SAP Business One, Release 9.

TB1100 - Accounting, Collection 97

Instructor Guide
October 2016

Author: Keren Erez

SAP Contacts
Keren.erez@sap.con
Changes from Previous Instructor Guide
Changes from 9.0 to 9.2 version of the course:
Topics added:
Multiple branches
Bank Account Reconciliation Overview
Budget
Cost accounting
The structure in some areas changed was broken to smaller learning segments.
Course Details
Duration: 3 days

Course Materials and other Materials

Participants handbook

Additional materials that you may find useful:

Simulations on the Learning Hub

Country-Specific Units
There are no country specific units included.
Course Instructor Profiles
Level of Knowledge Required
Certified solution consultant SAP Business One or Sales Specialist SAP Business One
Experience in at least five projects with SAP Business One

Courses Recommended as Preparation

TB1000 SAP Business One Logistics
TB1100 SAP Business One Accounting,
TB1200 SAP Business One Implementation and Support

Online Help Recommended as Preparation

Online Help SAP Business One 9.2

Hints on Preparing This Course

Important note: the slides are designed for both e-learning and for instructor led
training.
This means that the notes are the narration that will be used in the e-learning. This
will be good for the participants who can read the materials after the class as if they
were a book.
The downside for you as an instructor is that there are more slides on a subject with
minute variations than you would normally see in an instructor-led class.

For partners who are using this course to teach customers:

Although the course is based on the demo database for the UK localization,
with the language set as American (US) English, the course is designed so
that participants can use any localizations demo database for completing the
exercises.
The units are freestanding so that you can remove units that your customers
do not need.
However, the case studies may cover knowledge gained from multiple units
so if you remove a unit, check to ensure the participants have the knowledge
to perform the tasks in the case study
Training System

The course case studies were tested on a copy of the demo database with the UK
localization, however, we have tried to make them as generic as possible so that
you can run the course in your localization.
Case study solutions include screenshots. Depending on what data exists in your
system, you may see slightly different results.

The designated training systems run on an SAP HANA database. The training
presentations and case studies are designed for SAP Business One version for SAP
HANA. We do not recommend running this course using SQL server. We are in the
process of setting up a HANA system that you can reserve through SAP education.
In the meantime contact your local LPE or the author of this guide for more
information.
Goals and Objectives
Course Structure and Flow
The TB courses (TB1000, TB1100 and TB1200) are a total of 10 days of training.
TB1000 runs 4 days, TB1100 runs 3 days and TB1200 is 3 days.
You may choose to run the classes over a two or three week period.
Because the course days are full, it is not possible to do the certification on the last
day of the two-week period.
Using a three-week period will allow you to schedule the certification immediately
following the TB1200.

Case Study Exercises

Each unit has its own case studies, however, case studies are structured to build on
the knowledge from previous units so if you teach a topic without prior topics in the
unit, be aware that you should test the case studies to ensure the participants have
the required knowledge.
We recommend you follow the order outlined in this instructor guide.

Review Questions
In the practice section of some topics you will find review questions that you can
use to let the students test their knowledge. These question are additional to the
reflection questions in the PPTs and do not appear in the power point slides.
Use the board to write the questions and answers or prepare a file in advance and
project it in class.
Course Schedule
Course Schedule:

Day One 10:00 to 17:00

Approxim Content: Units and Topics Activities: Instructor and
ate Participant
Duration * In all topics Lecture + demo by
(minutes) the instructor
* Each case study is planned to take
45 minutes.
20 Unit 0 - Course Overview Instructor introduces self, agenda,
Prerequisites, Target etc. Asks participants to introduce
Audience themselves.
Introductions Approximate duration 20 minutes.
Goals & Objectives &
Scenario
60 Unit 1 - Accounting Basics Questions and Answers
Accounting for Sales and
Purchasing
30 Unit 2 - Financial Setup Questions and Answers
Topic 1: Chart of Accounts
Concepts
30 Unit 2 - topic 2: Default G/L
Accounts Overview
45 Case Study Case Study (CS15 Accounting
Definitions for Sales and
Purchasing)
60 Unit 2 - topic 3: Multiple Questions and Answers
Branches
60 Unit 2 - topic 4: Working
With Currencies
45 Case Study Case Study (CS17 Working with
Currencies)
Day Two 9:00 to 17:00
Approxim Content: Units and Topics Activities: Instructor and
ate Participant
Duration * In all topics Lecture + demo by
(minutes) the instructor
* Each case study is planned to take
45 minutes.
60 Unit 3 - Financial Process Questions and Answers
Topic 1: Post Journal Entry
30 Unit 3 - topic 2: Posting Questions and Answers
Periods
60 Unit 3 - topic 3: internal
reconciliation
45 Case Study Case Study (CS16 Journal Entries &
Reconciliations)
60 Unit 4 - Banking Process
Topic 1: Handling Payments
45 Case Study Case Study (CS18 Handling
Payments)

