Professional Documents
Culture Documents
0-28
Page 1 of L6 Pages
TEES shall ensure that all cosls incurred for the performance
of this contract and repoted to TCADA are included in
contracl'
Attachment B, Budget, q'hich is hereby made a part of this
intervals are mutually agreed upon in
payment will be processed in arrears at the end of each montr, unless altemate
shall request payments on a regular and consistent basis once
writing by TCADA and coNTRAcroR. coNTRAcroR for
the contract has been executed in order to naintain
the agreement witll TcAtA, Billings are to be adequately detaiied
follows:
TCADA to determine t}le validity of same, and be addressed as
EXHIBIT
o
o
TCADA CONTRACT NWBER 51-7-O-2S
Page 2 of 16 Pages
Section5' MAXIIIfIIMCON]RACTAMOUNT:
Two Hundred Ninecy'Three Thousaud Four Hundred rweat5-lt{iee
p6
Tbe tstal amou't of the contract shall not exceed:
No/ 100 .Dollars ($293,429.00)'
Section6.GilNERAf.?RO\TSIONSANlASSUR'AI{CES:
rvriting siped by bofh of the parties or theii duly
6,I Amendments - This contract can be arnendod only by a
authorized agents,
TCADA, by grrriog writts: to TEES at lea$u thirtl' (30) calendar days prigl to the proposed
ncvtice
6.3 Termination -
drt shallfr"'i"Au';gUtroterminatethis contractwitloutpenattSi andprohibit.TEES ftom
"ft ""l"etion, obligations
il;.d;Jdtt""ai unaer tue contmct. whenever it d*ermines such termination is'in the best interests
shall pay TEES fry work performed and
of TCADA and the State of Texas, In &e event oftermination TCADA
termination in accordance with this sgroemen't'
;;;;Jbd"oormit*ents incurred prior to the date of
budgetedfirnds forthis projectprovided;
6.4 TcADA's Fundine obligation -- TCADA representsthatithas adequate
iffiodand'g'u.dthutTCADA'sfiu:dingbbligationforthiscontractiscontinge'nt
under the contrast. If resources are not
;il" ,h; ,;.rpt of adequate State and Federal f:nds to meet its liabilities
reduce or terminate the contract b}' giving TEES
alailable to make paynents under the contract, TCADA shall
writsn notice witiiin a reasonabletime after sucir fact has been determined.
connection with the work provided for under the contract belongs to the State of Texas. The TEES shall not
publish or so[ any ofthe results oftle work. All work performed on this contraot, eifher completed or partially
tornpleted, shall be the sole property ofthe State of Texas and TEES shall assert no right in la1' or equrty to such
products. TEES shall noi use any work provided in fu performance with third parties without the prior wdfien
consent of TCADA.
6.7 TEES cerCifies to the best of its lnowledge and belief, that it and its principals:
1) Are not presently debarod, suspende'd, proposed for debarmmt declared ineligible or voluntary excluded
from covered transactions by any federal dqar&neat or agmcy;
2) Ilave not rrithin a tlree-year period preceding this proposal been convictBd of or had'a oivil judgme#
rendered aginstthem for commission of fraud or a criminal offense in connectim with obtaining,
attempting to obtain, or performing a federal, state or local public transaciion or contract rmder a public
transaction; violation of federal or state arfitrust statutes or cornmission of embezzlernent" theft, forgery,
bribery, falsification or desiruction of records, making ftlse slalements, or receiving stolen propertg
3) Are not presewtly indictod for otherwise criminally or oivilly charged by a federal, state, or local
govemmental entity with commission of any ofthe offenses enumerated in paragraph (h) (2) ofthis
certificatioq and
4) Have not within a three-year period preceding this application/proposai had one or more federal state or
local pubiictransaclions terminated for cause or default.
TC.CDA COI'ITRACT NUMBER 5].7_0-28
Page .4 of 16 Pages
TgE TINDERSIGNED CONTRA CTING PARTmS do hereby c€rtifyfbnt, (l ) the services specified are necessary and
essential for the activities that are properlS, within the stahrtory firnctions
and programs ofthe effpcted agenoies of Statp
Governmer4 (2) the proposed arrangenrents serye the interesl of efficient and econonricai adminislration of fle State
*a pl Ar services, supplies or materials contracted fot .arcrLdl required by Section 21 of Artiole 16 ofthe
Government,
ConJimion'of Texas to be suppliod under contract given to the lowest responsible bidder.
