DGCA User Manual Registration

User Manual of Candidate Login
For
Aircraft Maintenance Engineers
At
Directorate General of Civil Aviation
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Contents
CHAPTER 1 - INTRODUCTION........................................................................................................ 3
1.1 AUDIENCE ............................................................................. ERROR! BOOKMARK NOT DEFINED.
1.2 PURPOSE OF THIS DOCUMENT ................................................................................................. 3
CHAPTER 2 - PRODUCT FEATURES .................................................................................................... 4

CHAPTER 3 -- MINIMUM SYSTEM REQUIREMENTS........................................................................................ 5
CHAPTER 4 - GENERAL/COMMON OPERATING INSTRUCTIONS ....................................................................... 6
4.1 NEW CANDIDATE REGISTRATION PROCESS: ............................................................................... 6
4.2. UPDATE PROFILE: .................................................................................................................. 40
4.3 TRACK APPLICATION (REGISTRATION) STATUS ......................................................................... 44
4.4. CHANGE PASSWORD.............................................................................................................. 46
4.5 EXAMINATION FORM ............................................................................................................... 49
4.6 OLD CANDIDATE REGISTRATION FORM ................................................................................... 64
4.6 MIGRATION FORM ................................................................................................................... 96
4.7 LOGOUT .............................................................................................................................. 101
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Chapter 1 - INTRODUCTION
1.1 Audience
DGCA conducts examination (OMR Based) for issuance of license to Aircraft Maintenance
Engineers (AMEs). It has been decided to conduct Online (Computer Based) examination
having a web enabled system for online registration of AMEs, Online receipt of application for
examinations, Online scheduling of examination dates by the candidates, Online publishing of
results of examinations, Reports generation and view by designated officials of DGCA etc The
scope of the project would be to build a web-based application for the above mentioned
functionalities.
The system is proposed to be designed which would cater for conduct of online examination for
individual modules / papers and migration of existing examination history of candidates by
taking into consideration the credits as per CAR 66. The number of papers / modules for AME
examination proposed to be increased from 16 papers to 40 papers in different categories with
different level of difficulties. It is understood that there will be some eligibility criteria to appear in
these papers of modules that could be based on the AME categories as per CAR 66 like
category A, B1, B2 and category B3 etc.
1.2 Purpose of This Document
This document attempts to describe the operational aspects of software with a view to assist all those
who will be using the software. The document provides step-wise instructions for handling various
aspects of the software with visual screens for easy and better understanding. It also describes the
error messages encountered while working with the software with appropriate remedial actions
required to be taken by you.
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Chapter 2 - Product Features
Web Based Application for Aircraft Maintenance Engineers at Directorate General of Civil Aviation target
to achieve the following objectives:
New Candidate Registration Form- Computer Number Generation
Update profile
Change password
Old Candidate Registration Form
Examination Form
Migration Form
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Chapter 3 -- Minimum System Requirements

As Directorate General of Civil Aviation at Aircraft Maintenance Engineers is a web based
the minimum system requirements for accessing the website are:
1. Google Chrome
2. Internet Explorer-11.0
3. Internet Connection
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application,
Chapter 4 - General/Common Operating Instructions

4.1 New Candidate Registration Process:
Registration form is the entry level form for the public user and the public users' refers to the
engineers who want to register themselves as Candidates for Aircraft Maintenance Engineers
(AME) license exam conducted by DGCA (CEO).
New candidates who intends to register themselves as Candidates for Aircraft Maintenance
Engineers (AME) license exam conducted by DGCA (CEO) need to select New Registration link
to start the process of registration
1. Open the home page and click on the New Candidate Registration link, under the
Registration Area
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2. On click on the New Candidate Registration link, candidate needs to fill

mandatory details in Registration form for AME computer Number allotment as given
below :
3. The candidate is required to enter:

Title: Select Title from the drop down List. The value in the drop down list
comes from the Title Master.
Name as per secondary Board Certificate: Candidate enters his/her name in
this filed.
Validation: Do not use any special character or number in this field. for
example
(@,#,$,%,&,1,2,3...)
Gender : Select gender from the drop down list. The value in the drop down list
comes from the Gender Master.
Date of Birth: Select year ,Month and date from the drop down list.
Father's Name: Candidate enters his/her Father's Name in this field
validation: Do not use any special character or number in this field. example
(@,#,$,%,&,1,2,3...)
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Mother's Name: Candidate enters his/her Mother's name in this filed.

Validation: Do not use any special character or number in this field. example
(@,#,$,%,&,1,2,3...)
Email Id: Enter your correct EMAIL ID which will be used for sending
confirmation Email .
Confirm Email ID : Confirm Email ID to confirm the Email ID
Captcha: Image characters are case sensitive
4. After filling in all the details in the Registration form, click on Submit button
present at the bottom of the page.
5. On click on the submit button, the registration details will be saved and the
acknowledgement page will be displayed stating "Your Personal Details have been
submitted successful".
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6. Check your mail box for the mail with a temporary link for Activating the account.
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7 . After activating the account through the link provided in the mail, the applicant set
his/her password.
Create New Password: candidate enter his/her new password in this field.
validation: The new password should be minimum of 8 characters and maximum of
24 characters.
One capital letter (A-Z),
One small letter (a-z),
One numeric (0-9),
Must not contain blank space(s)
must contain at least one special character (e.g. @#$%^&+=)
Aish@4567
Confirm Password: Password and Confirm password must match.
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for example:
8. After filling in all the details in the new user activation form click on the save
button, the password of the applicant is changed.
9. Candidate enters the valid login credentials and login to the system for completing
the rest of the Registration form and if the candidate wants to reset credentials
detail then click on the Reset button.
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10. Candidate would receive the instructions in his/her E-Mail as shown in the screen
given below :
11. Candidate once logged in needs to click on the complete computer number form
under the Registration tab to fill complete computer number form .
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12. On clicking the complete computer number form link ,Computer Number Application
Form for AME is displayed.
13.Personal Details of the candidate will be populated in the computer number

