CLIENT NAME: CLIENT I.D.

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LOCATION(S):
REPORT #:
DATE:
CURRENT REVISION OF THE COMPANY'S DOCUMENTED MANAGEMENT SYSTEM

MANUAL DATE:
OHSAS REQUIREMENTS DOCUMENT/ NON AUDITO
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4.2. OH&S POLICY

OH&S Policy is documented and authorized by top management.
The policy is appropriate to the nature and the scale of the organizations
OH&S risks.
The policy includes a commitment to continual improvement.
The policy includes a commitment to comply with applicable legislation
and other requirements to which the organization subscribes.
Implementation of policy.
Policy effectively communicated in the organization and employees are
aware of their OH&S obligations.
Policy made available to all interested parties.
Policy periodically reviewed for suitability.
4.3.1. PLANNING FOR HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL
Procedure for identification of hazards and assessment of risks is
established and the methodology is defined.
Risk assessment procedures cover routine-non routine activities;
personnel having access to the workplace (visitors, subcontractors)
The methodology provides for the classification of risks and identification
of those that are to be eliminated or controlled.
The methodology provides input into the determination of the facility
requirements, identification of training needs and development of
operational controls.
Risk assessment results demonstrate that all the activities and facilities
were covered and risks were evaluated.
Link to operational control procedures is established. (see 4.4.6.)
Results of hazard identification and risk assessments are considered
while setting OH&S objectives.

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4.3.2. LEGAL AND OTHER REQUIREMENTS
A procedure is established for identifying and accessing legal
requirements.
Requirements other than legal were identified.
The information of applicable legislation and other requirements is up-to-
date.
Relevant information on legal and other requirements is communicated to
employees and other interested parties.
License/permit requirements are in place, legal requirements
implemented. (also see 4.5.1.)
4.3.3. OBJECTIVES
Documented OH&S objectives established for each relevant function.
Results of hazard identification and risk assessments are considered while
setting OH&S objectives. (see 4.3.1.)
Objectives are established consistent with the commitment to continual
improvement
4.3.4. OH&S MANAGEMENT PROGRAMMES
Programmes for achieving OH&S objectives are established.
Responsibilities, means and timeframe for achieving objectives are
documented.
OH&S management programmes are reviewed at regular and planned
intervals.
The OH&S management programmes are amended to address changing
circumstances.
4.4.1. STRUCTURE AND RESPONSIBILITY
Roles, responsibilities and authorities are defined and documented.
A member of top management appointed to ensure that OH&S system
properly implemented.
OH&S performance reports are presented to the top management for
review and as a basis of improvement of the OH&S management system.

All those with management responsibility demonstrate their commitment

to continual improvement of OH&S performance.
4.4.2. TRAINING, AWARENESS AND COMPETENCE
Competence requirements are defined.
Employees are aware of the importance of the requirements of the OH&S

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 management system.

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Employees are aware of the OH&S consequences of their work activities,

benefits of improved personal performance, and consequences of
departing from procedures.
Employees are aware of their roles and responsibilities in achieving
conformance to the OH&S management system.
Training procedures take into account differing levels of responsibility,
ability, literacy and risk.
Training needs are identified and trainings are provided to satisfy
competence needs.
Training records are maintained.
4.4.3. CONSULTATION AND COMMUNICATION
Procedures to ensure that OH&S information is communicated to and
from employees and other interested parties.
Employee involvement to the development & review of policies and
procedures to manage risks is documented.
Employees are consulted for changes that affect OH&S-documented.
Employees are represented on OH&S matters, and informed as to who is
their employee OH&S representative(s) and management appointee.
4.4.4. DOCUMENTATION
Core elements of the OH&S management system are documented.
Provides direction to the related documentation.
4.4.5. DOCUMENT AND DATA CONTROL
Procedures for document control are established.
Documents are periodically reviewed, revised as necessary and approved
by authorized personnel.
Current versions available at all relevant locations.
Obsolete docs protected against unintended use; retained ones identified.
4.4.6. OPERATIONAL CONTROL
Operations and activities associated with risks where control measures
need to be applied are identified. (Also see clause 4.3.1.)
Operational control requirements cover all activities and facilities. (See
guidance to operational control)
Documented procedures exist where their absence could lead to deviations
from the policy and the objectives.

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 Operating criteria stipulated in the procedures.

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4.4.7. EMERGENCY PREPAREDNESS AND RESPONSE

Potential emergency situations and incidents are identified.
Response plans for emergency situations and incidents are established
and effective for the case.
Plans are reviewed after incidents and emergency situations.
Emergency procedures tested where practicable. See results of
emergency tests and whether plans are reviewed according to the output.
Emergency response teams properly trained.
4.5.1. PERFORMANCE MEASUREMENT AND MONITORING
Procedures to monitor and measure OH&S performance on regular basis
are established.
Monitoring of qualitative and quantitative measures as appropriate to the
needs of organization.
Monitoring of OH&S objectives.
Monitoring of compliance with operational criteria and legislation.
Monitoring of accidents, ill health and incidents including near misses.
Calibration and maintenance of monitoring equipment.
4.5.2. ACCIDENTS, INCIDENTS, NON CONFORMANCES AND CORRECTIVE AND PREVENTIVE ACTIONS
Responsibility and authority for handling and investigation of accidents,
incidents, non-conformances; taking action to mitigate their
consequences; initiation of corrective and preventive actions is
established.
Causes of non-conformances are investigated and results documented.
Appropriate corrective actions developed to eliminate the causes of non-
conformances.
Proposed corrective and preventive actions are reviewed through risk
assessment.
Corrective and preventive actions are followed up for effective
implementation.
4.5.3. RECORDS AND RECORD MANAGEMENT

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 OH&S records are identified.
Records show effective operation of the OH&S system and conformance
to requirements.
OH&S records are readily retrievable and retention times recorded.

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4.5.4. AUDIT
Audit Programmes and procedures for periodic system audits are
established
Internal audits determine whether or not the OH&S system
conforms to planned arrangements including the requirements of
OHSAS 18001
Internal audits determine whether or not the OH&S system is
properly implemented, maintained and effective in meeting the
organization policy and objectives.
Audit programme is based on the results of risk assessment and
previous audits.
Audit procedures cover the scope, frequency, methodologies,
competencies and responsibilities and requirements for
conducting audits.
Competence, experience, training and independence of internal
auditors.
Effectiveness of audit findings including reports and records.
Management of audit follow-up, timeliness and effectiveness of
the corrective actions.
Internal audits provide information to management.
4.6. MANAGEMENT REVIEW
Periodic review of OH&S SYSTEM BY top management to
ensure its suitability, adequacy and effectiveness supported by
appropriate records
The management review addresses the need for changes in the
policy, objectives and other elements of the system in the light of
internal audit results, changing circumstances, and commitment to
continual improvement.
The results of the management review are documented.

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NUMBER OF NONCONFORMITIES RAISED: MAJOR: MINOR:___________ OBS:_________

COMMENTS:

SIGNATURE: STAMP:

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