RELL
Deputv, Finance and Adnrinistration Branch
Girlo)
Date
ATTACHMENTA
STATEMENT OFWORI(
2000
rCADA CONTRACT NUMBER 5].7-.0-28
9ag.e 6 of 16 Pages
Introduction
Every. two years since 19E8, tbe Public Polic5, f,ssssrch InstiErie (PPRI), in ponjunction with the Te>;as Conlnission on
Alcolol and Drug Abuse (TCADA), has implenrnted a stalewide survey of drug and dlcohol use among Texas secondary
studerfs. Surveys for individual elementar5'and secondary scirool districts luve also ben condu@d in each oftJre pasr
nine. years,
ppRI u'ill administer the Texas School Surve5, of Drug and Alcohol Use in 2000 with few alterations to the rnociel lhat has
ovolved through the course of this on-going project. SpocificallS', the institute will:
.. Recruit and conduct.a staiewide survey of randomly selected elementarl, and secondary independent school districts
. based.on.the.metlodology used in 1998;
+ Rocrurt and conduct a Spocial Study Area assessment ofaU independent school distrists aiongthe Texas/}4exico
border u'illing to cooporate; and .
$4rat follorvs will delineatetJie changes.in material and proceduresthat are envisioned as well as'r.he support services PPRI
will providg for the 2000 survey. Of paruicular rote are tbose sections dealing witl survef implementation, the processing
of incoming data, and the deiivery of final reports to districts'
PPRI v,ill conduc[ a seventb statewide surveJ, of drug and alcohol use among Texas students to be adrninislered in t]re
Winter and Spring of 2000. This new statewide survey will gonorate data oompatible to the TC,ADA tirne series begun in
1988, ,and provide current, comparative data forthe participating independent sdrool districts.
h additicn. PPRI will mnduct a second assessment of students living in districts looated alonglhe Texas-Mexim border
concurrent with the slatewide survey. This Special Study Area c,overs 28 counties.
Instrument Development
The survey instrument used will be in a fomrat designed for an optical scan. There will betwo versions, cne for elomentarl,
studelr6 ingrades four drrough six, .and one for secoudaq, sfirdents in grades seve'n through twelve. All changes will be
made so as io ensure the tirne-series record of tle project tlrus far. In addition, TCADA will have 6nal appror.ai of any and
all modifications to fle inscrumeni
In accordance with the timeline, further adjustmarts tothe instrurnent can feasibly be made.as late as Ostober 1999. Once
tJre changes haye been finalizd, a vendor will be selected and the new suwe)rs will be printed for delivery no latertlan
December l, 1999.
Sample Design
A relatively iarge sample creates a somewhat lower standard error on substances for which there is greater variation in use
,cross d.istrictslsuch as marijuana). However, tlre main advantage of such a large sample size is the greater abilitl,le 6er1
wjth srnaller subgroups ofthe studentpopulations, including some regional analyses. The basic sampling mdrtrodology vvill
involve a multistage cluster approach similar to that used in the 1998 slatervide surve)'.
ppRI will sample approximately 75 districts in 2000 to be included in the statewide assessm€nt. it is.esrimated that data for
the statewide analyses will be collected fiom about 231.000 elementary and secondary students, This will make the sarnp'le
iimilar to that collected by PPRI in t 998.
I
In addition, PPzu will recruit the partioipation of districts located in flre 28-county Special Study fuea along the Texas-
Mexico border, These distriots will be enoouraged to survey all eligible shrdents in grades four through trrelve. It is
estimated that data for tlre Speoial Sh:dy Area analyses u'ill be collected from about 71,000 elementary and secondary ,
sludents.
Finally, it is also presr:rned that there will be some overlap betrveen these two data sefs. It is eslimated thf data from this
overlap group will be collected from about 38,000 elementaryand secondarystudents.
Use of Incentives
Obtaining cooperation from those districts that are randomly selected for the state sample is sometimes a problem. Yef it is
critically imporfant to get data from.as.nuny oftlie originally selected districls as possible as each-tiglp 4 replacement
districf is selected, the randomness ofthe sample is somerphat cornpromised. Beginning in 1998, fhe survey was offered
free of charge to those districts that made up the statewide sample.
