GROUP SALES AGREEMENT

DESCRIPTION OF EVENT
The following represents an agreement between Hyatt Place- Denver/Cherry Creek (Hotel) and the Avilla Family
(Group).

TODAY'S DATE: February 13, 2017

CONTACT: Rich Avilla POST AS: Avilla Family Reunion

ADDRESS: 910 Madison Street ON-SITE CONTACT: Rich Avilla
CITY: Albany TELEPHONE: 510-932-7364
STATE: California ACCEPTANCE: 7 days after todays date
ZIP CODE: 94706 MENU DUE: 30 days prior to arrival
EMAIL: richavilla@gmail.com GUARENTEE DUE: 7 days prior to arrival

GUEST ROOM COMMITMENT

The hotel agrees it will provide, and the Avilla Family agrees that it will be responsible for using 48 room nights in the
pattern set forth below;

DATE 08/03/2017 08/04/2017 08/05/2017 08/06/2017

Run of House 11 11 11 11
Suite 1 1 1 1

Total Room Nights: 48

GROUP ROOM RATES

The hotel agrees it will provide the following discounted rates to the Avilla Family. Group Room Rates are subject to
applicable state and local taxes (currently at 14.5%) Any organization that may be exempt from sales and occupancy tax
must present hotel with proper documentation prior to arrival.

ROOM TYPE RATE

Run of House $139.00
Suite $169.00

EVENT AGENDA

Hyatt Place Denver/Cherry Creek

4150 E. Mississippi Ave, Glendale, CO 80246
303-782-9300
www.denvercherrycreek.place.hyatt.com
 DAY DATE START END FUNCTION ROOM SETUP GTD RENTAL
Thursday 8/3/2017 8AM 11PM Meeting Space #3 Rounds 25 $300.00
Friday 8/4/2017 8AM 11PM Meeting Space #3 Rounds 25 $300.00

