You are on page 1of 6

WRITING A FORMAL LETTER PT3

FORMAL LETTER

..Senders name
..Senders address
.

Recipients name..
Recipients address .

(underline the postcode and the name of the town).. ( Date) 5 th August 2016

(The greeting) Dear Sir / Madam

TITLE OF YOUR LETTER


On behalf of the .(who you\re representing) I would like to bring your kind notice on .(title / subject matter).
at (place)..

2. First and foremost, I would like to ( contents given + elaboration / effects + details)

3. In addition, the ( contents given + elaboration / effects + details)

4. Apart from that, I would like to highlight . ( contents given + elaboration / effects + details)

5. Thus, I would like to that ..( the extra 2 ideas) .

I hope the council will look into the matter and take prompt action to solve our problem.@ I look forward to a favourable
reply from you. Thank you. (((The last paragraph states the action you want taken)))

Yours faithfully
(senders signature)

(senders name)
(senders designation

Page 1 of 6
WRITING A FORMAL LETTER PT3

Sample Question 1:
You are the secretary of the Art Club in your school. One of the activities planned is visiting places of interest. Write a
letter to the manager of a batik factory seeking permission to visit the premises.

NOTES
Haryati Batik Factory 44 members 3 teachers
Proposed date and time
Transport by bus
Proposed activities learn skill
Buy some pieces - souvenirs

When writing your letter:


use all the notes given.
elaborate on the given notes to make it more interesting.
make sure it is not less than 120 words.

Sample Answer: Fill in the blanks with the correct phrase. Choose the phrase from the table below. Then,
REWRITE the letter in the examination pad.

request for permission Transport 5 November 2011


learning the skills of batik printing Dear Sir
The details of the visit 8.30 a.m. to 10.30 a.m. Numbers of visitors

expose our members to the art of For your information take up new skills
batik printing
to grant us permission to purchase interested in buying souvenirs
would be given discounts Thank you Yours faithfully
The Secretary, the proposed date is not The Manager,
Art Club, convenient to you Haryati Batik Factory,
Sekolah Menengah Sultan Idris 56, Persiaran Tawakal,
Shah, 85 000 Kuala Terengganu.
Jalan Hang Setia,
35000 Ipoh.

Page 2 of 6
WRITING A FORMAL LETTER PT3

_________________________________,
_________________________________,
_________________________________,
_________________________________,

_________________________________,
_________________________________,
_________________________________,
_________________________________. 5th September 2016

_______________,

Permission to Visit Factory


On behalf of the Art Club members of my school, we would like to ________________________________ to visit
your factory.

2. ____________________________________________ are as follows:


2.1 Date: ______________________________
2.2 Time: ______________________________
2.3 ________________________: 44 students and 3 teachers
2.4 ________________________: Chartered bus

3. The objectives of the visit include ________________________________________________. Many of


our students are in Form Four and would like to ______________________________________ for their batik
printing project next year. Hence, we would like to ____________________________________.

4. We would also like _________________________ a few pieces as souvenirs and


gifts._________________________________, most of us have never been to Terengganu and this will be our first
visit. Hence, I am very sure that most of us would be _____________________________________ to take home. I
hope we ____________________________________ for the souvenirs purchased.

Page 3 of 6
WRITING A FORMAL LETTER PT3

5. I hope you will be able _________________________________ to visit your premises. We are willing to
accept an alternative date if______________________________________________________.

_______________________________________________________________________________________.

_______________________,
Saddamia Rauddah
(SADDAMIA RAUDDAH)

..
Sample question 2

You are the Secretary of the Residents Association in your housing estate. Write a letter to the director of the local
municipal council to complain about the problems you and the other residents are facing.

In your letter, include the details below:

rubbish not collected breeding ground for mosquitoes


causes terrible stench increase in cases of dengue fever
stray cats and dogs scatter rubbish street lights not working
clogged drains cause accidents at night
increase in crime playground not well- maintained

When writing your letter, you should remember to:


set it out in the correct format
include all the points given
address the letter to the director of the local municipal council
suggest another 2 more problems that you see.

Page 4 of 6
WRITING A FORMAL LETTER PT3

Sample Answer:

_________________________________,
_________________________________,
_________________________________,
_________________________________,

_________________________________,
_________________________________,
_________________________________,
_________________________________. ________________________

__________________________,

____________________________________________________________________

I am writing this letter on behalf ______________________________to complain about the dismal conditions
_______________________________________________________________

2. One of the main grouses of the residents __________________________. Initially, rubbish was collected
three times a week. (elaboration) However, since June this year the garbage collectors have only been coming once a
week. Our litter bins are always filled to the brim and we have no choice but to leave our bags of rubbish next to the
bins. ____________________________________________________________ (point 2 - effects). Worse still, s____-
____________________________________________________ (point 3) while looking for food. This is not only
unpleasant but also unhealthy. (effects)

3. Most of the drains in Taman Jayadiri _______________________ with rubbish (reason) resulting in the
water becoming stagnant (result). There is an urgent need to clear these drains as the stagnant water is an ideal ____ -
___________________ The residents are worried as there has been _______________________ (effects)

4. The _______________________ ________________________________________ This has caused ____-


_________________________________ mostly involving motorcyclists as they are unable to see in the dark.

Page 5 of 6
WRITING A FORMAL LETTER PT3

Unfortunately, the dark streets have also led to another problem ______________________________________
Several residents, especially women, have fallen victim to snatch thieves.

5. The one and only playground in our area is also __________________________. The grass
______________________________________________________________________________________________
______________________________________________________________________________________________
_____________________________________________________________________________________________

I hope the council will look into our complaints and take prompt action to solve our problems. Thank you.

_____________________________

(_____________________________________)
_________________________

Page 6 of 6

You might also like