General Instructions for Use

This workbook has been provided as a tool to facilitate your unit's calculation of depreciation expense as required by GASB 34.

The user should download a blank workbook and save it permanently on a local computer (higlight the file, right click, and do a
"save as", naming the file using a name meaningful to you. You will not be able to retrieve any data entered into the workbook
online. After you download one copy, it would be best to then make another copy for the current year's data. If for whatever
reason the current file becomes corrupted, the user should reload the blank copy from their local computer (or download
another from the web) and begin again. For maximum protection, users should save their work frequently as they enter data.

The workbook is color-coded. Blue cells are calculated numbers and are protected and locked. Yellow cells are those that
need data entered by the user. However, every yellow cell may not be applicable to your unit and can be left blank.

The blue cells are protected to prevent accidental formula changes. The password to unlock the workbook is gasb34 (must
be entered in lower case, no spaces). Only users with advanced Excel skills should attempt to change the workbook by
releasing the protection.

This workbook is mapped using cell references. Any addition of columns and/or rows could alter the formulas and corrupt the
data. If you need to add rows within each subsection of either sheet, which many of you will need to do, select a row in the
middle of the section and add rows above that row. Then copy the formulas from the original row above the added rows. This
will help ensure that the formulas are copies correctly. If you have yellow lines that you are not using, either enter "0" in each
cell or delete the line to prevent errors in the total columns.

This workbook is designed to calculate depreciation expense for one fiscal year. It is formlated using the straightline
depreciation method. The calculations round off to the nearest month to calculate the number of months each asset is in
service during the year. If an asset is removed from service during the year, enter the date service ends in the appropriate
column. If an asset is still in use, leave the out of service column blank. You may enter fully depreciated assets in the
workbook (so that your total assets will be accurate) but you will need to put the out of service date in the appropriate column.

Two very important pieces of data that must be entered for the spreadsheet to work are the beginning and ending dates for the
fiscal year being recorded. These should be entered in the xx/xx/xxxx format. If they are not entered the months in service
formula will not work.

In the "Sort by Asset Function" worksheet, there is a section for "ISF" assets. This is for Internal Service Fund assets
assuming the ISF has been deemed to be primarily governmental in nature under GASB 34. If your ISF has been determined
to be business-type in nature or if you don't have an ISF, then ignore this section. In the "Sort by Asset Class" section, the ISF
assets would be recorded with the other assets of the same class. Please note that the depreciation expense calculated on
ISF assets will not be recorded in the Statement of Activities but rather will be included in the profit or loss from the ISF that is
allocated across the user functions.

A sample workbook is available for City of Dogwood.

 City of Dogwood Depreciation Calculation Work
For the Fiscal Year Beginning: 7/1/2003
And Ending 6/30/2004

Asset
Control Date of Out of Service
Number Asset Description Functional Activity Asset Category Acquisition Date

TOTAL BUILDINGS

TOTAL EQUIPMENT

TOTAL INFRASTRUCTURE

TOTAL OTHER IMPROVEMENTS

 TOTAL VEHICLES

TOTAL DEPRECIABLE ASSETS

Non-depreciable assets

TOTAL LAND

TOTAL CONSTRUCTION IN PROGRESS

TOTAL NON-DEPRECIABLE ASSETS

TOTAL ASSETS
on Calculation Worksheet-Governmental Capital Assets

Accumulated
Depreciation

Historical Total
Cost/Fair Useful # Months
Value Upon Salvage Life (in in Service Net Amount to Depreciation
Receipt Value months) This Year be Depreciated 7/1/2003 Current Year

12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
0 0 0 #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
0 0 0 #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0!
0 0 0 #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
0 0 0 #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
 12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0!
0 0 0 #DIV/0! #DIV/0!

0 0 0 #DIV/0! #DIV/0!

$0 $0 #DIV/0! #DIV/0!
 Net Book
Accumulated Value of
Depreciation Asset

6/30/2004 6/30/2004

#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!

#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!

#DIV/0! #DIV/0!
#DIV/0! #DIV/0!

#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!

#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!

#DIV/0! #DIV/0!

#DIV/0! #DIV/0!
 City of Dogwood Depreciation Calculation Worksheet-Governmental Capital Assets
For the Fiscal Year Beginning: 7/1/2003
And Ending 6/30/2004
Net Book
Accumulated Accumulated Value of
Depreciation Depreciation Asset

Historical Total
Asset Cost/Fair Useful # Months
Control Date of Out of Service Value Upon Salvage Life (in in Service Net Amount to Depreciation
Number Asset Description Functional Activity Asset Category Acquisition Date Receipt Value months) This Year be Depreciated 7/1/2003 Current Year 6/30/2004 6/30/2004
Depreciable assets (including ISF capital assets)

12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
TOTAL GENERAL GOVERNMENT 0 0 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
TOTAL PUBLIC SAFETY 0 0 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
TOTAL TRANSPORTATION 0 0 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
TOTAL ENVIRONMENTAL PROTECTION 0 0 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
TOTAL CULTURE/RECREATION 0 0 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

TOTAL 0 0 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

 City of Dogwood Depreciation Calculation Worksheet-Governmental Capital Assets
For the Fiscal Year Beginning: 7/1/2003
And Ending 6/30/2004
Net Book
Accumulated Accumulated Value of
Depreciation Depreciation Asset

Historical Total
Asset Cost/Fair Useful # Months
Control Date of Out of Service Value Upon Salvage Life (in in Service Net Amount to Depreciation
Number Asset Description Functional Activity Asset Category Acquisition Date Receipt Value months) This Year be Depreciated 7/1/2003 Current Year 6/30/2004 6/30/2004

Add- Internal Service Fund

12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
12 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

TOTAL 0 0 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Total depreciable assets 0 0 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Non-depreciable assets

TOTAL LAND 0

TOTAL CONSTRUCTION IN PROGRESS 0

Total non-depreciable assets 0 0

Total assets $0 $0 #DIV/0! #DIV/0! #DIV/0! #DIV/0!