30 Unit 4 topic 2: Bank

Account Reconciliation
Overview
60 Unit 5 - Controlling
Reports
Topic 1: Financial Reports
45 Case Study Case Study (CS21 Financial Reports)
Day Three 9:00 to 17:00
Approxim Content: Units and Topics Activities: Instructor and
ate Participant
Duration * In all topics Lecture + demo by
(minutes) the instructor
* Each case study is planned to take
45 minutes.
60 Unit 5 topic 2:
Cash Management Reports
45 Case Study Case Study (CS19 Cash
Management & Bank Reconciliation)
60 Unit 6 - Fixed Assets
Topic 1: Fixed Assets -
Introduction
45 Case Study Case Study (CS23 Fixed Assets)

60 Unit 7 - Financial
Controlling Processes
Topic 1: Cost Accounting
60 Unit 7 topic 2:
Budget Management
45 Case Study Case Study (CS20 Budget and Cost
Accounting)
Introduction to the Course

20 minutes

Putting the Unit in Context

Introducing the course and the instructor. Meeting the students.

Welcome the participants.

Introduce yourself and your background.
Introduce the facilities.

Course Overview
Target Audience
Course Prerequisites (There are no required prerequisites)
Course Goals
Course content

Introduction of the participants, their roles and

expectations

10 min.
Unit 1: Accounting Basics

60 minutes

Objectives / Context for unit

This topic introduces you to some general accounting

conventions and gives examples of the automatic journal
entries created during the sales, purchasing, and inventory
processes.
You will learn about financial settings that affect the automatic
journal entries.

Topic 1 Accounting for Sales and Purchasing

Topic length in total:

60 minutes

Focus of Topic
Most of the slides in this topic are about concepts and accounting
conventions. Therefore, it is important to show most of them and
discuss them in class.

Demos
B1
For the value calculation slides - sales, purchasing and inventory
(last 3 slides), use the scenario in the slides and demo in the
system.
If time allows, use the simulation and the 2 demos for this topic
as published in the Learning hub, to demo in class.
 Practice / Student Participation

10 minutes
Review questions:
1. In which account does SAP Business One reflect vendor's
transactions in the chart of accounts?
a) The accounts payables control account.
b) The default revenue account.
c) The default inventory account.
d) The accounts receivables control account.
Correct answer: a)

2. How does SAP Business One set the value of the Unit Price in
a Goods Receipt PO?
a) The item cost value.
b) The vendor control account.
c) The vendor price list.
d) The customer price list.
Correct answers: c)

3. Assets accounts are generally In debit:

a) True.
b) False.
Correct answer: a)
Unit 2: Financial Setup

4.5 hours

Objectives / Context for unit

In these topics, you will learn how to set-up features that

constitute the basis of the company financial system.
See how SAP Business One manages the company accounts,
multi-branches and currencies.

Topic 1 Chart of Accounts Concepts

Topic length in total:

30 minutes

Focus of Topic
Like in the Accounting for Sales and Purchasing topic, most of the
slides in this topic are about concepts and accounting conventions
as being reflected in the chart of accounts in SAP Business One.
Therefore, it is important to show most of them and discuss them in
class.
Note, that in this training the Manage the Chart of Accounts topic is
NOT included and is not relevant for certification. It is an optional
topic that the students can take in the Learning Hub.

