IIR Holding Ltr

Job Questionnaire

Name: Starlene Mae Andan

Job Title: Accounts Administration Specialist
Supervisors Name: Rajesh Uddandarao

Department: Finance Dept.

Job Number:
Supervisors Title: Finance Manager

1. SUMMARY OF DUTIES: State in your own words briefly your main duties. If you are
responsible for filling out reports/records, also complete Section 8.
Provide administrative support to accountants, undertaking clerical tasks such as typing,
filing, making phone calls, handling mail and basic bookkeeping.

2. SPECIAL QUALIFICATIONS: List any licenses, permits, certifications, etc. required to

perform duties assigned to your position.
Degree holder
3. EQUIPMENT: List any equipment, machines, or tools (e.g., typewriter, calculator, motor
vehicles, lathes, fork lifts, drill presses, etc.) you normally operate as a part of your
positions duties.
MACHINE
Computer
Calculator
Printer
Copier

AVERAGE NO. HOURS PER WEEK

40
30
30
20

4. REGULAR DUTIES: In general terms, describe duties you regularly perform. Please list
these duties in descending order of importance and percent of time spent on them per
month. List as many duties as possible and attach additional sheets, if necessary.
1. Maintaining records of invoices, payments and transactions
2. Preparing accounts payable, invoices and purchase orders, petty cash and payroll.
3. Process cheques and keep filing and invoice monitoring systems up to date.
5. CONTACTS: Does your job require any contact with other department personnel, other
departments, outside companies or agencies? If yes, please define the duties requiring

contacts and how often.

Operations Department issuance of cash advances/cheques weekly
Marketing Department issuance of cheques - monthly
6. SUPERVISION: Does your position have supervisory responsibilities? ( ) Yes (x ) No.
If yes, please fill out a Supplemental Position Description Questionnaire for Supervisors
and attach it to this form. If you have responsibility for the work of other but do not
directly supervise them, please explain.
7. DECISION MAKING: Please explain the decisions you make while performing the
regular duties of your job.
Decide on how to prioritize tasks. What is urgent and top priority.
(a) What would be the probable result of your making (a) poor judgement(s) or
decision(s), or (b) improper actions?
Delay in paying suppliers.
Delay in issuing payroll cheques.
8. RESPONSIBILITY FOR RECORDS: List the reports and files you are required to prepare
or maintain. State, in general, for whom each report is intended.
(a)
REPORT
INTENDED FOR
Not applicable
(b)

FILES MAINTAINED

Cash and Cheque Deposit Register

Cheques Issued Register

9. FREQUENCY OF SUPERVISION: How frequently must you confer with your supervisor
or other personnel in making decisions or in determining the proper course of action to be
taken?
( ) Frequently
(X ) Occasionally
( ) Seldom ( ) Never
10. WORKING CONDITIONS: Please describe the conditions under which you work inside,
outside, air conditioned area, etc. Be sure to list any disagreeable or unusual working
conditions.
We work in an air-conditioned building. Our company is a wonderful place to work.

11. JOB REQUIREMENTS: Please indicate the minimum requirements you believe are
necessary to perform satisfactorily in your position.
(a) Education
Minimum schooling: Degree holder
Number of years: 4 years
Specialization or major: Business field
(b) Experience
Type: Work field
Number of years: 8 years
(c) Special Training
TYPE
NUMBER OF YEARS
(d) Special Skills
Typing: 85 w.p.m
Other:

Shorthand: not applicable

12. ADDITIONAL INFORMATION: Please provide additional information, not included in any
of the previous items, which you feel would be important in a description of your position.

Starlene Mae Andan

EMPLOYEES NAME and SIGNATURE

January 16, 2017

DATE