A similar offer willbe made to those distrigts randomly selected for the statewide sample as part of the 2000 survey: a basic
local suwe5, package in exchange for being a par[ ofthe statewide sample. Such a basic suwey paokage will include an
assessmmt desiged to fit the needs of the participating disbict, a local report of tle results, and a statswido reporl of data
comparable to that collected at the local level. An executive summar)l including graphics, will be made available to tlrese
participants for $i00. Optional servjces and additional copies will be available at costs delineated in the brochure.
Virrually tle same offer will be made to those disrids recruited for the Specral Study Area along the border.
Survey Impiernentation
Districts seiected to be a part of the statewide sample, and ttrose located in the 28-county Special Study Area, wili be
recmited beginning in late September. Each district will be notified by way of a targot-audience broohure (i.e., stale sample
or Special Study Area) senrt through the mail. Tliis initial mailing will be followed by a phone cali to clarify the study
objectives and to discuss in detail how the survey should be administered, Making contact with the districts early on will
allow'fortle resolution of scheduling conflicts and other potential difficulties.
All districts participating in the statewide sample orthe Special Study Area will receive tleir survey rnaterials beginning in
rnid-December. Suwey administration will take place during January and February 2000.
It is envisjoned that PPRI willpurchase a more high-perficnnance scanner in the Fall with a capacity that should equal, if
not exceed, thetwo slower nurning machines presenfly in use. Programming for a scanner of a differing levol of
performance is not expected to be compatible, thus it is envisioned that the new model will be used for all scanning and the
older models held in reserve for emergency backup. Before the scanning process for the 2000 suwey begins exte;r:rsive
testing will be undertaken to ensurethat the new optical scanner is firnctioning properly.
District data will be tabulated and processed based upon the date PPN receives the material (trnless special circumsianoes
are being accommodated). However, districts that are part ofthe statewide sample will be given priority, followed by those
districts that are a part ofthe Special Study Area, so these inportant data sets can be aggregated, checked, and submitted
for TCADA approval atthe earliest possible time.
To further improve efficiency, PPRI will expand the cociing, cutring, and scanning operation into rwo shifts.
rcADA
"o"**;]n:yH":! i:l;:;3:
ppRlanticipatesusingthesamogoneralformal{ordisriareporuasthatusodforthelgg8sun'ey. Threereportformats
(up to 30 students per grade), rnedium (31-90 srudents per grade), and large school
will be producedto grade-size category for
districts(g0+ studsrts p"r grrJrl state data,for elemerdary-level comparisons will'bs runfor each
"*o**oa"tJsmau
generated and produced for secondarv-level
gr.i.r-r"", orough six ;ffig;;i* four .and five. statervide data will aiso be
and grades eight' ten' and twelve'
lornp"risor* for fractes sevei through twelve, ninethrough trvelve,
R.eporting Requirements
ppRI will keep rcele fir.tty informed legarding progr€ss of !ot], state and local surveys. Monthly reports will be sent to
.and rmresolved issues as well as an5'pertinent
TCADA ddailing current activities, upconung activitGs, problems,
informatron.
District Surve5'
Tbe descriptive brochure used the last fcur years will be revised, updated, and sart out in rnass mailing The brochure-will
provide ar-overview of the project, outline the specific types of support PPRI will provide, clarifu the responsibilities tfiat
Lurt U" assumsd by tire district and by individual schools, and deiineate costs associated with suwey administration, The
2000 brochure appendices witl include the following:
The distdcfJevel brochure will be sent to ewry school distrisl in the State of Texas tbat are not targeted for inclusion in the
sratewide sample orthe Special Study Area, as well as to eaoh regional ofrce andt/or education service c€ntsr.
ppRI will provide fu11 support for sclrool personnel involved in survey adrninistration. Eaoh individual conducting the
survey wili receive a surwy guidebook. The Survey Administration Guide will instruct school personnel on a nurnber of
issues such as the impoitance of remaining unobtrusive during survoy adrninistration and of respecting the
cc'nfidentiality of
,t ra*tr ansv,'ers. Questions that might pocentially be asked by sludents will also be considered, md appropriate
"
,urpo*u, will be reviewed. Finally, a icript tote read during administration will onsurethat a standard set, of inslrucfions
is giyen to all students. PPRI is prepared to offer additional suppori as needed'
to school
Our staffis available for phone consultaLion at all times. Arrangements can be made for PPRI personnel to travel
districts to discuss the survey in person. In such instances, the distrist will be asked to assume associated'costs.