Demos
B1
For the last slide - levels in the chart of accounts, use the details
in the slide notes text to demo in the system.
Use the scenario of the 2 simulations published for this topic in
the Learning Hub to demo in class.
 Practice / Student Participation

5 minutes
Review Questions
1. Which accounts are typically defined as balance sheet
accounts?
a) Domestic sales account, electricity account
b) Bank account, tax account, Accounts Payable
Correct answer: b)

2. John the company accountant wants to add 3 new sales

revenue accounts to the chart of accounts in order to use
them in service type invoices. How would you define these
accounts?
a) Title accounts at the same level
b) Active accounts at the same level
c) Active accounts but at different levels
Correct answer: b)

3. Which drawers are included in the profit and Loss report?

a) Liabilities, Cost of Sales
b) Turnover and Cost of Sales
c) Operating Costs and Assets
Correct answer: b)
 Topic 2 Default G/L Accounts Overview

Topic length in total:

75 minutes

Focus of Topic
This topic deals with the G/L Account Determination window and
the 2 options for defining default G/L accounts. The focus is the G/L
Account Determination window as the starting point for both
methods and the logic behind each method. This is to allow the
consultant supporting the customer decision.
The actual process and steps for how to define each method are
detailed in the 2 OPTIONAL topics in the Learning Hub:
Default G/L Accounts Traditional solution
Advanced G/L Account Determination
You DO NOT need to discuss these topics in details in class.

Demos
B1
Use the scenario in the simulation: G/L Account Determination -
Overview in the Learning Hub to demo the 2 methods in high
level.
Note that the demo DB uses the advanced method. You can un-
check this option in the Company Details window (basic
initialization tab) to demo the traditional solution.
Make sure the students Dont do the same as you. Although
this definition is reversible, the rules are deleted once the
option is un-checked.

Practice / Student Participation

45 minutes
Case Study - CS15 Accounting Definitions for Sales
and Purchasing.
 Topic 3 Multiple branches

Topic length in total:

60 minutes

Focus of Topic
Project and explain the first 6 slides.
Starting at slide 7 Enabling Multiple Branches
Prerequisites, start demo in the system the setup as well as
the working process.
Follow the scenario and the information as detailed in the
PPT.
NOTE! The demo DB does not include the multi branches
definition.
Initialize this option using the scenario in the PPT. Follow the
next bullets to learn what exactly to demo.
The students can follow in their systems but this might slow
down the session progress.
Slide 12 and 13 Defining branches default customer and
vendor.
Go back to the PPT. you dont have to define this in the
system only explain the idea behind it.
Slide 14 assigning master data to branches show this
concept slide and discuss it.
Slides 15 21 show in the system only the definition that
are mandatory. Assigning definitions that are mentioned as
being used only in rare cases like assigning G/L accounts and
numbering series dont demo only mention the option.
Slides 22 until the end creating transactions in the
system demo in SAP Business One, following the scenario
and the information as detailed in the PPT.

Demos
B1
Follow the instructions in the previous section.
 Practice / Student Participation

10 minutes
Ask the students some review questions based on the PPT:
o About the differences between intercompany and
multi-branches.
o About the fact that you can add a document only if
the warehouse and the accounts in the rows, are
assigned to the branch selected in the document
header.
o In order to work with multi-branches, which definitions
are optional and which are mandatory.
If the students will not activate the multi-branch option in
their databases you can refer them to the 2 simulations
published in the learning hub for this topic:
o Simulation: Multiple Branches Setup
o Simulation: Working with Multiple Branches

Topic 4 Working with Currencies

Topic length in total:

105 minutes

Focus of Topic
Follow the slides in the PPT. Most slides deals with the concepts
behind working with currencies in the system.
While explaining the slides focus on the logic behind the options
and the definitions of:
Local versus System currency
Account/ BP Currency options
Currencies in the Pricelist
Handling Currencies in the document level
 Demos
B1
You can use the scenario of the simulation in the learning hub:
Working with Currencies in Marketing Documents.
Demo how to post a journal entry to a G/L account defined as All
Currencies.

Practice / Student Participation

45 minutes
Case Study (CS17 Working with Currencies).
Unit 3: Financial Process

3 hours and 15 minutes

Objectives / Context for unit

In these topics you will learn about accounting processes

managed in a typical company life: posting journal entries,
period management and the internal reconciliation process.
These processes guarantee accurate financial reports and
forecasts.

Topic 1 Post Journal Entry

Topic length in total:

60 minutes

Focus of Topic
Most of the slides in this topic describe the process and present the
available functions for posting journal entries in high level so I
suggest you project them and use the slide notes to describe the
details.

