header, only the reference document and text can
be changed.
10. What specific document fields cannot be changed? How does one specify which fields
can/cannot be changed?
Fields mandated by GAAP (Generally Accepted Accounting Principles) cannot be changed
(i.e. account number, amount, posting key). You can specify which fields can/cannot be
modified within the Document Change Rules table.

338266417.doc

Page 2
November 16

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for internal use only. You may not rent, lease or distribute the Material to clients or other third parties, but you may transfer the Material to other employees of
PricewaterhouseCoopers.

SAP Controlling
Financial Accounting

4.6 Review Answers

Chapter 8 Daily Processing

11. Explain how document reversing works.

Document reversal automatically reverses entries and creates a new document with reference
to the original posting. Therefore, document reversal offers a better audit trail than manually
adjusting entries to correct errors.
You can reverse a document only if:

The document has no cleared line items

The document contains only D, K or S items (customer, vendor or G/L
account line items)
The document was posted with the FI system (not SD or MM)
All specific values (such as cost center) are still valid

12. List the currency types which can be used in FI?

Transaction
Group
Hard
Index
Global
Company code (local).

13. How many currency types can be used at one time for each company code?
Up to four currencies can be used for each company code, transaction and local are
mandatory.

338266417.doc

Page 3
November 16

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for internal use only. You may not rent, lease or distribute the Material to clients or other third parties, but you may transfer the Material to other employees of
PricewaterhouseCoopers.