1.

CO Version maintenance to be checked - OKEQ

(Note - Before setting version through OKEQ set the desired CO Area - OKKS)

2.Credit Limit updation and next review date - ZF019

3.FI Document number range - FBN1

4.CO & COPA Document number range - SNUM

5.MM document number range

6.SD document number range

7.OKB9 of CEL 400891 to be deactiated and status of CEL 400891 to be changed as

per 1100

Posting periods

OB52 - Opening FI periods

OKP1 - Opening CO periods

MMPV - Opening MM periods

Balance Carryforward

FAGLGVTR - Carryforward FI balances into new fiscal year

GVTR - Carryforward balances of special purpose ledgers

F.07 - Carryforward balances of AP & AR

F.16 - Carryforward GL balances in Classic GLs (versus New GL)

Fixed Assets

Note - T Code AJRW, AJAB should run forground in test run while into background
mode in actual run)

AJRW - Carryforward Assets into new Fiscal year

AJAB - Change Assets Fiscal Year

Periodic Processing

F.14 - Recurring entries

F150 - Dunning

F110 - Vendor Payments in mass

F.52 - Interest calculation on GL balance

FINT - Calculate interest in arrears for overdue customer accounts

FINTAP - Calculate interest in arrears for overdue vendor accounts

F.13 - Automatic Clearing

OB08 - Maintain Currency Exchange Rates

FAGL_FC_VAL - Foreign currency valuation (ot F.05 if using classic GL)

(This step is relevant to GL accounts managed in foreign currency and open items
that were posted in foreign currency)

F.19 - GRIR clearing

AFAB - Run depreciation

(Note - T Code AFAB should run forground in test run while into background mode in
actual run)
This document explains steps to be followed for closing the Fiscal Year in SAP
Finance and Controlling (FI & CO). For each activity, you will find descriptive notes
and screenshots from SAP ECC 6.0. See the content below;

Activities In Finance

Maintain Opening & Closing Of Posting Periods [OB52]

Copying Number Ranges for New Fiscal Year [OBH2]

Valuation Of Foreign Currency [FAGL_FC_VAL]

Asset Year Closing

Settlement Of Assets Under Construction [AIBU]

Depreciation Run [AFAB]

Closing the Asset Year and Change the New Year [AJAB]

Carry Forward Receivables and Payables balances [F.07]

Carry forward the GL balances [FAGLGVTR]

Reports

Activities In Controlling

Assessment Run

Over Head Run

WIP

Settlement

YEAR END CLOSING GUIDE IN SAP ASSET ACCOUNTING

This is a handy document that guides you for Year-End Procedures in Asset
Accounting. Highlights from the document is as follows:
One of the most common problem end-users face is Fiscal year Change not yet
made for company code XXXX, this is because fiscal year change is not carried out
yet in Asset Accounting through transaction AJRW. Required procedures covered in
document with screenshots.

Before you run year-end closing (AJAB), make sure depreciation runs (AFAB, ASKB)
are all done. Then start closing with account reconcilation of AA and FI and later
execute Fiscal Year change (AJAB)

You may face problems during year-end closing. In this document you will be guided
for Depreciation not posted completely and Transactions not completely
periodically posted problems.

What are the Year End Closing Activities in Finance?

1)To Carry forward vendor and customers balance to next FY as opening balance (F-
07)

2)To Carry forward asset Balance

-to check which year is closed for asset accounting (OAAQ)

-to close previous FY for asset accounting (AJAB)

-to open next FY for asset accounting (AJRW)

3)To carry forward G/L Balances

4)To Copy no range intervals for next FY

5)To open posting period for next year

6)To open special periods

Year End Activities include

1. Open New Fiscal Year or Fiscal Year Change for Assets -->AJRW

2. Close the Asset Fiscal Year -->AJAB

3. Balance Carry Forward for General Ledger -->F.16/FAGLGCTR

4. Balance Carry Forward for Vendors/Customers -->F.07

5. Copy Number Ranges for Next Fiscal Year -->OBH2

Month/Period End Activities include

Open New Period in FI

Ensuring all the Parked Documents/Hold Documents to be Completed

Close period in CO & MM

Close Period in FI

Here you go:

1. Month-end closing in Financial Accounting

Update Exchange Rates

Gaps in Document Number Assignment

Invoice Numbers Allocated Twice

Open and Close Posting Periods

Enter Recurring Entries

Post Recurring Entries

Run Batch Input Session

Automatic Clearing of GR/ IR Account special process

Analyze GR/ IR Clearing Accounts

Automatic Clearing of GR/ IR Account

Post Adjustment Entries

Foreign Currency Revaluation

Post Tax Payable

Record of sales and Use Tax Report

Comparison Documents/ Transaction Figures

Close Previous Accounting Period

Balance Interest Calculation

Display Document Journal

Financial Statement

2. Year-end closing in Financial Accounting

Create Factory Calendar for New Year

Carry Forward AP/ AR Balances

Carry Forward GL Balances

Re-grouping Receivables/ Payables

Balance Confirmation Receivable

Balance Confirmation Payable

Final Close and Release Financial Reporting

Close Previous Accounting Period

Display Document Journal.

Month end closing Activities

1. All the expenses including amortization, prepaid expenses, Preliminary expenses

and accruals have been booked.

2. Complete Bank Reconciliation (T. Code: FF67)

3. Make sure that Sum of Inter Company balances is Zero

4. Suspense Accounts should be cleared regularly.

5. Ensure that all documents related to MM & SD have been entered in system.
(T.Code:F-22 & F-43) 6. Ensure that all billing documents are released to accounting.

7. Calculate Overheads on all process Orders (CO43)

8. Technically complete all process orders which are fully processed (CORM).

9. Calculate Variance (KKS1) (Relevant only if Standard cost is calculated).

10. Settle all process orders which are technically complete (CO88).

11. Close All settled Process Orders

12. Close MM period (Transaction Code: MMPV).

13. Carry out GR/IR clearing (F.13) transaction

14. Depreciation Run (AFAB) has been carried out for the month

15. Close FI Posting period after the month end closing activity is over
(T.Code:OB52) Year end

Closing Activities:

1. Calculate production work in progress on process orders which are not technically
complete. (CO88).

2. Carry out Assessment cycle for Cost Centers (T. Code: KSUB)

3. All month end closing Activities should be carried out.

4. Carry Forward Balances to next year With TC: F.16 we can carry forward the
balance to next year. With TC: OBH2 copy the number ranges to next year Open
next year periods by selecting the Posting Period Variant. then test by posting the
transaction in F-02)

SAP FI Month End and Year End Activities

1 - Maintain Activity prices - KP26

2 - Release of Standard Cost Estimate - CK40N

3 - MM period close and open - MMPV

4 - FI period open

5 - Parked documents to be posted - FBV0, MIRO

6 - Reposting of Inter Office CC - KB61

7 - Bank Reconciliation

8 - Update Section Code where missing - J1INPP

9 - Maintain GRIR clearing - F.13

10 - Provision for current month - FB50

11 - Depreciation entry - FB50

12 - Exchange rate - To be Updated

13 - Revaluation of foreign currency open items - F.05

14 - Recognition of Inventory at Bonded warehouse - FB50

15 - Maintain Statistical Key Figures - KB31N/KP46

16 - Variance Calculation of Process Orders - KKS1

17 - Settlement of variances - CO88

18 - Assessment cycles - Aux/WH CC to Main CC - KSU5

19 - Assessment cycles - Functional CC to SBU CC - KSU5

20 - Assessment cycles - SBU CC to COPA - KEU5

21 - Profit Center Reposting - 9KE0

22 - Balance Sheet Adjustment calculation - F.5D

23 - Transfer Profit Center to AR & AP - 1KEK

24 - Transfer Inventory to PCA - 1KEH

25 - Assessment Cycle - Dummy PC to SBU PC - 3KE5

26 - Check for u201CDelivery made, not Invoicedu201D - VF03

27 - Match GL and PCA - KE5T

28 - Match PCA and PA

29 - Top Down Distribution in COPA - KE28

30 - Reclassification of GL balances

31 - Balance Carry forward (Year End Only) - F.16

32 - PCA Balance Carry forward (Year End Only) - 2KES

33 - Transfer to FI - 1KE8