application form displayed as below:
The candidate can view the following details :
Title
Name
Gender
Date of Birth
Father Name
Mother Name
Email Address
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14. Under Nationality and Passport details grid the candidate is required to enter:
Nationality : If the candidate selects nationality as India then UID Number and Caste
Category column will be populated and are mandatory fields.
UID Number: candidate required to fill details in the text field. In case of non-Indian
nationality , the field will not be visible.
Validation: only numerals are allowed
Caste Category: Select from the dropdown List. The value in the dropdown list
comes from the Cast Category Master. In case of non-Indian nationality, the field
will not be visible.
Passport Details : Candidate can fill passport details but Passport details are not
mandatory in case of Indian Nationality.
15. If nationality is Indian ,system would populate have you studied abroad ? Candidate
selects radio button (Yes or NO)
If
the
candidate
selects
No,
then
candidate
has
Education Qualification details:

Selecting level from dropdown or selects Graduation level
Entering the Name of degree /diploma details
Selecting board/university from the dropdown
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to
fill
following
details
Entering Duration (in years )

Selecting Year of Passing from the dropdown
Selecting Result type from the Dropdown
16. After filling Education qualification details Applicant type details need to
be entered by the candidate as follows :
Candidate selects Type of Applicant out of the following :
AME institute Trainee
Defence
General
17. If Candidate selects AME institute trainee then candidate fills the following
details :
Selects List of institutes from the Dropdown
Enters Batch Number/Batch Month-Year from the calendar dropdown
Selects Date of induction of batch from the Calendar
Selects Stream i.e. Mechanical or avionics from the radio button and
Category gets auto populated
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18.If Candidate selects Defence , then Candidate fills the following details by
selecting the radio button :
Serving or Ex-serviceman
Army or Navy or Air force or Paramilitary (BSF / Coast Guard )
Branch or Trade
In case of selecting Branch ,branch has to be selected from the dropdown
In case of selecting Trade ,Trade has to be selected from the dropdown
Selects Stream i.e. Mechanical or avionics from the radio button

19. If Candidate selects General then Candidate fills the following details by selecting :
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Name of the organization where worked or working from the dropdown.

Selects Stream i.e. Mechanical or avionics from the radio button . Category gets
auto populated.
19. Candidate needs to enter the address details as follows in two sections i.e
corresponding address and Permanent Address :
Corresponding address needs to be entered in the following fields :
Address Details:
Address line 1:
Validation :only alphabets and numbers are allowed
Address Line 2:
Validation: only alphabets and numbers are allowed
Address Line 3:
validation: only alphabets and numbers are allowed
Village/Town/City:
validation :only numbers and alphabets are allowed
State: select from the drop down list. value in the drop down list come from the
state master
Pin Code: enter pin code in the text box
validation :only numbers are allowed
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Permanent address needs to be entered in the following fields :

Address Details:
Address line 1:
Address Line 2:
Address Line 3:
Village/Town/City:
state master
Pin Code/ Zip Code : enter pin code in the text box
(check the check box for Please tick, in case permanent address is same as
correspondence address then details of corresponding address will be
copied to permanent address, if you want to change then uncheck the
check box).
20. In case of candidate being AME institute trainee then correspondence

address would be same as AME institute address and correspondence
address cannot be same as permanent address .
Candidate has to fill the following Aircraft/Aeronautical Experience Details:

Total Aircraft Engineering Experience ( In years and Months )
Type of Aircrafts/Engines/Systems
Organization/Approved AME institute
Area of work- Major/Line/Shop/AME institute
Duration; From date- to date, system will populate details in period
in months.
Upload Experience certificate by clicking Choose file button
click Add experience to add more experience details
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21.Candidate needs to upload the following documents :

Applicant Photograph in JPG,JPEG format
Applicant Signature in JPG,JPEG format
xth certificate/Date of birth certificate in PDF Format
XII th Marksheet in PDF format
XII Pass certificate in PDF format
UID( Aadhar Card ) in PDF format
Copy of passport in PDF format
Copy of Proof of Permanent Address in PDF format
Association of indian universities certificate in PDF format
Security clearence Certificate in PDF format
Note: Applicant Signature document signature should not cross 1MB.

and Rest of the Documents Uploaded should not cross size 5 MB
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22. After filling all the details, candidate can click on save and system would
save the details , the registration details will be updated and system
would display the message " Records saved successfully " as shown
below
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23. Candidate can click update profile and a declaration would be populated,
candidate can check mark the declaration and click for final submit as in the
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screen below :
24. Candidate has to click Final Submit and Application form would be submitted with a
success message as shown in the screen below :
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25.Candidate if selects nationality as India then would have to mark Yes or No

for " Have you studied abroad ,if candidate selects YES , then candidate will
have to answer the question "Do you have equivalent educational qualification
certificate from association of Indian universities with Yes or NO. If candidate
chooses No then screen would be as follows :
26.Candidate needs to enter the address details as follows in two sections i.e

Address Details:
Address line 1:
Address Line 2:
Address Line 3:
Village/Town/City:
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state master

Address Details:
Address line 1:
Address Line 2:
Address Line 3:
Village/Town/City:
state master
correspondence address then details of corresponding address will be
copied to permanent address, if you want to change then uncheck the
check box).
28. If candidate chooses YES for the question "Do you have equivalent educational
qualification certificate from association of Indian universities" then screen would be as
follows where candidate would enter Education Qualification Details, applicant type
details ,aircraft details, address details, Aircraft/Aeronautical Experience Details, upload
documents .
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Nationality : Non-Indian
Personal Details of the candidate will be populated in the computer number

