SAP Controlling

Financial Accounting

4.6 Review Answers

Chapter 5 Overview of Master Records

1. There are three primary types of data in the system. What are they? Describe each.
Master Data is constant over a long period of time. Transaction Data is created by a
transaction in the system. Transactions can be created manually or automatically. Table Data
is the data that is specifically configured for a clients business.
2. Identify each of the following as Master Data or transaction data:
Invoice - (Transaction)
Vendor - (Master)
Goods Receipt - (Transaction)
Material - (Master)
GL Account - (Master)
GL Account Posting - (Transaction)
3. Are master records accessed from the configuration side or the application side in SAP?
Application Side
4. What are the two segments of a customer and vendor master record in FI?
Client and Company Code
5. What are the two levels for creating GL accounts?
Chart of Accounts and Company Code
6. XYZ client indicates they would like an expense account set up to be used by only 2 of their 3
subsidiaries (Co. Code 001 & Co. Code 002). Each subsidiary is set up as a separate
company code in SAP. XYZ has only one chart of accounts. How can this be achieved?
Please explain.
The expense account will be setup at the chart of accounts level for client XYZ. In addition
this expense account will be set up at the company code level for company codes 001 and
002.
7. Your client has determined they would no longer like users to make postings to a specific
expense account. How can postings be prevented?
Blocking can be used to prevent posting to a vendor, customer, or G/L account or the
creation of an existing master record at the company code level.
8. What happens if a user attempts to make a posting to an account that has been marked for
deletion?

/var/www/apps/conversion/tmp/scratch_2/338266532.doc

November 16

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for internal use only. You may not rent, lease or distribute the Material to clients or other third parties, but you may transfer the Material to other employees of
PricewaterhouseCoopers.

Page 1

SAP Controlling
Financial Accounting

4.6 Review Answers

Chapter 5 Overview of Master Records

When attempting to post a business transaction to an account marked for deletion, a warning
message will appear. Because it is only a warning (versus a hard error), the message can be
overridden by pressing the enter key and the transaction can be completed.
9. In addition to marking an account for deletion, what additional step is recommended to
prevent postings?
It is recommended that in addition to marking an account for deletion, the account is also
blocked. Blocking the account will ensure future postings are not made until the account can
be deleted.

/var/www/apps/conversion/tmp/scratch_2/338266532.doc

November 16

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for internal use only. You may not rent, lease or distribute the Material to clients or other third parties, but you may transfer the Material to other employees of
PricewaterhouseCoopers.

Page 2