Fixed Assets Module (SOP)

ERP
ENTERPRISE RESOURCE PLANNING
Standard Operating Procedure (SOP)
Financial Module
ORACLE FIXED ASSETS

VERSION: 1.0
CIVIL AVIATION AUTHORITY

By: Mr. Arslan Nadeem (ORACLE ERP Functional Consultant)
Jaffer Brothers Pvt. Ltd.
Date: May 15, 2013
Oracle Fixed Assets

Module
SOP Oracle Financials Fixed Assets Module
Page 2
Contents
PREPARE MASS ADDITION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . STEP # 1
CREATION OF AN ASSET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . STEP # 2
POST MASS ADDITION ASSET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . STEP # 3
PERIODIC MASS COPY ASSET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . STEP # 4
DEPRECIATING ASSETS . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . STEP # 5
ENTERING INFORMATION FOR AN ASSET . . . . . . . . . . . . . . . . . . . . . . . . . . STEP # 6
MANUAL ADDITION OF AN ASSET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . STEP # 7
HOW TO RETIRE AN ASSET? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . STEP # 8
HOW TO REINSTATE AN RETIRE ASSET? . . . . . . . . . . . . . . . . . . . . . . . . . . . . STEP # 9
CREATE ACCOUNTING & TRANSFERRING ENTRIES FOR ASSETS . . . . . . . . STEP # 10
POSTING ENTRIES IN GL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . STEP # 11
Page 3
Getting Started
Navigation:
1.
2.
3.
4.
Log in to Oracle Application using http://prod.hqcaa.net:8000

Enter User Name
Enter Password
Navigate to Responsibility: Fixed Assets (As Available)
Page 4
Oracle Fixed Assets Module
Page 5
Step # 1:
PREPARE MASS ADDITION
Switch to Fixed Asset responsibility Double Click on
Mass Additions Prepare Mass Addition
Page 6
Select book CAA_DEP_COST and enter a Project / Scheme Number
Click on find button
Page 7
Here it can be seen that lines coming from Oracle Projects are with NEW
status (As it always with the same status).
Click on Open button
Page 8
Step # 2:
CREATION OF AN ASSET
A new screen will be open as:
Page 9
To Post and create an Asset for this particular line, Update the Queue
status as POST which will enable the Expense Account as a mandatory
field to enter.
Here, it can be viewed:
Note: An Asset will only be created if the Queue status is with POST. To
remove the Asset line enters the status with Delete.
Page 10
After entering the Expense Account, enter the Location codes as shown
below:
Page 11
If you want to link this asset to a Parent Asset, Go To second tab of

Asset Details and enter the Parent Asset number:
Enter the Parent

Asset Number
Save your work and click on Done button.
Page 12
Click
Split
Click
Merge
After Click on Split button the asset line will be split and create separate
asset for each line.
Page 13
After Click on Merge button the asset line can be merged with an existing
Asset in the FA Module.
Query (F11) with Invoice Number, Press Ctrl + F11

Check the box you want to merge your line with, the Queue name will be
changed to Merged
Merging the Asset line of Invoice Number JV-63 with JV-47 which will add
both Invoice amounts which can be seen in Total Merged Cost.
Save the work and click Done.
In result of this, the asset line will be merged to an existing Asset against
Invoice # JV-47.
Page 14
Step # 3:
POST MASS ADDITION
Double click on Mass Additions Post Mass Addition
Where Cost Book (CAA_DEP_COST) for Asset will be taken in both

parameters.
Click OK and Submit, which will run the request.
Page 15
As shown below:
After completing the above auto submitted requests by the system the
lines which were viewed in Prepare Mass Addition with POST status will
create Assets in the available open period of Fixed Assets Module.
Page 16
Assets that were added in the available period of Module can be viewed in
the Asset Addition Report.
Page 17
Step # 4:
PERIODIC MASS COPY
Double Click on Tax Periodic Mass Copy
Assets added in Fixed Asset Module through Post Mass Addition will be
copied after running Periodic Mass Copy request, from Cost Book
(CAA_DEP_COST) to Reval Book (CAA_DEP_REVAL).
Page 18
Step # 5:
DEPRECIATING ASSETS
Double Click on DepreciationRun Depreciation
Select the Cost Book (CAA_DEP_COST) and click on the Run button.
Page 19
Follow the same step of running depreciation for Corporate Book

(CAA_DEP_REVAL).
Select the Reval Book (CAA_DEP_REVAL) and click on the Run button.
Page 20
To view an added asset: Double Click on Assets Asset Workbench

Enter the Asset Number and Select Book
Click on Find button or Press Enter
Page 21
A screen will appear as shown below:
Click on Financial inquiry
Page 22
Where Cost, Monthly Depreciation (Depreciation Tab), Accumulated

Depreciation and Net Book Value (NBV) can be viewed for both books.
Page 23
In the second tab, Cost History can be viewed for both books one by one
by selecting them in Book column on the left corner of the appearing form.
Page 24
Step # 6:
ENTERING INFORMATION FOR AN ASSET
If you want to enter information for any asset, query the asset through
Asset AssetWorkbench window
Click on the Open button
Page 25
Click on the Asset Category DFF (appearing as Grey color field), select your
asset category in the context value and press OK.
Page 26
Once you select the category, a form will appear where you can enter the
available information:
Page 27
Step # 7:
MANUAL ADDITION OF AN ASSET
Double Click to Assets Asset Workbench QuickAdditions
Page 28
A new form will be open.