29.If the candidate selects nationality as non-Indian then passport details

have to be mandatorily be filled by the candidate
Candidate needs to enter the passport details as follows :

Passport Number : candidate can enter passport details
Date of Issue : Candidate can choose date of issue from the calendar
Date of Expiry : Candidate can choose date of expiry from the calendar
Place of issue : Candidate can fill place of issue
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30. In case nationality non-Indian ,candidate system would display the

questions as follows:
Do you have AIU Equivalent Educational Qualification Certificate
Whether Security Clearance has been obtained
31.Do you have AIU Equivalent Educational Qualification Certificate:

Mandatory field. In case the nationality is non-Indian . If the candidate
select No then whether security clearance has been obtained would not
be displayed and candidate can only
add address details and can close the form without saving .
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32.If candidate selects YES for Do you have association of Indian university
equivalent education qualification certificate ?
then system would populate whether security clearance has been
obtained ?
33. Whether Security Clearance has been obtained: Mandatory field in

case the nationality is selected as foreigner. If the option is selected as
No then only
address details have to be entered and candidate can close the form without
saving.
Checks: Security clearance is mandatory field for foreign nationality candidates

except some countries like Nepal, Bangladesh and Bhutan. List of these exceptions
can be maintained using the configuration screen.
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34. If YES radio button is selected for whether security clearances has been
obtained then rest of the details will be populated
35. Education Qualification Details

Level: (Mandatory field ). Select from the drop down list.
Name
of
Degree/Diploma: candidate is required to enter name of
Degree/Diploma in the text field.

validation: only alphabets are allowed
Board/University: Mandatory field. select from the drop down list.
Duration (in years) only numbers are allowed
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Year of Passing: select from the drop down list

Result Type: select from the drop down list. When the result type is Percentage
then the total marks will be in percentage. When the result type is CGPA then
the total marks will be captured in grades such as A1, A2, B1, B2, C1, C2, D1,
E1 as shown below :
36. Twelfth Marks Detail.

Subject : Subjects will be displayed
Marks Obtained: candidate required to enter obtained marks in the text field.
Validation: only numbers are allowed
Maximum Marks: candidate required to enter maximum marks in the text field.
37. Type of Applicant: radio button is displayed.
If the Type of Applicant is AME Institute Trainee.
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List of Institutes: select from the drop down list. values in the drop down list
comes from the AME Institute master.
Batch Number/ Batch Month-Year: candidate is required to enter the Batch
Number in the text field and candidate is required to select batch Month-Year
from the dropdown
Date of Induction of Batch: calendar control
Stream : Stream can be selected between Mechanical and avionics
Category : Category would be displayed on selection on Stream Mechanical or
Avionics
Stream : Mechanical , Category: A1/A2/A3/A4/B 1.1 /B 1.2 /B 1.3 /B 1.4
stream : Avionics , Category :
38. If Candidate selects Defence , then Candidate fills the following details by
Branch or Trade

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Avionics Stream : Mechanical , Category: A1/A2/A3/A4/B 1.1 /B 1.2
/B 1.3 /B1.4
Stream : Avionics , Category : B2
39. If Candidate selects General , then Candidate fills the following

details :
Name of the Organization where worked/working (or in case of
private):select from the drop down list. Value in the drop down list come from
the organization master
Stream can be selected by clicking either Mechanical or Avionics
on selecting Mechanical or Avionics , category details will be populated.
Avionics
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40.Address Details: enter your permanent address (check the check box if
permanent address and current address is same, your details of current
address will be copied to permanent address, if you want to change then
uncheck the check box).
checks: a) Foreign candidate must specify the address of the same nationality he/she
selected.
b) If the applicant type is selected as AME Trainee then the corresponding address
will be that of the AME Institute and the Correspondence address cannot be same
as the permanent address.
Address line 1:
Address Line 2:
Address Line 3:
Village/Town/City:
state master
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.
41. Candidate needs to enter Aircraft/Aeronautical Experience Details
in months.
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42. Upload Documents: Mandatory field. The following documents need to

be uploaded:
Applicant Photograph (Maximum 3 month old) ( jpg, jpeg format)
Applicant Signature ( jpg ,jpeg format)
Xth Certificate/Date of Birth Certificate( PDF format)
XIIth Marksheet ( PDF format)
XIIth Certificate ( PDF format)
Experience Certificate ( pdf format)
Copy of Passport (In case of Foreigner) ( pdf format)
Copy of Proof of Permanent Address (In case of Foreigner/Indian) (pdf
format)
Association of Indian University Certificate (In case of Foreigner/ Indian)
(in PDF format)
Security Clearance Certificate (In case of Foreigner) ( PDF format)
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43. Candidate needs to upload Recent Photo (Maximum 3 month old) (jpg,
jpeg format),
Signature (jpg, jpeg format), Xth Certificate/ Date of Birth Certificate( pdf
format), XIIth Mark sheet ( pdf format), XIIth Certificate ( pdf format),
Experience Certificate ( pdf format),Copy of Passport (In case of
Foreigner) ( pdf format)
Caution :
Approval of Photograph and Signature is a onetime exercise and the uploaded
images once approved by DGCA, a change / reload is not possible. It is therefore
advised that only candidates latest color Photograph and Signature are uploaded.
Note: Once the Photograph & Signature is approved by DGCA, the applicant has no
provision to replace / re-upload them and it can only be done by CEO, O/o DGCA. If an
applicant desires to change his /her photograph due to any reason, he / she may contact
CEO for the same
44. After filling all the details, candidate can click on save and system would save
the details , the registration details will be updated and system would display the
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message " Records saved successfully " as shown below
45. Candidate can click on:

Submit : Candidate can click on update profile to update profile Declaration with
option for final submission by clicking final submit would be displayed
Save : Candidate can click on save to save form
Close without saving : Candidate can close without saving
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46. On clicking the final submit button, the registration details will be saved and
the acknowledgement page will be displayed stating " Successful submission
of computer Number form "
47.Candidate can do the following :

Close : candidate can close Acknowledgement screen.
Click Here : Candidate can print the Acknowledgement screen
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48. The complete computer number form will go for the processing to the
DGCA admin
49.Candidate will receive an Email for successful submission of computer

Number form and candidate would receive Temp ID
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50.The complete computer number form will go for the processing to the DGCA admin.
If the registration form is rejected then mail is sent to their respective email id's that
Registration form is rejected. If application of the applicant is approved then his/her
computer number is generated and a mail is sent to their respective email id's for the
generation of computer number.
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4.2. Update Profile:
1. Using the computer number as their login id, applicant log in to their account for
updating the profile.
2. Click on the update profile link under registration tab.
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3. On clicking the update profile link, update profile (by Candidate) page is displayed
and candidate can modify the details :
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4. Personnel Details of the applicant will be displayed .

5. Candidate can modify the following fields in the Update profile by candidate form:
UIDAI (Adhaar) Number: Enter the Adhaar card number in the text box
validation: only numbers are allowed
New Email Id: Enter the correct EMAIL ID which will be used for sending
confirmation Email .
Passport Number: Enter the Passport number in the text box
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validation: alphanumeric characters are allowed.
Date of Issue: calendar Control.
Date of Expiry: Calendar Control.Validation: Date of Issue cannot be greater

than the Date of Expiry.
Place of Issue: Enter the place of issue in the text box.

validation: only alphanumeric characters are allowed.
Corresponding Address and Permanent Address: candidate can modify the

corresponding and Permanent address.
Submit : Candidate can submit the form.
Close : Candidate can close the form
6. On click on the submit button, a pop up message is displayed that your profile updated
successfully.
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4.3 Track Application (Registration) Status
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Once the Registration form is submitted by the applicant, he/she can track the status of the
application.
1. Enter the valid login credentials and logs into the system for tracking the application
status.
2. Click on the track Application status link under the registration tab
3. On clicking the link ,a page is displayed which shows the status of the
application
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3.Candidate on clicking the link Track Application status a page is displayed which
shows the status of the application and system provides the provision to 'Go Back to
home'
4.4. Change Password
1.Candidate has to Enter the valid login credentials and logs into the system for
changing password.
2.Candidate needs to click Change Password link under registration tab to

display the change password page
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3. On clicking the link, change password page is displayed.
The candidate is required to enter:
old password: old password should match with the current password
New password: The new password should be minimum of 8 characters and
maximum of 24 characters.
One numeric (0-9),
One special character (@#$&) for example: Aish@4567
confirm password: The New Password and the Confirm Password should match
with each other
Submit : To Submit the candidate change in Password.
Close : Candidate can close change Password screen .
4.Candidate can enter the new password and confirm password ,further candidate
can Submit the changed Password as shown in the screen above and system
would display " Password changed successfully " as shown in screen below .
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4.5 Examination Form
1. Using the computer number as their login id, applicant log in to their account for filling
examination form.
2. Click on the Examination Form link under Examination tab.
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3. When the Candidate click on the Examination Form link, then the examination form
page is displayed for applicant to fill the examination details . Applicant type details
and Name of organization where previously worked would be displayed
4. Candidate first needs to select his/her session Details .
Checks: If candidate is already applied in one session and if candidate selects that
session again while filling examination form then system will not allow him.
5. If candidate selects YES for the question Are you a candidate registered before year
1992 ?then system would respond with " You need to mandatorily add supporting
documents in the upload documents section as shown below
6. If candidate selects YES for the question are you candidate registered before year
1992? and YES for Are you a type Rated licensed holder then system would check if
candidate is a Type Rated licensed holder and system would inform if candidate is
not a type Rated licensed holder.
7. Candidate would have to upload mandatory and supporting documents if candidate is
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a type rated licensed holder and system would populate a question Do you want to
remove limitation code from your license? with options YES or NO .
8. If candidate selects YES for the question Do you want to remove limitation code from
your license? then following limitation details have to be filled
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9. If candidate selects NO for the question Do you want to remove limitation code from
your license? then following Exam category details have to be filled :
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10. Details as below would have to be filled if candidate selects NO for the Question
Are you a type rated licensed holder ?
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11. If candidate selects No for the question "Are you a candidate Registered before
year 1992?"
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checks: If candidate is already applied in one session and if candidate selects that
session again while filling examination form then system will not allow
him .
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12. 35% check: if the candidate cannot secure 35% in last two session then he/she
will not be able to select that session.
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13. 90 days check: once failed in a paper then he/she can reappear after 90 days in
that paper. This check is configurable; the user can activate or deactivate this check
and change the value as well.
14. Candidate can fill exam category details,
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20. Once candidate fills session details, Exam category details, Paper details then total
fee Payable by candidate would be displayed.
21. Candidate can select the examination centre from the screen as shown below:
Exam Center Zone : Candidate needs to select Exam center Zone from the dropdown
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Online Center Center : Candidate needs to select online Exam Center from the
dropdown
22. The system will display the Experience details which were entered by the applicant in
the registration form. If the candidate wants to enter more experience details then the
same can be entered.
Details of Aircraft Maintenance Experience: The system will display the Experience
details which were entered by the applicant in the registration form. If the candidate wants to
enter more experience details then the same can be entered. The new experience details
added need to be kept in database and once it is approved then it should be merged with
the personal profile table.
23. The candidate has 2 options for submitting the required fee
a. Using the newly introduced payment gateway Bharatkosh through Net Banking or
Credit Card or Debit Card.
If payment is made using Credit / Debit Card / Net Banking, a nominal amount shall be
charged towards service charges as applicable, by the bank in addition to the fee
charged by DGCA in accordance with Regulation.
b. Demand Draft.
Candidate can choose the mode of payment as shown below:
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24. In case candidate desires to pay the fee through Demand Draft, prior to applying for
examination, must make sure that he / she has the DD for the required amount and
can fill Demand Draft Details as shown below:
Payment through demand draft :