Demos
B1
You can use the scenarios of the simulations published for this topic
in the Learning Hub:
Create a Manual Journal Entry
Posting Template - Percentage
Recurring Posting
Creating and posting a journal voucher
 Practice / Student Participation

5 minutes
Review Questions:

1. In a manual journal entry, how can you enter a line for a

business partner master data?
a) First enter the line to a journal entry in a journal voucher.
b) Entering a business partner line requires a special
authorization.
c) Use a special keyboard keys combination.
d) In the Origin field choose JE.
Correct answer: c)

2. On which posting tool can you define a frequency of

execution?
a) Recurring Postings.
b) Manual Journal Entry.
c) Posting Template.
d) Journal Vouchers.
Correct answer: a)
 Topic 2 Posting Periods

Topic length in total:

30 minutes

Focus of Topic
Note that the Period End Closing topic is not part of this training
and is not relevant for certification. Students that wants to learn
the topic can take it in the Learning Hub.

Demos
B1
Use the simulation scenario: Creating a Posting Period published
in the Learning Hub to demo the process.

Practice / Student Participation

5 minutes
Review Questions:
1. When you define new posting periods in the fiscal year,
which setting determines the number of sub periods to be
created?
a) Sub-Periods
b) Period Indicator
c) Period Status
d) Period Code
Correct answer a)
2. How does SAP Business One determine to which sub-period a
transaction belongs to?
a) By the transaction type
b) Using the transaction posting date
c) According the sub-period type
d) Using the transaction document date

Correct answer b)
 Topic 3 Internal Reconciliation

Topic length in total:

105 minutes

Focus of Topic
Most of the slides in this topic describe the process and the logic
behind performing internal reconciliations either automatically by
the system or manually by the user.
Therefore, I suggest you project them as they are and use the slide
notes to describe the process.

Demos
B1
Use the simulations scenario published in the Learning Hub to
demo the process:
System Reconciliation
User Reconciliation - Manual

Practice / Student Participation

45 minutes

Case Study (CS16 Journal Entries & Reconciliations)

Unit 4: Banking Process

2 Hours 15 minutes

Objectives / Context for unit

The banking topics deal with the payment process including:

Incoming Payments, Outgoing Payments, Deposits and the
Payment Wizard.
They also present the options for externally reconcile the bank
G/L account.

Topic 1 handling Payments

Topic length in total:

105 minutes total

Focus of Topic
Slide 7-12: Structure of a Payment Document, How To
Determine the Payment Amount and How To Specify the
Payment Means you can use the scenario in these slides to
demo in the system.

Demos
B1
You can use the demos and simulation scenarios as published in
the Learning Hub to demo the process:
Simulation: Incoming Payments
Demo: Deposit
Demo: The Payment Wizard
 Practice / Student Participation

45 minutes
Case Study (CS18 Handling Payments)
Note that the case study does not include the payment wizard
functionality so here is a review question for it:

Which kind of payment can you create for both incoming and
outgoing payments using the payment wizard?
a) Cash.
b) Check.
c) Bank transfer.
d) Credit card.
Correct answer: c)

Topic 2 Bank Account Reconciliation - Overview

Topic length in total:

30 minutes

Focus of Topic
The topic deals with the logic behind performing external
reconciliations for the company house bank account. It also
explains the options offered in the system to execute external
reconciliations for a G/L bank account.
The technic part of how to perform each option is not the focus
here. The students need to understand the business process of
bank reconciliations. They should also understand that in order to
avoid creating duplicate reconciliations, the user should choose one
option and use it to perform external reconciliations.
This decision depends on the company localization.
 Demos
B1
You dont need to demo all the 3 options.
Using the power point slides describe the three options for
performing external reconciliations in SAP Business One:
Reconciliation, Manual Reconciliation, and the Bank
Statement Processing (BSP).
Pick one option and demo it depending on the localization
of the demo DB you use.
All three methods have a simulation in the Learning Hub. Use
the simulation scenario of the option you chose to demo.
The manual reconciliation option is supported in the
localizations: Australia, Brazil, Canada, China, Cyprus, India,
Japan, Korea, New Zealand, Singapore, South Africa, United
Kingdom, and United States.
The Reconciliation and the banks statement processing
options are supported in all localizations.
To demo the BSP option you need to have it installed in the
database and have some preliminary settings.
The BSP option is already installed in the demo DBs: BE, CZ,
FI, HU, IN, NL, NO, PL, SE, ES, KR, and JP.
If you decide to demo the Reconciliation option, remember
that for the part where you first type the bank statement
transactions into the system, you need to ensure that the
Process External Bank Statement window is displayed in the
main menu:

Choose:

And then:
 In addition, with regards to the Reconciliation option, in some
localizations you can import the bank statement
transactions. In these localizations you will have the Import
button displayed .In others, you simply type the bank
statement transactions in the Process External Bank
Statement window.

