Tanners Point Residents and Ratepayers Association Inc

http://tannerspt.weebly.com/

Notice of Tanners Point Resident and Rate Payers Association AGM

The 2017 AGM is to be held at 4.30pm on Sunday 12th March, in the boat ramp reserve by
the petanque court.
The Executive Committee consists of 8 elected members plus co-opted members. Elected members have a
two year term of office with four members retiring at every AGM. This year the following committee
members are due to retire: Robert Cameron, Dianne Lowry, Henk Hoogland and Heather Wills. Of these
Henk resigned in November due to relocation from Tanners Point and Dianne is not available for re-
nomination. Re-nominations have been received for Rob and Heather and also a nomination for Mike
Howell who was co-opted to the committee last year.

It is always good to have new people coming on to the committee which undertakes a variety of activities.
These include liaising with the Western Bay of Plenty District Council and the Regional Bay of Plenty
Council on community matters, welcoming new residents, organizing social events and maintaining our
community response plan. So please consider making yourself available. Nominations can be delivered in
writing to committee members ahead of the AGM using nomination form below, or put forward at the
AGM. Nominee, nominator and seconder need to be financial members.

The AGM agenda is as follows:

Recording of those present and apologies received

Approval of minutes from 2016 AGM

Reports: Chairpersons report; audited financial report

Special business: Motion to amend the constitution of the Tanners Point Resident and Ratepayers
Association as follows (amended text shown in red):

Clause 5.1 To receive a report, a reviewed or audited balance sheet, and statement of
accounts for the preceding year.

Clause 5.2: To elect an Executive and appoint a Financial Reviewer or an Auditor for the
ensuing year.

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 Tanners Point Residents and Ratepayers Association Inc
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Clause 13.0 Notices

Any notice required to be given to members shall be deemed to have been noted if published
in one (1) newspaper newsletter covering the area of membership and posted on the Tanners
Point Resident and Ratepayers website.

Moved by Murray McPherson, seconded by Heather Wills

Note: full copy of constitution can be viewed on Incorportated Society Website. Use the following
link:

http://www.societies.govt.nz/cms/incorporated-societies/running-a-society/banner_template/CNAME

Then search for No: 1027768

Appointment of auditor or financial reviewer for next financial year

Confirmation of existing committee members staying on the committee: Murray McPherson, Louise
Lambert, Allen Fennell and Sid Pennell.

Nominations for and election of four committee members

Update from the Pest-free and Walkway group

Discussion on new by-laws regarding dogs and use of reserves

Any other business

We hope to see you there! Bring a chair or rug to sit on.

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Nomination form for TPRRA 2016 Committee
Nominee: Name______________________Signature______________Date______

Nominated by: Name______________________Signature______________Date______

Seconded by: Name______________________Signature______________Date______

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