checks:
a) Candidate must enter DD amount same as the total fee calculated by the system
b) If the candidate select payment mode as demand draft then the demand draft date
selected by the candidate should be greater than the application acceptance from date of
the session in which candidate is applying and maximum date should not exceed the current
date.
Fee once submitted will not be refunded back / adjusted for the next or later
sessions under any circumstances including rejections. Further no
communication in this regard shall be entertained by this office.
Note: Candidate should submit the form only if he / she are sure that the details filled
are correct. Once the application is submitted the resubmission of online
application is not possible for the same paper and for the same session.
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25. Once candidate fills all the details and chooses the mode of payment then has to
submit the Examination form as shown below :
Note :Please read the filled details and tick here before final submission as shown in the
screen above
26. On clicking submit after filing the details in examination form ,screen as shown
below would be displayed and candidate would have to make declaration before
final submission as shown below :
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27 . Once the examination form is filled by the applicant then request of examination
form is sent to the admin for verification and system responds with "Records saved
successfully"," Exam form submitted successfully .
28. If admin approved the form then a roll number is generated and mail is send to the
applicant or if admin rejected the form then a rejection mail is sent to the applicant.
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29. Candidate would receive the confirmation mail regarding successful

submission of the application for examination form along with temp ID
generated by the system as shown in the screen below :
The Signed print out of the filled application form, along with required documents
(as per instruction given in PART F & G, below as applicable) should reach the
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Director of Airworthiness, Central Examination Organization, O/o Director General of

Civil Aviation, Govt. of India, East Block III, R K Puram, New Delhi 110 066 by
speed / registered post within 10 days of online submission of application.
30.CEO will process the application and the approval status along with Roll Number,
Exam Schedule and allotted Centre / Venue details and in case of rejection, along
with reason will be sent to the candidates registered email ID. The admitted / rejected
list of candidates along with date, time and venue for the examination shall also be
published in DGCA web
site
31. Incomplete applications or applications received with insufficient fee, wrong and / or
DD details not matching with the details as mentioned in the application shall be
summarily rejected and no further communication in this regard shall be entertained.
PART - I Fee - The mode of payment of fee and its acceptance for obtaining Roll
Number
Incomplete application or application with insufficient evidences / inappropriate details

and applications received with insufficient fee, wrong and / or DD details not matching
with the details as mentioned in the application shall be summarily rejected and no
further communication in this regard shall be entertained.
Note: DGCA will not hold any responsibility for any unsuccessful transaction made through Net
Banking or Credit Card or Debit Card due to any reason what so ever it may be
4.6 Old Candidate Registration Form
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1. This part prescribes the procedure for registering with Online System of Examination to
whom the Computer Number has been allotted prior to October 2016 and who havent
registered/interacted with the online system of examination.
2. The Site..................... is available on Internet explorer Version 7.0 and higher, Mozilla
Firefox, Google Chrome.
3. Individual Email ID of the candidate is an important component of the System. All
important information such as Computer Number, Roll Number, Examination Schedules,
and Application Status etc. will be communicated to the candidate on this email ID only.
4. No two candidates can share the same email ID while submitting their application online
5. The prerequisite for a candidate for using the system is his login ID & Password. To get
the login details, candidates are required to use Old Candidate Registration. The old
candidates who already have a Computer Number can use this option. For the new
applicants, they have to fill the application for Computer Number using New
Candidate
Registration link.
6. Open the home page and click on the old Candidate Registration link, under the
Registration Area.
2. Click on the link, old candidate Registration page is displayed
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The Old AME candidate registration form looks like the screen given below.
Candidate is required to fill in his Computer number, Date of Birth, from the visual
dropdown calendar and the letters shown in the respective cell to proceed further.
Computer number: Enter the computer number in the text field.

validation: alphanumeric characters are allowed
Date of Birth: calendar control
Captcha: Non Editable field. Image characters are case sensitive.
4. When the above entered details viz. Computer Number & Date of Birth matches with
the existing data in the online system of examination, then computer number allotment
form will open and candidate is required to fill the mandatory details like below
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Title: Select Title from the dropdown list.
Name as per registered in CEO : Candidate name registered is displayed
Gender: Select Gender name from the dropdown list.
Date of Birth :Date of birth of candidate
Father's Name: Candidate is required to enter Father's Name in the text field.
Mother's Name: Candidate is required to enter Mother's Name in the text field.
Email Id: Enter the correct EMAIL ID which will be used for sending confirmation Email
and further communication with the candidate.
Confirm Email Id: Verify the email id.
Captcha: Image characters are case sensitive
6. Once the personal details are submitted then the system will display a message
Your Personal details have been submitted successfully' and old registration
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form will go for the processing to the DGCA Admin
7. Check your mail box for the mail with a temporary link for the Activating the account.
After activating the account through the link provided, the applicant can set his/her
password.
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8. Candidate can activate the account through clicking the link provided
9.After activating the account through the link provided, the applicant sets his/her password
as in the screen below :
Create New Password: candidate enter his/her new password in this field.
validation:
The new password should be minimum of 8 characters and maximum of
24
characters.
One numeric (0-9),
Must not contain blank space(s)
must contain at least one special character (e.g. @#$%^&+=)

Aish@4567
Confirm Password: Password and Confirm password must match.