Exectrtive Surnmaries
kr addition to the fural reporl, each parlicitatin.e schooi district may receive a bdef ez.ecrrtive summar5' documenting the
most salient surve), trrulL withintleir owr community, If TCADA chooses to firnd these summaries again, ail districts
will receive a report for.each level of schooJ surveyed @.igb sohool and/or elementary. If TCADA chooses notto firnd these
reports, tley wiil be offered as an option forthe district. For sohools participating in
tle statswide sample and Special
Stua' l,rea-surnple, the goera[ion oftl"re narratives (and accompanying graphics) will be given priorit5'.
ThisexeoutivesunrmarycomponentrvasredesigrredinlggTandfinetunedinlggs, Furfherimprovementstothese
surnmaries rvill be underbken during the Fall. Elementary summaries
run approximatel5'flveto swen pages in longth and
secoudary summarjes run approximately six to eight pages in leugth. lJrese summaries will provide a concise overview of
the findiugs useful for such purposes as press releases and group presentaiions (i.e,, school boards or parent groups).
A second optional service allows dislrict data to be aggregatod at differeni levels to provide individuai campus-level
analyses oicombined district regional analyses. As a third service, school districts may desip their own supplemental
survly quesrions using the generic response grid printed'on tbe back of aU seoctndary survey iustruments. The elementary
,u*"y inrt"o-uot does nothavethis feature. Fourfi, experienceci PPRI staffare availableforpresentations of survey
results.. Finally, disldots may order additional report copies or data disks as noeded.
.l Desigr of tables, graphics, and texl templates for the executive summaries;
! Preparation of state data for oomparison rvith tire local district data;
,. Produclion of graphics for exeaaive surnmaries for each district;
r3 Writing ofthe exesutive summaries for each distrist bytechnioal vlriters;
.o Editing and chooking of execuiive summaries;
:tl Production and mailing of.execuiive summaries to the school disrias;
.a
Creation of data files and doounrentation of the district data to be:transmitted to TCADA;'and
a Professional activities involved in overseing the.above.specified activities.
.Qualit5' Control
.{ vu;"ty of controls will be utilized to ensure the reliabilitl' of data collection and analysis. These controls inolude
indepenjent intemal chesks at each slage ofthe data colleclion and analysis prooess. PPN will continue to review its
current protocols and welcomos and encourages suggestions on proLocols from TCADA to safeguardthe integrity ofthe
data. Tire Surior Study Director and Associate Researclr Scientist will.ensurethe integrity ofthe data.
in addition, ppRI will conduct a Customer Satisfaction Survey of all partioipants and clients from the I 99 8 and 1 999 Texas
Sclrool Surveys prior to tle mass-mailings of the tlroe, tzrgetd recruitment brochures. A
sinrilar surye)' will be inciuded
with each participating district's final results.
TCA.DA CONTRACT NTIMBER 517_0-28
Page J-1 of 16 Pages
material to district
and maiting survey rnstruments and roquisite strrvey
student workers are responsible for packaging survey results to participating districts'
;"a Uinaing and mailing
participants; coding retrirned survey'insurument;;;;;;;
received theTCADA project and maurtain payroll for budgeted and non-
Accounting staffat PPRI nranage all funds -by with vendors to ensure
budgeted wage p"*o*J. stadmembers
also expediL and purchase requisite supplies and interface
atl equipment is working properly'
Conclusion
Wth regard to the district survey, project marketing actrraties rvill be largel5' condustpd
during Septombor and Octobor,
produce tlem will take place in November and
Modification oftables and figures and tle conrputer programs used to
December. Districts pladd* local survoys will receive tlreir instruments during beginning rn mid-Decsrnber and ma5'
thorn any time through the end of the school year. Completed surveys witl be scanned and final reporls/executive
administer
sumrnaries will be produced as the surveys arrive at PPRI'
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