Early Event Planning

For
Heal the World Fashion Show

Name of event what Heal the World Fashion Show

(launch of new program)
13th February 2011
Date of event
5:00 pm to 11:00 pm
Time of event
Location of event
Hall of Fame ( Limkokwing University)

Alexandra Kuznetsova
Event coordinator/contact person
There is over 9,000 studying at Limkokwing University,
Target audience who they are the main target audience for this fund raising
Who is this promotion targeted at? program.
What does the audience need to know?
What will hold their interest? Students of LUCT
Employees of LUCT (Staff)

The event is organized to promote Limkokwing

Message what
What do you want to say to the target audience?
What do you want them to know/do?
Objectives why
Be clear about what you hope to achieve with this event.
University of Creative Technology as an organization
that values charitable causes, to highlight its dynamic
philosophy and educate students about the multi-
cultural environment prevailing at campus.
Obtain funds for charity through the fashion
show
Limkokwing Students Involvement to support
Global Charity

Build a good environment to strengthen the

relationship between students and lecturers.
The event is organized to promote Limkokwing
Description of event what University of Creative Technology as an organization
that values charitable causes and fashion show will be
presented by the Limkokwing students as the models
and the clothes are final assignment of students.
The event is estimated for 400 paying students + 50
Evaluation criteria established invited guests (which are honourable guests, beloved
Did it come in on budget? lecturers, Organizing Team Members and additional
manpower) = 550 persons. Ticket is priced
approximately RM 20.00 per person. 450 paying
students + 50 invited guests = Estimated 500 persons
Checklist
Who will be involved in the event
Date/s of event determined All Check
Location/venue for event booked
Message determined
Objectives set
Early Event planning

Person Date to be
Early event planning responsible Action completed
The Limkokwing
Budget students as the
Sponsorship models and the 5 days before
Zohaib clothes are final the show
sunesara assignment of
students and
the fashion
show are
sponsor by the
fashion
companies
This show is
Protocol organized with
Anything that needs to be approved by the Management the help of the
Limkokwing
Chua Kha University, Done on 7th
Menn hence the Hall January 2011
of Fame is
rented free of
charge.
The Invited
Invitations guests (which
Special guests are honourable
Invitations sent guests, beloved 31th January
Chua Kha lecturers, 2011
Menn Organizing
Team Members
and additional
manpower)
SmokeHouse
Catering Restaurant
Zohaib
Beverages Provide mixed
sunesra international
Food
and food for 200 6th February
Fu Si Ning people and 2011
Victoria Station
Provide food for
250 people.

Person Date to be
Early event planning responsible Action completed
Banner and
Advertising posters are
Press, Radio and University newsletter already
Education News displayed and 15th January
Bereni Radio wing also
Media release 2011
start promotion
for fashion
show
Li Qi We requested
Staffing from Manpower
Extra required
and
to Wings Cafe
Fu Si Ning and Makan Laa. 9th February
Staff to meet and greet guests
2011
Li Qi Sound system
Ambience Arrangements
Arrangements
and
by LUCT 4th February
Background music
Li Yue
2011
 Person Date to be
Early event planning responsible Action completed
We requested
Guest comfort from Furniture
Wheelchair access
Li Yue
and Toilet 10th February
Toilet facilities facilities to 2011
LUCT
We requested
Hospitality our FMCB
Welcome guests at entrance Facility to
Bereni 2nd February
Welcome 2011
guests.