Captcha: images are case sensitive.
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for example:
Caution:
The Login ID and the Password is unique to each applicant and candidate is responsible to
protect it from loss / sharing with someone else for security reasons. DGCA will not be held
responsible for misuse of the login credentials.
Note (Password Policy ): Minimum Password length should be 8 characters. It must contain at
least one upper case letter (A-Z), one lower case letter (a-z),one special
character (!@#$%)
and one numeric value [ 0-9 ]
The Old Candidate Registration is a onetime exercise and not required for each
session of examination.
10. Candidate enters the valid credentials (Email ID, Password) and logs into the system
for completing the rest of the registration details.
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11. Click on the Complete Computer Number form link under the Registration tab
and and can fill the registration form as shown in the screen below:
12. Personal Details of the candidate will be populated in the computer number
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13. Under Nationality and Passport details grid the candidate is required to enter:
Nationality : If the candidate selects nationality as India then UID Number and Caste
Category column will be populated and are mandatory fields.
UID Number: candidate required to fill details in the text field. In case of non-Indian
nationality , the field will not be visible.
Validation: only numerals are allowed
Caste Category: Select from the dropdown List. The value in the dropdown list
comes from the Cast Category Master. In case of non-Indian nationality, the field
will not be visible.
Passport Details : Candidate can fill passport details but Passport details are not
mandatory in case of Indian Nationality.
14.
If nationality is Indian ,system would populate have you studied abroad ?
Candidate selects radio button (Yes or NO)

If the candidate selects No, then candidate has to fill following details :
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Education Qualification details:

Selecting level from dropdown or selects Graduation level
Entering the Name of degree /diploma details
Selecting board/university from the dropdown
Entering Duration (in years )
Selecting Year of Passing from the dropdown
Selecting Result type from the Dropdown
15. After filling Education qualification details Applicant type details need to be
entered by the candidate as follows :
Candidate selects Type of Applicant out of the following :
AME institute Trainee
Defence
General
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16.If Candidate selects AME institute trainee then candidate fills the following
details :
Selects List of institutes from the Dropdown

Enters Batch Number/Batch Month-Year from the calendar dropdown
Selects Date of induction of batch from the Calendar
Selects Stream i.e. Mechanical or avionics from the radio button and
If Candidate selects Defence , then Candidate fills the following details by

Branch or Trade

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17. If Candidate selects General then Candidate fills the following details by
selecting :
Name of the organization where worked or working from the dropdown.

Selects Stream i.e. Mechanical or avionics from the radio button . Category gets
auto populated.
18.Candidate needs to enter the address details as follows in two sections i.e

Address Details:
Address line 1:
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Address Line 2:
Address Line 3:
Village/Town/City:
state master

Address Details:
Address line 1:
Address Line 2:
Address Line 3:
Village/Town/City:
state master
correspondence address then details of corresponding address will be copied to
permanent address, if you want to change then uncheck the check box).
19. In case of candidate being AME institute trainee then correspondence

address would be same as AME institute address and correspondence
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address cannot be same as permanent address .
20.Candidate has to fill the following Aircraft/Aeronautical Experience Details:

in months.
21.Candidate needs to upload the following documents :

Applicant Photograph in JPG,JPEG format
Applicant Signature in JPG,JPEG format
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xth certificate/Date of birth certificate in PDF Format

XII th Marksheet in PDF format
XII Pass certificate in PDF format
UID( Aadhar Card ) in PDF format
Copy of passport in PDF format
Copy of Proof of Permanent Address in PDF format
Association of indian universities certificate in PDF format
Security clearence Certificate in PDF format
Note: Applicant Signature document signature should not cross 1MB.

and Rest of the Documents Uploaded should not cross size 5 MB
22.
After filling all the details, candidate can click on save and system would
save the details , the registration details will be updated and system
would display the message " Records saved successfully " as shown
below
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23. Candidate can click update profile and a declaration would be populated, candidate can
check mark the declaration and click for final submit as in the screen below :
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24. Candidate has to click Final Submit and Application form would be submitted with a
success message as shown in the screen below :
25. Candidate if selects nationality as India then would have to mark Yes or
No for " Have you studied abroad ,if candidate selects YES , then
candidate will have to answer the question "Do you have equivalent
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educational qualification certificate from association of Indian universities

with Yes or NO. If candidate chooses No then screen would be as follows :
26. Candidate needs to enter the address details as follows in two sections i.e

Address Details:
Address line 1:
Address Line 2:
Address Line 3:
Village/Town/City:
state master
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Address Details:
Address line 1:
Address Line 2:
Address Line 3:
Village/Town/City:
state master
correspondence address then details of corresponding address will be copied to
permanent address, if you want to change then uncheck the check box).
27. If candidate chooses YES for the question "Do you have equivalent educational
qualification certificate from association of Indian universities" then screen would be as
follows where candidate would enter Education Qualification Details, applicant type
details ,aircraft details, address details, Aircraft/Aeronautical Experience Details, upload
documents .
Nationality : Non-Indian
Personal Details of the candidate will be populated in the computer number

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28. If the candidate selects nationality as non-Indian then passport details have
to be mandatorily be filled by the candidate
Candidate needs to enter the passport details as follows :