Write Description of the asset.
Select Category.
Note: Yellow fields are always mandatory to be filled
Page 29
Click on the Grey field
Page 30
Click on the Context Value LOV and select your Asset Category.
Fill the complete details as available.
Page 31
Click on the Asset Key Flexfield and enter the information as it can be seen
in the screen shot:
You can enter as many units you like here.
Page 32
Select Cost Book; Enter Cost and Date Place in Service
Page 33
Enter Employee Name to the Asset is assigned
You can assign multiple units to an employee or each unit to each

employee.
Page 34
Click on the Expense Account LOV and select the appropriate accounts as
this is the account where asset is actually expense out
Page 35
Click on the Location LOV and select the appropriate accounts as this is
the location where asset is actually assigned
Page 36
Click on Done button that will save the work create a New Asset and
generate a unique Asset Number automatically.
Run Periodic Mass Copy (Tax Periodic Mass Copy) to copy the manually
added Asset from Cost Book to Reval Book.
Page 37
Step # 8:
HOW TO RETIRE AN ASSET?
Query the Asset through Assets Asset Workbench
Click on Retirements button
Page 38
Select Cost Book in the parameter
Enter Retire Date you want to retire the Asset
Page 39
Enter the Cost Retired and Sale Proceed amount
Gain / Loss Amount will be calculated by the system itself.

Save your work.
Page 40
Run Periodic Mass Copy request to copy the same retirement to

Reval Book by double click on Tax Periodic Mass Copy
Once the Request will be completed, the Asset will be retired from both
books.
Retired Assets can be viewed in CAA Asset Disposal Report and
Asset Retirement Report.
Page 41
Step # 9:
HOW TO REINSTATE AN RETIRE ASSET?
Double Click on Inquiry Transaction History
Enter the Book you want to reinstate the Asset in

Enter the Asset Number you want to reinstate
Press Enter or click Find
Page 42
Copy the Reference Number from this screen
Page 43
Go To Assets AssetWorkbench and query the Asset
Click on Retirements button
Page 44
Go on Query mode by pressing F11 button and enter the

Reference Number here
Now, press CTRL+F11
Page 45

Click on Reinstate button

Click on OK
The Asset is now reinstated.
Follow the same steps for REVAL BOOK or you can reinstate the same
asset by running Periodic Mass Copy request.
Page 46
Step # 10:
CREATE ACCOUNTING & TRANSFERRING ENTRING FOR ASSETS
Double click on Create Accounting; Fill the parameters and click on OK
The Accounting will now be created and transferred to GL which can be

viewed in GL responsibility.
Page 47
Step # 11:
POSTING ENTRIES IN GL
Navigate to General Ledger responsibility
Double Click on Journals
Enter
Select Assets in Source and Period you are posting your Entries
In Batch Status when you will see the entries with Unposted status
Select that Batch by putting cursor on it and press POST
POST all batches accordingly
Your Accounting Entries for all assets are now transferred and posted in GL which can be viewed in GL
reports. Reconcile your FA reports with GL reports and close the period.
Page 48

Fixed Assets Module (SOP)

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Fixed Assets Module (SOP)

Uploaded by

Copyright:

Available Formats

ERP

ENTERPRISE RESOURCE PLANNING

Standard Operating Procedure (SOP)

ORACLE FIXED ASSETS

CIVIL AVIATION AUTHORITY

Oracle Fixed Assets

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

Log in to Oracle Application using http://prod.hqcaa.net:8000

SOP Oracle Financials Fixed Assets Module

Oracle Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

Select book CAA_DEP_COST and enter a Project / Scheme Number

Click on find button

SOP Oracle Financials Fixed Assets Module

Click on Open button

SOP Oracle Financials Fixed Assets Module

A new screen will be open as:

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

If you want to link this asset to a Parent Asset, Go To second tab of

Enter the Parent

Save your work and click on Done button.

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

Query (F11) with Invoice Number, Press Ctrl + F11

Where Cost Book (CAA_DEP_COST) for Asset will be taken in both

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

Follow the same step of running depreciation for Corporate Book

SOP Oracle Financials Fixed Assets Module

To view an added asset: Double Click on Assets Asset Workbench

Click on Find button or Press Enter

SOP Oracle Financials Fixed Assets Module

A screen will appear as shown below:

Click on Financial inquiry

SOP Oracle Financials Fixed Assets Module

Where Cost, Monthly Depreciation (Depreciation Tab), Accumulated

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

Click on the Open button

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

SOP Oracle Financials Fixed Assets Module

Double Click to Assets Asset Workbench QuickAdditions

SOP Oracle Financials Fixed Assets Module

A new form will be open.

Note: Yellow fields are always mandatory to be filled

SOP Oracle Financials Fixed Assets Module

Click on the Grey field

SOP Oracle Financials Fixed Assets Module

Fill the complete details as available.

SOP Oracle Financials Fixed Assets Module

You can enter as many units you like here.

SOP Oracle Financials Fixed Assets Module

Select Cost Book; Enter Cost and Date Place in Service

SOP Oracle Financials Fixed Assets Module

Enter Employee Name to the Asset is assigned

You can assign multiple units to an employee or each unit to each