Practice / Student Participation

10 minutes
If the students wish to practice the different reconciliation options
refer them to the 3 simulations published in the learning hub for
this topic.
In Unit 5 topic 2: Cash Management Reports, the students will
practice the bank reconciliation using the first option
(Reconciliation). This is the last task in Case Study - CS19 Cash
Management & Bank Reconciliation. Do not include this task here
because it depends on the steps preceding it in the case study.
Unit 5: Controlling Reports

3.5 Hours

Objectives / Context for unit

In these topics, you will explore the effect of standard processes in

SAP Business One on financial reports and on monetary reports.
You will learn how to exploit each report and how to interpret
typical report data.
Topic 1 Financial Reports

Topic length in total:

105 minutes

Focus of Topic
Slide 10-24 explain the purpose and special features of each
financial report.
When you teach these slides refer to slides 7 and 8: Chart of
Accounts Structure and Influence on Financial Reports.
Use the Example of documents and accounts affecting the report
section to tie the students back to what they learned on documents
and the accounts they affect. Also, talk about the accounts affected
their location in the chart of account and their nature. Then,
focus on the calculation that each report present according to IFRS
standards.

Demos
B1
You can use the scenario of the Trial Balance Report demo
published in the learning hub for this topic.
For the other reports, execute them in the system and show the
calculation you discussed before.

Practice / Student Participation

45 minutes
Case Study (CS21 Financial Reports)
 Topic 2 Cash Management Reports
Topic length in total:
105 minutes

Focus of Topic
Use the slides to explain the purpose and the most important
features of each report.

Demos
B1
Use the scenario of the Cash Flow demo published in the learning
hub to demo the different options when issuing this report.

Practice / Student Participation

45 minutes
Case Study - CS19 Cash Management & Bank Reconciliation.
Unit 6: Fixed Assets

1 hour and 45 minutes

Objectives / Context for unit

In this topic we will review the life cycle of a fixed asset item in SAP
Business One. We will also present the virtual fixed asset function.

Topic 1 Fixed Assets - Introduction

Topic length in total:

105 minutes

Focus of Topic
Note that this training includes only the introduction to the fixed
asset unit (only one topic in this unit). More detailed training is
published in the Learning Hub (Initial Settings and Working process)
but is not relevant for this training nor for certification.
The Fixed Assets - Introduction training explains in high level the
process of managing fixed asset items and introduces key terms in
the fixed assets solution.
The content is similar to the 9.0 training with the addition of the
virtual fixed asset function.
Most of the slides are conceptual so I recommend to project them
and use the slide notes for the details.

Demos
B1
Use the scenario of the simulation: Fixed Asset - Introduction that is
published in Learning Hub for this unit.

Practice / Student Participation

45 minutes
Case Study CS23 Fixed Assets.
Unit 7: Financial Controlling Processes

2 Hours and 45 minutes

Objectives / Context for unit

In these topics we forecast, analyze and monitor company

expenses.

Topic 1 Cost Accounting

Topic length in total:

60 minutes

Focus of Topic
When you show the business example, present the cost accounting
concept in financial accounting. Like, cost accounting is a method
of accounting in which all costs incurred in carrying out an activity
or accomplishing a purpose are collected, classified, and recorded.
This data is then summarized and analyzed to determine where
savings are possible.
Then, present the slides about cost centers, distribution rules and
dimensions. The slides show the concepts and terms according to a
business example.
It is important to demo this concepts in the system to connect the
concepts to how the actual data collection is being done.
Emphasize that the cost accounting in SAP Business One actually
collects the data posted to accounts and summarizes, groups, and
presents it in different ways in reports.
It doesnt affect or change the transactions posted to the system.
 Demos
B1
I got the feedback that the demo for this topic in the Leaning Hub
gives a good example of how the process runs in the system
beginning to end.

Practice / Student Participation

Will be part of the case study in the following topic.

Topic 2 Budget Management

Topic length in total:

105 minutes

Focus of Topic
The slides go through the process of setting up the budget and
then getting down to work.
You will recognize the concept slides with the graphics and
business examples. Show them and discuss them in class using the
slides notes.
Slides with screenshot can be demo in the system using the details
and the examples in these slides.
Make sure you follow the process in the slides to get the example
work beginning to end.

B1
Demos
You can use the scenario of the demo: Budget Management
published in the Learning Hub.

Practice / Student Participation

45 minutes
Case Study (CS20 Budget and Cost Accounting)