Passport Number : candidate can enter passport details
Date of Issue : Candidate can choose date of issue from the calendar
Date of Expiry : Candidate can choose date of expiry from the calendar
Place of issue : Candidate can fill place of issue
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In case nationality non-Indian ,candidate system would display the questions as

follows:
Do you have AIU Equivalent Educational Qualification Certificate
Whether Security Clearance has been obtained
Do you have AIU Equivalent Educational Qualification Certificate: Mandatory

field. In case the nationality is non-Indian . If the candidate select No then whether
security clearance has been obtained would not be displayed and candidate can only
add address details and can close the form without saving .
29. If candidate selects YES for Do you have association of Indian university equivalent
education qualification certificate ?
then system would populate whether security clearance has been obtained ?
Whether Security Clearance has been obtained: Mandatory field in case the
nationality is selected as foreigner. If the option is selected as No then only
address details have to be entered and candidate can close the form without
saving.
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Checks: Security clearance is mandatory field for foreign nationality candidates

except some countries like Nepal, Bangladesh and Bhutan. List of these exceptions
can be maintained using the configuration screen.
30.If YES radio button is selected for whether security clearances has been
obtained then rest of the details will be populated
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31. Education Qualification Details

Level: (Mandatory field ). Select from the drop down list.
Name of Degree/Diploma: candidate is required to enter name of Degree/Diploma
in the text field.
validation: only alphabets are allowed
Board/University: Mandatory field. select from the drop down list.
Duration (in years) only numbers are allowed
Year of Passing: select from the drop down list
Result Type: select from the drop down list. When the result type is Percentage
then the total marks will be in percentage. When the result type is CGPA then the
total marks will be captured in grades such as A1, A2, B1, B2, C1, C2, D1, E1 as
shown below :
Twelfth Marks Detail.

Subject : Subjects will be displayed
Marks Obtained: candidate required to enter obtained marks in the text field.
Maximum Marks: candidate required to enter maximum marks in the text field.
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Type of Applicant: radio button is displayed.
32. If the Type of Applicant is AME Institute Trainee.

List of Institutes: select from the drop down list. values in the drop down list
comes from the AME Institute master.
Batch Number/ Batch Month-Year: candidate is required to enter the Batch
Number in the text field and candidate is required to select batch Month-Year
from the dropdown
Date of Induction of Batch: calendar control
Stream : Stream can be selected between Mechanical and avionics
Avionics
stream : Avionics , Category :
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33. If Candidate selects Defence , then Candidate fills the following details by
Branch or Trade


Avionics
Stream : Mechanical , Category: A1/A2/A3/A4/B 1.1 /B 1.2 /B 1.3 /B
1.4
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35.If Candidate selects General , then Candidate fills the following

details
Name of the Organization where worked/working (or in case of private):select from
the drop down list. Value in the drop down list come from the organization master
Stream can be selected by clicking either Mechanical or Avionics
on selecting Mechanical or Avionics , category details will be populated.
Avionics
36. Address Details: enter your permanent address (check the check box if
permanent address and current address is same, your details of current address will be
copied to permanent address, if you want to change then uncheck the check box).
checks: a) Foreign candidate must specify the address of the same nationality he/she
selected.
b) If the applicant type is selected as AME Trainee then the corresponding address will
be that of the AME Institute and the Correspondence address cannot be same as the
permanent address.
Address line 1:
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Address Line 2:
Address Line 3:
Village/Town/City:
State: select from the drop down list. value in the drop down list come from the state
master
.
37. Candidate needs to enter Aircraft/Aeronautical Experience Details
in months.
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39.Upload Documents: Mandatory field. The following documents need to be

uploaded:
Applicant Photograph (Maximum 3 month old) ( jpg, jpeg format)
Applicant Signature ( jpg ,jpeg format)
Xth Certificate/Date of Birth Certificate( PDF format)
XIIth Marksheet ( PDF format)
XIIth Certificate ( PDF format)
Experience Certificate ( pdf format)
Copy of Passport (In case of Foreigner) ( pdf format)
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Copy of Proof of Permanent Address (In case of Foreigner/Indian) (pdf

format)
Association of Indian University Certificate (In case of Foreigner/ Indian)
(in PDF format)
Security Clearance Certificate (In case of Foreigner) ( PDF format)
40. Candidate needs to upload Recent Photo (Maximum 3 month old) (jpg,
jpeg format),
Signature (jpg, jpeg format), Xth Certificate/ Date of Birth Certificate(
pdf format), XIIth Mark sheet ( pdf format), XIIth Certificate ( pdf format),
Experience Certificate ( pdf format),Copy of Passport (In case of
Foreigner) ( pdf format)
Caution :
Approval of Photograph and Signature is a onetime exercise and the uploaded
images once approved by DGCA, a change / reload is not possible. It is therefore
advised that only candidates latest color Photograph and Signature are uploaded.
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Note: Once the Photograph & Signature is approved by DGCA, the applicant has no
provision to replace / re-upload them and it can only be done by CEO, O/o DGCA. If an
applicant desires to change his /her photograph due to any reason, he / she may contact
CEO for the same
41.After filling all the details, candidate can click on save and system would save the
details , the registration details will be updated and system would display the
message " Records saved successfully " as shown below
42. Candidate can click on:

Submit : Candidate can click on update profile to update profile Declaration with
option for final submission by clicking final submit would be displayed
Save : Candidate can click on save to save form
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Close without saving : Candidate can close without saving
43. On clicking the final submit button, the registration details will be saved and the
acknowledgement page will be displayed stating " Successful submission of
computer Number form "
44. Candidate can do the following :