Saturday 8/5/2017 8AM 11PM Meeting Space #3 Rounds 25 $300.00

Sunday 8/6/2017 8AM 11PM Meeting Space #3 Rounds 25 $300.00

Monday 8/7/2017 8AM 11PM Meeting Space #3 Rounds 25 $300.00

Total Function Space Rental: $1,500

METHOD OF RESERVATIONS
(Check one)
INDIVIDUAL RESERVATIONS- Individual attendees will make reservations online through a designated
website link and reservations line which will be provided by your hotel contact once the final group sales
agreement is signed.
ROOMING LIST- Reservations for the event will be made by rooming list. Rooming list must be provided
to hotel by cutoff date.
CUTOFF DATE
Reservations by attendees must be received on or before 07/13/2017, (the CUTOFF DATE) At the cutoff date hotel will
review the reservations pick up, release unreserved rooms for general sale and determine whether or not it can accept
reservations based on a space-and rate-available basis at the group rate after this date.
Release of rooms for general sale following the cutoff date does not affect the Avilla Familys obligation, as discussed
elsewhere in this agreement, to utilize guest rooms.
GUARANTEE DATE
The guaranteed final count must be provided to the hotel no later than 7 days prior to the event. Count will be
considered a guaranteed minimum and is not subject to reduction. Additions after the guarantee date will be charged
accordingly.
FOOD & BEVERAGE
All prices are subject to change. Outside food and beverage is prohibited and Hotel does not permit the removal of any
foods provided by the hotel.
MINIMUM REVENUE COMMITMENT
Based on the appropriate number of guests set forth above, a minimum of $1,500 in combined banquet food and
beverage will be spent at your function. This minimum does not include guestroom charges, service fees, tax, labor
charges, audiovisual, or any other miscellaneous charges incurred. Should your final count drop below the approximate
number of guests listed above, we will be happy to advise you on additional alternatives in food and beverage which will
bring you back up to the agreed upon minimum revenue figures for your function.
Hyatt Place Denver/Cherry Creek
4150 E. Mississippi Ave, Glendale, CO 80246
303-782-9300
www.denvercherrycreek.place.hyatt.com
COMMISSION
The event/group rates listed above are net non-commissionable. The Avilla Family will advise its agency of these rates
and address any resulting agency compensation issues directly with the agency and agrees to indemnify and hold
harmless the hotel from any commissions.
GUEST ROOM MINIMUM
Hotel is relying on, and Group agrees to provide, the minimum number of rooms set forth in the table provided in the
GUEST ROOM COMMITMENT section above (the GUEST ROOM MINIMUM) (plus applicable state and local tax).
Should Groups actualized guest room nights fall below the Guest Room Minimum, Group will be responsible for the
difference between the Guest Room Minimum and actualized guest room nights multiplied by the Guest Room Rate,
multiplied by 80%, plus applicable state and local taxes (ATTRITION FEE). However, the Hotel shall undertake
reasonable efforts to resell any unused room nights in the Room Block and shall credit those sales against the Attrition
Fee. The resale revenue credited to the Attrition Fee will be equal to the Hotels average daily rate for each day guest
rooms are resold. Unused Group rooms will be the last guest rooms resold, thus guest rooms will be considered resold
to the extent that Hotel is able to sell more guest rooms than it could have sold if Group had fully occupied its reserved
room block.
Hotel and Group intend to liquidate the damages in the event that Group fails to meet the Guest Room Minimum set
forth in this section. Therefore, Group and Hotel agree that: (a) the above formula is a reasonable estimate of Hotels
damages in the event that the Guest Room Minimum is not met; and (b) the Attrition Fee does not constitute a penalty.
BILLING ARRANGEMENTS GUEST ROOM
If the Avilla Family wishes to pay any portion of its obligation by credit card or company check a credit card
authorization from must be filled out, signed, and provided to hotel with legible photo copies of both the credit card
and cardholders photo identification prior to the execution of this event. All checks must be presented 14 days prior to
event date.
(Check one)
PAYMENT BY CREDIT CARD Must fill out attached credit card authorization form
PAYMENT BY CHECK Must be submitted 14 days prior to event
INDIVIDUAL PAYMENT OPTION Registered guest is responsible for payment
BILLING ARRANGEMENTS FUNCTION/F&B
If the Avilla Family wishes to pay any portion of its obligation by credit card or company check a credit card
authorization from must be filled out, signed, and provided to hotel with legible photo copies of both the credit card
and cardholders photo identification prior to the execution of this event. All checks must be presented 14 days prior to
event date.
(Check one)
PAYMENT BY CREDIT CARD Must fill out attached credit card authorization form
PAYMENT BY CHECK Must be submitted 14 days prior to event
SALES TAX
All food, beverage, audio visual, and meeting room rental are subject to 8% sales tax. Tax is subject to change without
notice. Any organization that may be exempt from sales and occupancy tax must present hotel with proper
documentation 14 days prior to arrival.
Hyatt Place Denver/Cherry Creek
4150 E. Mississippi Ave, Glendale, CO 80246
303-782-9300
www.denvercherrycreek.place.hyatt.com
CHANGES ADDITIONS STIPULATIONS OR LINING OUT
Any changes, additions, stipulations, or deletions including corrective lining out by either Hotel or the Avilla Family will
not be considered agreed to or binding too unless such modification is initialed or otherwise approved in writing.
UNATTTENDED ITEMS/ADDITIONAL SECURITY
Hotel does not ensure the security of items left unattended in function rooms. Special arrangements may be made with
Hotel for securing a limited number of valuable items. If the Avilla Family requires additional security with respect to
such items, or for any other reason, upon prior request Hotel may assist in making these arrangements. All security
personnel during the Event is subject to prior written approval of Hotel.
IN-HOUSE EQUIPMENT
Hotel will provide, at no additional charge, a reasonable amount of meeting equipment (for example; chairs, tables, etc.)
These complimentary arrangements do not include special setups or extraordinary formats requiring additional supply
to accommodate the Avilla Family needs.
LIABILITY
The Avilla Family agrees to be responsible for any damage done to the function rooms or any other part of the Hotel by
the Avilla Family, their guests, invitees, employees, independent contractors, or other agents under the Avilla Familys
control.
FUNCTION ROOM
Hotel reserves the right to assign another room for the Avilla Familys functions in the event the room originally
designated shall be unavailable or inappropriate, at Hotels discretion.
CANCELLATION
The Avilla Family agrees that if it cancels the event it will pay hotel a percentage of total anticipated revenue outlined in
this agreement, listed below, plus applicable taxes, as liquidated damages within thirty (30) days after written
notification to the Hotel of the transfer or cancellation. Hotel agrees that after receiving this payment it will not seek
additional damages.
Date of Decision to Cancel % of liquidated damages due to Hotel
More than 30 days 0%
15-29 days prior to event 50%
6-14 days prior to event 75%
0-5 days prior to event 100%

DISPUTE RESOLUTION
In the event of dispute resolution, the non-prevailing party will pay the others costs and attorneys fees.
ACCEPTANCE
Prior to the execution by both parties this document represents an offer by the Hotel. Unless the Hotel notifies the Avilla
Family at any time prior to the Avilla Familys execution of this document, the outlined format and dates will be held by
the hotel on a first option basis until (02/16/2017). If hotel notifies the Avilla Family of another offer, the Avilla Family
will have 72 hours to either sign this agreement or release the dates. Upon receipt by Hotel of a fully executed version of
this agreement prior to the release date, or upon Hotels acceptance of a fully executed version of this agreement after
Hyatt Place Denver/Cherry Creek
4150 E. Mississippi Ave, Glendale, CO 80246
303-782-9300
www.denvercherrycreek.place.hyatt.com
such date, it will be place on a definite basis and will be binding between hotel and the Avilla Family. Hotel and the Avilla
Family have agreed to and have executed this agreement by their authorized representatives as of the dates indicated
below.
SIGNATURES
Approved and authorized by the Avilla Family:

Name: ___Rich Avilla__________________ Signature: ______________________________

Title: _________________________________ Date: __________________________________

Approved and authorized by Hotel:

Name: Kelcie Kaiser Signature: ______________________________

Title: Sales Manager Date: __________________________________

Hyatt Place Denver/Cherry Creek

4150 E. Mississippi Ave, Glendale, CO 80246
303-782-9300
www.denvercherrycreek.place.hyatt.com