Close : candidate can close Acknowledgement screen.
Click Here : Candidate can print the Acknowledgement screen
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45. Candidate needs to upload Recent Photo (Maximum 3 month old) (jpg format),
Signature (jpg format), Xth Certificate/ Date of Birth Certificate( pdf format), XIIth
Marksheet ( pdf format),XIIth Certificate ( pdf format), Experience Certificate ( pdf
format),Copy of Passport (In case of Foreigner) ( pdf format)
Caution :
Approval of Photograph and Signature is a onetime exercise and the uploaded images once
approved by DGCA, a change / reload is not possible. It is therefore advised that only
candidates latest color Photograph and Signature are uploaded.
Note: Once the Photograph & Signature is approved by DGCA, the applicant has no provision to
replace / re-upload them and it can only be done by CEO, O/o DGCA. If an applicant desires to
change his /her photograph due to any reason, he / she may contact CEO for the same.
43. Candidate uses computer number as their login Id and log into the system for filling the
examination form. Once the examination form is filled by the applicant then request of
examination form is sent to the DGCA admin for verification. If admin approved the form then a
Page 95
roll number is generated and mail is sent to the applicant or if DGCA admin rejected the form
then a rejection mail is sent to the applicant.
4.6 Migration form
Candidate Migration form is used to change the institute of candidate of AME Trainee
type. Applicant can log into the system by entering the valid credentials like computer
number and Password like below .
Note: Migration of institute is only applicable for applicant type - AME Trainee
Candidate needs to enter the following details :
Login ID : Candidate enters the Login ID
Password : Candidate enters the Password
Captcha : Captcha details need to be entered
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Click on the Migration form under Migration tab
1. On clicking the link, Migration Form for AME Trainee Page is displayed
2. Candidate can view the Personal Details displayed
3. The candidate is required to enter Semester Examination passed: check box
checks: At least one Semester need to be selected.
Institute Name: Select from the drop down list. Value in the drop down list come
from the AME institute master
Migration date: calendar control
Semester in which migration is required: Select from the drop down list
Authority letter obtained from DGCA HQ: Authority letter obtained field is
compulsory. After selecting yes you must have to upload authority letter in upload
documents.
Upload Document
o
authority letter obtained from DGCA HQ (in pdf format)
Semester 1 marksheet (in pdf format)
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forwarding letter from institute signed by chief instructor (in pdf format)
Captcha : Image characters are case sensitive
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4. Once all the mandatory fields are filled then click on the submit button. On click on the
submit button, migration details will be saved and the acknowledgement page will be
displayed stating Your Application has been submitted successfully and the Temporary ID
for the Migration Application will be generated. The migration form will go for the processing
to the DGCA admin.
5. Candidate will receive a mail regarding confirmation on receiving Migration form

upon successful submission of form for AME Trainee Migration
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6. Candidate will receive a mail confirming approval of migration form after

approval/Rejection of migration form as shown the screen below
Page
100
4.7 Logout
Candidate can logout from the page by clicking on the Logout button.
Page
101

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User Manual of Candidate Login

CHAPTER 2 - PRODUCT FEATURES .................................................................................................... 4

1.2 Purpose of This Document

Chapter 2 - Product Features

New Candidate Registration Form- Computer Number Generation

Old Candidate Registration Form

Chapter 3 -- Minimum System Requirements

Chapter 4 - General/Common Operating Instructions

2. On click on the New Candidate Registration link, candidate needs to fill

3. The candidate is required to enter:

Mother's Name: Candidate enters his/her Mother's name in this filed.

13.Personal Details of the candidate will be populated in the computer number

The candidate can view the following details :

Education Qualification details:

Entering Duration (in years )

Selects Stream i.e. Mechanical or avionics from the radio button

Name of the organization where worked or working from the dropdown.

Corresponding address needs to be entered in the following fields :

Permanent address needs to be entered in the following fields :

20. In case of candidate being AME institute trainee then correspondence

Candidate has to fill the following Aircraft/Aeronautical Experience Details:

21.Candidate needs to upload the following documents :

Note: Applicant Signature document signature should not cross 1MB.

25.Candidate if selects nationality as India then would have to mark Yes or No

Corresponding address needs to be entered in the following fields :

validation :only numbers and alphabets are allowed

Permanent address needs to be entered in the following fields :

Personal Details of the candidate will be populated in the computer number

29.If the candidate selects nationality as non-Indian then passport details

Candidate needs to enter the passport details as follows :

30. In case nationality non-Indian ,candidate system would display the

Do you have AIU Equivalent Educational Qualification Certificate

Whether Security Clearance has been obtained

31.Do you have AIU Equivalent Educational Qualification Certificate:

33. Whether Security Clearance has been obtained: Mandatory field in

Checks: Security clearance is mandatory field for foreign nationality candidates

35. Education Qualification Details

Degree/Diploma: candidate is required to enter name of

Degree/Diploma in the text field.

Year of Passing: select from the drop down list

36. Twelfth Marks Detail.

37. Type of Applicant: radio button is displayed.

If the Type of Applicant is AME Institute Trainee.

Selects Stream i.e. Mechanical or avionics from the radio button

Category : Category would be displayed on selection on Stream Mechanical or

39. If Candidate selects General , then Candidate fills the following

42. Upload Documents: Mandatory field. The following documents need to

message " Records saved successfully " as shown below

45. Candidate can click on:

47.Candidate can do the following :

Click Here : Candidate can print the Acknowledgement screen

49.Candidate will receive an Email for successful submission of computer

4.2. Update Profile:

2. Click on the update profile link under registration tab.

4. Personnel Details of the applicant will be displayed .

Passport Number: Enter the Passport number in the text box

validation: alphanumeric characters are allowed.

Date of Issue: calendar Control.

Date of Expiry: Calendar Control.Validation: Date of Issue cannot be greater

Place of Issue: Enter the place of issue in the text box.

Corresponding Address and Permanent Address: candidate can modify the

Submit : Candidate can submit the form.

Close : Candidate can close the form

4.3 Track Application (Registration) Status